Kaipātiki Local Board
OPEN MINUTES
|
Minutes of a meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 16 August 2017 at 4.02pm.
Chairperson |
Danielle Grant |
|
|
|
Deputy Chairperson |
John Gillon |
|
|
|
Members |
Paula Gillon |
|
|
|
|
Ann Hartley, JP |
|
|
|
|
Kay McIntyre, QSM |
|
|
|
|
Anne-Elise Smithson |
|
|
|
|
Adrian Tyler |
|
|
|
|
Lindsay Waugh |
|
|
|
ABSENT
|
|
|
|
ALSO PRESENT
Councillor (Rodney Ward) |
Greg Sayers |
[from 4.10 to 5.15pm] |
|
Deputy Chair (Rodney Local Board) |
Phelan Pirrie |
[from 4.50 to 6.00pm] |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kaipātiki Local Board 16 August 2017 |
|
1 Welcome
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number KT/2017/101 MOVED by Member K McIntyre, seconded by Member A Hartley: That the Kaipātiki Local Board: a) confirms the ordinary minutes of its meeting, held on Wednesday, 19 July 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
|
|
Ruth Jackson and Cindy Starnes-Koroi, representing the Save Frank’s Boat group, were in attendance to discuss the Hilders Park (Larking’s Landing) play boat and suggestions to improve public consultation and engagement processes. |
|
Resolution number KT/2017/102 MOVED by Member A Tyler, seconded by Deputy Chairperson J Gillon: That the Kaipātiki Local Board: a) thanks Ruth Jackson and Cindy Starnes-Koroi, representing the Save Frank’s Boat group, for their presentation to the board regarding the Hilders Park (Larking’s Landing) play boat and suggested improvement to public consultation and engagement processes. |
9.2 |
|
|
Bruce Stainton, representing Chelsea Heritage Estate Regional Park Association, was in attendance to discuss the Chelsea Heritage Estate Park and the desirability of a reserve management plan. |
|
Resolution number KT/2017/103 MOVED by Member A Smithson, seconded by Deputy Chairperson J Gillon: That the Kaipatiki Local Board: a) thanks Bruce Stainton, representing the Chelsea Heritage Estate Regional Park Association, for his presentation to the board regarding the Chelsea Heritage Estate Park and the desirability of a reserve management plan. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order 3.11., a Notice of Motion was received from Members A Smithson, P Gillon, and Deputy Chairperson J Gillon and for consideration under item 12.
12 |
Notice of Motion - Request for report on the status of the draft Chelsea Estate Heritage Park reserve management plan |
|
A memo dated 7 August 2017, from the Team Leader, Service and Asset Planning, regarding indicative costs and timeframes to develop reserve management plans, was tabled. A copy of the tabled document has been placed on the official minutes, and is available to view on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2017/104 MOVED by Member A Smithson, seconded by Member A Tyler: That the Kaipātiki Local Board: a) requests a report on the status of the draft Chelsea Estate Heritage Park reserve management plan (2010/2014) and associated costs for gazetting it, to meet the requirements of the Reserves Act 1977 section 41. b) receives the memo dated 7 August 2017 from the Team Leader, Service and Asset Planning, regarding indicative costs and timeframes to develop reserve management plans. c) requests Local Board Services staff organise a workshop for the board, along with relevant council subject matter experts, as soon as practicable, to: i. gain an improved understanding of the background, process and timelines in relation to the development of the Open Space Management Framework that is currently under development; ii. discuss the opportunity (including indicative costs and timelines) for the board to be considered within the next tranche of local boards to participate in the omnibus reserve management planning approach as highlighted as part of the Open Space Management Framework, with a view towards considering this project as part of the board’s 2018/19 work programme; iii. receive information in relation to those Kaipātiki Local Board reserves that have up to date reserve management plans already in place, and which reserves require either new or updated reserve management plans; and iv. receive advice as to the practical benefit to the wider community of having in place up to date reserve management plans, and whether individual or omnibus reserve management plans, or other non-statutory mechanisms, best provide such benefit. |
|
Secretarial note: Changes to the original recommendation were made with the agreement of the meeting. |
|
a Memo - Team Leader, Service and Asset Planning |
13 |
|
|
Kaitlyn White, Renewals Coordinator Community Facilities, and Quintin Howard, Manager Renewals Investigation and Design, were in attendance to address the board regarding the Hilders Park play boat – public safety risk. |
|
Resolution number KT/2017/105 MOVED by Deputy Chairperson J Gillon, seconded by Member P Gillon: That the Kaipātiki Local Board: a) notes the play boat on the foreshore at Hilders Park is a public safety risk due to the drowning hazards identified in the reports by Future Landscapes Ltd (included as Attachment A to the agenda report) and Davis Coastal Consultants (included as Attachment B to the agenda report). b) approves the removal of the boat from the Hilders Park foreshore, and storage of the boat at a safe location until the future of the boat is agreed upon by the board c) approves investigations into the feasibility of renewal options, to provide similar and safe service outcomes to that of the existing play boat at Hilders Park, with particular focus given to two options if possible: i. incorporation of the boat (or part thereof) into an artwork or memorial within Larking’s Landing Reserve; and ii. incorporation of the board (or part thereof) into a play-space or piece of play equipment within Larking’s Landing Reserve. d) requests that the outcomes of the investigations into the feasibility of renewal options as outlined in resolution c) above be reported back to the board for discussion on a way forward as soon as practicable. |
Secretarial note: With the consent of the meeting, item 15 was accorded precedence at this time.
Secretarial note: The meeting was adjourned at 6.00pm by consent for 15 minutes and reconvened at 6.15pm.
14 |
|
|
Jill Nerheny, Manager Kaipātiki Community Facilities Trust, was in attendance to address the board regarding the Kaipātiki Community Facilities Trust Quarterly Report. |
|
Resolution number KT/2017/107 MOVED by Chairperson D Grant, seconded by Member P Gillon: That the Kaipātiki Local Board: a) receives the Kaipātiki Community Facilities Trust Quarter Four report. |
Secretarial note: Item 15 was considered after item 13.
16 |
Kaipātiki Local Board Local Environment work programme 2017/2018 - Industry Pollution Prevention Programme Confirmation |
|
Theresa Pearce, Relationship Advisor Infrastructure and Environmental Services, was in attendance to address the board regarding the Kaipātiki Local Board Local Environment work programme 2017/2018 – Industry Pollution Prevention Programme Confirmation. |
|
Resolution number KT/2017/108 MOVED by Chairperson D Grant, seconded by Member A Smithson: That the Kaipātiki Local Board: a) approves the inclusion of an Industry Pollution Prevention Programme in Bay Park Place and Le Roys Bush, to the value of $8000 funded through the board’s locally driven initiatives budget, in the Kaipātiki Local Board Local Environment and Local Development work programme 2017/2018. b) requests that evaluation of the Industry Pollution Prevention Programme as outlined in resolution a) above be completed in time to inform preparation of the local board’s 2018/19 local environment work programme, and request that if such evaluation incurs additional costs, that this matter be discussed with the board as soon as practicable. |
Secretarial note: With the consent of the meeting, item 21 was accorded precedence at this time.
21 |
Feedback on the proposed direction of the Regional Pest Management Plan |
|
Theresa Pearce, Relationship Advisor Infrastructure and Environmental Services, was in attendance to address the board regarding feedback on the proposed direction of the Regional Pest Management Plan. The proposed local board feedback on the Auckland Regional Pest Management Plan was tabled. A copy of the tabled document has been placed on the official minutes and is available to view on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2017/109 MOVED by Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) endorses the proposed local board feedback as tabled on the proposed direction of specific regional and local programmes under consideration as part of the Auckland Regional Pest Management Plan review, noting that the Environment and Community Committee will be considering the draft Regional Pest Management Plan for public notification at its November 2017 meeting. |
|
a Regional Pest Management Plan feedback |
17 |
|
|
Dave Sanders, Team Leader Planning, Plans and Places, was in attendance to address the board regarding the proposal for a Sunnynook Totara Vale Plan. |
|
Resolution number KT/2017/110 MOVED by Deputy Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) endorses commencement of a Sunnynook Totara Vale Plan. b) approves the contribution of $15,000 from its locally driven initiative budget towards the commencement of a Sunnynook Totara Vale Plan. c) approves the nomination of Members Paula Gillon and Deputy Chairperson John Gillon (as an alternate) to participate in a working party to oversee the development of the Sunnynook Totara Vale Plan. |
18 |
|
|
Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport, was in attendance to address the board regarding the Auckland Transport monthly update – August 2017. |
|
Secretarial note: By consent of the meeting, this resolution was taken in parts. |
|
Resolution number KT/2017/111 MOVED by Deputy Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: a) notes the Auckland Transport monthly update Kaipātiki Local Board August 2017. b) requests legal advice on the ownership and jurisdiction of the carpark asset and underlying land for the following land parcels commonly known as the carpark area within the Rawene Road Reserve: i. Part Lot 2 DP 233; and ii. Part Lot 44 DP 415. c) expresses concern that Auckland Transport has leased 25 public carparks from Rawene Road Reserve to a neighbouring developer for 12 months, despite the Kaipatiki Local Board resolving against the proposal (resolution number KT/2017/26). CARRIED |
|
That the Kaipātiki Local Board: d) request that Auckland Transport cease enforcement of parked vehicles at the Rawene Road Reserve carpark until both actions included below have been undertaken, as the local board has neither requested nor been consulted on parking enforcement of the Rawene Road Reserve carpark (as per the Protocols for Parking Enforcement in Parks and Reserves) and the current enforcement is having a detrimental impact on shop customers, workers and library patrons: i. the subject of resolution (b) has been determined and agreed between Auckland Council and the Auckland Transport; and ii. the existing lease over 25 public carparks has ended. The motion was declared EQUAL The chair exercised their casting vote against so the motion was Lost. LOST |
|
Secretarial note: Deputy Chairperson J Gillon raised a point of order and then requested his vote for the motion be recorded. |
|
Resolution number KT/2017/112 MOVED by Deputy Chairperson J Gillon, seconded by Member A Tyler: That the Kaipātiki Local Board: e) is concerned about damage and possible subsidence to the carpark that appears to have worsened during the period of construction of the neighbouring Rawene Road developments, and requests that mitigation is actioned and any related compliance breaches are enforced. f) requests that the above resolutions be forwarded to the Chief Executive of Auckland Council and the Chief Executive of Auckland Transport for their information and action. |
Secretarial note: By consent of the meeting, item 27 was accorded precedence at this time.
27 |
|
|
Resolution number KT/2017/113 MOVED by Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) notes the Chairperson’s report. b) approves the request from Auckland Transport to utilise up to $5,000 of the local board’s Local Board Transport Capital Fund (LBTCF) for minor capital works to install a new footpath at the rear of the shops at Birkdale Road while current works are underway in the immediate area, subject to confirmation that a legal easement is in place. |
19 |
|
|
Pramod Nair, Lead Financial Advisor Corporate Finance and Property, was in attendance to address the board regarding the Draft Annual Report 2016/17 – Kaipātiki Local Board. An updated report was tabled by the Lead Financial Advisor. A copy of the tabled document has been placed on the official minutes and is available to view on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2017/114 MOVED by Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017. b) receives the draft local board report to be included in the Auckland Council Annual Report 2016/2017. c) approves the message from the Chairperson, which provides the local board’s comments on local board matters in the Annual Report 2016/2017. d) delegates authority to the Chairperson to make typographical changes before submitting for final publication, in consultation with the Deputy Chairperson. |
|
a Draft Annual Report 2016/2017 - Kaipatiki Local Board |
20 |
Affected party approval and land owner approval for retaining wall adjacent to Odin Place Reserve, Birkenhead |
|
George McMahon, Land Use Advisor Community Facilities, was in attendance to address the board regarding the affected party approval and land owner approval for a retaining wall adjacent to Odin Place Reserve, Birkenhead. Two plan documents from the Land Use Advisor regarding the retaining wall were tabled. A copy of the tabled documents has been placed on the official minutes and is available to view on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2017/115 MOVED by Member A Hartley, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) endorses the land owner approval request to remove the encroaching retaining wall in Odin Place Reserve b) endorses the affected party approval request to infringe the Unitary Plan rear yard setback and retaining wall height requirements. c) endorses the Manager Land Advisory Services, Community Facilities exercising their delegation to execute the land owner approval and affected party approval. |
|
a L01 - 9 Pluto Place b L02 rev 001 - 9 Pluto Place |
Secretarial note: Item 21 was taken after item 16.
22 |
Feedback on the 'Tākaro - Investing in Play' discussion document |
|
Resolution number KT/2017/116 MOVED by Member P Gillon, seconded by Chairperson D Grant: That the Kaipātiki Local Board: a) provides the following feedback on the questions presented in the ‘Tākaro – Investing in Play’ discussion document, noting that feedback is required by 21 August 2017: i. the board notes that the scope of activities outlined in the discussion document fall within the local boards decision-making responsibilities regarding the use of and activities within local parks, and therefore questions the need for a regional policy for an activity that is primarily local in nature; ii. the board is disappointed in the process followed developing the Tākaro - Investing in Play Discussion Document as it has largely ignored the centrality of local board decision-making in play investments as set out in the Allocation of Decision-Making; iii. the board supports the provision of play equipment for all ages and physical abilities, as this encourages more people to become more active, more often; iv. the board supports the inclusion of shade (either natural or artificial) as part of playground development, as this ensures play equipment is more accessible during summer; v. the board does not support the prioritisation of lower socio-economic areas over other areas for the following reasons: 1. current provision of play spaces reflects the priorities and preferences of local communities as resolved by the legacy councils; 2. different provisions between differing communities are to be expected and are not a reason for reprioritisation; 3. renewals of existing play spaces should continue to be funded appropriately; and 4. if changes are to be made to the funding model for future playground investments, priority should be given to new urban areas and areas facing growth through intensification, however, noting that in intensifying areas the quality and ideally quantity of public open space needs to be increased to compensate for the reduced provision of private open space if the physical and mental health of these communities is to be protected, improved and promoted. vi. the board sees value in the further development of Tākaro as a ‘tool kit’ to help support local board decision-making by providing detailed information on the benefits and disadvantages of particular choices and providing exemplars of good practice; vii. the board believes that evaluation of play space investments should be routinely undertaken to provide a feedback loop into the Tākaro tool kit to provide a better evidence base for its content; and vii. the board notes that the following issues are not included in the Tākaro discussion document: 1. ‘stranger danger’ fears are not included in the list of reasons why children are not playing; and 2. the dog control bylaw sets controls for dogs in and near playgrounds but these are regularly ignored, therefore guidance around how dogs can be further discouraged in or near play space would be a useful addition to the final Tākaro document. |
Deputy Chairperson J Gillon left the meeting at 8.29pm
Deputy Chairperson J Gillon returned to the meeting at 8.33pm
23 |
|
|
Resolution number KT/2017/117 MOVED by Member P Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) provides the following feedback regarding the provision of Citizen Advice Bureaux (CAB) services in the local board area: i. the face-to-face services provided by CAB branches are invaluable to a large number of residents, particularly in relation to private or confidential matters; ii. the volunteer and paid staff supporting CAB services in the local board area are friendly, approachable and professional in the assistance and advice they provide customers; iii. the local board recognises that CABs may play a stronger role elsewhere in the region when compared with Kaipatiki, which may require different levels of funding and support provided to CABs across the region; iv. the local board believes that engagement with local CABs through Community Forum has worked well historically, and feels that the existing frequency and manner in which engagement between the local board and CABs is undertaken works well; v. the local board would like to see local CABs have a stronger presence within and with Kaipatiki community centres and houses, as it is unclear what relationship currently exists between the local CAB branches and Kaipatiki community centres and houses; and vi. the local board would like to see local CABs conduct more outreach in the community via existing community networks (through community centres, houses, churches and other community service providers) in order to raise their profile and improve connections with the community. |
24 |
Submissions and feedback on the draft Kaipātiki Local Board Plan 2017 |
|
Resolution number KT/2017/118 MOVED by Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) receives submissions and feedback on the draft Kaipātiki Local Board Plan 2017. b) notes that submission number 6043 in relation to the use of chemical sprays and herbicides in streets and parks (refer to Attachment D, p.455 of the business meeting agenda) has been withdrawn at the request of the submitter, and therefore should not be considered as part of deliberations on the final local board plan. |
25 |
Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four, 1 April - 30 June 2017 |
|
Paul Edwards, Senior Local Board Advisor Local Board Services, was in attendance to address the board regarding the Auckland Council’s Quarterly Performance Report. |
|
Resolution number KT/2017/119 MOVED by Chairperson D Grant, seconded by Member A Hartley: That the Kaipātiki Local Board: a) receives the performance report for the financial quarter ending 30 June 2017. |
26 |
|
|
An update from Councillors Darby and Hills was tabled at the meeting. A copy of the tabled document has been placed on the official minutes and is available to view on the Auckland Council website as a minutes attachment. |
|
Resolution number KT/2017/120 MOVED by Member L Waugh, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) received the Governing Body members’ written update. |
|
a Governing Body members update |
Secretarial note: Item 27 was heard after item 18
28 |
|
|
Resolution number KT/2017/121 MOVED by Member A Tyler, seconded by Member P Gillon: That the Kaipātiki Local Board: a) receives the report from Member Anne-Elise Smithson. |
29 |
|
|
Resolution number KT/2017/122 MOVED by Member L Waugh, seconded by Chairperson D Grant: That the Kaipātiki Local Board: a) receives the Kaipātiki Local Board governance forward work calendar – August 2017. |
30 |
Workshop Records - Kaipātiki Local Board Workshops - Wednesday 5 July 2017, 12 July, 19 July and 26 July 2017 |
|
Resolution number KT/2017/123 MOVED by Member A Smithson, seconded by Member A Tyler: That the Kaipātiki Local Board: a) notes the records for the Kaipātiki Local Board workshops held on Wednesday 5 July, 12 July, 19 July and 26 July 2017. |
31 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.48pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................