I hereby give notice that an ordinary meeting of the Appointments and Performance Review
Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 3
August 2017
9.30am
Room 1, Level
26
135 Albert St
Auckland
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Appointments and Performance Review
Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Hon Phil Goff, CNZM, JP
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Deputy Chairperson
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Hon Christine Fletcher, QSO
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Members
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Cr Chris Darby
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Cr Richard Hills
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Cr Penny Hulse
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Cr Desley Simpson, JP
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Ex-officio
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Deputy Mayor Bill Cashmore
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(Quorum 3 members)
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Kalinda Gopal
Governance Advisor
31 July 2017
Contact Telephone: 64 21 723 228
Email: kalinda.gopal@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Responsibilities
The Appointments and Performance Review Committee is
established to:
1.
Review the chief executive’s performance and to recommend to the
Governing Body the terms and conditions of the CE’s employment including
any performance agreement measures and annual remuneration.
2.
Make appointments to Council-Controlled Organisations (CCOs), Council
Organisations (COs) and exempt CCOs and COs.
3.
Approve policies relating to the appointment of
directors and trustees to CCOs and COs.
Powers
All powers necessary to perform the committee’s
responsibilities.
Except:
(a) powers
that the Governing Body cannot delegate or has retained to itself (section 2)
(b) where
the committee’s responsibility is limited to making a recommendation only
(c) the power to
establish sub-committees
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain, subject
to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Appointments
and Performance Review Committee
03 August 2017
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 7
8 Notices of
Motion 8
9 Progress on the
appointments for the Tāmaki Redevelopment Company Limited 9
10 Auckland Council
Organisational Strategy (Performance Plan) 11
11 Appointments and
Performance Review Committee Information Report - 18 July 2017 13
12 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
13 Procedural
Motion to Exclude the Public 15
C1 Board Appointments - Tāmaki
Redevelopment Company Limited 15
C2 Auckland Council Organisational
Strategy (Performance Plan) 15
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Appointments and Performance Review Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 5 July 2017, including the
confidential section, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
8 Notices of Motion
There were no
notices of motion.
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Appointments
and Performance Review Committee
03 August 2017
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Progress on
the appointments for the Tāmaki Redevelopment Company Limited
File No.: CP2017/14171
Purpose
1. To
update the committee on progress regarding the appointment of a director to the
board of Tāmaki Redevelopment Company Limited.
Executive
summary
2. The
Tāmaki Redevelopment Company Limited constitution provides that the Crown
and Auckland Council appoint one director each to the board, with the balance
of directors to be appointed and/or removed jointly by the Crown and
council. This report relates to one of the jointly appointed
directors.
3. The
Appointments and Performance Review Committee is required to make decisions
regarding the shortlisting for interview of five candidates for the current
director vacancy.
4. A
confidential report on today’s agenda considers a number of candidates
recommended by the joint appointment panel for interview.
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Recommendation/s
That the Appointments and
Performance Review Committee:
a) note
the confidential report on this meeting agenda which provides recommendations
from the joint appointment panel regarding the shortlisting of five
candidates for interview
b) note
the final appointment decisions will be made publicly available at the conclusion
of the appointment process.
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Comments
5. This
committee (at its 4 May 2017 meeting) made decisions regarding the process,
skill sets and joint appointment panel for a director vacancy on the board of
the Tāmaki Redevelopment Company Limited. Following the decisions
made by the committee at the May meeting, the following progress has now been
made:
(i) the
council’s advertising programme attracted a total of thirty-two
candidates
(ii) the
joint appointment panel has completed the review of the candidates, and seeks
approval from the committee to shortlist five candidates for interview.
6. Crown
and council representatives from the joint appointment panel (Penny Stonyer and
David Rankin) will provide advice on the recommendation that five candidates be
interviewed for the director vacancy on the Tāmaki Redevelopment Company
Limited board.
7. Council’s
executive recruitment team (Howard Chaffey and Elvira Bobekova) will support
the panel providing information regarding the council’s search process
and the candidates.
Consideration
Local
board views and implications
8. The
Tāmaki-Maungakiekie Local Board does not have a formal role in the Board
appointment process. However, the chair has received an update from
council’s representative regarding the process to fill the director
vacancy on the Tamaki Redevelopment Company board.
Māori
impact statement
9. The
Independent Maori Statutory Board (Brandi Hudson) is participating in the
interview process.
10. One focus of this appointment is aimed at securing a director with
knowledge of and ability to engage with the Pasifika community in Tāmaki, but also with connections to the Tāmaki community more generally. As this community is almost 70 per
cent Maori and Pasifika, the impact of this appointment is therefore likely to
be neutral or positive.
Implementation
11. Following
approval from this committee, staff from the CCO Governance and External
Partnerships and the executive recruitment teams will assist to progress the
interviews.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Edward Siddle - Principal Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Governance Director
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Appointments
and Performance Review Committee
03 August 2017
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Auckland Council Organisational Strategy (Performance
Plan)
File No.: CP2017/15120
Purpose
1. To
discuss Auckland Council’s Performance Plan (2017-2019) and any issues as
they may arise in relation to the chief executive’s current or future
performance objectives.
Executive
summary
2. Auckland
Council’s three-year Performance Plan (2017-2019) was endorsed by the
Executive Leadership Team and the Governing Body in the last quarter of the
2016/2017 financial year. The Performance Plan summarises council’s
organisational strategy and three year objectives.
3. While
a comprehensive review of the Performance Plan will take place in 2019, annual
‘refreshes’ will be undertaken to review progress and reprioritise
council’s focus to ensure we are on track to meet our performance
objectives. The Executive Leadership Team met on 15 May 2017 to review progress
and agree on focus areas for 2017/2018.
4. The
paper on the confidential agenda provides a briefing to committee members on
the outcomes from the strategy refresh including:
a) highlights
from the 2016/2017 financial year
b) emerging
challenges
c) the
council’s focus for 2017/2018
d) giving
leadership and culture priority
e) improving
the trust and satisfaction of Aucklanders with Auckland Council remains as our
overriding objective.
5. The
chief executive’s current performance objectives leverage off the
Performance Plan outputs and it is likely that committee members may wish to
discuss these aspects with the chief executive. A formal review of the chief
executive’s performance will take place later this year.
6. In
addition, some Performance Plan metrics have been drawn from the
council’s draft Annual Report 2016/2017 which is still subject to
pre-audit confidentiality. For these reasons, staff recommend the staff
presentation and committee discussion be held in the confidential agenda until
such time that the information can be made publicly available, which should no
later than the publication of the Annual Report 2016/2017.
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Recommendation
That the Appointments and
Performance Review Committee:
a) note
the content of this report.
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Local
board views and implications
7. Local
board views have not been sought for this report.
Māori
impact statement
8. Māori
outcomes are expected to improve as a consequence of Auckland Council meeting
its Performance Plan objectives.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Karuna Dahya, Strategy Analyst, Transformation Team
Shameel Sahib, Head of Corporate Strategy
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Authorisers
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Patricia Reade - Transformation Director
Phil Wilson - Governance Director
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Appointments
and Performance Review Committee
03 August 2017
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Appointments and Performance Review Committee
Information Report - 18 July 2017
File No.: CP2017/12304
Purpose
1. To
provide a public record of memos, workshop or briefing papers that have been
distributed for the committee’s information since 8 June 2017.
Executive
summary
2. This
is a regular information-only report which aims to provide public visibility of
information circulated to committee members via memo or other means, where no
decisions are required.
3. The
following confidential workshop has taken place:
· 8
June 2017 – CCO Accountability Review - Review of the Board Appointment
and Remuneration Policy (Confidential – no attachment)
4. Note
that, unlike an agenda report which requires a decision, staff will not be
present to answer questions about the items referred to in this summary. Committee
members should direct any questions to the authors.
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Recommendation/s
That the Appointments and
Performance Review Committee:
a) receive
the information report – 18 July 2017.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Kalinda Gopal - Governance Advisor
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Authoriser
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Phil Wilson - Governance Director
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Appointments
and Performance Review Committee
03 August 2017
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Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Appointments and Performance Review
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Board
Appointments - Tāmaki Redevelopment Company Limited
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In particular,
the report contains information about individuals who have applied for the
board vacancies on the Tamaki Redevelopment Company Limited.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C2 Auckland
Council Organisational Strategy (Performance Plan)
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report and subsequent committee discussion relates to the
Chief Executive's performance review.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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