Albert-Eden Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Albert-Eden Local Board held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 23 August 2017 at 4.07pm.

 

present

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

 

ALSO PRESENT

 

Governing Body Members

Cathy Casey

 

 

Christine Fletcher

Entered the meeting at 4.31pm during Item 8.1.  Exited the meeting at 4.59pm following Item 21.

 

 

 

 

 


Albert-Eden Local Board

23 August 2017

 

 

 

1          Welcome

 

Chairperson Haynes opened the meeting and invited Governing Body Member Cathy Casey to recite a Robert Burns poem in recognition of International Poem Week.

 

 

2          Apologies

 

Resolution number AE/2017/110

MOVED by Member R Langton, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)         Notes the apology from Governing Body Member Christine Fletcher for lateness.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number AE/2017/111

MOVED by Member B Lee, seconded by Member G Easte:  

That the Albert-Eden Local Board:

a)         Confirms the minutes of its ordinary meeting, held on Wednesday, 26 July 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Mark Donnelly, President, Eden Park Neighbours Association

 

Mark Donnelly, President, Eden Park Neighbours Association, was in attendance to present a Deputation presentation regarding the processes for the recent Sunday night consent and the new parking signage in the local area.

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/112

MOVED by Deputy Chairperson G Fryer, seconded by Chairperson P Haynes:  

That the Albert-Eden Local Board:

a)      Thanks Mark Donnelly, President, Eden Park Neighbours Association, for his attendance and Deputation presentation.

b)      Notes the importance of council’s resource consenting process to Auckland Council’s reputation.

c)      Refers the submission of the Eden Park Neighbours Association to the General Manager Resource Consents, which highlights the limited notification, public notification and submission inadequacies in the recent Eden Park Resource Consent process.

d)      Requests a report from the General Manager Resource Consents on how council intends to improve its resource consents process in light of the submission and feedback from the Eden Park Neighbours Association.

CARRIED

 

Attachments

a     Item 8.1 Tabled Document

 

 

Secretarial Note:       Governing Body Member Christine Fletcher entered the meeting at 4.31pm during Item 8.1.

 

 

9          Public Forum

 

9.1

Public Forum - Huriwai Paki and Tim Manukau, Te Whakakitenga O Waikato

 

Huriwai Paki, Te Whakakitenga O Waikato, was in attendance to present a Public Forum presentation regarding the iwi’s submission to the Albert-Eden Local Board’s draft 2017-2019 Local Board Plan.

 

Resolution number AE/2017/113

MOVED by Member B Lee, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      Thanks Huriwai Paki, Te Whakakitenga O Waikato, for his attendance and Public Forum presentation.

CARRIED

 

 

 

Secretarial Note:       Items 21, 12, 15, 13, 14, 16, 17, 18, 19, 20, 22, 23, 24 and 25 were heard in this order.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Albert-Eden Quick Response Round One 2017/2018 grant applications

 

Erin McViegh, Community Grants Advisor, was in attendance to speak to this report.

 

Resolution number AE/2017/114

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Approves the following applications for funding from the Albert-Eden Local Board Local Grants, Quick Response Round One, 2017/2018:

Application ID

Applicant

Project

Requested

Amount allocated

Decision

QR1801-104

Mount Albert Presbyterian Church

Towards installation of a notice board on front lawn and paint for an internal hall.

$5,500

$2,500

Approved towards painting interior of hall only.

QR1801-105

Home and Family Counselling

Towards after hours counselling sessions for After Hours Accessible Counselling for Low Income Families in Albert/Eden.

$4,000

$2,000

Approved towards after hours counselling sessions.

QR1801-107

Mount Albert Community Playgroup

Towards new play toys, rent  and coordinator wages for Mount Albert Community Playgroup.

$3,133

$2,500

Approved towards new play toys only.

QR1801-109

Communicare

Towards venue hire at Greyfriars Eden Epsom Presbyterian Church's Memorial Hall for Mt Eden Friendship Centre.

$1,520

$1,520

Approved towards venue hire at Greyfriars Eden Epsom Presbyterian Church's Memorial Hall.

QR1801-111

NZ Concert Bands Association Incorporated

Towards the NZCBA Band Weekend for NZCBA Band Weekend.

$1,180

$1,000

Approved towards the NZCBA Band Weekend for NZCBA Band Weekend.

Requests the event is publicised on the Albert-Eden Facebook page and Point Chevalier community newsletter.

QR1801-114

Point Chevalier Drama Club Limited

Towards all project costs for Christmas Caroling Chevy Styles (Have a Very Chevy Christmas).

$2,810

$1,460

Approved towards singing supervisor, costume hire and publicity for Christmas Caroling Chevy Styles.

QR1801-118

Fencing North Incorporated

Towards first aid provision at Oceanic Fencing Championships and NZ Veteran Fencing Championships.

$1,478

$500

Approved towards first aid provision at Oceanic Fencing Championships and NZ Veteran Fencing Championships

QR1801-120

The Mt Albert Community Club Incorporated

Towards exhibition space hire, website creation for promotion and a lap top computer for digital artwork for Mt Albert Community Club Public Exhibition.

$2,517

$1,120

Approved towards exhibition space hire, website creation for promotion and a lap top computer for digital artwork.

QR1801-123

Point Chevalier Drama Club

Towards development of the play, rehearsals, workshopping circus classes and rehearsals with  musician who will help the kids create a soundscape with instruments. for Development of Where The Wild Things Are - A Site Specific Performance.

$1,452

$1,452

Approved towards development and rehearsals of the play, rehearsals and workshopping circus classes for Where The Wild Things Are - A Site Specific Performance.

Total

$23,590

$14,052

 

b)      Declines the following applications for funding from the Albert-Eden Local Board Local Grants, Quick Response Round One, 2017/2018:

Application ID

Applicant

Project

Requested

Decision

QR1801-103

Recreate NZ

Towards funding for the volunteer information and acknowledgement evening.

$1,100

Decline noting lower priority items requested (operational costs and catering).

QR1801-104

NZ Wheelchair Rugby

Towards event costs.

$4,000

Decline due to having limited community benefit for the Albert-Eden Local Board area.

QR1801-108

Breathe Repeat Limited

Towards all set-up costs and permits, website hosting, sound system hire and a stipend for printing flyers to help market the event to schools.

$5,465

Declined noting applicant requested amount exceeds the limit for this round.

QR1801-113

Auckland Regional Migrant Services (ARMS) Charitable Trust

Towards event and Cultural Art Exhibit costs as well as hosting 5-10 Migrant Champions for International Migrants Day 2017.

$3,300

Decline due to an under developed application.

Applicant is invited to work with the Grants Advisor towards an application to Local Grants, Round One.

QR1801-115

Mount Albert Primary School Parent Teacher Association

Towards professional event organiser fee, first aid, MC and printing of race numbers for Mt Albert Primary School Mud Run.

$6,765

Declined noting applicant requested amount exceeds the limit for this round.

QR1801-117

Waking Dream Limited

Towards equipment hire and catering for 'The Waiting Room' short film.

$3,000

Decline due to having limited community benefit for the Albert-Eden Local Board area.

Applicant is invited to work with the Grants Advisor towards an application to Local Grants, Round One.

QR1801-121

Broadway Dreams Foundation New Zealand

Towards Summer Intensives Program and Showcase costs for Broadway Dreams Summer Intensive.

$2,000

Decline due to having limited community benefit for the Albert-Eden Local Board area.

QR1801-124

Gribblehirst Community Hub Trust

Towards a licensed electrician including wiring and fittings to install three phase wiring to the engineering section of the Community Shed.

$4,000

Declined due to the project being for work on a council asset - this cannot be granted within the community grants programme.

Local Board Services to work with Community Facilities maintenance team to have work completed.

Total

$29,630

 

c)      Allocates $4,000 from its 2017/2018 Community Grants budget towards the installation of wiring and fittings to install three phase wiring to the engineering section of the Community Shed and requests the Community Facilities team to deliver this work.

d)      Thanks Erin McVeigh, Community Grants Advisor, for her attendance.

CARRIED

 

 

 

13

Auckland Transport Report – Albert-Eden Local Board, August 2017

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this report.

 

Resolution number AE/2017/115

MOVED by Member G Easte, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      Receives the Auckland Transport Report, Albert-Eden Local Board, August 2017.

b)      Thanks Lorna Stewart, Auckland Transport Elected Member Relationship Manager, for her attendance.

CARRIED

 

 

 

14

Governance Framework Review recommendations

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/116

MOVED by Chairperson P Haynes, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      Adopts the tabled document outlining the board’s feedback to the draft positions and recommendations of the Governance Framework Review Political Working Party.

CARRIED

 

Attachments

a     Item 14 Tabled Document

 

 

 

15

Feedback on the proposed direction of the Auckland Regional Pest Management Plan

 

Imogen Bassett, Environmental Advisory Manager, was in attendance to speak to this report.

 

A document was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number AE/2017/117

MOVED by Member M Watson, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Adopts the tabled document outlining the board’s feedback on the proposed direction of specific regional and local programmes being considered as part of the Auckland Regional Pest Management Plan review.

b)      Thanks Imogen Bassett, Environmental Advisory Manager, for her attendance.

CARRIED

 

Attachments

a     Item 15 Tabled Document

 

 

 

16

Submissions and feedback on the draft Albert-Eden Local Board Plan 2017

 

Resolution number AE/2017/118

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      Receives submissions and feedback on the draft Albert-Eden Local Board Plan 2017.

b)      Thanks its local board services support staff for their work in organising and analysing all the submissions and feedback on the draft Albert-Eden Local Board Plan 2017.

CARRIED

 

 

 

17

Draft Annual Report 2016/2017 – Albert - Eden Local Board report

 

Resolution number AE/2017/119

MOVED by Member R Langton, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017.

b)      Receives the draft local board report to be included in the Auckland Council Annual Report 2016/2017.

c)      Approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2016/2017.

d)      Delegates authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

 

 

 

18

Auckland Council's Quarterly Performance Report: Albert-Eden Local Board for quarter four, 1 April - 30 June 201

 

Resolution number AE/2017/120

MOVED by Member B Lee, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)      Receives the performance report for the financial quarter ending 30 June 2017.

b)      Thanks Emma Reed, Local Board Advisor, for her attendance.

CARRIED

 

 

 

19

ATEED six-monthly report to the Albert-Eden Local Board

 

Emma Reed, Local Board Advisor, was in attendance to speak to this report.

 

Resolution number AE/2017/121

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:  

That the Albert-Eden Local Board:

a)      Receives the six-monthly report period 1 January to 30 June 2017.

b)      Thanks Emma Reed, Local Board Advisor, for her attendance.

CARRIED

 

 

 

20

Governance Forward Work Calendar

 

Resolution number AE/2017/122

MOVED by Member L Corrick, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      Notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

 

 

 

21

Governing Body Members' update

 

Resolution number AE/2017/123

MOVED by Member G Easte, seconded by Member B Lee:  

That the Albert-Eden Local Board:

a)      Amends Standing Order 3.9.14 to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

b)      Receives Governing Body Members Cathy Casey and Christine Fletcher's verbal updates.

CARRIED

 

 

 

Secretarial Note:       Governing Body Member Christine Fletcher exited the meeting at 4.59pm following Item 21.

 

 

 

22

Chairperson's Report

 

Resolution number AE/2017/124

MOVED by Deputy Chairperson G Fryer, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)         Receives the Chairperson’s verbal report.

CARRIED

 

 

 

23

Board Members' Reports

 

Resolution number AE/2017/125

MOVED by Member J Rose, seconded by Member L Corrick:  

That the Albert-Eden Local Board:

a)         Receives Members Easte, Rose, Corrick, Watson and Deputy Chairperson Fryer’s verbal Board Member Reports for August 2017.

b)         Congratulates the members of the Albert-Eden Youth Board on their hosting of the recent general election-related engagement event.

CARRIED

 

 

24

Albert-Eden Local Board Workshop Notes

 

Resolution number AE/2017/126

MOVED by Member L Corrick, seconded by Member R Langton:  

That the Albert-Eden Local Board:

a)      Receives the workshop notes for the workshops held on the 19 July 2017 and 2 and 9 August 2017.

CARRIED

  

 

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................