Ōtara-Papatoetoe Local Board

15 August 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Presentation from The Otara-Papatoetoe Youth Council 5

8.2 Presentation from The Rising Foundation 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Board Members' Report 11

14 Chairperson's Announcements 13

15 Ōtara-Papatoetoe Quick Response Round One 2017/2018 grant applications 15

16 Draft Annual Report 2016/2017 – Ōtara-Papatoetoe Local Board report 119

17 Feedback on the Tākaro – Investing in Play discussion document 133

18 Input to the Review of Citizens Advice Bureaux services 157

19 Airport Access 163

20 Auckland Transport Update – August 2017 to the Ōtara-Papatoetoe Local Board 173

21 Land owner approval sought for riparian planting in Puhinui Reserve, Manukau Central 189

22 New Road Name Approval for the residential subdivision by Gakhal Family Trust at 34 Gifford Road, Papatoetoe 195

23 Submissions and feedback on the draft Ōtara-Papatoetoe Local Board Plan 2017

This report and attachments are included in a separate addendum agenda.

24 Governance Framework Review recommendations

This report and attachments are included in a separate addendum agenda.

25 Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four, 1 April - 30 June 2017 199

26 ATEED six-monthly report to the Ōtara-Papatoetoe Local Board 245

27 Feedback on the proposed direction of the Auckland Regional Pest Management Plan 261

28 Ōtara-Papatoetoe Local Board Achievements Register 2016-2019 Electoral Term 275

29 Ōtara-Papatoetoe Local Board Workshop Notes 279

30 Governance Forward Work Calendar 291

31 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 July 2017 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Presentation from The Otara-Papatoetoe Youth Council

Purpose

1. This is the first time The Otara Papatoetoe Youth Council (TOP Squad) will be introducing themselves officially to the local board and presenting the work they have been doing for the past year. TOP Squad is made up of civic leadership award recipients, a couple of university students and local youth.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Victoria Taupau of The Otara Papatoetoe Youth Council (TOP Squad) for her presentation.

8.2 Presentation from The Rising Foundation

Purpose

1. The Rising Foundation would like to present to the local board their programme which is currently based at Sir Edmund Hillary Collegiate School, with 45 students participating in the mentoring/leadership programme.

2. The Rising Foundation has been running since December 2010 and has seen over 2000 students graduate from this programme onto university, further tertiary study, trades and full time employment.

3. This charity is not funded in any way from the government, so relies heavily on fundraisers (both from student and corporate events), sponsors, trust funding and private/corporate donations.

4. Attached is the Term 1 newsletter (4 per year), which captures the term events.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Donna Rogers from The Rising Foundation for her presentation.

Attachments

a Term 1 Newsletter................................................................................ 297

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōtara-Papatoetoe Local Board

15 August 2017

Ōtara-Papatoetoe Quick Response Round One 2017/2018 grant applications

File No.: CP2017/14583

Purpose

1. The purpose of this report is to present applications received for Ōtara-Papatoetoe Quick Response, Round One 2017/2018. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Ōtara-Papatoetoe Local Board adopted the Ōtara-Papatoetoe Local Grants Programme 2017/2018 on 18 April 2017. The document sets application guidelines for community contestable grants.

3. The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city.

4. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $204,000 for the 2016/2017 financial year. A total of $15,000 has been allocated to the Pursuit of Excellence Awards, in the Arts, Community and Events work programme (CP2017/05842). Therefore a total of $189,000 is available to be allocated to community grants.

5. It is recommended that the Ōtara-Papatoetoe Local Board consider allocating up to 14% of the community grants budget, or $44,000, for quick response round one.

6. Twenty-three applications were received in quick response round one, requesting a total of $45,055 (see Attachment B). A total of ten late multi-board applications have been received; requesting a total of $49,471 (see Attachment C). One further multi-board application has been received requesting a total of $2,000 (see Attachment C).

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a. agree to fund, part-fund or decline each application in this round, listed in Table One and Two.

Table One: Ōtara-Papatoetoe Quick Response Round One applications

Application No.	Organisation	Project	Total Requested
QR1813-104	New Zealand Dance Advancement Trust	Towards the cost to create, rehearse and deliver the performance and workshops (specifically the cost of dancer and artistic team salaries, transportation to schools and rehearsal space hire).	$2,000
QR1813-129	LifeKidz Trust	Towards the wages of youth workers and activity resources for various programmes aimed at young people and children with disabilities from October 2017 to February 2018.	$3,500
QR1813-124	South Auckland Bible Church	Towards hosting a community health promotion family fun day on 25 November at the corner of Flatbush and Rapson Road.	$2,000
QR1813-123	YWCA Auckland	Towards the programme cost of one young woman participating in the YWCA Auckland's Future Leaders Programme from September 2017 to August 2018.	$2,000
QR1813-121	Independent Living Service Trust	Towards the cost of establishing a formal organisational structure, meeting expenses and the cost of hosting a cultural event from September 2017 to January 2018.	$2,000
QR1813-116	PHAB Association Incorporated	Towards training 12 Pasifika youth affected by disability to perform live drumming, from September to December 2017.	$2,000
QR1813-113	Johana Te Momo umbrellaed by Otara Network Action Committee.	Towards the distribution of 500 Christmas presents at the Otara Christmas Soup Kitchen on 12 December 2017.	$3,840
QR1813-112	Papatoetoe South School	Towards the cost of specialist instructors and equipment for year six school camp, from 5 to 8 September 2017.	$2,000
QR1813-108	Papatoetoe Gymnastic Club	Towards the cost of excursions, equipment and materials for the holiday programme running from 2 October 2017 to 26 January 2018.	$2,000
QR1813-106	Papatoetoe Garden and Floral Art Society	Towards the cost of staging and prizes for the garden and floral art competition, on 11 October 2017.	$2000
QR1813-105	New Zealand Karen Association	Towards the cost of venue hire, sound and lighting technician, decorations, and costumes.	$2,000
QR1813-103	Auckland Whanau Special Needs Support Group Incorporated	Towards the cost of purchasing a series of promotional and advertising material (banner, footpath signs) to promote their services.	$1,720
QR1813-118	Hindu Heritage Research Foundation (NZ)	Towards the cost of the Papatoetoe Deepavali Festival of Lights, on 6 October 2017.	$2,000
QR1813-114	Manukau City Baptist Church	Towards entertainment, signage, printing and promotion for the Light Party Community Event on 31 October 2017 at Manukau City Baptist Church.	$1,900
QR1813-101	Woman Care Trust	Towards 40 entry fees for weekly Aquacise classes at Papatoetoe Centennial Pools and Leisure Centre, from September 2017 to January 2018.	$1,980
QR1813-102	Tana Moana	Towards the cost of paddles to be used during the waka ama competitions.	$1,000
QR1813-130	New Zealand (NZ) Tag 20	Towards the cost of accommodation for 36 people attending the Oceania Cup in Melbourne, Australia, from 22 to 27 November.	$1,000
QR1813-127	Royal New Zealand Coastguard Boating Education	Towards the purchase of a new Takacat inflatable boat for the Ōtara Pool and Leisure Centre.	$1,745
QR1813-125	Willies Boxing Fitness Otara	Towards the purchase of a digital camera, tripod and memory card.	$670
QR1813-120	Crosspower Ministries Trust	Towards the cost of accommodation, uniforms for the participants and support crew as well as petrol cost to attend the Boxing National Championship in Rotorua from 11 to 15 September 2017.	$2,000
QR1813-115	Papakura City BMX Club	Towards the cost of purchasing 300 mountain flax to plant in Colin Dale Park for soil stabilisation.	$1,900
QR1813-111	South Auckland Bible Church	Towards the purchase of solar security lights and basketball stands to set up a community sport area.	$2,000
QR1813-107	Papatoetoe Adolescent Christian Trust	Towards the purchase of new gear (soccer balls, ball bags, air compressor) to allow for the growth of the community soccer academy programme.	$800
		Total requested	$44,055

b. agree to accept the late applications listed in the table two below for Multi-board Round Two 2016/2017 and to fund, part fund or decline each application in this round.

Table two: Multi-board Round Two 2016/2017 applications - late applications

Application No.	Organisation	Project	Total Requested
LG1710-228	Manukau Performing Arts Incorporated	Towards production "In the Heights" at Spotlight Theatre, specifically the cost of lighting and sound, from 8 to 22 July 2017.	$1,500
LG1707-229	Auckland Highland Games Association Incorporated	Towards the Auckland Highland Games and Gathering 2017, to be held at Ellerslie Events Centre, on 18 November.	$2,500
LG1709-222	360 Community Trust	Towards sporting activities related costs - sporting field hire, and costs for uniforms and equipment.	$2,500
LG1709-238	Netball Northern Zone	Towards delivery of a leadership programme in South Auckland schools	$5,000
LG1710-224	GeneNow Financial Literacy Trust	Towards workshops to be held at libraries and community houses to improve financial and food literacy, specifically the cost of facilitation and workshop material.	$1,000
LG1711-259	Deaf Wellbeing Society Incorporated	Towards weekly venue hire and operational costs in the form of a salary for a Deaf Community Support Worker.	$2,475
LG1715-203	Roopa Aur Aap Charitable Trust	Towards the “Victory over Violence” nternaitonalprogramme, including family support services, intervention programmes, campaigns and workshops for South Asian families.	$24,606
LG1715-204	Bhartiya Samaj Charitable Trust	Towards venue hire for fortnightly meetings, venue hire for celebrations, transport for seniors and volunteer reimbursement for the Elder Support Programme from July 2017 to June 2018	$8,640
LG1703-213	Pohutukawa Coast Bike Club	Towards building one up trail and two down trails at Waiho Block in Whitford Forest, from 1 June to 31 August 2017.	$1,000
LG1711-220	Soccer 20 Skills NZ	Towards soccer equipment and facilities.	$250
		Total requested	$49,471

c. agree to fund, part-fund or decline the application listed in Table Three.

Table Three: additional multi-board application

Application No.	Organisation	Project	Total Requested
LG1812-104	New Zealand Wheelchair Rugby Association	Towards event costs for International Wheelchair Rugby Federation 2017 Asia Oceania Zone Championship, from 25 August to 1 September 2017	$2,000
		Total requested	$2,000

Comments

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Ōtara-Papatoetoe Local Board will operate three quick response and two local grants rounds for this financial year. The first quick response closed on 7 July 2017.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Ōtara-Papatoetoe Local Board has set a total community grants budget of $204,000 for the 2016/2017 financial year. The local board amended the Arts, Community and Events work programme as follows:

That the Otara- Papatoetoe Local Board: c) amend item 342 Community grants budget “Activity description” column by adding, “Includes Pursuit of Excellence Awards ($15k). (CP2017/05842). Therefore a total of $189,000 is available to be allocated to community grants.

12. It is recommended that the Board consider allocating up to $44,000 in quick response round one, approximately 14% of the available community grants budget.

13. Twent-three applications were received in quick response round one, requesting a total of $44,055 (see Attachment B). A total of ten late multi-board applications have been received; requesting a total of $49,471 (see Attachment C).

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōtara-Papatoetoe Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received through Quick Response Round Four is attached, see Attachment B.

17. The summary of the late multi-board applications received through Local Grant Round Two is attached, see Attachment C.

Māori impact statement

18. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Two organisations applying in this round have identified as Maori and ten have indicated their project targets Maori or Maori outcomes.

Implementation

19. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

20. Following the local board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Ōtara-Papatoetoe Local Board Grants Programme 2017/2018	21
b ⇩	Ōtara-Papatoetoe Quick Response Quick Response Round One 2017/2018 grant applications	25
c ⇩	Otara-Papatoetoe multi-board 2016/2017 grant applications	89

Signatories

Authors

Sara Chin - Community Grants Advisor

Jaimee Wieland - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Ōtara-Papatoetoe Local Board

15 August 2017

Draft Annual Report 2016/2017 – Ōtara-Papatoetoe Local Board report

File No.: CP2017/15242

Purpose

1. This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2016/2017. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Auckland Council Annual Report 2016/2017 is currently being prepared and progressed through the external audit process. In late September, the audit is expected to be completed and the final report will be approved and released to the public. The Annual Report will include performance results for each local board.

3. The local board is required to monitor and report on the implementation of its Local Board Agreement for 2016/2017. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the Annual Report.

4. The performance measures reported on are those that were agreed on and included in the Long-term Plan 2015-2025. This is the second time we are reporting an annual result for this set of measures.

5. The attached report is proposed for approval by the local board. The report includes the following sections:

- Message from the chairperson

- The year in review

- How we performed

- Financial information.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017.

b) receives the draft local board report to be included in the Auckland Council Annual Report 2016/2017.

c) approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2016/2017.

d) gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

Comments

6. The local board is required to monitor and report on the implementation of the Local Board Agreement 2016/2017. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009 as follows:

Section 23 monitoring and reporting

1) Each local board must monitor the implementation of the local board agreement for its local board area.

2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i. compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii. specifies whether any intended changes to the level of service have been achieved; and

iii. gives reasons for any significant variation between the level of service achieved and the intended level of service.

7. Each local board must comment on the matters included in the Annual Report under subsection 2 above in respect of its local board area and the council must include those comments in the Annual Report.

8. This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2016/2017.

9. The report contains the following sections:

	Section	Description
a)	Message from the chairperson	Legislative requirement to include commentary from the local board on matters included in the report.
b)	The year in review - Financial performance - Highlights and achievements - Challenges	Snapshot of the main areas of interest for the community in the local board area.
c)	How we performed	Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted service levels have not been achieved.
d)	Financial information	Legislative requirement to report on financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

10. The next steps for the draft Annual Report are:

- audit during August 2017

- report to Finance and Performance Committee on 19 September

- report to the Governing Body for adoption on 28 September

- release to stock exchanges and publish online on 29 September

- physical copies provided to local board offices, council service centres and libraries by the end of October.

Consideration

Local board views and implications

11. Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chair.

Māori impact statement

12. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Attachments

No.	Title	Page
a ⇩	Draft Annual Report 2016/2017	123

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

David Gurney - Manager Corporate Performance & Reporting

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Feedback on the Tākaro – Investing in Play discussion document

File No.: CP2017/14714

Purpose

1. To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

1. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

2. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

3. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

4. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

5. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

6. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

7. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

8. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

Recommendation

That the Ōtara-Papatoetoe Local Board:

a) provide feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

Comments

Background

9. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

10. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

11. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

12. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

13. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

14. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

15. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

16. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

17. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

18. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

19. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

20. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

21. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

22. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

23. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
a) Consultation with the public	b) 29 May to 10 July 2017
c) Consultation with local boards and advisory panels	d) 19 June to 21 August 2017
e) Analysis of feedback and submissions	f) August to October 2017
g) Report to the Environment and Community Committee on the results of the public consultation	h) November 2017
i) Develop and refine a draft investment plan, in consultation with local boards	j) Early 2018
k) Public consultation on the draft investment plan	l) Mid 2018

Consideration

Local board views and implications

24. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

25. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play

· the importance of taking a future-focused approach to investment

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

· the opportunity to partner with schools, community groups and others in extending the play network

· the value of using investment in play to support local community outcomes.

26. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

27. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

28. Māori are identified as a key target group for the investment plan, due to their young population profile.

29. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

30. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

31. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

32. There are no implementation issues arising from the recommendations of this rep.

Attachments

No.	Title	Page
a ⇩	Tākaro – Investing in Play discussion document	137

Signatories

Authors

Jacqueline Faamatuainu - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Paul Marriott-Lloyd - Team Leader

Karen Lyons - General Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Input to the Review of Citizens Advice Bureaux services

File No.: CP2017/14325

Purpose

1. To seek approval of local board input to the Review of Citizens Advice Bureaux services.

Executive Summary

2. Council is reviewing Citizens Advice Bureaux services in Auckland, following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine ongoing level of support for Auckland Citizens Advice Bureaux Incorporated and Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated approximately $1.8 million a year, which then distributes the funds to bureaux.

6. Local boards hold relationships with their local bureaux. Local bureaux report to local boards on service usage and other matters of interest to the community.

7. A briefing of the review was provided at regional local board cluster workshops on 19 and 26 June 2017.

8. Local boards informally discussed input to the review in workshops in June and July 2017 and are requested to formalise their input through resolution.

9. Analysis of the input will inform the development of options on future funding of Citizens Advice Bureaux and service provision. This will be reported to the Environment and Community Committee in September 2017.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve Attachment A which is the local board’s input to the review of Citizens Advice Bureaux services.

Comments

Background

1. On 7 April 2016, the Regional Strategy and Policy Committee resolved to:

‘seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.’ (REG/2016/22)

2. Since 2013, Auckland Citizens Advice Bureau Incorporated (ACABx), a board made up of nine representatives from across Auckland bureaux, has been distributing the council funding to bureaux using a population based funding model, which replaced previous funding arrangements by legacy councils.

3. ACABx receives $1.796 million on an annual basis for the financial years 2017 and 2018, plus an annual inflation provision. Provision for this expenditure is included in the Long-term Plan 2015-2025.

4. ACABx distribute funds to local Citizens Advice Bureaux (CAB) services so that communities are provided with access to information, advice, referral and client advocacy services.

5. Support for CAB services aligns with the following:

· local board plans;

· the Auckland Plan (chapter one, strategic direction one): ‘to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders’; and

· the Empowered Communities Approach, where individuals, whanau and communities have the power and ability to influence decisions.

6. Currently there are 31 Auckland CAB sites in 19 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75 per cent of the service is delivered face-to-face.

The review

7. The review seeks input from the 21 local boards on their relationship with ACABx, local bureaux and service provision. In September 2017, staff will report the findings of the review to the Environment and Community Committee.

8. The review will inform council’s future approach to its funding relationship with ACABx and CAB, including how responsive they are to the changing demographics and growth in local communities. It will also consider other funding models.

Role of local boards

9. Local boards have detailed knowledge of both their individual bureau delivery and of their local communities’ needs.

10. Some local boards provide funding to their local bureau in addition to the core funding allocated through ACABx. Such funding is at the board’s discretion.

11. Local bureaux are expected to:

· report to local boards on service usage and other matters of interest;

· provide informal updates;

· provide opportunities to input into future local bureaux service development; and

· consider opportunities for co-location or location in Auckland Council-owned facilities.

Consideration

Local board views and implications

12. Local boards have discussed their input to the review informally at workshops during June and July 2017. A comprehensive information pack was provided to resource and support the discussions.

13. On the basis that CAB services are not currently provided in Franklin and Great Barrier, these local boards have not participated in a workshop discussion.

14. The following questions guided the workshop discussions and where applicable, the board’s input from the workshop is attached.

· What is your relationship with your local CAB?

· What is the value of your local bureau service to your community?

· Is your local bureau delivering outcomes that support the local area and local board objectives?

· Is the current funding model effective in terms of delivering what is required for Auckland and locally?

· What kind of factors should be considered in the funding of local bureaux to ensure fair and equitable service distribution across the region?

· What type of information does the board wish to receive when local bureau are reporting?

· Would you prefer that the local bureau report quarterly or six monthly to the local board?

· Do you understand the role of ACABx in relation to your local bureaux?

· Regarding CAB services, what is working well in your local board area?

· What would you change if you could?

15. Once approved, future options for funding of CABs and service provision will be presented to the Environment and Community Committee in September 2017.

Māori impact statement

16. From the information available for 2015/2016, Māori users of CAB services comprised between 2.5 per cent of users in the central Auckland/Waiheke cluster, to 13.2 per cent in the south/east Auckland cluster.

17. Through the review, there may be opportunities to improve Māori engagement with CAB services which can be explored in the development of options for the future.

Implementation

18. The timeline for the review is provided below:

Date	Phase	Action
June 2017	Phase one - discovery and definition on the current state	Local board chairs forum; local board cluster briefings
June – August 2017	Phase one - discovery and definition on the current state	Local board workshops; local board business meetings
September 2017	Phase two - development of options for the future state	Report to the Environment and Community Committee

Attachments

No.	Title	Page
a ⇩	Otara-Papatoetoe Local Board's Feedback	161

Signatories

Authors

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community a

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Airport Access

File No.: CP2017/15022

Purpose

1. The purpose of this report is to respond to a number of enquiries received by Auckland Transport regarding the decision to discount a heavy rail option as a mass transit solution between the airport and the city centre. This report will illustrate additional reasons, other than the value for money rationale that has been provided to date.

2. In addition, the report will clarify the process, the steps taken and the studies and factors that contributed to the decision made by Auckland Transport (AT) and the NZ Transport Agency.

Executive summary

3. Auckland Transport is progressing a business case for route protection for mass transit for the airport to city centre corridor. The two modes being investigated for this route are bus and light rail transit (LRT). Studies to date have concluded the benefits of an LRT system outweigh the benefits of heavy rail.

4. The context for this discussion are the numerous studies that have contributed to the decision-making process regarding mass transit to the airport; the key study regarding heavy rail being the South-Western Multi-modal Airport Rapid Transit study (SMART), after which the heavy rail option was discounted.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive this report.

b) acknowledge the rationale for heavy rail being discounted as the optimum mass transit solution for the Airport to City Centre corridor.

Comments

5. Attachment A illustrates the walk-up catchment unlocked by each option. The location of new stations along the route would provide 51,700 residents with access to the strategic public transport network on LRT and 3,100 on heavy rail.

6. Attachment B is the resolution passed at the AT board meeting in June 2016 where the board resolved “That Management discount heavy rail to the airport from any further option development due to its poor value for money proposition”.

7. Attachment C illustrates the progression path from current bus services to LRT agreed to by the Auckland Transport and NZ Transport Agency boards in March 2017 and the next steps for the project.

8. A key factor in the decision to discount heavy rail was value for money. The cost estimate and Benefit Cost Ratio (BCR) of each option at the time of the SMART study analysis are as follows:

· Heavy rail BCR = 0.37-0.64

· Heavy rail cost estimate = $2.6-$3 billion

· Light rail BCR = >1

· Light rail cost estimate = $2.5-$3 billion

9. The cost was similar between a heavy rail option for the section from Onehunga to the airport and an LRT line for the route from the city centre to the airport. It was concluded that a LRT option would be accessible to more people than heavy rail and the benefits would be more widespread, including relieving the bus congestion in the city centre.

10. Generally, the high cost of the heavy rail option was due to the number of structures that it would require in areas such as along SH20. The impact of this mode on property and business would require it to be elevated, which signifies high capital cost. At the airport, a heavy rail option would require tunneling to the planned terminal that is part of the Auckland Airport Masterplan.

11. Investing in a heavy rail line from Onehunga to the Airport would offer a number of benefits, but would not solve the bus congestion problems in the city centre or on Dominion Road – one of the busiest public transport corridors in the country.

12. Investment in an LRT line from the airport to Wynyard Quarter, would address the bus congestion issue, bring connectivity through the city and south west, address the public transport issues in Wynyard Quarter, and enable housing development and town centre improvements along the route at a similar cost.

13. The LRT route through Dominion Road and into the city achieves more benefits than a heavy rail option, adding additional capacity to the current network. This means that into the future, the resilience of the network can grow and services can be further improved and optimised to service the southern growth areas and east to Botany in the longer term. LRT provides a supportive service to the existing network, which means that the pressure and strain is spread across services, and the network resilience is retained.

14. The LRT option would support the Auckland Transport Alignment Project (ATAP) Strategic Public Transport Network and provides a one seat journey from the airport to the city.

15. It has been acknowledged by Auckland Council and Auckland Transport through ATAP, and in addition by Kiwirail, that the Southern line through Wiri and into Manukau is under pressure with all of the services coming through, which include freight.

16. Adding extra services in order to service the airport limits the future possibility of increasing passenger train services to Papakura, Pukekohe or south - in the future to Hamilton - due to overloading the network.

17. If the southern heavy rail line was to be used to service the airport, the resilience of the network as a whole would be compromised. The reliance on one service line to the airport would mean that in the case of an incident on that line, the effect would be more widespread than if there was a supplementary network that could take some of the passenger load. For example, in the case of an accident on the line, the operators have a statutory obligation to halt all services until resolution is reached. If the rail line was the only option for frequent and reliable access to the airport, the effect of any such incident would cause major disruption across the network.

18. There is high cost involved in making the Onehunga line a feasible option for heavy rail. It would require double tracking, removal of a number of level crossings, relocation of the Onehunga station and a larger number of structures.

19. There is a limit to the service levels of heavy rail because of the number of services already running on the rail network. Heavy rail and LRT provide similar levels of capacity into the future, but LRT has the added advantage of doing that by running more frequently than the heavy rail option.

20. Additional information regarding rail to the airport can be found in the minutes from the 4 July 2017 Planning Committee meeting at

http://infocouncil.aucklandcouncil.govt.nz/Open/2017/07/PLA_20170704_ATT_6723_PLANS.PDF

21. A summary is:

· Bus congestion and terminal space in the city centre are major constraints and are not addressed by heavy rail

· Heavy rail provides less network resilience and operational constraints limit its capacity

· Mass transit on the airport to city corridor via Dominion Road is a supplementary service to the rail network and therefore increases the resilience of the network

· Both options can provide a one-seat ride to the city centre

· Dominion Road corridor offers service benefits for the whole isthmus and addresses access issues at each end of the corridor

· Heavy rail access to Manukau from the airport via Puhinui has a number of operational constraints that reduce its benefits – overloading, sharing with freight – for one extra station – no further catchment opened up

· City centre bus congestion remains a problem under heavy rail

· Both options cost the same but LRT has higher benefits – accessibility, connectivity, catchment, housing and development potential

· LRT serves the isthmus

· LRT provides resilience to the strategic network – more corridors / more modes.

Next steps

22. The progress of the airport to city centre project is illustrated in Attachment C. The NZTA and AT boards have agreed to progress to LRT, with the next steps being three business cases for route protection.

23. Airport to city centre business case for route protection – will include analysis of how and when to transition between modes, with a possible transition to bus rapid transit before introducing an LRT system, and a full understanding of implementation staging and the operational impacts of the options.

24. Southern and eastern access business case for route protection – will include mass transit from Auckland Airport to Botany via Manukau with bus to LRT transition and implementation staging, including staged additional capacity on SH20B and SH20 and a new southbound link from SH20A to SH20.

25. Improving short and medium term airport access – investigation to further refine the public transport and road infrastructure requirements to support the already identified short and medium term public transport improvements.

Attachments

No.	Title	Page
a ⇩	Benefits of LRT and heavy rail to Aucklanders	167
b ⇩	Auckland Transport Board resolution	169
c ⇩	Progression pathway	171

Signatories

Authors

Kirsty Charles – Communications and Engagement Manager Auckland Transport

Theunis Van Schalkwyk – Group Manager Strategic Projects Auckland Transport

Authorisers

Aimee Barwick – Group Manager Investment and Development Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Auckland Transport Update – August 2017 to the Ōtara-Papatoetoe Local Board

File No.: CP2017/15897

Purpose

1. The purpose of this report is to; provide an update on the current status of Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the local board and provide transport related information on matters of specific interest to the Ōtara-Papatoetoe Local Board and its community.

Executive summary

2. In particular, this report covers:

i. The Auckland Transport Quarterly Report

ii. A Local Board Transport Capital Fund update

iii. An update on Auckland Transport projects that are being delivered in Ōtara-Papatoetoe.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Auckland Transport update August 2017 report

b) requests that Auckland Transport provide rough orders of cost for the following five projects:

· Upgrade of Hunters Corner streetscape

· Completion of Rongomai walkway

· Canopy for Ōtara Town Centre

· Welcome to Ōtara sign

· Footpath upgrade on the East Tamaki Road.

Comments

Auckland Transport Quarterly Reporting

3. Auckland Transport provides quarterly reports about the organisation’s activities both locally and regionally. This gives an overview of the various projects and their status.

4. Attachment A provides information about Auckland Transport’s regional and local activities. Attachment B provides information about Auckland Transport’s work with local schools.

Transport capital fund update

Update

5. The Local Board Transport Capital Fund is a capital budget provided to all local boards and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they deem important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe

· Not impede network efficiency

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

6. Ōtara-Papatoetoe annual funding is approx.

· $44,045 carried over from 2016/17 financial year

· $594, 996 for the 17/18 financial year

· $612,251 for the 18/19 financial year

· $630,619 for the 19/20 financial year (although the election is in 2019, the 19/20 financial year starts before the election so this money can be spent by this term’s local board).

· The annual increase is because the fund will now be adjusted for inflation each year.

7. Local boards can consolidate up to three years of the funding available to them in an electoral term to allocate to projects. For the Ōtara-Papatoetoe this means a total of approx. $1.8 million could be spent on transport projects in this electoral term.

8. Auckland Transport encourages all local boards to identify potential projects early in their electoral term to ensure that project planning, procurement and delivery can be undertaken within the current electoral term.

9. Below is the status of the Local Board Transport Capital Fund projects:

Table 1: Local Board Transport Capital Fund– Current projects

Projects

Current Status

Problem or Opportunity Being Addressed

Current Status

Hunters Corner Street lighting

Improving lighting through replacement of existing lights with LED lights

COMPLETED

Notes:

A ‘traffic light’ code is used to summarise the status of projects. The colours are used as follows:

Green – Project progressing ‘on time’ and on budget.

Orange – An issue has been identified that may need to be resolved.

Red - An major issue has been identified that needs to be resolved

Black – The project has been investigated and the OPLB has decided not to pursue it at this time.

Projects for further investigation

10. The Ōtara-Papatoetoe Local Board has identified five possible projects that could be funded from their Local Board Transport Capital Fund during planning workshops, the most recent being held on the 11 July 2017.

11. The following potential new projects were identified for further investigation including feasibility and development of a rough order costings:

· Upgrade of Hunters Corner streetscape, Papatoetoe – upgrade of seating, footpaths, rubbish bins, planter boxes, etc.

· Completion of Rongomai walkway, Ōtara – Completion of a footpath on Rongomai Park to Te Irirangi Drive that was previously developed by a local community group.

· Canopy for Ōtara Town Centre – OMAC/FRESH – Construct a canopy for the walkway between Ōtara Music & Arts Centre and Fresh Gallery in Ōtara.

· Welcome to Ōtara sign – Construct signage welcoming people to Ōtara alongside the Fatu Feu’u sculpture on the southbound exit from SH1.

· Footpath upgrade on the East Tamaki Road, Ōtara – Upgrading the footpath at the Ōtara Town Centre along East Tamaki Road.

12. The Ōtara-Papatoetoe Local Board has requested that Auckland Transport investigate the feasibility and provide a cost for each of these proposed projects. Draft recommendations are included in this report. Detailed application forms for each of the projects will be developed and submitted to Auckland Transport’s technical teams by the Auckland Transport Relationship Manager.

13. Auckland Transport staff will develop the concepts and indicative costs and report back to the local board.

14. When the rough order costs are provided by Auckland Transport, this information can be used to assist the local board to prioritise projects that will be progressed for delivery and funded via the Local Board Transport Capital Fund.

15. A request to investigate the installation of a public toilet on East Tamaki road opposite the East Tamaki shops was put forward for investigation. The proposed structure would be a stand-alone facility with no associated transport function. As noted in the limitations of the LBTCF, the site needs to be in the road corridor and have a transport outcome to be considered for funding, therefore this project cannot be progressed.

Upcoming projects and activities

Manukau Bus Station

16. The construction of the Manukau Bus Station is progressing rapidly and is still on track to be completed in May 2018.

17. Work is underway to construct the rain gardens that will be used to retain and treat stormwater run-off from the buses onsite.

18. Putney Way detour is now in place until December 2017. Putney Way is now a one-way street to give the bus station project access on the southern side of Putney Way.

· Traffic flow is maintained in a west-to-east direction (from MIT towards Westfield)

· Traffic cannot enter Putney Way, where it intersects Osterley Way, from the west

· Bus stops on Putney Way are retained and in normal use

· Carparks on the northern side of Putney Way are retained and in normal use

· Carparks on the southern side of Putney Way have been removed

Consultations

19. Auckland Transport provides the local board with opportunity to comment on transport projects being delivered in this local board area.

20. In this reporting period there were no projects were put forward for comment by the local board.

Traffic Control Committee Decisions

21. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In July, there were no TCC resolutions in the local board area.

Regional and sub-regional projects

Southern rail line closures

22. In the early part of this month, during the weekends of 5-6th and 12-13th August, track maintenance and Pukekohe Station upgrade required the rail line to be closed. Buses replaced trains from Manukau to Pukekohe during the closure periods.

Consideration

Local board views and implications

23. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

5. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

24. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	OPLB April - June 2017 – Quarterly Report	179
b ⇩	Ōtara-Papatoetoe Local Board Report – AT School Community Transport: April –June 2017	187

Signatories

Authors

Kenneth Tuai, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Land owner approval sought for riparian planting in Puhinui Reserve, Manukau Central

File No.: CP2017/15166

Purpose

1. To seek land owner approval from the Ōtara-Papatoetoe Local Board for proposed riparian planting in Puhinui Reserve.

Executive summary

2. The applicant, Greenscene NZ, seek land owner approval to undertake riparian planting in Puhinui Reserve.

3. The riparian planting will consist of native species planted within 10 metres either side of the intermittent stream located in the reserve. Fencing will be built to protect the planting from grazing and other damage.

4. The works are proposed to offset stream piping that is required to take place at the proposed subdivision at 49 and 65 Derbyshire Lane, Hingaia.

5. Equestrian groups that use this part of Puhinui Reserve were identified as key stakeholders and have been consulted. They have accepted the proposal with some minor amendments.

6. The proposal aligns with the healthy harbours and waterways outcome identified in the Ōtara-Papatoetoe Local board Plan 2014

7. Iwi were consulted on the proposal which received support from Ngati Te Ata, Ngati Tamaoho and Te Akitai.

8. Council staff support the application.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorse the Manager Land Advisory to approve the landowner application for the proposed riparian planting in Puhinui Reserve in general accordance with the plan titled “Puhinui Reserve Riparian Planting Plan” prepared by Greenscene NZ dated 29 June 2017 (Attachment A)

Comments

9. The land forms part of the property known as Puhinui Reserve and is described as Lot 1 DP 45662 comprising 160.2555 hectares and contained in NA1552/75 (Attachment A).

10. Lot 1 is currently held in fee simple by the Auckland Council under the Local Government Act 2002.

11. The applicant plans to lodge resource consent in order to develop the site at 49 and 65 Derbyshire Lane, Hingaia. As part of this development approximately 720m of intermittent streams will be piped beneath the ground in order to accommodate the new lots, thereby losing all ecological value.

12. To compensate for the loss of the intermittent streams the applicant is required to provide mitigation. Half of these mitigation works will take place onsite. Due to a variety of constraints some of the mitigation is required to take place outside of the subdivision area and outside of the wider Papakura Local Board area.

13. Many streams within the Papakura Local Board area were considered but deemed inappropriate due to the selection criteria required.

· Stream classification type (like for like): the remaining mitigation should take place in intermittent streams

· Length and area available for restoration of intermittent streams.

· Public access is preferred to increase the amount of people able to benefit from the restoration.

· Location of intermittent streams such that the restoration or day-lighting will not create nuisances to sports fields, trees and other assets.

· Adequate ecological and water quality gains.

14. Puhinui Reserve was selected as the best candidate for this mitigation due to it containing streams that meet the criteria above.

15. The riparian planting is proposed to extend 10 meters each side of the intermittent streambed. The planting will be native, however specific details will be finalized after resource consent is granted. Specific plant species will take into account suggestions made by mana whenua.

16. There will be fencing built as part of the work to protect the riparian margin (Attachment A).

17. Community Facilities and Community Services specialist staff support the application and consider Puhinui Reserve to be a suitable site for the proposed planting. They have requested a five year maintenance plan for the restored riparian planting in a condition of land owner approval. Detail will be worked out following resource consent at the applicants cost.

18. Consultation with the equestrian groups that also use the reserve has been undertaken. The equestrian groups were identified as key stakeholders as they often use this piece of the reserve to carry out their events. They have accepted the proposal with some minor amendments that have been included in the plans and are as follows:

1) as much area as possible at the top of ‘watercourse three’ is to be left as is,

2) avoid planting plant species which could poison horses,

3) avoid planting during equestrian events in January and March.

19. The riparian planting will only take place if the resource consent is granted.

Consideration

Local board views and implications

20. Healthy harbours and waterways is one of the outcomes identified in the Ōtara-Papatoetoe Local board Plan 2014. This proposal will help restore and beautify an otherwise neglected intermittent stream in Puhinui Reserve.

Māori impact statement

21. Mana Whenua were contacted for feedback on the proposal and invited to site meetings. Ngati Te Ata, Ngati Tamaoho and Te Akitai Waiohua have all reviewed the proposal and provided feedback and support.

22. Te Akitai Waiohua requested that they are be involved and informed of the progress of the proposal moving forward.

23. Ngati Te Ata requested that a positive working relationship is established between the applicants and Ngati Te Ata for the purpose of achieving beneficial cultural and environmental outcomes as the development progresses.

24. Mana Whenua also provided a list of species suggestions. These will be taken into consideration when finalising the planting plan.

Implementation

25. If land owner approval is granted, approval in principle will be provided to the applicant in order for them to apply for resource consent. If resource consent is granted for the proposed subdivision at 49 and 65 Derbyshire Lane, Hingaia, council staff will work with the applicant to finalise the details of the planting plan and planting maintenance plan. Staff will update the local board once details are finalised.

Attachments

No.	Title	Page
a ⇩	Puhinui Reserve Riparian Planting plan	193

Signatories

Authors

Devin Grant-Miles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

New Road Name Approval for the residential subdivision by Gakhal Family Trust at 34 Gifford Road, Papatoetoe

File No.: CP2017/14368

Purpose

1. The purpose of this report is to seek approval from the Ōtara-Papatoetoe Local Board, for a new road name for a road created by way of subdivision at 34 Gifford Road, Papatoetoe.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road name ‘Toitoi Avenue’ does not meet the Auckland Council road naming policy criteria as there is a Toi Toi Place, Northcote. In addition ‘Raupo Avenue’ does not meet the Auckland Council road naming policy criteria as there is a Raupo Street, Takanini and Raupo Drive, Westgate already in use in the Auckland region.

4. However the road names ‘Major Lane’ (Applicant’s preferred road name), ‘Gakhal Lane’ and ‘Meiha Lane’ were determined to meet the road naming guideline criteria. However, the alternative ‘Gakhal Lane’ only meets the criteria in part as the name has reference to Gakhal Family Trust which the development is made under. No road should be commercially based and the Trust name is still in use. Therefore the preferred road name and second alternative are more appropriate.

5. All local iwi groups were consulted and two Ōtara-Papatoetoe iwi groups responded. Kowhai Olsen of Te Ahiwaru Waiohua suggested ‘Toitoi Avenue’, ‘Raupo Avenue’ and ‘Meiha Lane’. One of the suggested road names ‘Meiha Lane’ was accepted by the Applicant. Josy Peita of Ngāti Te Ata Waiohua did not support the Applicant’s road names and provided no suggested road names.

6. The name ‘Major Lane’, preferred by the Applicant and the names ‘Gakhal Lane’ and ‘Meiha Lane’ are considered for approval by the Local Board.

Recommendation/s

That the Ōtara-Papatoetoe Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name ‘Meiha Lane’ for the new road created by way of subdivision at 34 Gifford Road, Papatoetoe, while noting that ‘Major Lane’, proposed by the Applicant also meet the road naming criteria partly. ‘Gakhal Lane’ only meets the road naming criteria in part.

Comments

7. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

8. The residential subdivision (LT 478970), will be serviced by Gifford Road. Approval is sought for the naming of the private way.

The Applicant has proposed the following names for consideration for the road created as part of the development at 34 Gifford Road, Papatoetoe.

Preference	Proposed New Road Name	Meaning
Preferred Name	Major Lane	Named after the owner of the property (Major Singh). He has owned the property since 1999.
First Alternative	Gakhal Lane	Named after the Applicants Trust Gakhal Family Trust.
Second Alternative	Meiha Lane	Maori translation for Major Lane.

Figure One: Location and Layout of new Road

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11.

Preference	Proposed New Road Name	Criteria of Road Naming Guidelines
Preferred Name	Major Lane	Meets the criteria in part. However does not offer a strong connection to the identity of the area.
First Alternative	Gakhal Lane	Meets the criteria in part. The name connects to the historical link the Applicant has with developing land in the local area. However the road name has reference to Gakhal Family Trust which the development is made under. No road should be commercially based and the Trust name is still in use.
Second Alternative	Meiha Lane	Meets the criteria. The name has a cultural/identify link to the area.

12. The proposed suffix ‘Lane’ is appropriate as it represents a narrow roadway between the buildings on the site. Unfortunately, following assessment against the road naming criteria, the road name ‘Toitoi Avenue’ does not meet the Auckland Council road naming policy criteria as there is a Toi Toi Place, Northcote. In addition ‘Raupo Avenue’ does not meet the Auckland Council road naming policy criteria as there is a Raupo Street, Takanini and Raupo Drive, Westgate in the Auckland region.

13. As the second alternative proposed name by Te Ahiwaru Waiohua ‘Meiha Lane’ meets the criteria, it is recommended for consideration for approval, while noting that the preferred name offered by the Applicant ‘Major Lane’ are also appropriate as they comply with most of the criteria of the road naming guidelines. The Applicant’s first alternative ‘Gakhal Lane’ is less appropriate as it does not comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Ōtara-Papatoetoe Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

15. The decision sought from the Ōtara-Papatoetoe Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. All local iwi groups were consulted and two Ōtara-Papatoetoe iwi groups responded. Kowhai Olsen of Te Ahiwaru Waiohua suggested ‘Toitoi Avenue’, ‘Raupo Avenue’ and ‘Meiha Lane’. One of the suggested road names ‘Meiha Lane’ was accepted by the Applicant. Josy Peita of Ngāti Te Ata Waiohua did not support the Applicant’s road names and provided no suggested road names.

17. New Zealand Post and Land Information New Zealand indicated they have no concerns with the proposed road names.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Ōtara-Papatoetoe Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Dobson - Manager Northern Resource Consenting

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Auckland Council’s Quarterly Performance Report: Ōtara-Papatoetoe Local Board for quarter four, 1 April - 30 June 2017

File No.: CP2017/15318

Purpose

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2017, against the local board agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Ōtara-Papatoetoe Local Board. It includes financial performance and work programmes.

3. The snapshot (attachment A), shows overall performance against the Ōtara-Papatoetoe Local Board’s agreed 2016/2017 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

4. 91 per cent of the agreed work programmes have been delivered. 13 activities were undelivered from the agreed work programmes in the 2016/2017 financial year.

5. The overall financial performance result for the board for the year 2016/2017 is unfavourable compared to the budget. There are some points for the board to note:

· Financial operating performance overall is slightly over budget for the year. With operating expenditure close to budget, operating revenue continues its downward trend and is behind budget by 17.5%. Community facilities hire revenue has been exceeding budget following the introduction of on-line booking, however revenues in leisure, fitness, aquatics and arts are 20% below budget as customer numbers have dropped dramatically in pools, leisure and ECE programmes. Capital expenditure has achieved 56% delivery with mostly renewals projects being behind schedule but committed. Attachment C contains further detailed financial information.

6. Results from the Long-term Plan 2015-2025 performance measures that were included in the previous 2016/2017 quarterly performance reports are excluded this quarter. The results are included as a separate agenda item entitled “Draft Annual Report 2016/2017 – Local Board report”.

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the performance report for the financial quarter ending 30 June 2017.

Comments

Key highlights for quarter four

7. The Ōtara-Papatoetoe Local Board has a number of key achievements to report from the quarter four period, which include:

· The May Jobfest held in Manukau was supported by the board through Youth Connections. The Jobfest connected 75 businesses with 109 youth from Otara-Papatoetoe.

· Sistema Aotearoa delivered 35 afterschool sessions with 597 participants, held 6 holiday programmes with 186 participants and delivered 4 performances to 675 attendees. Prime Minister Bill English visited during a programme at Otara Music Arts Centre (OMAC).

· Papatoetoe Historical Society delivered 23 programmes to 414 people. Highlights included a heritage visit to St Johns Presbyterian Church, and Papatoetoe West School attended the Papatoetoe Heritage Trail with 96 pupils.

· Otara Fresh Gallery had 2,293 visitors, delivered 11 programmes and staged 5 performances to 994 attendees. Highlights included poetry readings by Sir Edmund Hillary Collegiate Middle School pupils, a cupcake decorating workshop and the opening of 'Huia Come Home' by Charles and Janine Williams.

· Libraries marked New Zealand Music month with Open Mic nights at Manukau and Papatoetoe, ukulele classes at Manukau, Otara and Papatoetoe and using the iPads to play musical tiles. Samoan Language Week focused on Samoan story times with performances from Otara preschools; Wriggle and Rhyme in Samoan and survivor activities at Otara and Papatoetoe with civil defence material translated into Samoan.

· Community clean up held at Otara Creek Reserve. Manukau Institute of Technology led planting at Puhinui Reserve.

Key project achievements from the 2016/2017 work programme

8. The following are year-end achievements relating to key projects identified in the Ōtara-Papatoetoe Local Board Plan and/or Local Board Agreement:

· On 20 June 2017 the board approved a relationship agreement template as the basis for discussions with mana whenua and a foundation for the interactions with each mana whenua group to support their capacity to engage with the Council.

· The refurbishment of Te Puke o Tara Community Centre started in June. The local board invested additional money for a new ventilation system to enhance the facility.

· Planning for the Ngāti Ōtara multisport and marae project advanced during the year. Design concepts were developed with stakeholders.

· The Ōtara Waterways and Lakes Trust and the Ōtara Waterways and Lake Community Panel were formed to promote the vision for Ōtara Lake and take practical measures to improve water quality. The local board funded new planting and other restoration programmes and the successful Neat Streets litter initiative.

· Over 30 ethnic community leaders attended the first diversity forum in March 2017. This helps communities to improve engagement with the local board and each other. The diversity forum will be held regularly and expanded in future.

Achievement of the 2016/2017 work programme

9. The Ōtara-Papatoetoe Local Board approved 2016/2017 work programmes for the following operating departments:

· Arts, Community and Events, approved on 18 July 2016

· Libraries and Information, approved on 13 June 2016

· Parks, Sport and Recreation, Leisure, approved on 13 June 2016

· Community Facility Renewals, approved on 13 June and 18 July 2016

· Community Leases approved on 13 June 2016

· Business Improvement District, approved on 18 July 2016

· Local Economic Development approved on 18 July 2016

· Local Environment and Development (Infrastructure and Environmental Services) approved on 18 July 2016.

10. The snapshot (Attachment A), shows overall performance against the Ōtara-Papatoetoe Local Board’s agreed 2016/2017 work programmes. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

11. In previous quarterly performance reports, the traffic light Red Amber Green (RAG) reflected progress: Red = issues, Amber = warning, Green = on track. As the quarter four report reflects delivery at the end of the financial year the traffic lights indicate Red = incomplete, Green = delivered as expected.

12. 91 per cent of the activities within the agreed work programmes have been delivered.

13. Departments delivered the 2016/2017 work programmes as follows:

· Arts, Community and Events work programme 91% delivered

	Activity Status	Number of Activities
Green	Completed	17
Green	In progress *	15
Red	On Hold, Deferred	2
	Cancelled	1
	Not delivered	0

· Parks, Sport and Recreation work programme 94% delivered see spreadsheet

	Activity Status	Number of Activities
Green	Completed	13
Green	In progress *	3
Red	On Hold, Deferred	1
	Cancelled	0
	Not delivered	0

Note: ID 4518 Dog park development Te Irirangi Drive, reported as red and deferred, is a project funded by Howick Local Board, on a reserve partly in the Ōtara-Papatoetoe Local Board area. It is included for information.

· Libraries and Information work programme 100% delivered

	Activity Status	Number of Activities
Green	Completed	13
Green	In progress *	0
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

· Community Facilities work programme 94% delivered (includes operations and maintenance, renewals and development projects)

	Activity Status	Number of Activities
Green	Completed	16
Green	In progress *	33
Red	On Hold, Deferred	1
	Cancelled	2
	Not delivered	0

· Community Leases work programme 67% delivered

	Activity Status	Number of Activities
Green	Completed	1
Green	In progress *	11
Red	On Hold, Deferred	6
	Cancelled	0
	Not delivered	0

· Infrastructure and Environmental Services work programme 100% delivered

	Activity Status	Number of Activities
Green	Completed	10
Green	In progress *	0
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

· Local Economic Development work programme 100% delivered

	Activity Status	Number of Activities
Green	Completed	1
Green	In progress *	0
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

14. As part of the local board funding policy, local boards can resolve to defer projects that are funded by their Locally Driven Initiatives (LDI) operating fund where there is an agreed scope and cost but the project has not been delivered.

15. The Ōtara-Papatoetoe Local Board has identified the following 2016/2017 projects that meet the criteria for deferral to the 2017/2018 financial year. The deferral of these projects was approved by the Finance and Performance Committee on 1 June 2017:

· Skills shed operations $30,000

· Pursuit of excellence awards $15,000

· Local arts grants (Fresh Gallery) $15,000.

Risks reported previously

16. The quarter three performance report referred to two red and seven amber items. Updates and actions taken since Q3 are noted:

Red in Q3

· ID 3781 - The Depot, Papatoetoe renewals. Reported as red in Q4. This project was cancelled by board resolution on 16 February 2017.

· ID 2904 - Pursuit of Excellence Awards event. Reported as red in Q4. Budget of $15,000 has been deferred to FY18.

Amber in Q3

· ID 2240 – Bulk funding CCTV – Reported as green in Q4. Additional funding was granted by the board on 18 April and 20 June 2017 for unexpected maintenance.

· ID 3484 - Community-led response to alcohol licensing and advertising. Reported as green in Q4. Additional funding was granted by the board on 18 April 2017.

· ID 2930 - Establish a skills shed in Papatoetoe. Reported as red in Q4. Budget of $30,000 deferred to FY18.

· ID 418 - Funding community events. Reported as green in Q4. Outstanding accountability reports now received.

· ID 3166 - Manukau Sports Bowl Renewals. Velodrome renewal to be reviewed. Reported as green in Q4, deferred to FY18.

· ID 3169, 3171, 3178 - Otara Creek Reserve and Otara Creek Reserve path and paving renewals. All reported as green in Q4.

· ID 1771, 1773, 1776, 1781, 1784 - Leases for five community spaces delayed for various operational reasons. All reported as red in Q4, except 1776 now resolved.

Financial performance

17. Operating expenditure is within 2% of budget. In Locally Driven Initiatives (LDI) opex, undelivered projects have been deferred to Y18. The local board allocated 95% of LDI funds for community outcomes. In Asset Based Services (ABS) expenditure, there were savings in overall libraries staff and library facility utilities and Ōtara Music and Arts Centre. Parks and Recreation underspend was mainly around the leisure and fitness facilities associated with the downturn in customers.

18. Revenue has exceeded budget in libraries, and in community facility hire fees. In leisure and recreation services, facilities are overall below budget by 17.5%.

19. Capital spend for the year is 56% of budget, with underspend mainly in renewals projects, delays being a mixture of scoping, consents and practical delivery issues.

20. There is $502,000 of Locally Driven Initiative capital funding still to be allocated by the local board. Options are under consideration.

21. The Ōtara-Papatoetoe Local Board Financial Performance report is in Attachment C.

Key performance indicators

22. Results from the Long-term Plan 2015-2025 performance measures that were included in the previous 2016/2017 quarterly performance reports are excluded this quarter. However, the results are included as a separate agenda item entitled “Draft Annual Report 2016/2017 – Local Board report”.

Consideration

Local board views and implications

23. This report informs the board of the performance for the year ending 30 June 2017.

Māori impact statement

24. Maori benefit from many activities of the board. Programmes of specific interest to Maori reported in Q4 include:

· ID 2636: interdepartmental planning for co-ordinated engagement with mana whenua on spatial priority areas.

· ID 2365: Whakanui kanorau – celebrating diversity, marae visits by new migrants and refugees.

· ID 836: Celebrating cultural diversity – events including Maori language week.

25. On 20 June 2017 the board approved a relationship agreement template as the basis for discussions with mana whenua, as described in paragraph 8 above.

Implementation

26. The Lead Financial Advisor will action the deferral of identified projects, approved by the Finance and Performance Committee on 1 June 2017.

27. Undelivered projects from the agreed 2016/2017 work programme will be escalated to the relevant operational department for investigation. Departments will be asked to identify their ability to deliver the activity in the 2017/2018 financial year.

Attachments

No.	Title	Page
a ⇩	Q4 Work programme snapshot	205
b ⇩	Q4 Work programme update	207
c ⇩	Q4 Financial performance	237

Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2017

Feedback on the proposed direction of the Auckland Regional Pest Management Plan

File No.: CP2017/11876

Purpose

1. To provide feedback on the proposed direction of management programmes being developed as part of the Auckland Regional Pest Management Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Regional Pest Management Plan. This plan is prepared under the Biosecurity Act 1993, and describes the pest plants, animals and pathogens that will be controlled in Auckland. It provides a framework to control and minimise the impact of those pests and manage them through a regional approach.

3. The National Policy Direction for Pest Management identifies five approaches that can be implemented to manage pests including exclusion, eradication, progressive containment, sustained control, and site-led programmes as further described in this report.

4. This report seeks feedback from the Ōtara-Papatoetoe Local Board on the proposed management approach for some specific regional programmes as detailed in Attachment A, in particular:

· Cats

· Possums

· Widespread weeds

· Ban of sale of some pest species.

5. The proposed Regional Pest Management Plan will be presented to the Environment and Community Committee in November 2017 seeking approval to publically notify the draft plan. Feedback from all local boards will be included as a part of this report.

6. A range of pest species and issues have previously been discussed with the Ōtara-Papatoetoe Local Board, and the approaches being developed for these local board specific interests have been included as Attachment B. Feedback on these approaches is also being sought.

Recommendation

That the Ōtara-Papatoetoe Local Board:

a) provide feedback on the proposed direction of specific regional and local programmes being considered as part of the Auckland Regional Pest Management Plan review (as per Attachment C of the agenda report).

Comments

Background

7. A Regional Pest Management Plan is a statutory document prepared under the Biosecurity Act 1993 for controlling pest plants, animals and pathogens in the region.

8. Auckland Council is currently reviewing its 2007 Regional Pest Management Strategy, prepared by the former Auckland Regional Council. The expiry date of 17 December 2012 was extended to 17 December 2017, while the National Policy Direction on Pest Management was completed and changes to the Biosecurity Act were made.

9. On 14 February 2017, the Environment and Community Committee resolved that council’s current strategy is inconsistent with the National Policy Direction on Pest Management 2015, and that the changes necessary to address the inconsistencies could not be addressed by minor amendment to the current Regional Pest Management Strategy (resolution ENV/2017/7). As a consequence of this determination, council is required to initiate a review to address the inconsistency, in accordance with section 100E(5) of the Biosecurity Act by 17 December 2017, which is the date that the current plan will expire.

10. For a proposal to be initiated, council is required to have resolved by 17December 2017 that it is satisfied a proposal has been developed that complies with sections 70 and 100D(5) of the Biosecurity Act. A report on the proposed Regional Pest Management Plan will be considered at the November 2017 Environment and Community Committee meeting in order to meet this deadline.

11. Once operative, following public consultation, governing body approval of the plan, and resolution of any appeals, the plan will empower Auckland Council to exercise the relevant advisory, service delivery, regulatory and funding provisions available under the Biosecurity Act to deliver the specified objectives for identified species using a range of programme types.

Programme types

12. The National Policy Direction for Pest Management 2015 outlines five different management approaches that can be implemented to manage pests through a pest management plan. These approaches are defined as ‘programmes’:

· Exclusion – aims to prevent the establishment of a pest that is present in New Zealand but not yet established in an area

· Eradication – aims to reduce the infestation level of the pest to zero levels in an area in the short to medium term

· Progressive containment – aims to contain or reduce the geographic distribution of the pest to an area over time

· Sustained control – provides for the ongoing control of a pest to reduce its impacts on values and spread to other properties

· Site-led pest programme – aims to ensure that pests that are capable of causing damage to a place are excluded or eradicated from that place, or contained, reduced or controlled within the place to an extent that protects the values of that place.

13. A regional pest management plan sets out programmes as listed above, but does not specify the methodology for achieving these objectives.

Previous engagement

14. Engagement on the revision of the plan has been ongoing since 2014 including local board members, mana whenua, council and council-controlled organisation staff, industry representatives and the wider public. Further information on engagement has been included as Attachment D.

Key regional issues

15. During engagement on the issues and options paper and wider public consultation on the discussion document, key issues were raised in relation to cats, possums, widespread pest plants, and the ban of sale of some pest species. Feedback is being sought on these specific programmes, as they are either likely to be of wide public interest or are proposed to be delivered through a new approach.

16. A summary of the proposed approach for each of the regional programmes currently being developed is set out below. Additional information including the current management approach and rationale for change has been included in Attachment A.

· Cats: Redefining the definition of a pest cat to enable greater clarity for the management of ‘unowned’ cats when undertaking integrated pest control in areas of high biodiversity value

· Possums: Proposing a shift from possum control focused on areas of high biodiversity to a region-wide programme

· Widespread pest plants: Shifting from species-led enforcement to a multiple species site-led programme focused on parkland with significant ecological areas

· Ban of sale for some pest species: Increasing the number of pest species (both plants and animals) currently banned from sale.

17. Previous feedback from the Ōtara-Papatoetoe Local board at its 4 July 2014 workshop, and more recently at its 11 July 2017 workshop in relation to these issues is summarised below:

· Cats: Board members noted the cats are an issue in the area.

· Widespread pest plants: Widespread pest plants such as moth plant and rhamnus are an issue in the local board area.

Ōtara-Papatoetoe specific issues

18. In addition to the specific regional issues, the Ōtara-Papatoetoe Local Board has provided feedback at its 4 July 2014 workshop, and 11 July 2017 workshop in relation to the issues discussed in Attachment B. The proposed approach in relation to these issues, and the rationale, is also provided in Attachment B.

19. Specific pest management issues previously identified by the Ōtara-Papatoetoe Local Board included:

· Road corridor weeds: Support for the management of weeds in road corridors, and the need for Council Controlled Organisations to control them more effectively if the public are asked to control their own weeds.

· Weeds on council land: Support around the issue of weeds on council land, and the need to control them more effectively if the public are asked to control their own weeds

· Education around pests: Request for the provision of information and advice on pest identification, impacts and control for members of the public.

· Community pest control: The need for Council and community pest control initiatives to work together and support each other.

20. During the discussion on the control of widespread weeds, the Board requested the use of non-chemical treatment. Officers advised that the regional pest management plan identifies objectives for management of pests (such as eradication or exclusion), however methods of achieving the objective are contained in operational documents; currently the Weed Management Policy.

21. This report seeks feedback from the local board the direction of the proposed regional pest management plan, guided by the regional and local board relevant approaches outlined in this report. Attachment C has been provided to facilitate formal feedback from the local board at its August 2017 business meeting.

Financial implications

22. The budget for implementing the plan will be confirmed through the Long-term Plan 2018-2028 process. Consultation on the Regional Pest Management Plan is proposed to be aligned with consultation on the Long-term Plan in early 2018.

Consideration

Local board views and implications

23. An initial workshop was held with the Ōtara-Papatoetoe Local Board on 4 July 2014, where the issues raised in Attachments A were discussed. A recent workshop with the board was held on 11 July 2017 to discuss the proposals set out in this report. Feedback provided at these workshops has been considered under the Ōtara-Papatoetoe specific issues in Attachment B.

Māori impact statement

24. Section 61 of the Biosecurity Act requires that a Regional Pest Management Plan set out effects that implementation of the plan would have on the relationship between Māori, their culture, and their traditions and their ancestral lands, waters, sites, maunga, mahinga kai, wāhi tapu, and taonga.

25. Engagement has been undertaken with interested mana whenua in the Auckland Region as described earlier in this report and conversations are ongoing. In addition, staff are working closely with mana whenua on the development and implementation of a range of biosecurity programmes, providing opportunities for mana whenua to exercise kaitiakitanga, through direct involvement in the protection of culturally significant sites and taonga species. The impact statement required by section 61 of the Biosecurity Act, along with feedback received by mana whenua, will be part of the development of the draft plan for consultation.

26. Some key topics raised during hui and kōrero with mana whenua included management of species such as cats, rats, rabbits, mustelids, deer, pest birds, freshwater pest fish, widespread weeds, emerging and future weeds (including garden escapees), and kauri dieback disease.

27. Mana whenua recognised cats were an increasing problem, indicating a desire for cat-free areas next to sensitive sites. There was also support for kauri dieback disease to be included in the proposed plan as it will enable implementation of regionally specific pathway management rules for kauri protection. Mana whenua identified a strong partnership with council and regional leadership in their role as kaitiaki and owners of kauri in many rohe.

28. Wider issues raised included:

· the importance of building the capacity of mana whenua to directly undertake pest management in each rohe

· acknowledgement that council should control pests on its own land if asking public to do the same on private land

· the definition of pests versus resources (such as deer and pigs)

· the need for coordination of all environmental outcomes across the region, and the alignment of the Regional Pest Management Plan document with other plans, such as Seachange

· the need for more education around pests

· the need to look holistically at rohe (regions)

· the importance of community pest control by linking scattered projects

· the need for the plan to be visionary and bicultural, reflecting Te Ao Māori, Te Reo.

Implementation

29. As the management approaches proposed in the Regional Pest Management Plan will have financial implications, consultation on the plan is proposed to be aligned with consultation on the Long-term Plan. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

No.	Title	Page
a ⇩	Key regional issues for the Regional Pest Management Plan	267
b ⇩	Ōtara-Papatoetoe Local Board issues for the Regional Pest Managment Plan	269
c ⇩	Regional Pest Management Plan feedback form	271
d ⇩	Previous engagement on the Regional Pest Management Plan	273

Signatories

Authors

Dr Nick Waipara – Biosecurity Principal Advisor

Dr Imogen Bassett – Environmental Advisory Manager

Rachel Kelleher – Biosecurity Manager

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager