I hereby give notice that an ordinary meeting of the Finance and Performance Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 15
August 2017
9.30am
Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Finance and Performance Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Ross Clow
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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Cr Dr Cathy Casey
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Cr Mike Lee
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Deputy Mayor Bill Cashmore
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Cr Daniel Newman, JP
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Cr Fa’anana Efeso Collins
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Cr Dick Quax
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Cr Linda Cooper, JP
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Cr Greg Sayers
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Cr Chris Darby
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Cr Sharon Stewart, QSM
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Cr Alf Filipaina
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IMSB Chair David Taipari
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Cr Hon Christine Fletcher, QSO
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Cr Sir John Walker, KNZM, CBE
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Mayor Hon Phil Goff, CNZM, JP
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Cr Wayne Walker
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Cr Richard Hills
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Cr John Watson
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IMSB Member Terrence Hohneck
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Cr Penny Hulse
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Cr Denise Lee
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(Quorum 11 members)
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Mike Giddey
Senior Governance Advisor
10 August 2017
Contact Telephone: (09) 890 8143
Email: mike.giddey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
Responsibilities
The purpose of the Committee is to:
(a) control and review
expenditure across the Auckland Council Group to improve value for money
(b) monitor the overall
financial management and performance of the council parent organisation and
Auckland Council Group
(c) make financial decisions
required outside of the annual budgeting processes
Key responsibilities include:
·
Advising and
supporting the mayor on the development of the Long Term Plan (LTP) and Annual
Plan (AP) for consideration by the Governing Body including:
o
Local Board
agreements
o
Financial policy
related to the LTP and AP
o
Setting of rates
o
Preparation of the
consultation documentation and supporting information, and the consultation
process, for the LTP and AP
·
Monitoring
the operational and capital expenditure of the council parent organisation and
Auckland Council Group, and inquiring into any material discrepancies from
planned expenditure
·
Monitoring the
financial and non-financial performance targets, key performance indicators, and other
measures of the council
parent organisation and each Council Controlled Organisation (CCO) to
inform the Committee’s judgement about the performance of each
organisation
·
Advising the mayor
on the content of the annual Letters of Expectations (LoE) to CCOs
·
Exercising
relevant powers under Schedule 8 of the Local Government Act 2002, which relate
to the Statements of Intent of CCOs
·
Exercising
Auckland Council’s powers as a shareholder or given under a trust deed,
including but not limited to modification of constitutions and/or trust deeds,
granting shareholder approval of major transactions where required, exempting
CCOs, and approving policies relating to CCO and CO governance
·
Approving the
financial policy of the Council parent organisation
·
Overseeing and
making decisions relating to an ongoing programme of service delivery reviews,
as required under section17A of the Local Government Act 2002
·
Establishing and
managing a structured approach to the approval of non-budgeted expenditure
(including grants, loans or guarantees) that reinforces value for money and an
expectation of tight expenditure control
·
Write-offs
·
Acquisition and
disposal of property, in accordance with the long term plan
·
Recommending the
Annual Report to the Governing Body
Powers
(a) All powers necessary to
perform the committee’s responsibilities, including:
a. approval of a
submission to an external body
b. establishment of
working parties or steering groups.
(b) The committee has the powers
to perform the responsibilities of another committee, where it is necessary to
make a decision prior to the next meeting of that other committee.
(c) The committee does not have:
a. the power to
establish subcommittees
b. powers that the
Governing Body cannot delegate or has retained to itself (section 2).
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council
Controlled Organisation.
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Finance and
Performance Committee
15 August 2017
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 9
2 Declaration of
Interest 9
3 Confirmation
of Minutes 9
4 Petitions 9
5 Public Input 9
6 Local Board
Input 9
7 Extraordinary
Business 10
8 Notices of
Motion 10
9 187 Flat Bush
School Road, Flat Bush - disposal of land and potential infrastructure
development opportunities 11
10 Unlock Old Papatoetoe 17
11 31-35 Mill Road,
Helensville 21
12 Te Toa Takitini 2016/2017 Year-End
Report 35
13 Council-controlled
organisations - approval of 2017-2020 Statements of Intent 55
14 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
15 Procedural
Motion to Exclude the Public 261
C1 Acquisition of land for open
space - Whenuapai 261
At the close of
the agenda apologies for lateness had been received from Cr E Collins and Cr D
Quax.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Finance and Performance Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 26 July 2017, including the
confidential section, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of the
agenda no requests for public input had been received.
6 Local Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
8 Notices of Motion
There were no
notices of motion.
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Finance and
Performance Committee
15 August 2017
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187 Flat
Bush School Road, Flat Bush - disposal of land and potential infrastructure
development opportunities
File No.: CP2017/00340
Purpose
1. To
seek approval for the disposal of additional land at 187 Flat Bush School Road,
Flat Bush.
Executive
summary
2. Lots
1, 3, 4 and 5, 187 Flat Bush School Road, Flat Bush were approved for sale in
October 2014. Lot 2, 187 Flat Bush School Road was approved for sale in
December 2014.
3. Following
the original resolutions approving the sale of Lots 1-5, 187 Flat Bush School
Road, the Development Programme Office (DPO) and the Community Facilities
department received enquiries from developers seeking to acquire enlarged lots
at Lots 4 and 5, 187 Flat Bush School Road. The developers proposed
undertaking local infrastructure works in return for being able to acquire
enlarged lots at 187 Flat Bush School Road.
4. The
Community Facilities department subsequently deemed that the additional land is
no longer required for the future service purpose for which it was held.
5. The
Howick Local Board endorsed the proposed disposal of the additional land at 187
Flat Bush School Road, Flat Bush by way of a closed tender process at its
December 2016 meeting. This was based on a recommendation from the DPO
that a closed tender process be undertaken for the proposed disposal of the
enlarged Lots 4 and 5, 187 Flat Bush School Road.
6. The
DPO and Panuku Development Auckland (Panuku) subsequently agreed that an open
tender process be undertaken for the lots already approved for sale and the
additional land proposed for sale. The developers who have expressed
interest in acquiring the enlarged lots will be able to submit tenders as part
of the tender process, as well as any other interested developer. This
will allow for the benefits and merits of all tenders received to be considered
and assessed, ensuring that the tender process is open and transparent and that
the selected party will provide both an optimal return to Auckland Council and
the best level of infrastructure to the Flat Bush area.
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Recommendation
That the Finance and
Performance Committee:
a) approve, subject to the satisfactory conclusion of any required statutory
processes, the disposal of additional land comprising approximately 5,400m2
at Lot 4 and 26,000m2 at Lot 5, 187 Flat Bush School Road, Flat
Bush comprised of an estate in fee simple more or less being part of lot 2 deposited plan 48950 part contained in
certificate of title Part NA69A/619
b) agree that final terms and conditions be approved under the
appropriate delegations.
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Comments
7. 187
Flat Bush School Road, Flat Bush was acquired by the legacy Manukau City
Council in 2000 for public open space, stormwater management and future
residential development. The site was vacant and originally comprised
approximately 48.33 hectares.
8. Following
the creation of Auckland Council, a land take plan for the entire site was
agreed. This resulted in Lots 1, 3, 4 and 5 (comprising 69,602m2)
being identified as suitable for residential development and transferred to
Auckland Council Property Limited (ACPL) in late 2013. Lot 2 was
identified as a future school site and was also transferred to ACPL.
9. In
2014 ACPL undertook the rationalisation process for Lots 1, 2, 3, 4 and 5, 187
Flat Bush School Road, Flat Bush which included consultation with the council
group and CCOs, iwi engagement and consultation with the Howick Local Board and
Howick ward councillors. No alternative service uses were identified for
the subject sites and no objections were raised with the proposal.
Following completion of the rationalisation process, the Finance and
Performance Committee approved the disposal of Lots 1, 3, 4 and 5, 187 Flat
Bush School Road in October 2014 and the disposal of Lot 2, 187 Flat Bush
School Road in December 2014.
10. Since
obtaining approval to dispose of the lots, Panuku has undertaken the following
work on each lot:
· Lot
1 was sold to Neil Construction in late 2016
· Lot
2 was sold to the Ministry of Education
· Lot
3 is currently being subdivided as a super lot. The sales process will
commence later this year
· Lot
4 will be marketed this financial year
· Lot
5 is currently landlocked. We are awaiting completion of the road before
taking this lot to the market.
11. In
2016 a developer approached Community Facilities and the DPO expressing
interest in acquiring additional land at 187 Flat Bush School Road for residential
development. The additional land comprises 5,400m2 at Lot 4
and 26,000m2 at Lot 5. The additional land was originally
intended for future park land and open space. An indicative value of the
additional land proposed for disposal at 187 Flat Bush School Road is $10
million.
12. In
return for the opportunity to purchase enlarged lots, the developer proposed
undertaking local infrastructure works which will service the housing growth in
Flat Bush. This includes the construction of local roads, a stream bridge
and undertaking bulk earthworks for proposed adjacent sports fields.
13. A
second developer expressed interest in constructing the north-south collector
road, under a cost share arrangement with council, which would provide two main
road access points to its development of new residential sections.
14. The
DPO originally proposed a closed tender process be undertaken for the proposed
disposal of the enlarged lots at 187 Flat Bush School Road to ensure the
proposed infrastructure works set out in paragraphs 12 and 13 above
occurred. Panuku and DPO subsequently agreed that the proposed disposal
of the additional land at Lots 4 and 5, 187 Flat Bush School Road, Flat Bush
will occur via an open market tender process. This will allow for tenders
to be received from the developers who have already approached council, as well
as any other interested developer, thus ensuring the disposals process is open
and transparent and that the best outcome for both Auckland Council and the
Flat Bush community is achieved.
15. Consultation
was undertaken with relevant council departments on the proposed disposal of
the enlarged lots at 187 Flat Bush School Road in late 2016 and early
2017. The Community Facilities department approved the transfer of this
land from future service to non-service in May 2017.
Consideration
Local
board views and implications
16. In
December 2016 the Howick Local Board confidentially endorsed the disposal of
additional land at 187 Flat Bush School Road, Flat Bush by way of a closed
tender process.
17. Panuku
subsequently advised the Howick Local Board that it had agreed with the DPO
that the proposed disposal of the additional land at 187 Flat Bush School Road,
Flat Bush would occur via an open market tender process. The Howick Local
Board have not raised any issues with the proposed open market process.
Māori
impact statement
18. Twelve
mana whenua iwi authorities were contacted regarding the potential disposal of
additional land at, 187 Flat Bush School Road, Flat Bush in May 2017. The
following feedback was received:
a) Te
Kawerau a Maki
·
No concerns or issues were
raised about the proposed disposal.
b) Ngāi
Tai ki Tamaki
·
Ngāi Tai ki Tamaki registered commercial interest should the site
be approved for disposal.
c) Ngāti
Tamaoho
·
No concerns or issues were
raised about the proposed disposal.
d) Te
Akitai – Waiohua
·
No concerns or issues were
raised about the proposed disposal.
e) Ngāti
Te Ata-Waiohua
·
No concerns or issues were
raised about the proposed disposal.
f) Te
Ahiwaru Waiohua
·
No concerns or issues were
raised about the proposed disposal.
g) Ngāti
Paoa
·
No concerns or issues were
raised about the proposed disposal.
h) Ngaati
Whanaunga
·
Ngaati Whanaunga advised
that the subject site has potential for cultural interest and registered
commercial interest should the site be approved for disposal.
i) Ngāti
Maru
·
No concerns or issues were
raised about the proposed disposal.
j) Ngāti
Tamatera
·
No concerns or issues were
raised about the proposed disposal.
k) Patukirikiri
·
No concerns or issues were
raised about the proposed disposal.
l) Waikato-Tainui
·
No concerns or issues were
raised about the proposed disposal.
Implementation
19. Should
the Finance and Performance Committee approve the disposal of the additional
land at 187 Flat Bush School Road, the additional infrastructure projects
offered by the interested developers will form part of their tenders when
Panuku takes Lots 4 and 5, 187 Flat Bush School Road to market.
Attachments
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No.
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Title
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Page
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a⇩ 
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Images
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15
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Signatories
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Author
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Letitia McColl - Team Leader Portfolio Review, Panuku
Development Auckland
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Authorisers
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David Rankin - Chief Operating Officer, Panuku
Development Auckland
Sue Tindal - Group Chief Financial Officer
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Finance and
Performance Committee
15 August 2017
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Finance and
Performance Committee
15 August 2017
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Unlock Old Papatoetoe
File No.: CP2017/13720
Purpose
1. To
seek approval for the disposal of the properties set out in the Unlock Old
Papatoetoe High Level Project Plan (HLPP) which were endorsed by the Planning
Committee on 4 July 2017.
Executive
summary
2. Unlock
Old Papatoetoe is an urban regeneration project which seeks to achieve urban
renewal and housing development within the Old Papatoetoe town centre.
3. On
4 July 2017 the Planning Committee considered and adopted the HLPP for Unlock
Old Papatoetoe. The Planning Committee endorsed Panuku Development Auckland
(Panuku) to actively collaborate with the wider council group
and its controlled organisations to integrate the planned activities in order
to align projects and implementation to achieve the outcomes in the HLPP (resolution
number PLA/2017/78).
4. The
Planning Committee also endorsed the disposal of the following sites, with the
objective of utilising them to achieve the urban renewal and housing outcomes
set out in the Old Papatoetoe HLPP:
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Property
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Identifier
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2014 Capital Value
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17 St George Street, Papatoetoe
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Lot 1 DP 189165 NA118D/993
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$640,000.00
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Part 27 St George Street, Papatoetoe (disused netball
courts)
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Pt Lot 31 DP 7551, NA321/269
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N/A
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107 St George Street, Papatoetoe
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Lot 5 DP 50563 NA10D/666 and NA2065/73
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$750,000.00
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109 St George Street, Papatoetoe
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NA191/224
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$545,000.00
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5. Subject
to the Finance and Performance Committee’s decision, the final terms and
conditions will be approved under the appropriate delegations.
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Recommendation/s
That the Finance and
Performance Committee:
a) approve,
subject to the satisfactory conclusion of any required statutory processes,
the disposal of the following properties, with the objective of contributing
to the outcomes of the Old Papatoetoe High Level Project Plan of urban
renewal and housing:
i) 17 St
George Street, Papatoetoe (Lot 1 DP 189165 NA118D/993);
ii) Part
27 St George Street, Papatoetoe -disused netball courts (Pt
Lot 31 DP 7551, NA321/269);
iii) 107 St George
Street, Papatoetoe (Lot 5 DP 50563 NA10D/666 and NA2065/73);
iv) 109 St George Street,
Papatoetoe (CT NA191/224);
b) agree that final terms and conditions be approved under the
appropriate delegations.
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Attachments
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No.
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Title
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Page
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a⇩
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Unlock Old Papatoetoe Planning Committee resolutions
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19
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Signatories
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Authors
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John Carter – Senior Project
Planning Leader, Panuku Development Auckland
Letitia McColl - Team Leader
Portfolio Review, Panuku Development Auckland
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Authorisers
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David Rankin - Chief Operating Officer, Panuku
Development Auckland
Sue Tindal - Group Chief Financial Officer
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Finance and
Performance Committee
15 August 2017
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Finance and
Performance Committee
15 August 2017
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31-35 Mill Road, Helensville
File No.: CP2017/14210
Purpose
1. To
recommend that the Finance and Performance Committee agree to a reversal of its
earlier decision (resolution number FIN/2015/49) to divest 35 Mill Road,
Helensville and retain 31 Mill Road, Helensville and instead retain 35 Mill
Road, Helensville and divest 31 Mill Road, Helensville.
Executive
summary
2. 31-35
Mill Road, Helensville is a council owned site comprising 2.4
hectares. Helensville Enterprise Trust (the Trust) has operated a
recycling centre from 31 Mill Road for a number of years, occupying an area of
approximately 5,500m². 35 Mill Road provides a useable area of
approximately 10,500m². 35 Mill Road was leased to Downers Limited until
mid-2016.
3. In
June 2015, the Finance and Performance Committee resolved for Auckland Council
Property Limited (now Panuku Development Auckland (Panuku)) to subdivide the
land and sell 35 Mill Road, to work with the Rodney Local Board to investigate
increasing the retained area for the recycling centre from 5,500m2
to 5,800m², and to provide an esplanade reserve of 20 metres.
4. In
September 2016, Panuku granted a licence to the Trust to temporarily occupy 35
Mill Road while materials containing asbestos were removed from 31 Mill Road.
Due to being located on the larger 35 Mill Road site, the Trust has experienced
enhanced operating conditions and increased social and environmental outcomes.
5. The
recommendation from Waste Solutions and Panuku is to retain 35 Mill Road to
enable the Trust to continue to operate from the site. This is due to the Trust
exceeding expectations over the last two years and that the provision of
additional land will enable the Trust to continue to grow its operations.
Furthermore, the catchment area of the Helensville resource recovery centre has
been identified as a high growth area, and it is anticipated that demand will
increase as a result.
6. Financial
modelling for the next 10 years calculates that the net benefit to the council
supports the retention of 35 Mill Road, despite the council being able to sell
35 Mill Road in the current financial year for approximately $1.5 million net.
This analysis includes Panuku’s estimate that approximately $450,000 will
be released through the proposed sale of 31 Mill Road.
7. Panuku
supports Waste Solutions request to retain 35 Mill Road instead of 31 Mill
Road. Furthermore, alternative uses for 35 Mill Road are likely to be limited
to vehicle and materials storage uses in this light industrial zone. Building
development may be limited by the flood plain and low levels of contamination
in the uncontrolled fill on the land. Retaining 35 Mill Road would support the
forecasted business growth and would provide the community with an enhanced
recycling facility which is likely to engender greater support for its use than
if the Trust remained on 31 Mill Road.
|
Recommendations
That the Finance and
Performance Committee:
a) amend
its decision of 18 June 2015 (resolution number FIN/2015/49) on the
subdivision of the land at 31-35 Mill Road, Helensville comprised of an
estate in fee simple containing 2.3932 hectares more or less being Lot 2
Deposited Plan 83926 and contained in Certificate of Title NA40B/424 as
follows:
i) retention
of approximately 10,500m2 located at 35
Mill Road on the northern part of Lot 2 DP 83926, for use as a resource
recovery facility, together with the accessway;
ii) retention
of the land along the river bank for future public access; and
iii) the
disposal land located at 31 Mill Road on the southern part of Lot 2 DP 83926
comprising approximately 5,000m2.
b) agree
that final terms and conditions be approved under the appropriate
delegations.
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Comments
8. 31-35 Mill Road, Helensville is a 2.4 hectare, industrial site owned
by Auckland Council. It was acquired by the Rodney County Council in 1978 for a
works depot, and was used for this purpose for approximately 30 years. The
Rodney District Council resolved to dispose of this property in 2009, but it was not subsequently sold. Upon transition,
it was transferred to Auckland Council Property Limited. Auckland Council
Property Limited became aware of potential service requirements at the
property, including that the Trust was operating from the site and that there
was a potential need to retain an esplanade reserve. To ensure that Auckland
Council Property Limited was cognisant of all service requirements before
undertaking any divestment of the property, it commenced its standard
rationalisation process in 2012.
9. On
18 June 2015, the Finance and Performance Committee resolved as follows
(resolution number FIN/2015/49):
That the Finance and Performance
Committee:
a) approve,
subject to the satisfactory
conclusion of any required statutory processes:
ii) the subdivision of the land at 31-35 Mill Road, Helensville comprised of
an estate in fee simple containing 2.3932 hectares more or less being Lot 2
Deposited Plan 83926 and contained in Certificate of Title NA40B/424 and:
1. the retention of approximately
20m2 as esplanade reserve;
2. the
retention of approximately 5,500m2 as a resource recovery facility;
3. the
investigation of the retention of a further 300m2, after working with the
Rodney Local Board;
4. the disposal of the balance of
the land.
b) agree that final terms and conditions be approved under the
appropriate delegations.
10. Since the
June 2015 resolution, Panuku managed the occupational lease that was in place
on the site until its expiry in 2016. Panuku has also undertaken investigations
into contamination issues at 35 Mill Road, undertaken a survey to establish the
mean high water springs in preparation of a subdivision plan, and worked with
Waste Solutions and the Trust to accommodate the Trust’s needs for
alternative accommodation during their decontamination works on 31 Mill Road.
11. The Trust has
occupied 35 Mill Road on a temporary basis since September 2016 to allow for
materials containing asbestos to be removed from 31 Mill Road. The
Trust’s operating conditions have improved and its outputs have
significantly increased since it commenced its temporary occupation of 35 Mill
Road. This is due to 35 Mill Road being a larger site than 31 Mill Road with
superior access and buildings.
12. Following the
completion of survey work in February 2017, Waste Solutions approached Panuku
requesting the permanent relocation of the Trust on 35 Mill Road. Panuku
subsequently investigated and analysed the various subdivision options, and the
impact on the net sale proceeds it is mandated to achieve for council in
implementing the disposal decision.
13. In summary,
the available options are:
|
#
|
Option
|
Area to be sold
(approx)[1]
|
Net proceeds of sale
(approx)
|
Benefit
|
Disadvantage
|
|
1
|
Retain 31 Mill Road/sell 35
Mill Road (as per existing resolution)
|
10,500m²
|
$1,500,000
|
Maximises the
net sale proceeds by selling best quality land.
Low risk of
not achieving that sale value in current financial year.
Land retained
for future public access.
|
Limited
recovery of resources and diversion of waste from landfill due to restricted
space on the smaller parcel of land.
Based on a 10
year financial analysis, this is not the best long term return for council.
Better
quality land sold.
|
|
2
|
Retain 35 Mill Road/sell 31
Mill Road
(As per the recommendation)
|
5,000m²
|
$460,000
|
Improved
recovery of resources and diversion of waste from landfill with potential for
expanded and enhanced services on the larger parcel of land. Future-proof the
facility to meet population growth occurring in the west.
Financially
the best long term option for the council based on trading forecasts over a
10 year period.
Better
quality land retained by council.
Land retained
for future public access.
|
Reduced
income available to the council over the short-term from the sale of the
smaller parcel of land.
|
14. Following
negotiations with the Trust and the council, a new five year contract commenced
in July 2015 to enable the continued operations of a resource recovery centre
at 31 Mill Road. The Helensville Community Recycling Centre was performing well
after one year of operation under its new contract. An independent evaluation[2]
of the facility found that:
· 67
per cent (by weight) of material entering the site is being diverted from
landfill to reuse or recycling
· 11
part-time positions (3.2 full time equivalents) have been created. Previously
the site supported three part-time positions.
· over
$200,000 has been spent locally in wages and operational spending.
15. As
at the end of June 2017 the site at 35 Mill Road is achieving landfill
diversion rates of better than 70 per cent and employing twelve staff.[3]
16. Following
the Trust’s temporary relocation to 35 Mill Road, and with the benefit of
two years of operating history at 31 Mill Road, it became apparent that 35 Mill
Road is a more suitable site for the resource recovery centre. This is due to
the greater potential to contribute to the council’s waste diversion and
resource recovery objectives, it can manage greater traffic volumes in a safer
and more customer-friendly way and has the support of the Trust.
17. The Helensville Community Recycling Centre services the Kumeu
Subdivision of the Rodney Local Board area.
18. The catchment
area of the resource recovery centre in Helensville has been identified as a
high growth area. Just outside of the Kumeu Subdivision, the Hobsonville Point
development is expected to add 4,500 homes and 11,000 residents in the next 10
years. Housing developments in Silverdale and Gulf Harbour also fall in the
wider Rodney Local Board area. The multiple housing developments in this area
will produce a significant quantity of construction and demolition waste, the
recovery of which can be undertaken at the Helensville
Community Recycling Centre.
19. Modelling the
potential benefits of the two options to achieve the best social and
environmental outcome for the council indicates the following:
· The
larger site at 35 Mill Road has more potential to achieve the Waste Management
and Minimisation Plan objectives as the site will be able to provide a wider
range of waste services and attract more revenue
· The
total tonnage of waste processed over 10 years (2016-2026):
o 31
Mill Road: 7,425 tonnes
o 35
Mill Road: 14,850 tonnes
· The
total number of full-time equivalent employment opportunities progressively
created over 10 years (2016-2016):
o 31
Mill Road: 10.2 FTE and 19 volunteers
o 35
Mill Road: 15.3 FTE and 27 volunteers.
20. Financial
analysis by Waste Solutions and review of the sale value of the two sites
undertaken by Panuku concluded that retaining 35 Mill Road and sale of 31 Mill
Road provided the best financial outcome for council.
21. A comparison
of the two sites has been completed. Net present value for trading at 35 Mill
Road over 10 years returns positive earnings before interest, tax, depreciation
and amortisation of $918,738 whereas
trading at 31 Mill Road returns negative earnings before interest, tax,
depreciation and amortisation of $369,756.
When assessing the lost opportunity cost of the net sale proceeds of
approximately $1 million, the analysis shows a positive return of $141,146. The
conclusion from the financial assessment is that 35 Mill Road provides a better
financial return to the council family over the 10 year period used in the
modelling.
22. With
the benefit of nine months trading on the better site Waste Solutions are
confident that the forecast business expansion can be achieved by switching the
operations of the Trust from 31 Mill Road to 35 Mill Road. Though $1 million
will be unavailable to meet current Long-term Plan funding due to reduced sale
proceeds in this financial year, the overall net benefit to the council
supports selling 31 Mill Road and retaining 35 Mill Road as a Community Recycling
Centre. The land at 35 Mill Road would still be owned by council after 10
years.
Consideration
Local
board views and implications
23. Prior to
31-35 Mill Road being presented to the Finance and Performance Committee in
June 2015, the Rodney Local Board formally opposed the
disposal at its May 2015 business meeting.
24. From February
to July 2017, the Rodney Local Board has on separate occasions been informally
briefed by Waste Solutions and by Panuku about the sale and retention of the
land at 31-35 Mill Road.
25. On 16
February 2017, representatives of the Helensville Community Recycling Centre
presented at the business meeting of the Rodney Local Board on the activities
and initiatives of the recycling centre. At this meeting the issue of the
proposed subdivision and disposal of the land at 35 Mill Road where the centre
had been relocated were raised. Local board members expressed a desire to
retain this site for this community and waste minimisation activities.
26. Due to the
timing of this report, no report seeking local board feedback could be
actioned. Because of the interest of the Rodney Local Board, the board elected
to make an urgent decision, as per Attachment A to this report on 28 July 2017.
This resolution supports the retention of 35 Mill Road as a resource recovery
centre. Specifically, the board resolved as follows:
The Rodney Local Board:
a) strongly
supports the Helensville Resource Recovery Centre remaining at their current
position at 31-35 Mill Road, Helensville (occupying 35 Mill Road), as it is
considered to be the most suitable location for the centre
b) strongly
supports the retention of a sufficient area of land at the site, being no less
than 5800m2 of usable land (including the current location at 35
Mill Road), to allow the Helensville Resource Recovery Centre to continue to
meet the current agreement with the council in relation to resource recovery
and recycling activities
c) note
the importance to the Helensville and wider Rodney communities of retaining
31-35 Mill Road, Helensville for community and waste minimisation activities
d) note
that Panuku Development Auckland are yet to complete the subdivision of 31-35
Mill Road, Helensville and accordingly there is still scope to meet the needs
of the Helensville Resource Recovery Centre.
Māori
impact statement
27. Fourteen
iwi authorities were contacted regarding the potential sale of 35 Mill Road,
Helensville prior to the June 2015 resolution. The following feedback was
received.
i) Ngāti
Wai
No
site specific feedback.
ii) Ngāti
Manuhiri
General
cultural significance. Submission of first rights of refusal to iwi, at a
negotiated rate in accordance with current market rates. Council has statutory
obligations to iwi and can assist with the iwi aspirations to become owners of
their ancestral lands once more.
iii) Te
Rūnanga o Ngāti Whātua
Registers
specific cultural significance of the site. Will facilitate a joint and agreed
Ngāti Whātua Whānui position. Seeking adoption of a commitment
arrangement which includes a period of exclusive negotiation.
iv) Te
Uri o Hau
In
this instance Te Uri o Hau directed staff to Ngāti Whātua o Kaipara.
v) Ngāti
Whātua o Kaipara
Expression
of interest as a possible site for storage and retrofit of ex-military houses
prior to use for social housing was received.
vi) Ngāti
Whātua o Ōrākei
No
site specific feedback received, however see iii).
vii) Te
Kawerau-ā-Maki
General
cultural significance. Will work directly with Auckland Council’s
Māori Strategy and Relations Department.
viii) Ngāti
Te Ata Waiohua
No
site specific feedback received.
ix) Te
Ākitai Waiohua
No
site specific feedback received.
x) Ngāi
Tai ki Tāmaki
Ngai
Tai have generally instructed that if no feedback is received then there is no
site specific interest.
x) Ngāti
Paoa
Ngāti
Paoa has expressed potential commercial interest in any council owned
properties that may become available for sale.
xi)
Ngāti Whanaunga
No
site specific feedback received.
xii) Ngāti
Maru
Acknowledgement
of receipt of information.
xiii)
Ngāti Tamaterā
No
site specific feedback received.
28. The Auckland
Council’s Waste Management and Minimisation Plan 2012 recognises the
interests that Māori have in waste management and minimisation. With the
implementation of the Waste Management and Minimisation Plan, the resource
recovery network business case specifically recognises the opportunity that
resource recovery centres provide for community and iwi initiatives, business
opportunities, participation and employment.
29. At the
meeting of the Rodney Local Board on 16 February 2017, the Helensville
Enterprise Trust were supported by representatives of Ngāti
Whātua O Kaipara which advised it was supportive of relocating the
Helensville Community Recycling Centre to 35 Mill Road.
Implementation
30. Irrespective
of which part of the land is sold, Panuku recommends that the subdivision is
created under the Public Works Act 1981 where part of the site will be retained
for two public work purposes, the use of the land for a recycle centre and land
held for future public access along the riverbank. A new title will be issued
for the balance of the land and can be sold.
31. This process
will achieve a better outcome for both the public work purposes and the
optimisation of net sale proceeds from the land sold.
32. Attachment B
provides plans which illustrate the areas that would be retained in council
ownership for the two options being considered.
33. The Trust
will be required to complete tenant “make good” obligations in
respect of its current lease at 31 Mill Road. The Trust will then be granted a
new lease to operate from 35 Mill Road. Further investment will be made by the
council in accordance with the approved Resource Recovery
Network strategy and the current agreement with the Trust
to ensure the site is used to its full potential for the diversion of waste and
the recovery of resources.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
28 July 2017 - Urgent decision of the Rodney Local
Board
|
29
|
|
b⇩
|
31-35 Mill Road, Helensville - Alternative subdivision
options
|
33
|
Signatories
|
Authors
|
Ian Stupple – General Manager Waste Solutions
Letitia McColl – Team Leader Portfolio Review,
Panuku Development Auckland
Nigel Hewitson – Manager Property Disposals,
Panuku Development Auckland
|
|
Authorisers
|
David Rankin - Chief Operating Officer, Panuku
Barry Potter - Director Infrastructure and
Environmental Services
Dean Kimpton - Chief Operating Officer
Jazz Singh – Acting Group Chief Financial
Officer
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
Te Toa Takitini 2016/2017 Year-End Report
File No.: CP2017/15451
Purpose
1. To
report on the 2016/2017 financial year activities for Te Toa Takitini
Portfolio.
Executive
summary
2. The
Auckland Council has established a group-wide approach called Te Toa Takitini
to better enable the council group to identify, invest and track progress on
transformational outcomes for Māori. The portfolio is divided up into four
Whai (programmes of work).
3. The
name Te Toa Takitini is a call to action for the entire council group and draws
from the whakatauki (proverb) “Ehara taku toa i te toa takitahi, engari
he toa takitini”, “Success is not determined by me alone, it is the
sum of the contribution of many”.
4. Māori
transformational shift activity and expenditure for 2016/2017 financial year
are provided as Attachment A.
5. Combined
Te Toa Takitini budgets for the 2016/2017 financial year are $8,812,000.
Combined expenditure for the end of the financial year is $7,022,000 which is
80 per cent of the combined annual budget. Key points to
note for the year end budgets are:
· Whai
Rawa (Māori economic development) expenditure is $960,000, which is 100
per cent of the annual budget.
· Whai
Painga (Māori social wellbeing) expenditure is $818,000 against an annual
budget of $967,000, which is 85 per cent of the annual budget.
· Whai
Tiaki (Maori cultural wellbeing) expenditure is $4,748,000 against an annual
budget of $6,333,000, which is 75 per cent of the annual budget.
· Whai
Tika (Effectiveness for Māori) expenditure is $496,000 against an annual
budget of $552,000, which is 90 per cent of the annual budget.
6. Due
to increased activity, 35 percent of the annual budget was spent in the fourth
quarter.
|
Recommendation/s
That the Finance and
Performance Committee:
a) note progress on key Te Toa Takitini portfolio projects included
in this report for the 2016/2017 financial year.
|
Comments
Te
Toa Takitini Māori Transformational Shift activity
7. Te
Toa Takitini is a cross-council portfolio of projects organised into four Whai
(programmes of work). Te Toa Takitini identifies, prioritises, tracks and
reports on projects across council group that lead and influence
transformational outcomes for Māori, including:
· strengthening
internal organisational capacity in responding to Māori
· demonstrating
a positive impact on and with Māori communities.
Budgets
2016/2017 budget and
year-to-date expenditure
8. The
budget for the 2016/2017 financial year is $8,812,000. End of year
expenditure is $7,022,000 which is 80 per cent of annual budget. This
expenditure is shown in table one.
Table one: Māori
transformational shift activity
|
Māori
Transformational Shift Activity
|
FY2017
Year
End
Actual
$(000’s)
|
FY2017
Annual
Budget
$(000s)
|
FY2017
Variance
Actual
$(000s)
|
|
Whai Rawa – Māori Economic
Development
|
960
|
960
|
0
|
|
Whai Painga – Māori Social
Well-being
|
818
|
967
|
149
|
|
Whai Tiaki – Māori
Cultural Wellbeing
|
4,748
|
6,333
|
1,585
|
|
Whai Tika – Effectiveness for
Māori
|
496
|
552
|
56
|
|
Total
|
7,022
|
8,812
|
1,790
|
9. Due
to increased activity, 35 percent of the annual budget was spent in the fourth
quarter.
Key variances for the third
quarter expenditure
10. Whai
Painga: Māori social well-being - Expenditure at the end of the 2016/2017
financial year is $818,000 against an annual budget of $967,000 or 85 per cent.
The variance of $149,000 is made up of:
· Whare for Life
– Māori Housing variance of $95,000. Budgeted consultancy work
of $45,000 was instead resourced and managed internally; $50,000 underspend was
due to delays in the appointment of a Māori Housing Senior Advisor role.
· Te Whare
Wananga o Owairoa variance of $53,000. This is an operational budget
allocated to marae and facilities maintenance costs rather than for Māori
Transformational activities. Therefore, this activity will be removed
from Te Toa Takitini portfolio.
11. Whai
Tiaki: Māori cultural well-being - Expenditure at the end of the 2016/2017
financial year is $4,748,000 against an annual budget of $6,333,000 or 75 per
cent.
· The variance of $1,585,000
is made up of:
o Māori Cultural Initiatives Fund
variance of $1,000,000. A request has been made to carry forward the
budget to the 2017/2018 financial year to meet the financial commitments made
to the eight Mārae Development funding agreements, and one Papakainga
Housing application that was approved in the fourth quarter of the 2016/2017
financial year.
o Kaitiaki Ranger Forum and Ranger
Programme. Committed budget and future expected spending equivalent to
budget total of $186,000 will be carried forward to 2017/2018 financial year.
o Beneath Our Feet variance of $195,000
which is contractually committed through to September 2017, and therefore a
request has been made to carry this over to the 2017/2018 financial year.
o Māori Sites of Significance
variance of $160,000 is due changes to the Resource Management Act which has
delayed scheduling, and impacted progress with mana whenua activities.
o Road Safety Improvements variance of
$80,000 is due to minor delays in project activity which is likely to increase
in quarter one of 2017/2018.
o Mana Whenua Kaitiaki Forum variance of
$70,000 is due to delays in progressing forum meetings. However, we will
see an increase in activity in the 2017/2018 financial year.
o Two other project variances totalling
$38,000 are due to minor delays in project activity.
o Three other project variances
totalling $31,000 comprise of activities that will be removed from Te Toa
Takitini portfolio.
o Kaitiakitanga of Tamaki Makaurau
– Capacity funding overspend of $150,000 to acknowledge the three
relationship agreements for future years that were signed during the 2016/2017
financial year
o Two projects have a minor overspend
totalling $25,000 for increased activity.
12. Whai Tika
(Effectiveness for Māori)
· Whai Tika was underspent by $56,000. A total of $48,000 of
this under-spend was reprioritised to fund a new initiative (Ka Eke Poutama).
Year-end
Highlights
13. The
narrative below provides highlights for the fourth quarter. Further
detail of activity and expenditure for the whole of the 2016/2017 financial
year is provided in Attachment A.
Whai Painga (Māori social
well-being)
14. Māori
Housing Programme: There are 15 Māori Housing projects at varying
stages of the development process. 33 properties went out for mana whenua
consultation. Five papakainga projects are in progress.
Whai Tiaki (Māori
cultural well-being)
15. Auckland
Transport Road Safety Improvements: Construction of the Kia Ora Marae
entrance was completed during quarter four. Design improvements
discussions have been initiated with Umupia Marae.
16. Māori
Cultural Initiatives Fund: Marae Development Funding Agreements signed
and returned by eight successful applicants.
17. Kaitiakitanga
of Tamaki Makaurau (capacity contracts): All 19 mana whenua entities have
funding agreements for capacity grants in place.
Whai Tika
18. Māori
leadership value training: The pilot programme was delivered in the
fourth quarter. A review of the pilot will be completed in the first
quarter of the 2017/2018 financial year, to inform the council’s
Māori Employment strategy.
19. Akona (Māori e-learning application): The e-learning module
content was developed in the fourth quarter, and is due for completion in
quarter one of the 2017/2018 financial year.
Treaty
Audit Report
20. The
Auckland Council Treaty Audit Report 2015 has 24 ‘action’ groups
covering specific recommendations and closure criteria for them. The
Waharoa, comprising representatives from Te Waka Anga Mua ki Uta, the Internal
Audit department of council, and the Independent Māori Statutory Board,
determines what actions can be closed. The table below summarises progress to
date.
Table two:
Treaty audit response action groups
|
Action Groups
|
Open
|
Closed
|
Initiatives
|
|
24
|
17
|
7
|
Department/CCO Māori Responsiveness Plans
Treaty of Waitangi Settlements Implementation
Hearings Policy
Good Practice Benchmarking
Effectiveness and Compliance Framework
Significance and Engagement policy
Capacity building
|
21. Seven
of 24 action groups of the Treaty Audit have been closed. Of the 17
action groups yet to be closed, eight are substantially progressed and nine are
partially progressed. The eight action groups that are substantially
progressed should be completely closed in the first quarter of the 2017/2018
financial year.
22. Further
detail about the treaty audit response workstream is provided in Attachment B.
Māori
Responsiveness Plans
23. Māori
responsiveness plans are progressing steadily. Eleven Māori
responsiveness plans are now complete, and 17 are in development. Of the
17, seven plans are in the final review stage. The review process is undertaken
in conjunction with council’s internal audit department, legal service
department and Te Waka Anga Mua ki Uta.
24. Further
information on the Māori responsiveness plans can be found in Attachment
C.
Consideration
Local
board views and implications
25. The
Local Board Decision Making Project Reference Group has held a series of
meetings to provide a forum for mana whenua to input into the development of
the local board plans for Māngere-Otahuhu, Otara-Papatoetoe, Papakura, and Manurewa.
26. Funding
service agreements have been completed for:
· Otara
Health - funding agreement for the facilitation of the Project Reference Group
· CoCreatz
- service agreement for the Te Ao Māori Tikanga programme which is
designed to improve and facilitate cultural understanding of Te Ao Māori.
Māori
impact statement
27. This
report provides an overview of Māori transformational activity for the end
of the 2016/2017 financial year. These activities continue to deliver on
the priorities agreed in the council’s Long-term Plan 2015-2025.
28. The
treaty audit response work programme is progressing, enabling the council to
strengthen its responsiveness to Māori through targeted actions and
improvements.
Implementation
29. Te
Toa Takitini programmes and projects for the 2016/2017 financial year period
have been approved by Te Toa Takitini executive leadership group.
Programme leads and business owners from across the council family have
responsibility for delivery. The Finance and Performance Committee
receives activity and expenditure reports in April, August and November of each
financial year. Updates on progress are also provided at the Joint
Governing Body/Independent Māori Statutory Board quarterly meetings.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
2016/2017 Year-end Activities and Expenditure Report
|
41
|
|
b⇩
|
Treaty Audit Report Update
|
49
|
|
c⇩
|
Maori Responsiveness Plans Update
|
53
|
Signatories
|
Author
|
Amokura Panoho – Head of Te Toa Takitini
|
|
Authorisers
|
Graham Pryor - GM Maori Responsiveness &
Relationships
Phil Wilson - Governance Director
Jazz Singh – Acting Group Chief Financial
Officer
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
Council-controlled organisations - approval of
2017-2020 Statements of Intent
File No.: CP2017/14304
Purpose
1. To
approve the Statements of Intent for five substantive council-controlled
organisations, and three legacy council-controlled organisations.
Executive
summary
2. The
Statement of Intent is the main document for recording what Auckland Council
wants to achieve through its council-controlled organisations. Following
the Letters of Expectations in December 2016, and shareholder comments on the
draft Statements of Intent in April 2017, the council-controlled organisations
have now supplied council with their final Statements of Intent for 2017-2020.
3. Staff
have undertaken a reconciliation of the final Statements of Intent against the
shareholder comments. Approval is recommended for five substantive
council-controlled organisations, subject to minor revisions to align financial
information with the Annual Plan and performance measures with the Long-term
plan.
4. Staff
do not recommend that the Watercare Services Ltd Statement of Intent is
approved at this meeting. A meeting with the Watercare Board is being held on
29 August 2017 to negotiate the centralised treasury function. The final
Watercare Statement of Intent will be brought to the next Finance and
Performance Committee meeting for approval.
5. Approval
is also recommended for the 2017-2020 Statements of Intent for the Contemporary
Art Foundation and the Community Education Trust Auckland (COMET Auckland).
6. The
Māngere-Ōtāhuhu Local Board has proposed changes to the Māngere
Mountain Education Trust Statement of Intent. Staff recommend delegating
final approval of the Statement of Intent to the Local Board.
|
Recommendation/s
That the Finance and
Performance Committee:
a) approve
the Auckland Tourism, Events and Economic Development Limited, Auckland
Transport, Auckland Council Investments Limited, Regional Facilities
Auckland, and Panuku Development Auckland Limited Statements of Intent for
2017-2020
b) note
that the Watercare Services Limited Statement of Intent will be brought to
the 21 September 2017 Finance and Performance Committee meeting for approval,
pending agreement on the centralised treasury function
c) delegate
to the Group Chief Financial Officer, Auckland Council, the power to correct
minor financial and performance measure misalignments in the Statements of
Intent to achieve correct final revised versions
d) approve
the Statements of Intent for Community Education Trust Auckland (COMET
Auckland) and the Contemporary Art Foundation for 2017-2020
e) delegate to the chair of the Māngere-Ōtāhuhu
Local Board the ability to agree the final Statement of
Intent for Māngere Mountain Education Trust.
|
Comments
Statement
of Intent process
7. The
Statement of Intent is the main document for recording what council wants to
achieve through the activities of its council-controlled organisations for the
next three years.
8. The
requirements and process for Statements of Intent are prescribed in the Local
Government Act 2002, Schedule 8.
9. The
council-controlled organisations supplied council with draft Statements of
Intent on 1 March 2017, reflecting the Letters of Expectation delivered to
the council-controlled organisations in December 2016. Council considered its
comments on these draft Statements of Intent on 27 April 2017 and advised the
organisations of these comments. On 30 June 2017 the council-controlled
organisations provided council with their final board-approved Statements of
Intent, incorporating council’s comments.
10. Council
has the ability under the Local Government Act to modify a Statement of Intent
to ensure it adequately reflects council’s strategic priorities.
11. On
receipt of the final Statements of Intent, staff undertook a reconciliation
exercise to confirm that council’s shareholder comments have been
incorporated and that the financial information in the Statements of Intent
aligns with council’s recent decisions on the Annual Plan. This
reconciliation is provided at Attachment A.
12. In
relation to the Statements of Intent of the legacy council-controlled
organisations (Māngere Mountain Education Trust, Community
Education Trust Auckland (COMET Auckland) and the Contemporary
Art Foundation, staff have reviewed the final Statements of Intent and where
necessary worked with the relevant local board, council staff and relevant council-controlled organisation to make any changes thought
appropriate.
Approval
of Statements of Intent 2017-2020
13. Following
reconciliation of the final Statements of Intent with the shareholder comments,
and ensuring alignment with Annual Plan financial decisions, staff consider
that no major modifications are required for the following Statements of
Intent:
· Auckland
Tourism, Events and Economic Development Limited (Attachment B)
· Auckland
Transport (Attachment C)
· Auckland
Council Investments Limited (Attachment D)
· Regional
Facilities Auckland (Attachment E)
· Panuku
Development Auckland Limited (Attachment F)
· Community
Education Trust Auckland (COMET Auckland) (Attachment G)
· Contemporary
Art Foundation (Attachment H).
14. However,
during review of the Statements of Intent, staff noted a number of minor
misalignments with Long-term plan measures and targets and financial figures.
A general delegation should be given to the Group Chief Financial Officer,
Auckland Council, to work with the council-controlled organisations to ensure
these minor issues are resolved and incorporated into revised final Statements
of Intent. Should such revisions not be agreed satisfactorily, formal
modification may be sought through this committee.
15. While
no modifications to the Regional Facilities Auckland Statement of Intent are
recommended, staff have had active discussions with Regional Facilities
Auckland about providing a greater level of transparency and detail about
revenue and spending on the different services which Regional Facilities
Auckland delivers. Regional Facilities Auckland has disclosed the
revenues for distinct business units but, due to technical reasons related to
cross organisational activities and shared corporate overheads across its
business units, it would currently be difficult for it to accurately depict
this spending.
16. Regional
Facilities Auckland is committed to improving this aspect of its reporting to
council, both in next year’s Statement of Intent and through quarterly
reporting processes through the year.
17. Auckland
Transport’s Statement of Intent has undergone substantial revision since
the 1 March 2017 version which council considered on 27 April 2017.
No modifications to the Statement of Intent are recommended at this time, but
in future we propose to work closely with Auckland Transport to ensure that
projects are grouped in a way that improves public understanding of
priorities. Targets and measures are expected to be analysed and revised
through the Long-term plan process, which will result in additional changes to
next year’s Statement of Intent.
18. We
note also that as this is the final year of the Accelerated Transport
Programme, Auckland Transport should be required through the coming year to
report on delivery of the this programme, such as through quarterly
reports.
Watercare
Services Limited
19. Staff do not
recommend that the Watercare Services Ltd Statement of Intent is approved at
this meeting.
20. A meeting
with the Watercare Board is being held on 29 August 2017 to negotiate the
centralised treasury function. It is important that council maintains its
ability to meet the requirements of rating agencies in the context of major
infrastructure spending to accommodate Auckland’s growth.
21. The final
Watercare Statement of Intent will be brought to the next Finance and
Performance Committee meeting for approval.
Māngere
Mountain Education Trust
22. The Māngere-Ōtāhuhu
Local Board has proposed changes to the Māngere Mountain Education Trust
Statement of Intent (Attachment I). Staff
recommend delegating final approval of the Statement of Intent to the Local
Board.
Consideration
Local
board views and implications
23. The governing
body is responsible for providing shareholder comments on the draft Statements
of Intent. The Local Board Services team of council was consulted in the
preparation of the shareholder comments. The reconciliation exercise
between final Statements of Intent and the shareholder comments ensured that
issues relating to local boards were addressed as required in the shareholder
comments.
Māori
impact statement
24. The
secretariat of the Independent Māori Statutory
Board was supplied with copies of the final Statements of Intent and confirmed
that issues raised in the shareholder comments have been addressed as
required.
Implementation
25. No
significant implementation issues are envisaged.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Reconciliation of final Statements of Intent
|
59
|
|
b⇩
|
SOI Auckland Tourism, Events and Economic Development
2017-2020
|
65
|
|
c⇩
|
SOI Auckland Transport 2017-2020
|
111
|
|
d⇩
|
SOI Auckland Council Investments 2017-2020
|
135
|
|
e⇩
|
SOI Regional Facilities Auckland 2017-2020
|
153
|
|
f⇩
|
SOI Panuku 2017-2020
|
175
|
|
g⇩
|
SOI COMET 2017-2020
|
209
|
|
h⇩
|
SOI Contemporary Art Foundation (Te Tuhi) 2017-2020
|
225
|
|
i⇩
|
DRAFT SOI Mangere Mountain Education Trust 2017-2020
|
243
|
Signatories
|
Author
|
Edward Siddle - Principal Advisor
|
|
Authorisers
|
Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Governance Director
Sue Tindal - Group Chief Financial Officer
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
|
Finance and
Performance Committee
15 August 2017
|
|
Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Acquisition
of land for open space - Whenuapai
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for open
space purposes.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
