Agenda of Great Barrier Local Board

Great Barrier Local Board

15 August 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Environmental agency and community group reports 7

13 Auckland Tourism, Events & Economic Development (ATEED) six-monthly report to the Great Barrier Local Board 31

14 Draft Annual Report 2016/2017 – Great Barrier Local Board report 45

15 Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter four, 1 April - 30 June 2017 51

16 Submissions and feedback on the draft Aotea Great Barrier Local Board Plan 2017 77

17 Feedback on the proposed direction of the Regional Pest Management Plan 79

18 Governance Framework Review

This report was not available at the time the agenda was processed and published and will be circulated as soon as possible.

19 Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028 97

20 Feedback on the Tākaro – Investing in Play discussion document 101

21 Auckland Transport Update – August 2017 to the Great Barrier Local Board 125

22 Correspondence 135

23 Governance Forward Work Calendar 143

24 Great Barrier Local Board Workshop Proceedings 147

25 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

Member J Cleave will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 July 2017 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Great Barrier Local Board

15 August 2017

Draft Annual Report 2016/2017 – Great Barrier Local Board report

File No.: CP2017/15253

Purpose

1. This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2016/2017. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Auckland Council Annual Report 2016/2017 is currently being prepared and progressed through the external audit process. In late September, the audit is expected to be completed and the final report will be approved and released to the public. The Annual Report will include performance results for each local board.

3. The local board is required to monitor and report on the implementation of its Local Board Agreement for 2016/2017. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the Annual Report.

4. The performance measures reported on are those that were agreed on and included in the Long-term Plan 2015-2025. This is the second time we are reporting an annual result for this set of measures.

5. The attached report is proposed for approval by the local board. The report includes the following sections:

- Message from the chairperson

- The year in review

- How we performed

- Financial information.

Recommendations

That the Great Barrier Local Board:

a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017.

b) receive the draft local board report to be included in the Auckland Council Annual Report 2016/2017.

c) approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2016/2017.

d) give authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

Comments

6. The local board is required to monitor and report on the implementation of the Local Board Agreement 2016/2017. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009 as follows:

Section 23 monitoring and reporting

1) Each local board must monitor the implementation of the local board agreement for its local board area.

2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i. compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii. specifies whether any intended changes to the level of service have been achieved; and

iii. gives reasons for any significant variation between the level of service achieved and the intended level of service.

7. Each local board must comment on the matters included in the Annual Report under subsection 2 above in respect of its local board area and the council must include those comments in the Annual Report.

8. This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2016/2017.

9. The report contains the following sections:

	Section	Description
a)	Message from the chairperson	Legislative requirement to include commentary from the local board on matters included in the report.
b)	The year in review - Financial performance - Highlights and achievements - Challenges	Snapshot of the main areas of interest for the community in the local board area.
c)	How we performed	Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted service levels have not been achieved.
d)	Financial information	Legislative requirement to report on financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

10. The next steps for the draft Annual Report are:

- audit during August 2017

- report to Finance and Performance Committee on 19 September

- report to the Governing Body for adoption on 28 September

- release to stock exchanges and publish online on 29 September

- physical copies provided to local board offices, council service centres and libraries by the end of October.

Consideration

Local board views and implications

11. Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chair.

Māori impact statement

12. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Attachments

No.	Title	Page
a ⇩	Draft Annual Report 2016/2017 - to be tabled	49

Signatories

Author

Michele Going - Lead Financial Advisor

Authorisers

David Gurney - Manager Corporate Performance & Reporting

John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

15 August 2017

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for quarter four, 1 April - 30 June 2017

File No.: CP2017/13536

Purpose

1. To provide the Great Barrier Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2017, against the local board agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Great Barrier Local Board. It includes financial performance and work programmes.

3. The snapshot (attachment A), shows overall performance against the Great Barrier Local Board’s agreed 2016/2017 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

4. Eighty-eight per cent of the activities within the agreed work programmes have been delivered. Six activities were undelivered from the agreed work programmes in the 2016/2017 financial year.

5. The overall financial performance result for the Great Barrier Local Board for the year 2016/2017 is favourable compared to the budget. There are some points for the board to note:

· Overall, the financial performance of the board is 86% of revised annual budget in net operating expenditure and 56% in capital expenditure.

· Environmental projects have been substantially delivered. Some Locally Driven Initiative (LDI) projects are being deferred to 2017/18. Undelivered capital expenditure relates to completed projects where the costs have recorded on a regional basis and Local Improvement Projects (LIPS) which will also be carried forward to the next financial year for delivery.

· Attachment C contains further detailed financial information.

6. Results from the Long-term Plan 2015-2025 performance measures that were included in the previous 2016/2017 quarterly performance reports are excluded this quarter. The results are included as a separate agenda item entitled “Draft Annual Report 2016/2017 – Local Board report”.

Recommendation

That the Great Barrier Local Board:

a) note the performance report for the financial quarter ending 30 June 2017.

Comments

Key highlights for quarter four

7. The Great Barrier Local Board has a number of key achievements to report from the quarter four period, which include:

· In November 2016 the board allocated budget to support the application for Aotea / Great Barrier Island Dark Sky Sanctuary accreditation. The application was successful with the island achieving accreditation in June. The launch to celebrate this international status is happening in August.

· The Aotea Learning Hub was launched this year opening for term 1. The Ministry of Education and the local board are joint funding this project with Orama administering the hub locally. The hub is fully staffed and currently located at Barleyman’s Cottage.

Key project achievements from the 2016/2017 work programme

8. The following are year-end achievements relating to key projects identified in the Great Barrier Local Board Plan and/or Local Board Agreement:

· A successful candidate for the part time Great Barrier Biodiversity Officer was recruited in May 2017. A programme of work was developed with the board with a strong focus on supporting local community action and education.

· The Mulberry Grove Reserve concept plan was signed off and the physical works have been completed.

· The pest booklets were finalized and printed. They have been distributed at a few community events. The jewels booklet has been started by the biodiversity officer.

· Tryphena Water Quality Project was completed and a comprehensive report was supplied to the board in July.

Achievement of the 2016/2017 work programme

9. The Great Barrier Local Board has an approved 2016/2017 work programme for the following operating departments:

· Arts, Community and Events, approved on 13 July 2016

· Parks, Sport and Recreation, approved on 8 June 2016

· Libraries and Information, approved on 8 June 2016

· Community Facility Renewals and Community Leases, approved on 13 July 2016

· Infrastructure and Environmental Services, approved on 13 July 2016

10. The snapshot (attachment A), shows overall performance against the Great Barrier Local Board’s agreed 2016/2017 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

11. In previous quarterly performance reports, the traffic light Red Amber Green (RAG) reflected progress: Red = issues, Amber = warning, Green = on track. As the quarter four report reflects the status of delivery at the end of the financial year, the traffic lights indicate Red = incomplete/not delivered, Green = delivered as expected.

12. Eighty-eight per cent of the activities within the agreed work programmes have been delivered.

13. Departments delivered the 2016/2017 work programmes as follows:

· Arts, Community and Events work programme 100% delivered

	Activity Status	Number of Activities
Green	Completed	6
Green	In progress *	0
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

· Parks, Sport and Recreation work programme 82% delivered

	Activity Status	Number of Activities
Green	Completed	3
Green	In progress *	6
Red	On Hold, Deferred	2
	Cancelled
	Not delivered

* identified to be delivered across multiple years

There are some points to note:

o FitzRoy Landing Reserve project was cancelled and the budget was reallocated to the planning and resource consent for the rock revetment at Motairehe due to coastal erosion. The consent has been lodged.

o View shaft extension project was deferred. A site visit took place at the end of June. The design quote has been accepted and is being progressed.

· Libraries and Information work programme 100% delivered

	Activity Status	Number of Activities
Green	Completed	3
Green	In progress *	0
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

· Community Facilities work programme 100% delivered (includes renewals and development projects)

	Activity Status	Number of Activities
Green	Completed	7
Green	In progress *	2
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

* identified to be delivered across multiple years

There are some points to note:

o The Great Barrier FY18 Tryphena Coastal Trail skipped a year of delivery for 2016/17. It was noted in attachment B as being deferred but is not counted in the above table as it was deferred from 2015/16.

· Community Leases work programme 50% delivered

	Activity Status	Number of Activities
Green	Completed	1
Green	In progress *	1
Red	On Hold, Deferred	2
	Cancelled	0
	Not delivered	0

* identified to be delivered across multiple years

There are some points to note:

o Both the Great Barrier Island Community Health Trust and Great Barrier Island Golf Club leases are due to expire towards the end of the calendar year so were deferred.

· Infrastructure and Environmental Services work programme 86% delivered

	Activity Status	Number of Activities
Green	Completed	12
Green	In progress *	0
Red	On Hold, Deferred	2
	Cancelled	0
	Not delivered	0

There are some points to note:

o The Marine project was deferred due waiting for certainty on Treaty Settlements and SeaChange. A portion of this budget was spent on delivering an evaluation report on Kaitoke Dune restoration which has been completed.

o Treasure Islands Ambassador Programme was not delivered due to student unavailability. The budget was transferred to Waste Solutions to support the Resource Recovery ‘Tip Stop Shop’ trial.

· Other department work programme projects not listed in Attachment B 25% delivered

	Activity Status	Number of Activities
Green	Completed	1
Green	In progress *

There are some points to note:

o There are four projects that were not recorded via SharePoint and therefore not listed in Attachment B. The below provides a brief update on all seven of them:

o Heritage Plan: The project was on hold awaiting negotiations with Ngati Rehua Ngatiwai ki Aotea and was deferred. The project plan for the heritage survey has been revised and site visits are scheduled for July/August.

o Moorings Consent: A consultant investigated options to address mooring issues triggered by the Auckland Unitary Plan. A report on the impacts of this to enable the board to consider next steps was completed and presented to the board on 4 July 2017.

o Rural Broadband Initiative 2: The board was advised not to allocate budget towards the second round for rural broadband funding. Therefore this project was cancelled and budget was reallocated to the Dark Sky Sanctuary launch.

o Support engagement for Ngati Rehua Ngatiwai ki Aotea: This project was on hold awaiting further discussions and has been deferred.

14. As part of the local board funding policy, local boards can resolve to defer projects that are funded by their Locally Driven Initiatives (LDI) operating fund where there is an agreed scope and cost but the project has not been delivered.

15. The Great Barrier Local Board has identified the following 2016/2017 projects that meet the criteria for deferral to the 2017/2018 financial year. The deferral of these projects was approved by the Finance and Performance Committee on 1 June 2017:

· Heritage Planning $5,000

· Marine protection initiative $20,000

· Biodiversity/biosecurity officer (part time) $25,000

· Social enterprise $10,000

· View Shaft extension $5,000

Financial performance

16. Asset based service (ABS) project costs in full facilities, arboriculture and parks administration came in under budget. ABS capital grants were also undersubscribed. Environmental services were substantially delivered although budgets for the biodiversity officer and for marine protection have been deferred to 2018/18. As local iwi resources become available in the coming financial year, Maori responsiveness projects will be progressed.

17. The reported underspend in LDI capital projects relates to the delivery of upgrades on Kawa Road where total project costs were not reflected in the local board finances. The renewal and upgrade of Harataonga Stage 4 track was completed. Work was further progressed around cemetery development.

Key performance indicators

18. Results from the Long-term Plan 2015-2025 performance measures that were included in the previous 2016/2017 quarterly performance reports are excluded this quarter. However, the results are included as a separate agenda item entitled “Draft Annual Report 2016/2017 – Local Board report”.

Consideration

Local board views and implications

19. This report informs the Great Barrier Local Board of the performance for the year ending 30 June 2017.

Māori impact statement

20. Whilst a number of the board’s work programme projects involve Māori engagement, there are three projects with direct Māori outcome focuses. The three projects updates are as follows:

21. Heritage Plan: The project was deferred awaiting further discussions. The Māori Cultural Heritage Team is conducting their own survey on Great Barrier and will share information gathered on Māori sites which will be utilized in the heritage survey.

22. Support engagement for Ngati Rehua Ngatiwai ki Aotea: This project was deferred awaiting further discussions.

23. Marine project: The project was deferred due to waiting for certainty on Treaty Settlements and SeaChange as scoping for the project is dependent on further discussions with Ngati Rehua Ngatiwai ki Aotea.

Implementation

24. The Lead Financial Advisor will action the deferral of identified projects, approved by the Finance and Performance Committee on 1 June 2017.

25. Local Board Services will refer undelivered projects from the agreed 2016/2017 work programme to the relevant operational department for investigation. Departments will be asked to identify their ability to deliver the activity in the 2017/2018 financial year.

Attachments

No.	Title	Page
a ⇩	Work programme snapshot	57
b ⇩	Work programme update	59
c ⇩	Financial performance	69

Signatories

Author	Jacqueline Fyers – Local Board Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

15 August 2017

Submissions and feedback on the draft Aotea Great Barrier Local Board Plan 2017

File No.: CP2017/14059

Purpose

1. To provide a high level overview of data gathered through public consultation on the draft Aotea Great Barrier Local Board Plan 2017, along with all submissions and feedback received.

Executive summary

2. The consultation period for draft local board plans ran from 22 May to 30 June 2017.

3. In total, 36 submissions were received on the draft Aotea Great Barrier Local Board Plan 2017 via online forms, hardcopy forms, emails and post. In addition, 63 people provided feedback at engagement events.

Recommendation

That the Great Barrier Local Board:

a) note submissions and feedback on the draft Aotea Great Barrier Local Board Plan 2017.

Comments

4. The Local Government (Auckland Council) Act 2009 requires local boards to produce and adopt a local board plan by 31 October 2017. Under Section 83 of the Local Government Act 2002 local boards are required to use the special consultative procedure in adopting their local board plan. The consultation period ran from 22 May to 30 June 2017.

5. A high level overview of consultation data, titled ‘Draft Aotea Great Barrier Local Board Plan 2017 consultation feedback report’, along with all submissions and feedback received is attached. The report includes an overview of consultation findings such as responses to questions asked, common themes and demographic information on submitters.

6. Staff are currently analysing the consultation data before formulating any recommendations to the board on the final content of their local board plan.

Consideration

Local board views and implications

7. The Great Barrier Local Board will consider all submissions and feedback to the draft Aotea Great Barrier Local Board Plan 2017 prior to adopting the final local board plan in September.

Māori impact statement

8. Māori outcomes have been considered in the development of the draft Aotea Great Barrier Local Board Plan 2017.

9. An engagement hui with mana whenua authorities was also held at the Fickling Centre, Three Kings, on Friday 17 March 2017.

10. Further engagement with mataawaka and Māori ratepayers and residents was conducted by:

· Considering pre-existing feedback

· Considering the strategies and aspirations contained in the Ngāti Rehua Ngatiwai ki Aotea Hapu Management Plan and the Ngāti Rehua Ngatiwai ki Aotea Strategic Plan 2013-2018

Implementation

11. The board will adopt the final Aotea Great Barrier Local Board Plan 2017 at their 19 September business meeting.

Attachments

No.	Title	Page
a	Draft Aotea Great Barrier Local Board Plan 2017 consultation feedback report (Under Separate Cover)

Signatories

Author	Jacqueline Fyers – Local Board Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

15 August 2017

Feedback on the proposed direction of the Regional Pest Management Plan

File No.: CP2017/11897

Purpose

1. To provide feedback on the proposed direction of management programmes being developed as part of the Auckland Regional Pest Management Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Regional Pest Management Plan. This plan is prepared under the Biosecurity Act 1993, and describes the pest plants, animals and pathogens that will be controlled in Auckland. It provides a framework to control and minimise the impact of those pests and manage them through a regional approach.

3. The National Policy Direction for Pest Management identifies five approaches that can be implemented to manage pests including exclusion, eradication, progressive containment, sustained control, and site-led programmes as further described in this report.

4. This report seeks feedback from the Great Barrier Local Board on the proposed management approach for some specific regional programmes as detailed in Attachment A, in particular:

· Cats

· Possums

· Widespread weeds

· Ban of sale of some pest species.

5. The proposed Regional Pest Management Plan will be presented to the Environment and Community Committee in November 2017 seeking approval to publically notify the draft plan. Feedback from all local boards will be included as a part of this report.

6. A range of pest species and issues have previously been discussed with the Great Barrier Local Board (the board), and the approaches being developed for these local board specific interests have been included as Attachment B. Feedback on these approaches is also being sought.

Recommendation

That the Great Barrier Local Board:

a) provide feedback on the proposed direction of specific regional and local programmes being considered as part of the Auckland Regional Pest Management Plan review (as per Attachment C of the agenda report).

Comments

Background

7. A Regional Pest Management Plan is a statutory document prepared under the Biosecurity Act 1993 for controlling pest plants, animals and pathogens in the region.

8. Auckland Council is currently reviewing its 2007 Regional Pest Management Strategy, prepared by the former Auckland Regional Council. The expiry date of 17 December 2012 was extended to 17 December 2017, while the National Policy Direction on Pest Management was completed and changes to the Biosecurity Act were made.

9. On 14 February 2017, the Environment and Community Committee resolved that council’s current strategy is inconsistent with the National Policy Direction on Pest Management 2015, and that the changes necessary to address the inconsistencies could not be addressed by minor amendment to the current Regional Pest Management Strategy (resolution ENV/2017/7). As a consequence of this determination, council is required to initiate a review to address the inconsistency, in accordance with section 100E(5) of the Biosecurity Act by 17 December 2017, which is the date that the current plan will expire.

10. For a proposal to be initiated, council is required to have resolved by 17December 2017 that it is satisfied a proposal has been developed that complies with sections 70 and 100D(5) of the Biosecurity Act. A report on the proposed Regional Pest Management Plan will be considered at the November 2017 Environment and Community Committee meeting in order to meet this deadline.

11. Once operative, following public consultation, governing body approval of the plan, and resolution of any appeals, the plan will empower Auckland Council to exercise the relevant advisory, service delivery, regulatory and funding provisions available under the Biosecurity Act to deliver the specified objectives for identified species using a range of programme types.

Programme types

12. The National Policy Direction for Pest Management 2015 outlines five different management approaches that can be implemented to manage pests through a pest management plan. These approaches are defined as ‘programmes’:

· Exclusion – aims to prevent the establishment of a pest that is present in New Zealand but not yet established in an area

· Eradication – aims to reduce the infestation level of the pest to zero levels in an area in the short to medium term

· Progressive containment – aims to contain or reduce the geographic distribution of the pest to an area over time

· Sustained control – provides for the ongoing control of a pest to reduce its impacts on values and spread to other properties

· Site-led pest programme – aims to ensure that pests that are capable of causing damage to a place are excluded or eradicated from that place, or contained, reduced or controlled within the place to an extent that protects the values of that place.

13. A regional pest management plan sets out programmes as listed above, but does not specify the methodology for achieving these objectives.

Previous engagement

14. Engagement on the revision of the plan has been ongoing since 2014 including local board members, mana whenua, council and council-controlled organisation staff, industry representatives, and the wider public. Further information on engagement has been included as Attachment D.

Key regional issues

15. During engagement on the issues and options paper and wider public consultation on the discussion document, key issues were raised in relation to cats, possums, widespread pest plants, and the ban of sale of some pest species. Feedback is being sought on these specific programmes, as they are either likely to be of wide public interest or are proposed to be delivered through a new approach.

16. A summary of the proposed approach for each of the regional programmes currently being developed is set out below. Additional information including the current management approach and rationale for change has been included in Attachment A.

· Cats: Redefining the definition of a pest cat to enable greater clarity for the management of ‘unowned’ cats when undertaking integrated pest control in areas of high biodiversity value

· Possums: Proposing a shift from possum control focused on areas of high biodiversity to a region-wide programme

· Widespread pest plants: Shifting from species-led enforcement to a multiple species site-led programme focused on parkland with significant ecological areas

· Ban of sale for some pest species: Increasing the number of pest species (both plants and animals) currently banned from sale.

Great Barrier specific issues

17. The board gave feedback at two workshops on the pest management plan in July 2014 and June 2017. The chair also met with staff in July 2017 to discuss the plan. This report seeks feedback from the local board the direction of the proposed regional pest management plan, guided by the regional and local board relevant approaches outlined in this report. Attachment C has been provided to facilitate formal feedback from the local board at its August 2017 business meeting.

18. Specific pest management issues previously identified by the board in the two workshops and as part of other consultations is noted below;

· Rabbits: Noted as a pest on the island.

· Decline in birdsong: The local community has noticed a reduction in birdsong on the island over time.

· Protection for the Hauraki Gulf: Board members noted the need for pathway management to manage pests getting to Aotea Great Barrier.

· Feral goats: To have a definition of feral versus milking goats.

· Weeds on council land: The need for council to more effectively control weeds on Council land if the public are asked to control their own weeds.

· Integrated management: The need for an integrated approach to pest control on the island.

· Education around pests: Request for the provision of information and advice on pest identification, impacts and control for members of the public.

· Community pest control: The need for council and community pest control initiatives to work together and support each other.

Financial implications

19. The budget for implementing the plan will be confirmed through the Long-term Plan 2018-2028 process. Consultation on the Regional Pest Management Plan is proposed to be aligned with consultation on the Long-term Plan in early 2018.

Consideration

Local board views and implications

20. Two workshops were held with the board to specifically discuss the Regional Pest Management Plan (23 July 2014 and 6 June 2017). Feedback provided at these workshops has been considered under the Great Barrier specific issues in Attachment B.

21. The board also provided feedback on pest management more generally through the development of its annual work programme. This is noted in the ‘Great Barrier specific issues’ section of this report.

Māori impact statement

22. Section 61 of the Biosecurity Act requires that a Regional Pest Management Plan set out effects that implementation of the plan would have on the relationship between Māori, their culture, and their traditions and their ancestral lands, waters, sites, maunga, mahinga kai, wāhi tapu, and taonga.

23. Engagement has been undertaken with interested mana whenua in the Auckland Region as described earlier in this report and conversations are ongoing. In addition, staff are working closely with mana whenua on the development and implementation of a range of biosecurity programmes, providing opportunities for mana whenua to exercise kaitiakitanga, through direct involvement in the protection of culturally significant sites and taonga species. The impact statement required by section 61 of the Biosecurity Act, along with feedback received by mana whenua, will be part of the development of the draft plan for consultation.

24. Some key topics raised during hui and kōrero with mana whenua included management of species such as cats, rats, rabbits, mustelids, deer, pest birds, freshwater pest fish, widespread weeds, emerging and future weeds (including garden escapees), and kauri dieback disease.

25. Mana whenua recognised cats were an increasing problem, indicating a desire for cat-free areas next to sensitive sites. There was also support for kauri dieback disease to be included in the proposed plan as it will enable implementation of regionally specific pathway management rules for kauri protection. Mana whenua identified a strong partnership with council and regional leadership in their role as kaitiaki and owners of kauri in many rohe.

26. Wider issues raised included:

· the importance of building the capacity of mana whenua to directly undertake pest management in each rohe

· acknowledgement that council should control pests on its own land if asking public to do the same on private land

· the definition of pests versus resources (such as deer and pigs)

· the need for coordination of all environmental outcomes across the region, and the alignment of the Regional Pest Management Plan document with other plans, such as Seachange

· the need for more education around pests

· the need to look holistically at rohe (regions)

· the importance of community pest control by linking scattered projects

· the need for the plan to be visionary and bicultural, reflecting Te Ao Māori, Te Reo.

Implementation

27. As the management approaches proposed in the Regional Pest Management Plan will have financial implications, consultation on the plan is proposed to be aligned with consultation on the Long-term Plan. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

No.	Title	Page
a ⇩	Key regional issues	85
b ⇩	Great Barrier Local Board feedback on Regional Pest Management Plan	87
c ⇩	Feedback form	91
d ⇩	Previous engagement on Regional Pest Management Plan	95

Signatories

Authors

Dr Nick Waipara – Biosecurity Principal Advisor

Dr Imogen Bassett – Environmental Advisory Manager

Rachel Kelleher –Biosecurity Manager

Authorisers

Gael Ogilvie – General Manager Environmental Services

Barry Potter - Director Infrastructure and Environmental Services

John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

15 August 2017

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

File No.: CP2017/13725

Purpose

1. The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2. The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028.

3. Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities.

Recommendation

That the Great Barrier Local Board:

a) appoint Board Members xxx as lead and alternate respectively to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

Comments

4. The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5. As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6. The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7. The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8. Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9. Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10. Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11. Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12. Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

Attachments

No.	Title	Page
a ⇩	Regional strategic priority workshops on the Long-term Plan 2018-2028	99

Signatories

Author

Rachel Wilson - Senior Policy Advisor, Local Board Services

Authorisers

Anna Bray – Policy and Planning Manager, Local Board Services

Karen Lyons - General Manager, Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

15 August 2017

Feedback on the Tākaro – Investing in Play discussion document

File No.: CP2017/13896

Purpose

1. To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

2. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

3. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

4. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

5. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

6. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

7. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

8. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

9. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

Recommendation

That the Great Barrier Local Board:

a) provide feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

Comments

Background

10. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

11. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

12. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

13. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

14. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

15. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

16. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

17. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

18. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

19. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

20. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

21. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

22. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

23. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

24. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
a) Consultation with the public	b) 29 May to 10 July 2017
c) Consultation with local boards and advisory panels	d) 19 June to 21 August 2017
e) Analysis of feedback and submissions	f) August to October 2017
g) Report to the Environment and Community Committee on the results of the public consultation	h) November 2017
i) Develop and refine a draft investment plan, in consultation with local boards	j) Early 2018
k) Public consultation on the draft investment plan	l) Mid 2018

Consideration

Local board views and implications

25. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

26. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play

· the importance of taking a future-focused approach to investment

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

· the opportunity to partner with schools, community groups and others in extending the play network

· the value of using investment in play to support local community outcomes.

27. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

28. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

29. Māori are identified as a key target group for the investment plan, due to their young population profile.

30. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

31. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

32. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

33. There are no implementation issues arising from the recommendations of this rep.

Attachments

No.	Title	Page
a ⇩	Tākaro – Investing in Play discussion document	105

Signatories

Author

Jacqueline Fa’amatuainu-Pointon – Policy Analyst – Parks and Recreation Policy

Authorisers

Paul Marriott-Lloyd – Senior Manager – Parks and Recreation Policy

Kataraina Maki – General Manager – Community and Social Policy

Karen Lyons – General Manager – Local Board Services

John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

15 August 2017

Auckland Transport Update – August 2017 to the Great Barrier Local Board

File No.: CP2017/15160

Purpose

1. This report responds to requests on transport-related matters, provides an update on the current status of Local Board Transport Capital Fund (LBTCF), requests approval for new LBTCF projects, provides a summary of consultation material sent to the board and, provides transport related information on matters of specific application and interest to the Great Barrier Local Board and its community.

Executive summary

2. In particular, this report covers:

· Information on the board’s transport capital fund projects

· Updates on Auckland Transport operations on Great Barrier

Recommendation

That the Great Barrier Local Board:

a) note the contents of the Auckland Transport Update – August 2017 to the Great Barrier Local Board report.

Comments

Transport capital fund update

3. The Great Barrier Local Board has $328,104 available in their Local Board Transport Capital Fund (LBTCF).

4. Auckland Transport is investigating rough orders of costs for the following projects:

· Continuing the Hector Sanderson walkway to the Cross Roads and from the Police Station to Claris shops and

· A walkway from the Cross Roads along Whangaparapara Rd to the hot springs.

Upcoming projects and activities of interest to the board

5. Dingy facility at Shoal Bay: the Project Team have sent through a drawing on the dinghy rack for the board and users groups’ information.

6. The pontoon at Shoal Bay: the pontoon is now manufactured however there is further delay with installation due to backlog from the contractor. The new timeline for installation is now the second week of September 2017.

7. Shoal Bay Plague Stink: our Ferries Facilities team has agreed with Auckland Council to continue support of their initiative to combat the growth of plague skink on Great Barrier Island. This primarily includes the support for Auckland Council and the Department of Conservation to install an exterior and then an interior containment fence at Shoal Bay.

8. Great Barrier Biosecurity: we have renewed the contract with the Windy Hill Rosalie Bay Catchment Trust to continue their biosecurity monitoring on the island.

9. Parking enforcement: parking officers have undertaken enforcement on the island. Currently there have been 29 infringements issued with 12 vehicles removed from the roadside and disposed of. There are about nine further vehicles to go through the abandoned vehicle process. Our Parking Team anticipates that there will be additional activity to undertaken to clear cases in Tryphena and revisit the car park in Claris. Further details around this will be made available to the board when plans are complete.

Quarterly Report

10. The quarterly report outlining Auckland Transports activities over the April – June 2017 quarter forms Attachment A to this report. It contains an overview of information on projects located within the Great Barrier Local Board area and those with regional significance.

Attachments