2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Manukau Harbour Forum:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 16 June 2017, as a true and correct
record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
|
Manukau
Harbour Forum
18 August 2017
|
|
Approval of
Manukau Harbour Forum work programme
File No.: CP2017/13397
Purpose
1. To
approve the 2017/2018 work programme for the Manukau Harbour Forum.
Executive
summary
2. The
Manukau Harbour Forum agreed its vision for the harbour as “the Manukau
Harbour is recognised and valued as a significant cultural, social, and
economic treasure taonga”. The implementation of that vision has been
supported by a specific forum three year work programme, collectively funded by
the nine member boards (Franklin, Papakura, Ōtara-Papatoetoe, Manurewa, Māngere-Ōtāhuhu,
Puketāpapa, Maungakiekie-Tāmaki, Whau, and Waitākere Ranges).
This work programme was completed in the 2016/2017 financial year.
3. While
it was initially considered that this report would propose a new three year
work programme for approval, staff recommend that the forum only agree a one
year work programme at this time. Additional time will allow for inclusion of
recommendations arising from formal reviews of forum activities, outcomes of
the Manukau Harbour watershed management plan process, and align funding cycles
with the long-term plan.
4. The
proposed one year work programme includes opportunities to review the past
forum work programme, and will provide useful feedback into the development of
future forum work programmes. It also suggests continuing funding for a
symposium and a communications programme.
5. This
report seeks approval of the one year programme, supported with the $69,000 of
funding approved by member boards as part of their 2017/2018 environment work
programmes
|
Recommendations
That the Manukau Harbour
Forum:
a) approve
the 2017/2018 Manukau Harbour Forum work programme as noted in the table
below:
|
Objective
|
Action
|
2017/2018 Budget
|
|
Profile raising - culture,
economic, ecological
|
Symposium – information sharing and networking
|
$30,000
|
|
Profile raising and marketing
|
$5,000
|
|
Communications and event support
plan
|
$10,000
|
|
Watershed-Harbour Connectedness
-Evaluation of current flagship sites programme
|
$10,000
|
|
Robust knowledge base
|
Manukau Harbour modelling -watching
brief and advocacy
|
No budget allocated.
|
|
Other council activities - watching brief and advocacy for
integrated approaches
|
No budget allocated.
|
|
Champion and advocate for the
integrated management of the Manukau Harbour
|
Integrated Watershed Plans -
watching brief and advocacy
|
No budget allocated.
|
|
Forum resourcing supports vision
outcomes
|
Ongoing advocacy as needs arise.
Governance review.
|
$14,000
|
b) note
that funding for this work programme was approved by member boards through
their annual environment work programmes.
|
Comments
6. The
agreed vision and strategy for the Manukau Harbour Forum, that ‘the
Manukau Harbour is recognised and valued as a significant cultural, ecological,
social and economic treasure/taonga’. The four objectives supporting that
vision and strategy are noted below;
· Raise the
profile of the Manukau Harbour as a significant cultural, ecological and
economic asset
· Have a robust knowledge
base to support integrated management
· Champion and
advocate for the development and implementation of planning frameworks and
projects to support integrated management of the Manukau Harbour
· Ensure there
are sufficient resources, including officer input and budget, to support the
Forum to deliver on the vision.
7. The
vision and strategy, and associated objectives, provide the strategic framework
for the development of the proposed 2017/2018 work programme. This work
programme proposes continuing key aspects of the previous work programme, such
as an annual symposium. It also suggests reviewing some aspects to identify
opportunities for refining future work programmes or projects.
8. Table
one provides an overview of the proposed work programme, with additional detail
in paragraphs 9 to 15 below.
|
Objective
|
Action
|
2017/2018 Budget
|
|
Profile raising - culture,
economic, ecological
|
Symposium – information sharing and networking
|
$30,000
|
|
Profile raising and marketing
|
$5,000
|
|
Communications and event support plan
|
$10,000
|
|
Watershed-Harbour Connectedness
-Evaluation of current flagship sites programme
|
$10,000
|
|
Robust knowledge base
|
Manukau Harbour modelling -watching
brief and advocacy
|
No budget allocated.
|
|
Other council activities - watching brief and advocacy for
integrated approaches
|
No budget allocated.
|
|
Champion and advocate for the
integrated management of the Manukau Harbour
|
Integrated Watershed Plans - watching
brief and advocacy
|
No budget allocated.
|
|
Forum resourcing supports vision outcomes
|
Ongoing advocacy as needs arise.
Governance review.
|
$14,000
|
Table
one: Proposed 2017/2018 work programme
Profile
raising ($55,000)
9. Of
the $68,000 approved funding, this work programme recommends allocating $55,000
to projects aimed at increasing the profile of the Manukau Harbour, and the
forum, via the following mechanisms:
· delivery of the Manukau Harbour symposium (which fosters information
sharing and ideas exchange) around integrated management of the Manukau
Harbour.
· funding of $30,000 from the approved 2017/2018 budget will support
delivery of the symposium;
· marketing and brand development to raise the profile of the forum,
and the harbour at a cost of $5,000;
· development of a communications plan and support for event attendance
and other educational outreach projects at a cost of $10,000; and
· review the previous flagship sites programme to identify options for
improving education programmes on the harbour at a cost of $10,000
Forum
governance and resourcing ($14,000)
10. At the June
2017 workshop, the forum identified a need to review the current governance
arrangements for the forum. A review would address the role of the governing
body in supporting the forum, and the involvement of mana whenua. This review
could also consider funding resources for the forum. This review would be
similar to that conducted for council’s advisory panels held at the end
of each term. Funding of $14,000 in year one is required for this review.
11. Council
is currently undertaking a wider review of governance arrangements. If staff
receive confirmation that this review can include a review of the forum, this
funding will be reallocated to a different part of the work
programme (subject to forum decision).
Robust
knowledge base and integrated management
12. The previous
work programme did not include a register of topics and issues that the forum
wanted to be kept abreast of. The forum recognises that it is in a position to
provide joined up feedback on issues impacting the harbour, for example, the
development of a Manukau Harbour watershed management plan, and the East West
Link.
13. A register of
‘watching brief’ and advocacy topics ensures the maintenance of a
robust knowledge base, and that integrated management approaches are applied to
the Manukau Harbour. This register is a live document, with issues being added
to the register as they arise.
14. An indicative
‘watching brief’ register is illustrated in table two below.
|
Topic
|
Purpose
|
|
Hydrodynamic
modelling
|
To receive
regular updates on the development of the model, noting this project was a
key advocacy issue for the forum in its first two terms
|
|
Wai Ora Healthy
Waterways
|
To provide input
and feedback on the Manukau Harbour watershed management plan
|
|
East West Link
|
To receive
regular updates on the project as required
|
|
State of the
Manukau environment reporting
|
To receive
information on the health of the harbour.
|
|
Faecal Source
Tracking
|
To receive
information on current projects to address faecal contamination of the
harbour
|
|
Tiriti o Waitangi
settlement
|
To understand the
impact of treaty settlements on future management of the harbour.
|
Table
two: Register of watching brief issues
15. There is no
financial allocation associated with this delivery for the 2017/2018 financial
year. However, there is no resourcing within Infrastructure and Environmental
Services to support the forum in drafting formal submissions on key issues. It
is recommended that the forum seek this support through their local board
advisory teams. The forum may also consider its role in providing formal
feedback through the proposed governance review.
Other options
MAD (Make a Difference) Marine
programme
16. Forum members
have suggested sponsoring students to attend the annual MAD (Make a Difference)
Marine hui. This hui and associated programme supports students to become
leaders in their schools and communities through championing local
sustainability projects. Funding for the programme has recently been reduced
following the withdrawal of support by the Department of Conservation.
17. Forum funding
of $5,000 would support students from each of the nine boards to attend the
hui. This would cover both the costs of attending the hui, and equipment costs.
If the forum agreed to this funding, it could impose a condition that actions
arising from the students’ attendance at the hui focus on the Manukau
Harbour watershed.
18. However,
regional funding to continue this programme remains uncertain. Until there is
confirmation that the programme will continue, it is not recommended that the
forum include support for MAD Marine in its work programme at this time.
Manukau Harbour Forum Action
Plan
19. Action plans
provide communities and local boards with guidance on how to improve water
quality, as well as outlining priorities for future funding. As planning for
the Manukau Harbour watershed management plan is still underway, it is not
recommended the forum invest in an action plan at this time. The watershed
management plan may similarly identify funding priorities, as well as future
opportunities for the forum to take a leadership role in enabling action to
improve the harbour.
Regional funding and support
20. This report
only discusses the forum’s own work programme. A number of regional
projects underway also support delivery of the forum’s objectives to
improve the health of the harbour. This includes $500,000 to complete the
hydrodynamic modelling work by 2019, and the development of an integrated
watershed management plan for the Manukau. While there is no specific budget
line for Manukau Harbour in council’s long-term plan, individual
departments contribute to the forum’s objectives through various
projects, for example, to improve the water quality and amenity of catchment
streams, beaches, and reserves adjacent to the harbour.
Consideration
Local
board views and implications
21. The
establishment of the forum recognised that improving the Manukau Harbour would
benefit from joint advocacy of all nine local boards (Franklin, Papakura,
Ōtara-Papatoetoe, Manurewa, Māngere-Ōtāhuhu,
Maungakiekie-Tāmaki, Puketāpapa, Whau, and Waitākere Ranges)
surrounding the harbour.
22. The nine
boards agreed to re-constitute the forum in early 2017, with funding approved
in June 2017 as part of boards’ annual work programmes. Member boards
will be asked to ratify this work programme at an upcoming business meeting,
subject to the decision of this meeting.
23. Individual
boards fund projects impacting on the harbour through their local environment
or parks work programmes. Draft local board plans continue to highlight the
importance of water quality, and the Manukau Harbour, to local communities.
24. A discussion
on this proposed work programme was held with the forum at a workshop in June
2017. Feedback from that workshop is incorporated into the recommendations and
commentary in this report.
Māori
impact statement
25. Te
Mānukanuka o Hoturoa, the Manukau Harbour is highly significant to mana
whenua. Feedback from mana whenua received through previous council
consultations is strongly supportive of improving water quality in the harbour
and its catchment streams. This feedback also notes the importance of the
harbour as a source of kai.
26. Recognising
mana whenua interest in the harbour, in the last term the Manukau Harbour Forum
sought advice on how to appropriately engage with mana whenua around issues
impacting on the harbour. Advice was that co-option of mana whenua
representatives on to the forum itself was not appropriate, noting that treaty
settlement negotiations for the harbour are not yet complete. As such, the
forum agreed to host up to three hui per year with mana whenua to discuss the
mutual interest in improving the harbour.
27. The
proposed governance review will consider future involvement of mana whenua in
the forum.
Implementation
28. All member
boards will be asked to ratify the three year work programme. Funding approval
for implementation will be sought from member boards through the annual work
programme process.
29. Any delay in
approving this work programme may mean that not all budget allocated to the
forum will be delivered in this financial year.
30. Regular
reporting on implementation will be through the Infrastructure and
Environmental Services contribution to member boards’ quarterly
performance report, or as required.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Emma Joyce - Relationship Advisor
Libby Caldwell – Senior Healthy Waters
Specialist
Dr Coral Grant – Principal, Integrated
Catchments
|
|
Authorisers
|
Barry Potter - Director Infrastructure and
Environmental Services
Victoria Villaraza - Relationship Manager
|
