Agenda of Ngāti Whātua Ōrākei Reserves Board

I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 14 August 2017

6.30pm

Ōrākei Marae
59b Kitemoana Street
Orakei
Auckland

Ngāti Whātua Ōrākei Reserves Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Sharon Hawke
Deputy Chairperson	Cr Desley Simpson, JP
Members	Mr Renata Blair
	Cr Linda Cooper, JP
	Mr Grant Hawke
	Mr Kit Parkinson

(Quorum 3 members)

Maea Petherick

Senior Governance Advisor

8 August 2017

Contact Telephone: (09) 890 8136

Email: maea.petherick@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Ngāti Whātua Ōrākei Reserves Board

14 August 2017

ITEM TABLE OF CONTENTS PAGE

Whakatau – mihi / karakia

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Master Plan - revised scope and timeframe (holding report) 7

6 Submission to the Ōrākei Local Board 9

7 General Update 17

8 Events update 21

PUBLIC EXCLUDED

9 Procedural Motion to Exclude the Public 25

C1 Pourewa Creek Recreation Reserve Nursery Development Proposal 25

C2 Ngāti Whātua Ōrākei request for licence to occupy for tourism kiosk 25

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 8 May 2017, including the confidential section, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ngāti Whātua Ōrākei Reserves Board

14 August 2017

Submission to the Ōrākei Local Board

File No.: CP2017/15888

Purpose

1. To update the Ngāti Whātua Ōrākei Reserve Board on the advocacy position from the Ngāti Whātua Ōrākei Board to the Ōrākei Local Board

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the Submission to the Ōrākei Local Board report

Comments

2. Ngāti Whātua Ōrākei Whai Maia Limited (WML) drafted a submission to the Ōrākei Local Board Plan in June 2017. The Orākei Local Board Plan is produced by the Local Board, which is the Auckland Council body responsible for decision making on local issues, activities and services. The Ōrākei Local Board Plan sets out the priorities for funding and investment decisions at the local level. By law, the local board is required to review its plan every 3 years.

3. The draft local board plan includes desired outcomes and key initiatives under five topics. These are:

· Our local parks and open space areas are valued and enjoyed;

· Our residents are proud of their community facilities and public places;

· People can move around our area easily;

· The natural environment is valued, protected and enhanced by our communities; and

· A thriving economy which supports local businesses and town centres.

4. In summary the submission states that the intentions of the local board are sound and are supported by Ngāti Whātua Ōrākei, and that as mana whenua, and the local board should work closely in partnership with Ngāti Whātua Ōrākei. It also noted a desire to see the following initiatives included:

a) A multi-use sports and community facility at Ōrakei Domain

b) Development of Ngāti Whātua Ōrākei lands at Pourewa Creek to provide a range of facilities and services, for example; parklands, a cafe, bike/skate park, paddling club, retail shops, native vegetation regeneration with on-site nursery, pest control and artworks.

c) Restoration of the mauri of Ōkahu Bay, which over time has suffered gross environmental degradation.

d) Environmental restoration of the wider Ōrākei area, building on our work at the Whenua Rangatira

e) Support for tourism based activities

f) Enhancement of shopping and community facilities at the Kupe Street / Kepa Road intersection

g) Traffic calming measures in Kepa Road (part of the "He taonga ngā Tamariki, Āta Haere", “Love our Kids, Slow Down" road safety campaign)

h) Activities and support for young people

i) More toi and expression of cultural identity in public places

j) Easier access for walking and cycling

k) Development of a masterplan for Ōrākei to integrate our ideas with those of the Local Board (and other partners)

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board submission	11

Signatories

Author	Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua
Authoriser	Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Ngāti Whātua Ōrākei Reserves Board

14 August 2017

General Update

File No.: CP2017/16090

Purpose

1. To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational and capital work programs for the Whenua Rangatira and Pourewa Creek Recreation Reserve.

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the General Update report.

Financial summary

2. An overview of the operational budget as at 30 June 2017:

3. An unexpected overspend in operating expenses at year end is being investigated, It appears as if there may be a miscoding and if this is the case some of these costs will be reversed out. Aside from this overspend there was a shortfall in revenue which relates to over optimistic forecasts, In general terms the expenditure has been managed very closely to budget forecast.

4. An overview of the capital budget is below:

5. This underspend has been forecast for some time siting the need to realign priorities and develop a clear vision prior to proceeding with such things as a number of Pou (which were forecast for development this year. The unspent capital budget of $482,000 has been carried forward into 18/19 financial year.

Project update

6. Below is an overview of forecast projects with an indication of their progress against milestones. Commentary on these is provided later in the report.

*Project*	*Next milestone/est completion date*	*Status*
Masterplan	For discussion at August hui
Pou Marking – stage 1	June 2016
Pou Markings – stage 2	No approved scope/budget forecast 2016
Wharewaka	Detailed scoping/initial design to be workshopped in May 2017
Urupa	TBC
Interpretative and general signage	Scope not approved, budget 2016/2017
Recreation facilities Ōkahu	November 2017
Atkin Ave stream enhancement	Dec 2017
Bastion Point celebrations/events	Annual
Tāmaki Drive Filtration Project	TBC
Kaitiaki project (implementing Kiatiaki Strategy including summer host programme)	Various deadlines TBC. Currently redefining resource requirements.

Masterplan

7. Whai Maia has undertaken a rescope of the masterplan and the subsequent timeframes which is subject to a workshop memo for the August workshop. This is part of the realignment process of the Ngāti Whātua Orākei Reserve Board to the vision and direction that is being developed by Ngāti Whātua Orākei and its subsidiary entities. The masterplan will confirm the high level scope of key priorities.

Kohimaramara Pou (Pou Marking - Stage I)

8. The Kohimaramara pou was a project conceived to celebrate and highlight the heritage and history of the area and the significance of names and landmarks surrounding Takaparawhau. The artists have since completed the work, which was signed off by the Ngāti Whātua Ōrākei Trust Board in May. The project has successfully attained resource consent. Whai Maia staff have met with the artist and installers to confirm the final site for install by the end of August.

Wharewaka

9. A concept for a shelter to house Mahuhu-o-te-Rangi is being progressed alongside the development of the master plan. A temporary PVC cover has been installed, alleviating the weather concerns over the winter period. This alleviates the time pressure of housing the waka, affording the reserve board adequate time for the spatial and master planning considerations that need to be incorporated into the design and build of a permanent whare waka for Māhuhu-o-te-Rangi. New timeframes will be presented back to the November board meeting in tandem with the update of the masterplan.

Recreation Facilities at Ōkahu Bay

10. Progress on the installation of a new BBQ and Picnic table for Ōkahu Bay (see fig.1) has slowed as Auckland Councils Heritage team have referred the project to Heritage NZ to determine if an Archaeological Authority is required. Council’s heritage officers have cited a recent discovery of Koiwi in the Ōkahu bay area as the reason for the precautionary approach.

Fig.1

../../../../../Downloads/Okahu%20BBQ%20Site%20Plan%20

11. An archaeological assessment has been commissioned. All other documentation and sign off has been compiled and the resource consent has been drafted and will be submitted on conclusion of the archaeological assessment

12. The BBQ and picnic table have been sourced and we are awaiting delivery (see.fig 2)

13. It is estimated that it will take five weeks for a resource consent to be granted and three weeks to procure a contractor and undertake the installation. If an archaeological authority from Heritage NZ is required a six week delay is anticipated

Fig.2

Atkin Ave

The design of the reduced scope for the Atkin stream mouth restoration has been undertaken. The project will be delivered under the parks department. The transfer of monies from the Healthy Waters department and continued provision of expertise in delivering this project is expected. However, the date of completion is now contingent on the handover from Healthy Waters to the Parks staff who will project manage the naturalisation initiative.

Other updates

Whenua Rangatira Ecological Restoration Plan and the Planting Day 2017.

14. There was one main community planting day for 2017 on 24 June 2017. The number of public planting days were reduced from the three days down to one. This was due to the regular engagement of volunteers and with corporate groups, school and community groups that Ōkahu Rākau manage during the week days throughout the planting season. Ōkahu Rākau have a strong relationship with a number of volunteer coordination groups who schedule corporate groups and International volunteers on a regular basis. The Whenua Rangatira hosted a total of 318 volunteers.

Health and Safety

15. There have been no new near misses or risked raised. The health and safety risk register that has been presented to the board remains under constant review by the Ōkahu Rākau team as well as other contractors working on the site.

16. Ōkahu Rākau staff, in surveying the Whenua Rangatira for the planting day locations, identify key areas which are difficult, unsafe or a risk areas and adjust the locations accordingly.

Attachments

There are no attachments for this report.

Signatories

Authors

Hana Maihi - Technical Officer of the Ngāti Whātua Ōrākei Reserves Board

Te Aroha Morehu - Kaiurungi / General Manager, Toki Taiao and Digital Transformation, Ngāti Whātua Ōrākei Whai Maia Limited

Authoriser

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Ngāti Whātua Ōrākei Reserves Board

14 August 2017

Events update

File No.: CP2017/15886

Purpose

1. To update the Ngāti Whātua Ōrākei Reserves Board on the events schedule for the Whenua Rangatira for the quarter from 1 April to 30 June 2017 (fourth quarter).

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the events update report.

Comments

2. The quarter has been a relatively quiet time for events on the Whenua Rangatira, with the planting day held on the 24th June 2017 up on the Whenua Rangatira. A schedule of other events held during the period, can be found in attachment A to this report.

Attachments

No.	Title	Page
a ⇩	Quarterly events schedule	23

Signatories

Authors

Hana Maihi - Technical Officer - Ngāti Whātua Ōrākei Reserves Board

Te Aroha Morehu - Kaiurungi / General Manager - Orākei Ahikāroa, Whai Maia Ltd

Authoriser

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Ngāti Whātua Ōrākei Reserves Board

14 August 2017

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Ngāti Whātua Ōrākei Reserves Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Pourewa Creek Recreation Reserve Nursery Development Proposal

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains financial information relating to a development proposal that is still subject commercial negotiation and financing.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Ngāti Whātua Ōrākei request for licence to occupy for tourism kiosk

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

In particular, the report contains information pertaining to product development that has intellectual property associated with it that needs to be protected while in development prior to public release.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.