Agenda of Extraordinary Meeting of the Ōrākei Local Board

Ōrākei Local Board

03 August 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Leave of Absence 5

5 Acknowledgements 5

6 Petitions 5

7 Deputations 5

7.1 Deputation: Remuera Residents Association 5

8 Public Forum 5

8.1 Public Forum: New Zealand Wheelchair Rugby 6

9 Extraordinary Business 6

10 Notices of Motion 6

11 Tamaki Precinct Event Guidelines 7

12 Road Name Approval for 23-25 Towai Street, St Heliers 43

13 Ōrākei Local Board 2017/2018 Community Facilities Work Programme 49

14 Meadowbank, Remuera and Ōrākei Community Needs Assessment 61

15 Auckland Transport Report, Ōrākei Local Board, April 2017 151

16 Project 17: Auckland Council Maintenance Contracts 155

17 Feedback on the Tākaro – Investing in Play discussion document 209

18 Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028 233

19 Auckland Plan refresh 2018: early feedback to inform draft plan 237

20 Urgent Decision - Updated funding impact statement in the Ōrākei Local Board Agreement 2017/2018 253

21 Chairman’s Report – Colin Davis 261

22 Board Member Report - Kit Parkinson 283

23 Board Member Report - Troy Churton 291

24 Board Member Report - Carmel Claridge 301

25 Board Member Report - Ros Rundle 307

26 Board Member Report - David Wong 313

27 Governance Forward Work Calendar 319

28 Ōrākei Local Board Workshop Notes 325

29 Resolutions Pending Action 333

30 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests to present petitions had been received.

7 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

7.1 Deputation: Remuera Residents Association

Purpose

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Executive summary

2. Iain Valentine, Remuera Residents Association will be in attendance to discuss community facilities in Remuera.

Recommendation/s

That the Ōrākei Local Board:

a) thank Iain Valentine, Remuera Residents Association for his attendance and presentation.

8 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

8.1 Public Forum: New Zealand Wheelchair Rugby

Purpose

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2. Nicholas Heyworth, New Zealand Wheelchair Rugby President will be in attendance to discuss the wheelchair rugby event proposal to be held at ASB Stadium in August 2017 with the Board.

Recommendation/s

That the Ōrākei Local Board:

a) thank Nicholas Heyworth, New Zealand Wheelchair Rugby President for his attendance and presentation.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10 Notices of Motion

There were no notices of motion.

Ōrākei Local Board

03 August 2017

Tamaki Precinct Event Guidelines

File No.: CP2017/14622

Purpose

1. To adopt the Tāmaki Precinct Event Guidelines document.

Executive summary

2. At the request of the Ōrākei Local Board the Tāmaki Precinct Event Guidelines were developed to provide a reference document for event facilitation.

3. The purpose of the document is to formalise previous agreements regarding events within the Tāmaki Precinct and outline the facilitation process for the area.

4. The document will serve as a reference tool for staff at Auckland Council and Auckland Tourism, Events and Economic Development (ATEED) to assess event applications through the event facilitation process.

5. Staff have consulted with key local stakeholders and considered their feedback through the development of the document.

Recommendations

That the Ōrākei Local Board:

a) adopt the Tāmaki Events Precinct Guidelines document for implementation by the Auckland Council Event Facilitation and Auckland Tourism, Events and Economic Development Major Events teams.

b) note the feedback from public consultation on the Tamaki Precinct Event Guidelines.

Comments

Background

6. In 2015 the Ōrākei Local Board identified, in a number of workshops, the need for a reference document to be developed to support decision making on event applications within the Tāmaki Precinct.

7. The Tāmaki Precinct has been identified in section 2.0 Tāmaki Precinct – Scope of the guidelines document and includes:

Parks, Reserves and Foreshore

· Selwyn Reserve, Mission Bay Beach, Kohimarama Beach

· St Heliers Bay Beach, Vellenoweth Green, Madills Farm

· Dingle Dell Reserve, Glover Park, Watene Reserve

· The Landing, Hapimana Reserve, Ōrākei Domain.

Roads

· Tāmaki Drive and surrounding streets which may include but is not limited to Ngapipi Road, Patteson Ave, Atkin Ave, The Parade, Selywn Ave and Goldie Street.

8. Staff developed the document in response to the high demand for many of the open spaces within the precinct.

9. The purpose of the document is to provide the Auckland Council Event Facilitation and ATEED Major Events teams with direction for processing event permit documentation.

10. The guidelines document also supports the Tāmaki Precinct Master Plan. The plan was adopted in 2013 to “consolidate events to key locations and provide event ready spaces for local activities”. A key driver of the Tāmaki Drive Master Plan is to consolidate and manage events. The Tāmaki Precinct Event Guidelines document implements this driver.

Consulting with local stakeholders

11. Staff consulted with key precinct stakeholder groups in October 2016. The following organisations were given the opportunity to comment on the draft document:

· Mission Bay Business Association

· Mission Bay and Kohimarama Residents Association

· St Heliers Village Association

· St Heliers/Glendowie Residents Association

· Ōrākei Community Association

· Ngāti Whātua Ōrākei.

12. Through the consultation process on the draft guidelines there were no major objections to the document. Some concerns were raised regarding the number of events and road closures in the Tāmaki Precinct. These concerns have been addressed in the document with the restriction of road closures occurring on Tāmaki Drive on consecutive weekends.

13. Staff collated and considered the feedback received in the development of the document.

14. Staff discussed the feedback with the Ōrākei Local Board at a workshop on 9 February 2017. Full feedback can be found in Attachment B.

Consideration

Local board views and implications

15. The guidelines reflect the following 2014-2017 Ōrākei Local Board Plan outcomes:

· a world-class Tāmaki Drive Precinct

· parks, reserves and places to be active.

16. The document aims to balance the frequency of events in Tāmaki Drive against periods of no scheduled activity, enabling the community to be active in their public spaces.

17. Multiple local board workshops have been conducted with the Ōrākei Local Board in the development of the guidelines between 2015 and 2017. A workshop was held on Thursday 4 May 2017 to finalise the document content.

Māori impact statement

18. Through the consultation process Ngāti Whātua Ōrākei were given the opportunity to provide feedback, however feedback was not received.

19. Māori communities are likely to benefit from events activating within the precinct, alongside other groups in the community.

20. Staff will consult with Ngāti Whātua Ōrākei if an event is to take place on Māori land in the precinct; those areas are Michael Joseph Savage Memorial Park and Okahu Bay. Ngāti Whātua Ōrākei will also be consulted if an event triggers the need for resource consent.

Implementation

21. Once adopted by the local board, the council’s event facilitation team and ATEED’s Major Events team will utilise it to assess and manage any future events.

22. Staff will reference the guidelines through the event facilitation process which is undertaken to issue event permits to applicants.

Attachments

No.	Title	Page
a ⇩	Final Tāmaki Precinct Event Guidelines	11
b ⇩	Final Tāmaki Precinct Event Guidelines - Consolidated Feedback	35

Signatories

Author

Mikaela Kornman - Events Facilitator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Road Name Approval for 23-25 Towai Street, St Heliers

File No.: CP2017/14623

Purpose

1. The purpose of this report is to request that the Ōrākei Local Board rescind a previous decision to name a new road as ‘Grace Ghee Lane’ at 23-25 Towai Street, and to seek approval for a revised road name in this location.

Executive summary

2. This report outlines the background for the re-naming of a new road at 23-25 Towai Street, created by way of subdivision. The road name was previously approved as ‘Grace Ghee Lane’, however, this was a backup name option suggested by the applicant’s agent as part of an earlier application and was not suggested by the applicant themselves. The applicant is not happy with the use of this name and requests that the local board rescinds their earlier decision and instead approves a new name option that has a more subtle reference to his family.

3. As the previously approved name has not yet been put into usage, this name change will have no effects. However, new residents are due to move into the development shortly and having the revised road name in place would be extremely beneficial for these residents, so that correct addresses can be used for sales agreements, service installation and the issue of new titles.

4. The applicant’s proposed road names in this report meet the criteria of the Ōrākei Local Board Road Naming Policy and guidelines.

5. The name ‘Graceville Lane’ is the applicant’s preferred choice and was favoured by Mission Bay Kohimarama Residents Association. Land Information New Zealand (LINZ), NZ Post and local iwi were also consulted and there were no objections to this name.

Recommendations

That the Ōrākei Local Board:

a) agree that resolution OR/2016/167 a) - New Road Name Approval for Two Roads created by way of Subdivision at 23-25 and 27-29 Towai Street, St Heliers from the Ōrākei Local Board meeting held on 8 December 2016 be rescinded.

b) approve the replacement road name ‘Graceville Lane’ proposed by the applicant, for the new road created by way of subdivision at 23-25 Towai Street, St Heliers, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

6. Policy: The Ōrākei Local Board Road Naming Policy and guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

7. Application Background:

· The road to be re-named is a right of way serving 13 new dwellings approved under land-use resource consent R/LUC/2015/3838 and subdivision consent R/SUB/2016/1412.

· The road was previously approved as ‘Grace Ghee Lane’ however the applicant wishes the local board to rescind this decision and change the name, in order to make the reference to his family more subtle.

· As the previously approved name has not yet been put into usage, this change will have no effects.

· ‘Grace Ghee’ is the name of the developer’s daughter. Inclusion of this name in the previous road naming application was at the agent’s error and was only considered to be a draft / backup name option. The applicant (developer) himself is not happy for this name to be used. The road naming guidelines require the permission of family members before a name is put into use, therefore the applicant is entitled to withdraw permission for the name ‘Grace Ghee’ to be used. As a result, the road will require a new name.

· There has been support for, and no objections to, the applicant’s preferred name ‘Graceville Lane’ after consultation with relevant parties and, in addition, residents are shortly due to move into the newly constructed dwellings on the site. Having the revised road name in place would be extremely beneficial for these residents, so that correct addresses can be used for sales agreements, service installation and issue of new titles.

· A deferral would have a negative impact on these new residents and their arrangements, as well as on the issue of new titles.

8. Criteria: The applicant’s newly proposed road names have been assessed against the criteria set out in the Ōrākei Local Board Road Naming Policy and Guidelines and meet all criteria. However, not all alternative names options were supported by local community groups. ‘Graceville Lane’ is the most appropriate and most supported of the name options provided, as summarised in the table below:

	Name	Approvals	Consultation
Road 1	23-25 Towai Street (re-naming from ‘Grace Ghee Lane’)
Preferred Name	Graceville Lane	Meets all criteria and approved by LINZ and NZ Post	Iwi and Community Consultation completed, no objections, supported by local Residents Association
Alternative	Graceland Lane	Meets criteria and approved by LINZ and NZ Post	Iwi and Community Consultation completed, not supported by Residents Association due to connotations of Elvis
Alternative	Gracen Lane	Meets criteria and approved by LINZ and NZ Post	No further iwi or community consultation comments
Alternative	Gracelyne Lane	Meets criteria and approved by LINZ and NZ Post	No further iwi or community consultation comments

9. Approvals: New Zealand Post and Land Information New Zealand (LINZ) have commented that the applicant’s proposed names meet their criteria and standards, as per the New Zealand and Australian ‘Standard for rural and urban addressing policy AS/NZS 4819:2011’. This means that there is no applicable duplication of the names and no similar names already in use in the area that would lead to confusion for emergency and postal services.

10. Community Consultation: The applicant consulted Mission Bay/Kohi Residents Association, St Heliers Bay Village Association and St Heliers/Glendowie Residents Association on the proposed names.

11. Consultation Outcome: Only Mission Bay Kohimarama Residents Association responded, who supported the use of ‘Graceville Lane’. They also supported the re-naming of ‘Grace Ghee Lane’ to ‘Graceville Lane’ on the basis that the use of full names of people relatively unknown in the area (or of multi-word names), although sufficiently justified by the agent in the previous application, is generally not encouraged. Given the option between ‘Grace Ghee Lane’ and the proposed change to ‘Graceville Lane’, the latter would be the preferred name. Also, it was thought that alternative name option ‘Graceland Way’ might unintentionally evoke memories of Elvis, and so the association was less supportive of this alternative option.

12. Meaning: The applicant, developer Aaron Ghee of Walton 18 Limited, has two adjacent development sites at 23-25 and 27-29 Towai Street. He wishes to name the two new roads within these sites after his children, Grace and Ryan, and the proposed name options for 23-25 Towai Street are derived from this. Mr Ghee has provided the following background to his choice, demonstrating a thematic identity of familial ties, and has also explained the history of his company’s developments and contributions to the Eastern Bay area:

· “Walton 18 Limited is well-established developer in the area and the company has developed multiple properties in the Eastern Bays over the last 8-10 yrs (listed below). I feel that we have contributed significantly to the housing landscape of the area with beautiful high end houses, most of which are new built to the highest standard. The adjacent Towai Street developments are the largest and most significant for me (as one of the most significant land housing development in the Eastern Bays area in recent times) therefore it will mean a lot if the street names can have some reference to my two children, Grace and Ryan. My favoured choice would be Graceville Lane”.

· “My family has long standing ties to the Eastern suburbs of Auckland having lived, worked and studied in the area for many years. Our two children have grown up in the area. When we moved to the Eastern Bays we fell in love with the Bays lifestyle. As a longstanding resident and contributor to the local economy, it would be nice to leave something behind in the area with some reference to my family, to leave a legacy for my children in a tangible way”.

· Properties we developed over the years in the eastern Bays:

1. 31 Ashby Street – 3 unit development 2015

2. 159 Kohimarama Road, Kohimarama – 4 unit development 2014

3. Speights Road, Kohimarama – 2 new townhouses – 2011

4. 36 Dudley Road, Mission Bay – 2 unit development – 2009

5. 132 (I think), Paritai Drive – 1 site development, large house – 2008

6. 31A The Parade, St Heliers – single house redevelopment – 2008

7. 44 Godden Cresent, Mission Bay – 2 unit development – 2007

· Current Development in the Eastern Bays:

8. Towai Street, St Heliers – 21 unit development

9. 98 Paritai Drive, Ōrākei – single house development

10. 96 Melanesia Road, St Heliers – 2 unit development

11. 98 Melanesia Road, St Heliers – 2 unit development

12. 26 Sprott Road, Kohimarama – 2 unit development

13. 23 & 25 Auckland Road, St Heliers – 14 unit development

13. The proposed suffix ‘Lane’: is considered appropriate in the circumstances as ‘Appendix C’ of the Ōrākei Local Board Road Naming Guidelines references ‘Lane’ as being a narrow road between walls, buildings, or a narrow country road. In this case, the road to be named is fairly narrow when compared to the main road outside of the development and will be located in relative proximity to the adjacent new dwellings.

Consideration

Local board views

14. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

15. The decision sought from the Ōrākei Local Board for this report does not trigger any significant statutory requirements or policy and is not considered to have any immediate impact on the community.

16. The decision sought from the Ōrākei Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

17. The applicant used Auckland Council’s Iwi Facilitation service to consult relevant local iwi about the proposed road names. In total, 12 iwi were consulted on behalf of the applicant.

18. Of the iwi contacted, Te Rūnanga o Ngāti Whātua responded to defer their interests to the decision of Ngāti Whātua o Ōrākei. In turn, no further response was received from Ngāti Whātua o Ōrākei. Ngāti Tamaoho were happy to refer to resident iwi. No responses were received from the reaming iwi. It is therefore considered that the preferred name ‘Graceville’ is deemed acceptable by all relevant iwi (as well as the alternative names, but these alternatives were less supported in community consultation).

Implementation

19. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	Towai Street Development, St Heliers - Location Map	47

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Ian Dobson - Manager Northern Resource Consenting

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Ōrākei Local Board 2017/2018 Community Facilities Work Programme

File No.: CP2017/13545

Purpose

1. To approve the 2017/2018 Community Facilities Work Programme for the Ōrākei Local Board including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2. To approve in principle the 2017-2020 Community Facilities Physical Works Programme for the Ōrākei Local Board.

Executive summary

3. The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4. The Ōrākei Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5. In the 2017/2018 Community Facilities Work Programme, the following budgets have been identified in the 2017/2018 Community Facilities Work Programme:

· $2,099,000 of locally driven initiatives capital discretionary funding

· $4,231,336 of asset-based services capital funding

· $305,000 of locally driven initiatives operational discretionary funding

6. The 2017-2020 Community Facilities Physical Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7. The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at workshops on 13 April 2017 and 22 June 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Physical Works Programme.

8. Once approved by the Ōrākei Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

Recommendations

That the Ōrākei Local Board:

a) approve the Ōrākei Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A

b) approve in principle the Ōrākei Local Board 2017-2020 Community Facilities Physical Works Programme as detailed in Attachment B.

c) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope.

Comments

9. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10. The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Physical Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

11. The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Physical works programme

12. Investment in the capital programme will ensure that council facilities and parks open spaces in Ōrākei Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13. The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

14. Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15. At workshops on 13 April 2017 and 22 June 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16. The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshops on 13 April 2017 and 22 June 2017.

· Number of projects: 43

· Estimated cost for proposed projects: $6,635,336

17. The 2017-2020 Community Facilities Physical Works Programme contains 52 projects.

Leasing work programme

18. Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19. Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

20. Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

21. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

22. Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

23. In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.t.

Consideration

Local board views and implications

24. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25. The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Physical Works Programme were considered by the local board at workshops on 13 April 2017 22 June 2017. The views expressed by local board members during the workshop have been adopted in Attachment A and Attachment B.

26. The Community Facilities work programme supports the achievement of the following 2014-2017 Ōrākei Local Board Plan priorities:

· Distinctive, people-centred town centres and a thriving local economy

· Quality parks, reserves and places to be active

· Well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community

Māori impact statement

27. The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

29. This work programme will be implemented as part of Community Facilities’ usual business practice.

30. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Attachments

No.	Title	Page
a ⇩	Ōrākei Community Facilities 2017/2018 Work Programme	53
b ⇩	Ōrākei Community Facilities 2017-2020 Physical Works Programme	57

Signatories

Authors

Chantelle Subritzky - Manager, Stakeholder Advisory

Hannah Alleyne - Senior Programme Planner

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Meadowbank, Remuera and Ōrākei Community Needs Assessment

File No.: CP2017/14624

Purpose

1. To receive the findings of the community needs assessment for Meadowbank, Remuera and Ōrākei community facility catchments undertaken to assist Panuku Development Auckland in exploring potential facility redevelopment opportunities.

Executive summary

2. Optimisation is a cross council portfolio development approach targeting sub-optimal service assets. Panuku Development Auckland (“Panuku”) is leading the process. Optimisation is designed to maintain or enhance levels of service to the local community in a reconfigured form while delivering on strategic outcomes such as housing or urban regeneration without impacting on existing rate assumptions. Council funds capex expenditure through borrowing, which has a significant budget impact upon its finances. The optimisation process enables council to progress capital projects with no rate impact because it is funded from the sale and reinvestment of existing assets or from leveraging the value of an asset.

3. Optimisation has been proposed as an alternative funding source for the redevelopment of two sites in the Ōrākei Local Board area – Meadowbank Community Centre and 4 Victoria Ave, Remuera. In order to progress the required feasibility assessments to determine commercial viability, the community service and space requirements need to be confirmed.

4. Staff engaged Mobius Research and Social Strategy to conduct a community needs assessment (Attachment A) between December 2016 and March 2017. The assessment considered Meadowbank Community Centre, 4 Victoria Avenue, Ōrākei Community Centre and Tahapa Crescent Hall as part of a wider network of community facilities. The core objective of the project was to identify how council can ensure that it is responding to the current and future needs of the local population. It also aimed to ensure that the community service offer realises council’s strategy for an empowered community delivery, and this is enabled by provision of integrated and fit-for-purpose community facilities. This needs assessment took place in the context of the community access, services and programmes offered from other council-funded and non-council owned or funded facilities.

5. The assessment included interviews with community stakeholders, programme providers, users and non-users, a community survey, community feedback from Remuera Residents Association, and desk top research on previous reports, strategic documents and demographics.

6. The overall findings from the needs assessment include:

· Community venues are well utilised and highly valued.

· There are a number of council and non-council owned facilities available for community use. Meadowbank has the fewest available and Remuera has the most.

· Overall satisfaction ranged from 48 per cent for Tahapa Crescent Hall to 56 per cent for 4 Victoria Avenue.

· Meadowbank residents are most satisfied with the range of community facilities, activities, services and programmes (63 per cent) and Ōrākei is least satisfied (43 per cent).

· Between 85 per cent and 87 per cent of survey respondents, both users and non-users, said community facilities were important or very important.

· All four facilities are described as run-down and in need of refurbishment. The most significant issues are with Meadowbank Community Centre and 4 Victoria Avenue.

· Both Tahapa Crescent Hall and 4 Victoria Avenue are not maximising their community use.

· Many of the desired activities, programmes and services identified by the community are already offered at various council or non-council owned facilities.

7. The findings from the community needs assessment will inform the optimisation feasibility studies by Panuku that will be reported back to the board separately.

Recommendations

That the Ōrākei Local Board:

a) receive the findings of the Meadowbank, Remuera and Ōrākei Community Needs Assessment and Facilities Investigation Report (2017)

b) endorse Panuku proceeding with the assessment of financial feasibility for the redevelopment of Meadowbank Community Centre and 4 Victoria Avenue based upon the findings of the needs assessment.

Comments

Background

8. Optimisation is a cross council portfolio development approach targeting sub-optimal service assets. It is designed to maintain or enhance levels of service to the local community while delivering on strategic outcomes such as housing or urban regeneration. The Service Property Optimisation Policy is in Attachment B.

9. In most cases, council-owned land forms the base platform for service delivery. There is a clear need for a more creative approach to the way service property is utilised, developed and funded. Opportunities such as replacing current service assets with a more renewed or upgraded form, via the private sector, co-location, intensification or the closure and release of a site to deliver strategic value must be given more weight. This responds to council economic realities that require it to reduce or slow down capital expenditure and operational outlay and optimise investment decisions. Any optimisation proposal is designed to enable these outcomes with optimal service provision on a cost neutral basis.

Utilising optimisation to fund redevelopment in the local board area

10. Optimisation has been proposed as an opportunity to fund the redevelopment of two sites - Meadowbank Community Centre at 29-31 St Johns Road and 4 Victoria Ave, Remuera. The optimisation feasibility process is managed by Panuku and a community needs assessment was required to confirm the community service and space requirements in order to progress the feasibility studies. A copy of the Meadowbank, Remuera and Ōrākei Community Needs Assessment and Facilities Investigation Report (2017) is included as Attachment A.

11. A network approach was taken to community service requirements in line with the Community Facility Network Plan (2015). The assessment focussed on the following four sites:

· Meadowbank Community Centre

· 4 Victoria Avenue

· Ōrākei Community Centre

· Tahapa Crescent Hall.

Researching community service and space requirements in Ōrākei

12. Staff engaged Mobius Research and Strategy to conduct a community needs assessment between December 2016 and March 2017. The research was to confirm the community service and space requirements. The research reviewed key council strategic plans and past research regarding the need for upgrading Meadowbank Community Centre. It considered the current and projected demographics of the Ōrākei local board area and sought to understand community programme and service needs. The research focussed on the 15 minutes’ walk catchments for each of the facilities and key stakeholders identified by council and other stakeholders. The survey attempted to engage with as wide a cross section of Ōrākei local board residents as possible. The research included:

· community stakeholder interviews

· programme providers, users and non-users interviews

· community feedback via online or telephone survey

· community feedback via Remuera Residents Association meeting

· desk research – previous reports, strategic documents and demographics.

13. The overall findings from the needs assessment are:

· Community venues are highly valued and well used across Meadowbank, Ōrākei and Remuera.

· Meadowbank has the fewest facilities available for community use and Remuera the most across council and non-council owned facilities.

· Overall satisfaction with the council owned facilities ranged from 48 per cent for Tahapa Crescent Hall to 56 per cent for 4 Victoria Avenue.

· Meadowbank residents are most satisfied with the range of community facilities, activities, services and programmes in their local area (63 per cent) and Ōrākei is least satisfied (43 per cent).

· Between 85 per cent and 87 per cent of survey respondents, both users and non-users, said community facilities were important or very important.

· All four facilities are described as run-down and in need of refurbishment. The most significant issues are:

o Meadowbank Community Centre’s capacity, lack of flexibility, functional problems with the toilets, storage and parking

o 4 Victoria Avenue’s structural issues, room size, privacy and the general state of the building.

· Both Tahapa Crescent Hall and 4 Victoria Ave are not maximising their community use. Tahapa Crescent Hall has two rooms, but only one can be used at a time as access to the kitchen and toilets is through the main hall. 4 Victoria Avenue houses Plunket and the Citizens Advice Bureau (CAB). Plunket does not use the venue on Mondays or Fridays, or most evenings and is not available or suitable for community venue hire.

· Many of the desired activities, programmes and services identified by the community are already offered at various council or non-council owned facilities.

Meadowbank Community Centre

14. Meadowbank Community Centre is used for a range of community activities and programmes. It is mostly used by families with young children and older people.

15. Alternative facilities which are available for community use in the Meadowbank area include Meadowbank School Hall, Tahapa Crescent Hall and St Chads.

16. There were a number of key findings from the interviews and survey:

· The building’s identified weaknesses were confirmed – it is run down, has capacity issues and functional problems around toilets, storage and parking.

· More flexible spaces are required including a larger room for 80-100 people (other facilities in the area can cater for more than 100 people).

· The outside area at the back of the hall is valued.

· A redeveloped centre could incorporate the activities currently available at Tahapa Crescent Hall and include space for Plunket.

Tahapa Crescent Hall

17. The key findings for Tahapa Crescent Hall are:

· Capacity is limited by the design of the hall as only one group can use the facility at a time.

· The sprung wooden floor is useful for exercise and dance classes.

· The building is considered to be in poor condition, has some security issues and very limited parking.

· There is a lack of ‘presence’ and street frontage.

· There are reports of noise complaints from pensioner housing next door.

18. Alternative facilities available for community use include Meadowbank Community Centre, Meadowbank School hall and St Chads.

4 Victoria Avenue

19. The property at 4 Victoria Avenue houses Plunket and the Citizens Advice Bureau (CAB). It is not available or suitable for use as a community venue for hire and as such cannot maximise wider community use. The key findings from the interviews and survey confirm that the building weaknesses include structural integrity issues and community concerns about its poor condition. Both Plunket and CAB are open to considering alternative sites.

20. There is more space available for community use in Remuera than Meadowbank and Ōrākei taking into account both council and non-council owned facilities. These include six local schools, six local churches, three local clubs and associations and the Remuera Library. The library is available for community use although it does not have separate rooms available for hire.

21. Remuera Residents Association has expressed an aspiration for a community centre or hub in Remuera.

Ōrākei Community Centre

22. Ōrākei Community Centre is used for a range of community activities and programmes. Users tend to be young families attending activities for children or older residents.

23. There is currently capacity for more bookings as well as other spaces in the area available for community use. These include Ōrākei Tennis Club, Selwyn College, St James Church, Ōrākei School and Ōrākei Marae.

24. The refurbishment needs at Ōrākei Community Centre are less urgent than Meadowbank Community Centre. There is no immediate need for additional space at Ōrākei Community Centre although increasing the flexibility of the existing space would be beneficial. It is possible that another medium sized room may be required in the medium to long term.

Other opportunities identified in the needs assessment

25. There are a number of opportunities identified in the needs assessment that are not related to the optimisation feasibility studies but that the local board may wish to explore further. These include:

· communicating/advertising the range of services and programmes across both council and non-council facilities through a range of methods

· providing a community noticeboard space in Remuera, in addition to, or in conjunction with, the one in Remuera Library

· exploring ways that Remuera Library could be further utilised as a community hub

· exploring community perceptions and expectations in Ōrākei and how satisfaction can be improved.

Consideration

Local board views and implications

26. The local board resolved to progress the optimisation for Meadowbank Community Centre on 7 July 2016 (OR/2016/57). The local board requested Panuku provided the following information in relation to the commercial viability of redeveloping the Meadowbank Community Centre site with the following options:

1. four storey residential

2. four storey residential, with community space at ground floor level

3. four storey residential with community space and a local board office.

27. Prior to that, due to complaints that the building at 4 Victoria Avenue, Remuera was not fit for purpose the local board noted in a resolution at its meeting on 3 September 2015 that the “development of 4 Victoria Avenue, Remuera is in progress” and that this work “will be informed by the work on the Meadowbank Community Centre” (OR/2015/112).

Māori impact statement

28. A representative from Ōrākei Marae was involved in the social research through an in-depth interview and their views are incorporated into the report. The marae caters for Māori in the Ōrākei area through a range of community services including social and health services and health promotion activities.

29. Māori participation rates of 4.5 per cent in the online survey reflect the 2013 Census results.

30. Mana whenua, through the Panuku Mana Whenua Governance Forum, will be engaged in optimisation projects. A framework for mana whenua engagement is currently being prepared, and this project will be included in that framework.

Implementation

31. Panuku will report back to the board on the optimisation feasibility studies. Community Services will be involved in that process to ensure that the community needs identified in the assessment are met by any resulting optimisation projects.

32. Participants in the research will be thanked for their input into the social research and a link to the Meadowbank, Remuera and Ōrākei Community Needs Assessment and Facilities Investigation Report (2017) will be made available.

Attachments

No.	Title	Page
a ⇩	Attachment A - Auckland Council Meadowbank, Remuera, Ōrākei Community Needs Assessment FINAL Report July 2017	67
b ⇩	Attachment B - 9.8a Appendix 8 - Service Property Optimisation - F P Committee 19 March 2015	145

Signatories

Author

Peter Loud - Team Leader Community Facilities

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Ōrākei Local Board

03 August 2017

Auckland Transport Report, Ōrākei Local Board, April 2017

File No.: CP2017/14625

Purpose

1. The purpose of this report is to; respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Ōrākei Local Board and its community.

Recommendation

That the Ōrākei Local Board:

a) receive the Auckland Transport Report, Ōrākei Local Board, July 2017.

Responding to Resolutions:

2. “Requests that Auckland Transport revisit any decision making in relation to the proposed bus stop along the top 700 metres of Ōrākei Road, Remuera and that the Ōrākei Local Board supports the residents’ request to retain the status quo in this area until further analysis has been carried out”.

3. Auckland Transport have looked at the site and its place in the network and local area and have decided not to proceed with construction of the proposed new stop outside 17 Ōrākei Road. It will be removed from the programme and in due course the stop opposite will also be closed.

Transport Meetings:

4. Auckland Transport attended a number of workshops and transport briefings in June 2017. Officers from Auckland Transport briefed Board members on the following:

· Roads and streets framework

· The links to Glen Innes Cycle Route project.

5. Updates on other transport matters were also covered in brief.

Local Board Capital Fund

6. The Ōrākei Local Board has approximately $600,000 per annum of discretionary funding for transport related capital projects.

7. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety

· Is transport-related

· Does not compromise the efficiency of the road network.

8. For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network

· Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas

· Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

9. The Local Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Current LBTCF Projects

Project	Description	Status
Shared path connection between Gowing Drive and Ōrākei Spine	The objective of the Gowing Drive Connection is to provide a direct north and south link across the Shared Path to local schools, shopping and community facilities.	Auckland Transport are commissioning a study that will investigate the most appropriate site, method and indicative cost for crossing to the Shared Path from Gowing Drive. This will be complete and presented to the Board at the end of July. The Local Board has allocated up to $150,000 for this work
Walkway Connection - Wilsons Beach to Shore Rd Reserve	Concept Plans	The Local Board allocated $30,000 to enable the development of the concept plans. This is being managed and completed by Auckland Council, Parks and expected completion is mid 2017.
Landing Entrance Upgrade	Improved entrance way to “The Landing” on Tamaki Drive	The design for the Landing has been completed and has a Firm Estimate of Cost (FEC) of $140,000. Construction work for a new marine sports center at the marina has started with completion due in the first quarter of 2018. The landing entrance construction will need to be delayed until completion of the current works. This project is on hold.
Elwood Place Footpath Extension.	Connect the existing footpaths at Elwood Place and the park.	The current footpath stops short of the reserve. The request is to connect the existing footpath at Elwood place and the park completing the walking and cycling route. ROC has been requested.
Selwyn Reserve Walkway	Investigate a timber Board Walk as a pedestrian safety improvement.	Rough Order of Cost (ROC) has been requested

Financial Update

Ōrākei Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,385,895
Amount committed to date on projects approved for design and/or construction	$369,863
Remaining Budget left	$2,016,032

General information items from Auckland Transport relevant to Ōrākei Local Board

Auckland Mayor and Government formalise creation of CRL Ltd (CRLL)

10. The partnership between Government and Auckland Council to deliver the 3.45 kilometre City Rail Link was formalised on Friday 30 June.

11. When complete the $3.4 billion City Rail Link will create two new underground stations (Aotea and Karangahape) and double both the number of trains on the Auckland network and the capacity of people on trains. This will double the capacity of our rail network and ease congestion enabling 30,000 people an hour to move during peak travel times.

Consideration

Local board views and implications

12. The Ōrākei Local Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Local Board, June 2017:

· No Stopping' time-restricted parking on Guyon Street and Vialou Lane, Stonefields

· Kea Crossing, Allum Street, Kohimarama

· Raised Speed Tables on Meadowbank Road, Meadowbank

· Proposed Bus Stop - Lunn Ave, Ngahue Drive, Ascot Ave

· Cycle Lane Extension, 137 Tamaki Drive, Mission Bay

· No Stopping At All Times restrictions on Puroto Street, Meadowbank

· No Stopping At All Times Restrictions on Glen Esk Place, Remuera

· Broken Yellow Lines on Lavender Court, St Johns

Māori impact statement

13. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

14. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Project 17: Auckland Council Maintenance Contracts

File No.: CP2017/14627

Purpose

1. The purpose of this report is to seek agreement from the local board on:

· community and workforce priorities for this local board area (smart procurement); and

· site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications.

Executive summary

2. Auckland Council’s maintenance contracts for parks, buildings and open space expire on 30 June 2017. This has presented a unique opportunity to reconsider and reshape how council approaches the maintenance of Auckland Council’s assets and open spaces in the future.

3. At the end of March 2017, a new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence 1 July 2017.

4. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan, which includes smart procurement measures and targets.

5. This report seeks formal feedback from the local board on community and workforce measures (smart procurement) that are a priority to this local board, noting that targets may be developed over the next six to twelve months as a baseline is established.

6. This report seeks formal feedback from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

Recommendations

That the Ōrākei Local Board:

a) agree the following local priorities for year one (2017/2018) of new maintenance contracts:

· community and workforce priorities for this local board area (smart procurement) (Attachment A)

· site specific issues (if any) that are unique to the local board and may require particular attention over and above standard maintenance service specifications

b) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

c) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.

Comments

Background

7. Auckland Council’s maintenance contracts for parks, buildings and open space expire on
30 June 2017. This presented a unique opportunity to reconsider and reshape how we approach maintenance of Auckland Council’s assets and open spaces in the future.

8. Over the last twelve months, Community Facilities has engaged with local boards and the governing body to provide direction and shape up the procurement of a new contract structure. This included receiving formal feedback from all local boards in March 2017, prior to a decision being made.

9. At the end of March 2017, the new contract structure was approved by the Strategic Procurement Committee and Finance and Performance Committee, with contracts due to commence on 1 July 2017.

10. The new maintenance contracts incorporate three main service types for the Auckland region:

· Full Facilities – maintenance of parks, open spaces, sports fields, buildings, public toilets, cleaning (including toilets in town centres), locking and unlocking services of park gates and public toilets, rubbish bin emptying, weed control, mowing and maintenance of streetscape gardens

· Arboriculture - street tree pruning, park tree pruning, street tree and powerline clearance, species specific pruning, tree inspections and removals and planting/aftercare maintenance

· Ecological - pest animal and pest plant monitoring and control, ecological restoration, revegetation and enrichment planting and reactive pest control/monitoring

11. A key change to maintenance contracts is that the majority of service levels will now be outcome based (e.g. ‘rubbish bins shall not exceed the bin’s capacity and items shall not overflow’), as opposed to services that were previously prescriptive or frequency based (e.g. ‘rubbish bins are emptied once a day’).

12. Refer to Attachment B for the final version of the Full Facilities Service Specifications which outline agreed outcome statements that will apply across the Auckland region from
1 July 2017.

13. Arboriculture and ecological services are specialist contracts, largely based on compliance with legislation and policies. Specifications are detailed, technical and more prescriptive in nature.

Smart Procurement

14. Key performance indicators measure how well the supplier is doing to meet their contractual agreement with Auckland Council.

15. One of the key performance indicators for each supplier is a Community Outcomes and Workforce Development Plan. This outlines community and workforce measures and targets to be agreed with each supplier.

Community and Workforce

16. These key performance indicators include setting smart procurement targets that reflect the local character of each area, of which local boards play a key role in identifying.

17. Attachment A outlines a minimum set of community and workforce measures (smart procurement), noting that specific targets will be determined over the next six to twelve months as a baseline is established.

18. This report seeks agreement from the local board on identifying key community and workforce measures (smart procurement) to focus on for year one (2017/2018).

Environmental

19. Each supplier is also required to develop an environmental management system that monitors, measures and sets goals. At a minimum the following will be measured – local boards will have the opportunity to identify (at a later date) what measures they seek regular reporting on:

· energy conservation

· water conservation

· waste management and recycling

· chemical use

· Scope 1 and Scope 2 greenhouse gas (GHG) emissions

20. Environmental key performance indicators will track progress of these goals, noting that this specifically includes targets for suppliers to annually reduce their carbon footprint and annually reduce use of agri-chemicals (as outlined in Auckland Council’s Weed Management Policy).

Local Service Level Variations

21. Feedback received from local boards indicates the following most common and typical maintenance issues experienced in their area, which is largely due to the prescriptive nature of the previous contract model:

· Toilets not being clean

· Rubbish bins overflowing

· Grass in parks getting too long

22. New maintenance contracts intend to address these common issues through an outcome based model, as outlined in the background section above.

23. In some cases, there may be some site specific issues, or a common maintenance problem, that is unique to the local board area and requires particular attention. For example a 100% spray free reserve, overflowing bins near tourist beaches, litter caused from freedom campers in a particular location.

24. This report seeks agreement from the local board on site specific issues (if any) that are unique to the local board area and may require particular attention for 2017/2018, and is over and above standard service specifications.

Asset Data

25. Over the last six months, Auckland Council’s asset data team conducted a full system review of asset information to support the development of new maintenance contracts.

26. Attachment C outlines an updated asset list for this local board area as at 2 June 2017.

27. Note that asset data is continually updated to reflect council decisions and asset assessments, and that new maintenance contracts have flexibility to accommodate changes.

Volunteers and Community Groups

28. Auckland Council values the huge number of volunteer and community groups across the region, who undertake a significant amount of work over many years to shape and maintain the beauty of Auckland.

29. Council will continue to encourage and support volunteers, community empowerment initiatives and local community groups where they align to council’s objectives and enhance our community.

30. Under the new maintenance contract model, council does not expect volunteers to have to undertake work to address poor performance in contract delivery, such as cleaning up litter where the supplier has a responsibility to do so.

31. It is acknowledged that many volunteer and community groups achieve a sense of pride, value and enjoyment in supporting maintenance work, such as restoration, garden maintenance and pest control. Council will continue to work with these groups and with suppliers to support them as best as possible in these activities.

32. Over the next few months council staff will be in contact with key volunteer and community groups where maintenance related work is undertaken, to ensure alignment of objectives and determine how council and suppliers can best support this work.

Consideration

Local board views and implications

33. Project 17 has engaged with local boards through various channels including:

o Local Board Chairs Procurement Working Group;

o Local Board Chairs Forum presentations;

o memorandums;

o cluster workshops;

o individual local board workshops; and

o business meeting reports.

34. Community Facilities is now seeking agreement from local boards on smart procurement priorities and local service level variations (if any) for 2017/2018, prior to new contracts commencing on 1 July.

35. This information will be provided to suppliers and Community Facilities before new contracts commence.

Māori impact statement

36. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

37. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

o Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua;

o Significantly lift Māori social and economic well-being; and

o Building Māori capability and capacity.

38. Through these contracts, opportunities to support local community outcomes and economic development include (but are not limited to):

o Providing employment opportunities, in particular for local people and for youth;

o Increasing capability and capacity (apprenticeships, cadetships or equivalent) in particular for youth;

o Building on community and volunteer networks;

o Focusing on smart procurement initiatives that support Maori outcomes.

Implementation

39. Mobilisation is currently underway with suppliers to prepare for 1 July 2017 (day one). This includes finalising processes, implementing systems, recruiting staff, purchasing equipment, creating health and safety plans and developing work schedules.

40. Local boards are meeting new suppliers in June 2017 and will have the opportunity to present and discuss local priorities with the supplier.

41. Reporting requirements for local boards on local service levels and contractor performance is currently underway.

42. New maintenance contracts take effect on 1July 2017, noting that there may be up to twelve months to bed in changes, particularly with regards to systems and reporting.

Attachments

No.	Title	Page
a ⇩	Community and workforce measures (smart procurement)	161
b ⇩	Full facilities service specifications	163
c ⇩	Asset list	205

Signatories

Author

Kate Marsh – Principal Business Analyst

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons – General Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Feedback on the Tākaro – Investing in Play discussion document

File No.: CP2017/13838

Purpose

1. To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

2. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

3. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

4. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

5. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

6. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

7. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

8. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

9. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation..

Recommendation

That the Ōrākei Local Board:

a) provide feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

Comments

Background

1. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

2. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

3. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

4. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

5. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

6. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

7. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

8. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

9. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

10. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

11. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

12. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

13. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

14. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

15. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
a) Consultation with the public	b) 29 May to 10 July 2017
c) Consultation with local boards and advisory panels	d) 19 June to 21 August 2017
e) Analysis of feedback and submissions f)	g) August to October 2017
h) Report to the Environment and Community Committee on the results of the public consultation	i) November 2017
j) Develop and refine a draft investment plan, in consultation with local boards	k) Early 2018
l) Public consultation on the draft investment plan	m) Mid 2018

Consideration

Local board views and implications

16. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

17. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play

· the importance of taking a future-focused approach to investment

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

· the opportunity to partner with schools, community groups and others in extending the play network

· the value of using investment in play to support local community outcomes.

18. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

19. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

20. Māori are identified as a key target group for the investment plan, due to their young population profile.

21. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

22. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

23. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

24. There are no implementation issues arising from the recommendations of this report.

Attachments

No.	Title	Page
a ⇩	Tākaro – Investing in Play discussion document	213

Signatories

Author

Jacqueline Fa’amatuainu-Pointon – Policy Analyst – Parks and Recreation Policy

Authorisers

Paul Marriott-Lloyd – Senior Manager – Parks and Recreation Policy

Kataraina Maki – General Manager – Community and Social Policy

Karen Lyons – General Manager – Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

File No.: CP2017/13730

Purpose

1. The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2. The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028.

3. Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities.

Recommendation

That the Ōrākei Local Board:

a) appoint a lead Local Board Member and alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

Comments

4. The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5. As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6. The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7. The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8. Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9. Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10. Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11. Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12. Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

Attachments

No.	Title	Page
a ⇩	Regional strategic priority workshops on the Long-term Plan 2018-2028	235

Signatories

Author

Rachel Wilson - Local Board Advisor

Authorisers

Anna Bray - Policy and Planning Manager - Local Boards

Karen Lyons - General Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Auckland Plan refresh 2018: early feedback to inform draft plan

File No.: CP2017/11833

Purpose

1. This report invites formal feedback from local boards on high-level, strategic themes and focus areas to guide development of the draft refreshed Auckland Plan.

Executive summary

2. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

3. The refreshed plan will be more focused on a small number of inter-linked strategic themes that address Auckland’s biggest challenges. These themes are:

· Access and Connectivity

· Protect and Enhance

· Homes and Places

· Belonging

· Skills and Jobs

4. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

5. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role.

6. Local boards are now invited to consider their formal position on the themes and focus areas and provide further feedback. The formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

Recommendations

That the Ōrākei Local Board:

a) provide feedback, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) note that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c) note that there will be further opportunities to provide feedback on the draft plan as council continues through the refresh process during 2017.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan sets out a bold and ambitious 30-year vision to guide the growth and development of Auckland. The plan is our key strategic document that informs regional priorities that will be funded through the LTP 2018-28. The current Auckland Plan was adopted in 2012 and provided strategic direction in a number of significant areas. The refresh provides an opportunity to revisit Auckland’s most challenging issues in light of changes since the plan was adopted to ensure it continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan will be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The key challenges for Auckland are identified as:

· scale and rate of population growth

· greater environmental pressures resulting from that growth

· uneven distribution of growth benefits.

9. The plan is also intended to have a greater focus on the development strategy, which must achieve the social, economic, environmental and cultural objectives of the plan.

10. Over the last five months, local boards have been involved in Planning Committee workshops and local board cluster briefings on the Auckland Plan refresh as part of their shared governance role. All local board chairs were invited to the February, March and April Planning Committee workshops on the Auckland Plan. In the March workshops, local board chairs generally indicated support for a refresh of the plan. Chairs (or their representatives) provided theme by theme feedback, noting that this expresses the views of local board chair(s) only.

11. Local board cluster briefings for local board members were held in February and April. The February briefing provided an initial introduction to the refresh. In April, a high-level summary of the Planning Committee workshop content was presented. Early information and feedback from local boards was used to refine the scope of strategic themes and focus areas. Key themes emerging from local board feedback are included in Attachment B. The results of these workshop discussions fed into an information report distributed to elected members on 1 May.

12. Local boards are invited to consider the strategic themes and focus areas and provide further, formal feedback, including any specific feedback on the challenges and opportunities.

Strategic themes and focus areas

13. The high-level, strategic themes and focus areas are outlined in Table 1. These provide the basis for early. The key strategic themes include:

· Skills and Jobs: recognizing the importance of skills and jobs in enabling prosperity and individual and community well-being.

· Belonging: Enabling participation in society to underpin a sense of belonging. Aucklanders’ willingness to live and work together and invest in Auckland’s future is based on trust, tolerance and mutual respect.

· Homes and places: Enabling successful urban environments. Homes and places influence Aucklanders’ health, safety and well-being, living standards and financial position.

· Protect and enhance: Acknowledging the impacts of growth and development on Auckland’s natural environment, cultural and built heritage, and their contribution to broader outcomes for Auckland.

· Access and connectivity: Enabling Aucklanders to get to where they want to go through connections between Auckland, other parts of New Zealand and the world, both in the physical sense and by digital means.

14. These strategic themes are intended to provide direction to the high-level development strategy, which guides how Auckland will grow and develop and our investment priorities. Further supporting material is provided in Attachment A.

Table 1: Strategic framework

Strategic themes	Focus areas
Skills and jobs	Enterprise and innovation
	Education pathways and life-long learning
	Retain and attract talent and investment
Belonging	The importance of Māori and Māori values
	Equitable opportunities for all to achieve their full potential
	Inclusive, resilient and thriving communities
	Value and celebrate Auckland’s diversity
Homes and Places	More homes (supply, choice and infrastructure)
	Affordable, safe, stable homes
	Urban areas that work
Protect and Enhance	Sustainability and resilience embedded in how we grow and develop
	Environment and cultural heritage are critical to broader outcomes
	Recognise and provide for role of Māori
Access and Connectivity	Easy to get to where you want to go
	Enabling and supporting growth
	Implement Auckland Transport Alignment Project
	Minimise harm (road accidents and deaths, environmental and cultural impacts)

15. The following questions may be useful in structuring feedback:

· What are the key challenges and opportunities facing Auckland in the future?

· What are the regional priorities for Auckland over the next 30 years from your local communities’ perspectives?

· Do the strategic themes and focus areas capture your communities’ regional priorities?

· Are we focusing on the right things?

· Are there any gaps?

Relationship to local board plans

16. In April/May 2017, local boards adopted their draft local board plans. Many local boards used direction provided by the Auckland Plan when preparing their draft local board plans to support better alignment between local and regional investment and activities. It is anticipated that the draft plans and ongoing discussion with communities will continue to inform local boards’ input to the Auckland Plan.

17. Local board plans will help inform the draft LTP 2018-28 budget decisions. This includes the identification of locally driven initiatives and advocacy initiatives, which will deliver on local board outcomes. Based on an analysis of the draft local board plans 2017, there is strong alignment between draft local board plan and the Auckland Plan outcomes.

Next steps

18. Local boards are well-placed to provide input on regional priorities following public engagement on their draft local board plans.

19. Further engagement with local boards on development of the draft plan will take place as part of the local board cluster workshops in July 2017.

20. On 1 August 2017, the Planning Committee will meet to agree direction to guide the draft Auckland Plan. Local boards’ formal feedback will be considered by the Planning Committee at its meeting on 1 August 2017.

21. There will be further opportunities to provide feedback on the draft plan as council continues through the refresh process.

Consideration

Local board views and implications

22. Local board feedback is being sought in this report.

23. A summary of feedback received from local board members to date is provided in Attachment B.

24. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies and plans.

25. The refreshed plan will inform regional priorities that will be funded through the LTP 2018-28.

Māori impact statement

26. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

27. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

28. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and mana whenua as Treaty partners in a multicultural Auckland.

29. An additional Māori theme is in development following a request from the Planning Committee. Further engagement with mana whenua and mataawaka is planned in developing the draft plan.

Implementation

30. Feedback from the local boards will be summarised and provided in full to the Planning Committee for consideration in decision-making to guide development of the draft plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Refresh: Theme Summary	243
b ⇩	Auckland Plan Refresh: key themes emerging from local board feedback	251

Signatories

Authors

Karryn Kirk, Principal Strategic Adviser Auckland Plan Implementation, Auckland Plan Strategy and Research

Denise O'Shaughnessy, Manager Strategic Advice, Auckland Plan Strategy and Research

Authorisers

Jacques Victor, General Manager, Auckland Plan Strategy and Research

Karen Lyons, General Manager, Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

03 August 2017

Chairman’s Report – Colin Davis

File No.: CP2017/13008

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation

a) That the report be received.

b) That with regard to Easter Sunday trading, the Ōrākei Local Board recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

Chairman’s Report – Colin Davis

At its May 2017 business meeting the Board considered the attached report (Attachment A) asking for local board views on whether or not to expand Easter Sunday trading in Auckland.

At the meeting the Board resolved to seek local feedback to inform its position. This was in addition to the regional consultation that was undertaken and which will be reported to the governing body with local board views in August 2017 for a decision.

The Board’s local engagement with Ōrākei residents resulted in four responses, with two in favour of change and two in favour of retaining the status quo.

Of the four responses three provided detailed comments and these are noted as follows:

· My support for status quo is based on both respect for the Christian traditions, constitutionally embedded in NZ and family time for hard-pushed owners and employees.

· We need one or two 'sacred days' (Christmas, Easter, ANZAC). Workers need to have protection. Easter closing helps them have time with family.

· We have a diverse community, the majority of whom do not have Christian beliefs. I would hope that the retail staff who work on Easter Sunday are doing so by their own free choice and are suitable reimbursed. I do NOT think a holiday charge should be put on the customer to pay - owners responsibility to absorb extra staff wages.

The Board needs to provide its view to the Governing Body prior to its 24 August 2017 meeting and based on the limited feedback from our local engagement I recommend that the Board supports the status quo and resolves accordingly.

Heritage

(1) Tamaki Drive Searchlights

The overgrown area around emplacement no. 3 has been cleared, and the grass mowed. Positive remedial and restoration work on emplacements nos. 1, 2 and 3 is in the planning stages. On 7 June I met with staff regarding photographic material to illustrate the proposed sign.

(2) Heritage Projects

Work is continuing on the heritage project to identify and photograph heritage sites, artefacts and plaques in the Board’s area for inclusion with appropriate text in the Board’s page on the Council’s website, for possible printing and QR coding. As a result of this inventory exercise, two plaques are being renovated, little known ones have been identified, and background material is being researched. It is hoped that a start will be made this planting season to replace the missing titoki trees which once formed the war memorial adjacent to Glover Park.

The Board’s World War One Roll of Honour on the website is continuing to be updated as more information is found.

(3) Stonefields Heritage Trail

There has been a delay in the proposed opening of the Trail. This is dependent on some final manufacturing of special panels and when they are received and installed. The completion date is now the end of August. While it was expected that the project would include planting, this has not been programmed as part of this project, although some weed eradication has been carried out. The Trail will feature pou provided by Ngati Paoa, Ngai tai ki Tamaki and Ngati te Ata.

Other

Communications

The Board’s second e-newsletter, part of the strategy to improve the Board’s ongoing communication with constituents, is scheduled to be published in the week of 10 July. Steps are being taken to increase the circulation list. A local land agency has been given approval to include in its publicity items of interest from our e-newsletters, while acknowledging that the material is from the Ōrākei Local Board.

Activities (since 2 June 2017)

As well as assisting with a range of citizens’ enquiries, staff meetings, and involvement with other community activities, I have also attended the following to date:

6 June staff briefing on progress of the heritage inventory project to identify and photograph heritage sites, artefacts and plaques.

6 June officiated at the citizenship ceremony in the Town Hall.

7 June the ceremony at the Auckland Museum to commemorate the 100th anniversary of the Battle of Messines, Belgium.

7 June second public consultation meeting on the draft Ōrākei Local Board Plan held at the St Heliers Presbyterian Church and Community Centre.

8 June Ōrākei Local Board workshop various topics.

8 June the function hosted by the Embassy of Belgium and the New Zealand Military Historical Society for the opening of the international exhibition, “The Belgians Have Not Forgotten”, created by the Memorial Museum Passchendaele.

8 June the public meeting hosted by the Kohimarama/Mission Bay and the St Heliers/Glendowie Residents Associations regarding the future of Tamaki Drive. Matters covered included the unpopular Auckland Transport proposal to narrow the Tamaki Drive carriageway from Quay Street to Ngapipi Bridge to create a dedicated cycleway, the Tamaki Drive/Ngapipi Road intersection, Stage 4 of the GI-Tamaki Drive shared path across Hobson Bay and its connection to Tamaki Drive, and the Tamaki Drive Masterplan.

9 June the seminar for local board chairpersons and governing body members, run by the Institute of Directors Governance Leadership Centre, entitled “Chairing at Auckland Council”.

11 June the Glendowie Boating Club’s prize-giving.

12 June Auckland Transport’s briefing for local board members.

12 June the local boards chairs’ forum.

12 June scheduled meeting with the Governance Director.

12 June the meeting of the St Heliers Village Association executive committee.

13 June the Board’s transport portfolio meeting.

13 June the Board’s Events portfolio meeting.

15 June the Ōrākei local Board business meeting.

16 June with Board member Claridge, Churchill Park School event - inspected their environment achievements and presented an environmental award sign at the school assembly.

19 June a meeting of the Auckland Library Heritage Trust, of which I am Chairman.

19 June a meeting of the St Heliers Village Association representatives regarding the Association’s new website, currently being developed.

19 June a meeting of the St Heliers/Glendowie Residents Association.

20 June the Board’s parks portfolio meetings.

20 June the Board’s leases portfolio meeting.

21 June a meeting with the Mayor and others regarding the proposed WWI Memorial in the Auckland Domain.

21 June a meeting of residents regarding the future of the Stonefields Residents Association.

22 June Chair and Deputy Chair catch-up with staff.

22 June Ōrākei Local Board workshop various topics.

22 June third and final public consultation meeting on the draft Ōrākei Local Board Plan, held at the Leicester Hall, Ellerslie.

27 June the Board’s transport portfolio meeting.

27 June a briefing by representatives of the Tamaki Regeneration Company on progress of the re-development, and on the impact of the Company’s operations on the Ōrākei Local Board area.

28 June the Auckland Philharmonia Orchestra’s community recital at St Luke’s Church, Remuera.

29 June meeting with the Chief Executive Officer of First Foundation on the work of the Foundation. The Foundation was established “to assist academically talented New Zealand students worthy of support to achieve their potential through tertiary education”, bringing together in partnership New Zealand businesses, individuals, schools, students and their families to achieve that goal. It is an organisation worthy of support.

29 June a meeting with the Council’s communications staff.

29 June a meeting with the Mayor and others regarding the proposed WWI memorial.

4 July a meeting with representatives of Christ Church, Ellerslie, to view the unique and full set of 13 stained and painted glass windows which were installed in 1884, and to be briefed on fund-raising plans to refurbish the historic 134-year old church building.

4 July the Board’s parks portfolio meeting.

4 July the reception in the Council Chamber, for those associated with the return to Auckland of the late Sir Peter Blake’s yacht Tara, formerly Seamaster (on which he was killed), which is half way through a 2-year oceanographic voyage, and to acknowledge Blake’s legacy to leadership and the environment through the Sir Peter Blake Trust.

5 July the briefing at the Auckland Art Gallery for local board members about the work of Regional Facilities, and viewing the Tate exhibition: “The Body Laid Bare”.

6 July Chair and Deputy Chair catch-up with staff.

6 July Ōrākei Local Board workshop various topics.

Attachments

No.	Title	Page
a ⇩	Report: Local Boards recommendation on Easter Sunday trading	265

Signatory

Author

Colin Davis – Chairman, Ōrākei Local Board

Date: 7 July 2017

Ōrākei Local Board

03 August 2017

Board Member Report - Kit Parkinson

File No.: CP2017/13009

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Parks and Reserves and Community Leases

2. Lease discussions around: Auckland Ski Club renewal, OBC new Lease or Licence, Asplund Waitarua Lease expired 30 June 2017, Ōrākei Tennis Club renewal, Okahu Bowling Club Lease expired, new lease for Mens Shed, discussion on Meadowbank Community Centre Licence.

Michaels Avenue Reserve Community Liaison Committee

3. Attended meetings scheduled for this period.

Ngāti Whātua Ōrākei Reserves Board

4. Attended meetings scheduled for this period.

Tūpuna Maunga Authority

5. Attended meetings and workshops.

Activities since last report:

6. The Mission Bay Tennis Club Court Replacement Project is progressing well ahead of schedule.

7. I have dealt with many Constituent enquiries.

8. Assisted Glendowie School with making their upcoming school fair a zero waste event.

9. Hobson Bay Marsh trial report attached (Attachment A).

10. Ōrākei Basin Water Ski Club Steps progress report. Pole foundations have been approved by the Geotech and foundation material has been found to be consistent with the design investigation.

11. Sampling for concrete strength have all returned an above average strength.

12. The low retaining wall and railing to the front of the building as well as the back filling has been completed.

13. Some concern was raised by council staff about potential of silt spill with the contractor who took immediate action and held a toolbox meeting with his team on this.

14. Naturally the rain’s not helping but we’re boxing on.

15. A site meeting was held with neighbour Tania Clifton Smith at her request to talk through the planting. This was also attended by her neighbour Elizabeth and Lynley. Discussion got through what we needed around the planting and will let you know when this formally kicks off later in August. Neighbours were left with a planting list and the prices from the contractor so they can decide to what extent they would want to participate in doing planting on their properties as part of the work we doing.

16. Asplund has yet to vacate the Waiatarua Sheds. The Lease team has been requested to progress the lease offer to Men’s Shed, and ensure vacant possession.

Date	Activities
19 June	Tupuna Maunga Authority Hui
20 June	Parks discussion Leases Portfolio Parks Portfolio
22 June	Chair / Deputy Chair meeting Ōrākei Local Board Workshop Ōrākei Local Board Public Consultation, Ellerslie
23 June	Newmarket Stream – Streamside Assistance Briefing
25 June	Waiata Reserve Planting Day
26 June	Meadowbank Residents Association AGM
28 June	Eastern Bays Networking meeting
1 July	Matariki Celebrations
2 July	Portland Valley SEA – Planting Day observer
3 July	Ngāti Whātua Ōrākei Reserve Board
4 July	Parks Portfolio
6 July	Chair / Deputy Chair meeting Ōrākei Local Board Workshop
7 July	NZ Yachting Centre of Excellence
9 July	Tahuna Torea digging day
11 July	Auckland Transport update Parks Portfolio
13 July	Ōrākei Local Board Workshop Ōrākei Community Association AGM

Attachments

No.	Title	Page
a ⇩	Report: Hobson Bay Riparian Planting	287

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 9 July 2017

Ōrākei Local Board

03 August 2017

Board Member Report - Troy Churton

File No.: CP2017/13010

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendations

a) That the report be received.

b) The Ōrākei Local Board request Auckland Transport to report on using the Local Board Transport Capital Fund as detailed on the ‘Local Board Transport Capital Fund Proposal Form’ (Attachment A) for the re-design of street parking on the top half of the western side of Saint Vincent Avenue, Remuera.

c) That the Ōrākei Local Board note there is an irregularity in that cyclists benefiting from exclusive use of demarcated carriage-ways do not contribute to any central government costs of charges associated with carriage-way use that vehicular users do, and that this observation be shared with the Auckland Transport Board, Governing Body and all other local boards.

d) That the Ōrākei Local Board request a meeting with the General Managers of Resource Consents and Building Control and the Regulatory Services Director to discuss upholding standards so that applicants are encouraged to design things in order to comply with the more generous Unitary Plan provisions.

e) That Parks, Sports and Recreation report to the Board’s August 2017 business meeting on the internal operation responsibilities of implementing The Landing concept plan.

Portfolio Lead: Resource Consenting and Regulatory

Meetings and attendances

2. I do not retain a record of all standard or special meetings attended in a one month period in my business meeting reports anymore. I have attended a number of resident association meetings, AGMs, planting days in Remuera x 2, unique constituent meetings such as with Eastern Birdsong representatives and so on over May/June 2017 period to date. Anyone wishing further particulars can discuss these with me.

Region-wide Local Board practices

3. Council continue to try and require local boards to do away with a portfolio approach to business. I am strongly opposed to this.

4. Earlier this year Democracy Services staff and I agreed to disagree on some of the reasonable, likely costs of 21 boards conducting at least one full day workshop per week. That cost analysis did not focus on any measure of 'productivity' to be expected from a group of people in a meeting for exceedingly long periods of time. My view is that several million dollars can be saved if all local boards reduced workshop time.

5. The proper place of transparent decision-making is a business meeting, not a workshop.

6. My experience with Ōrākei Local Board over the years is that strong portfolio leadership, often with two board members taking particular lead in any portfolio, helps make workshop time more efficient and productive - both for members and for the armies of staff who have to attend.

7. It also means that some less significant ‘information-only’ items can be diverted out of workshop time and ensure workshops retain clear outcomes, where something genuinely strategic is to be achieved through the chatter.

8. There is enough confidence from fellow board members to know that portfolio leaders will keep other members up to date, or bring items requiring clear Board views to the workshop or business meeting.

9. I think it is unwise and unrealistic to believe that every board member should try and be across every component of Board business to a uniform high standard. Portfolio practises must continue. Many members from other Boards have emailed me to support my views on this.

228 Ōrākei Road - building earthquake prone inquiry

10. After alerting high level Council staff to litigation risks and safety risks, Council has agreed to send an engineer to assess the stability/earthquake proneness of the building based on facts I had received about the potential instability of the existing retail building at this site, and about various oral representations that has been relied on by some processing staff.

'Triggers' enabling my portfolio input regarding notification

11. At the time of writing, despite requests I am yet to receive the draft list of triggers I had negotiated with planning staff at a training day over a month ago. The 'triggers' enable my input on behalf of the Board during the processing of applications which have those 'triggers'. Previously I have updated the Board that we continue to have a separate legal ability to provide comments that must be considered on a substantive hearing, pursuant to s15 of the Local Government Auckland Council Act.

4 Koa Street, Meadowbank

12. Despite the applicant asking for limited notification and my endorsement of that, a duty Commissioner Blakely decided no notification was necessary.

Puroto Steet and HNZ

13. I furnished my view this matter will need to be notified, and furnished the collated Board views regarding preferences and effects, pursuant to s15 LGAC Act. At writing this I understand planners are still processing the application to a point they can recommend notification or not.

139A Long Drive

14. I did not agree with the AEE (Assessment of Environmental Effects) regarding its s95E assessment that this application to create five new lots and homes should be non notified and think this is a case where the effects on affected persons will be more than minor, in particular neighbouring properties and it was my recommendation that the neighbouring properties are notified.

Lawry Street, Ellerslie

15. I have retained dialogue and offered strategic insights to concerned residents in that street regarding a HNZ development planned there.

42 - 44 Atkin Ave, Mission Bay

16. After considering the file and AEE Activities assessments under para 5.3 et seq, I was unconvinced that the effects below will be less than minor:

- groundwater, silt and sediment control , flooding related issue and the underground aspect of the development given the known flood plain status described in 5.3.1 and 5.3.6 and 5.3.8

- the degree of density is far greater than what is anticipated by the plan so that the suggestion adverse effects on streetscape and character and visual dominance given height infringements as described in 5.3.2 and 5.3.4

17. If effects are more than minor then surrounding property owners are reasonably affected persons for the purpose of limited notification. I did not agree with the AEE discounting of affected persons under para 5.7 and recommended that this matter be limited notified to adjacent properties along Nihill Crescent and Atkin Avenue, Mission Bay and directly across the road from the proposal site on both those roads.

Cycleways – Auckland Transport cycle account

18. I have pledged to continue to seek the optimal south side of the track option for cycles and pedestrians across Hobson Bay whether it is stage 4 of the Glen Innes to Tāmaki Drive Shared Path project or a separate longer term project. All the other stage 4 options in my view are short sighted and sub-optimal.

19. I have lodged feedback strongly opposing demarcated cycleways that eat up valuable multi-lane road and parking space, especially in a recent proposal for Gladstone Road linking to Tāmaki Drive area and had some reservations about AT's recently released 'Cycle Account"

20. I find it interesting that recreation and exercise is the reason to cycle for 75 per cent of the Auckland cyclists.

21. When I put that to an experienced cycle person he suggested most recreational and exercise cyclists requirements are low – just a painted line or an extension of the green route on Tāmaki drive is all that is wanted. He says cyclists prefer to integrate with the traffic – not be provided with dedicated cycle lanes separated by small concrete barriers, which are expensive to construct and will not be used by most of this group.

Demarcating cycle ways on our roads

22. Most Auckland Transport proposals for cycle ways do not widen carriageways. It concerns me around 20 per cent of existing carriageways will be taken away from vehicular users who pay various central government charges that, eventually, fund roading. Without debating merits of demarcated cycle ways, I am concerned that cyclists benefitting from new acquired exclusive use of what was once shared space do not contribute any additional central government charges for that unique carriageway. I recommend that the Ōrākei Local Board resolves to note this irregularity and share with the Auckland Transport Board, Governing Body and other local boards.

Saint Vincents Avenue, Remuera improved on-street parking amenity

23. Attendees at the Remuera Residents' Association AGM discussed favourably the belief that Saint Vincents Avenue was wide enough at the top part of the road for improving parking capacity by using angle-parking instead of the current parallel parking. The Rough Order of Costs approach, effectively used by previous Board member Baguley, is a useful way to scope proposals for the work required without requiring the Board to commit at this stage.

24. As a local resident using this area I agree there are many positive amenity effects that could happen for the local business and retail area, as well as for the library and church users in this street, if the parking was optimised. See the attached ROC document (Attachment A) for more info.

25. A large part of the proposal area is bounded by the MetlifeCare retirement village which has a reasonable supply of it's own off street parking already.

Upholding ‘standards’ under the Unitary Plan

26. At my portfolio traning day, the Hearings and Resolutions Principal Planner suggested processing planners would process applications with infringements of standards more robustly.

27. Historically, and empirically, applicants interpreted ‘controls’ under legacy plans as guidelines to be usurped.

28. I recommend that the Ōrākei Local Board formally meets with the General Managers of Resource Consents and Building Control and the Regulatory Services Director to discuss upholding standards so that applicants are encouraged to design things in order to comply with the more generous Unitary Plan provisions.

The Landing

29. New work has started on the west end of The Landing, it is timely to ensure that a holistic view of The Landing concept plan is retained.

30. I suggest a full report on internal operation responsibilities of implementing The Landing concept plan is obtained for the Ōrākei Local Board’s August business meeting ideally. I also suggest all operational units with responsibility are reminded that The Landing is a reserve area specifically governed by the Ōrākei Local Board.

Auckland Art Gallery

31. I attended the Regional Facilities event at the Auckland Art Gallery. The attached visitor statistics (Attachment B) indicates how influential a well run facility with international programme exposure can contribute to our city.

Waiata Reserve Community Planting Day

With Councillor Desley Simpson at Meadowbank St Johns Residents' Association AGM

Planting Day at gullly between Portland Road and Victoria Avenue

Attachments

No.	Title	Page
a ⇩	Local Board Transport Capital Fund Form: Saint Vincent Ave angle parking	297
b ⇩	Auckland Art Gallery Visitor Statistics	299

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 7 July 2017

Ōrākei Local Board

03 August 2017

Board Member Report - Carmel Claridge

File No.: CP2017/13104

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation

a) That the report be received.

Portfolio Lead: Environment

Other (alternate portfolio holder): Parks and Reserves, Community Leases and Transport

Environment:

Pamela Place Reserve / Kohi Forest Restoration

The Kohimarama Forest Restoration project conducted in the Pamela Place Reserve which was funded by the Board and conducted by Kaipataki Trust under the steerage of Anna Dadson has been completed. Additional native planting has been put in around the grassed areas of the Reserve and further into the bush riparian species have been planted alongside the creek-bed. Extensive weeding was carried out on the forest floor and one bank was completely cleared of ginger and replanted. The ginger roots were placed in half a dozen large barrels which have been left on site. The ginger breaks down naturally and once in a liquid form which is harmless to native flora, it is drained from the barrels and they can then be removed. The residents who are involved in the restoration of this piece of bush remain in contact with each other and have retained approximately 6-8 large weed bags for further work they intend to carry out in the bush under their own initiative. There were a number of plants left over on completion on the final planting day which were offered to residents for their own properties. They decided however to plant them in the Reserve at a later date – again under their own initiative.

In terms of wider community engagement, although the number of people who turned up to the weeding & planting days (conducted over 3 weekends) was small, they were highly engaged and motivated, and gave every indication that they would be continuing work in the bush themselves. It was a positive indicator seeing young children with parents there, getting involved. I suggested that given the likelihood that most families have sporting commitments on Saturdays, Sunday is a preferable day for scheduling community weeding/planting in the future. Residents involved expressed a keen interest in seeing the establishment of a better track network, and linkages to existing walkways to enable the wider community to access and enjoy the bush.

Completing the replanting of a bank in the Kohimarama Forest – Pamela Place: pictured with Kaipataki Trust staff, John LaRoche, Anna Dadson ( Project Coordinator ) Frances Battersby, and local residents.

Madills Farm Stream Restoration Project

This successful and ongoing stream restoration project saw the second annual community education and planting day on June 11^th. 1500 natives were planted on the streamside with the assistance of 35 attendees from the neighbourhood, 5 Conservation Volunteers, and a couple of Local Board Members. Staff from Council were on hand to assist with queries, and distributed educational pamphlets on how individuals can assist with healthy water initiatives. Snacks and drinking water was provided. It was a fine day, and the replanting took approximately 1 ½ hours.

Madills Stream Planting Day with David Wong and Sam King from Conservation Volunteers

Waiatarua Reserve

The Chairman of the Friends of Waiatarua Yolande Thorpe has indicated that rabbits are becoming a problem again in the Reserve with significant burrowing and eating native shoots. Her information is that a cull was carried out in the park approximately 3 years ago which resolved the problem then, but has concerns that prolific breeding will now see the problem escalate. A close eye must also be kept on the number of Pukeko in the Wetlands. As a species they can dominate the habitat to the detriment of others and their numbers need to be controlled. Their feeding habits also lead to the difficulty in getting new plants established. At some stage there may need to be a pest cull of the Pukeko.

The emptying of the rubbish bins, which largely contain bags of dog litter appears poorly coordinated. For example, on a visit to the Reserve on a Monday afternoon in June one bin had been emptied over the weekend, another at the other end of the Reserve remained overflowing. It is anticipated that the new service contracts will address these sorts of anomalies, but it needs to be communicated that as of late the current levels of service have been insufficient to cope with increasing visitor demand on this park.

Photographs taken of bins on same day within a 20 minute time frame at different ends of Waiatarua Reserve

Enviroschools Presentation

Churchill Park School is an active member of the Enviroschools nationwide programme supported by the Toimata Foundation, Auckland Council and the OLB. On Friday 16^th June, our Chairman, Colin Davis presented signage to the school celebrating its participation in the programme. I joined Colin at this event and we were given a guided tour by the students at the school leading the programme, showing us the plantings, outdoor classroom, artwork, and gardens they have created through participation in this initiative.

Pictured with Colin Davis and Head Boy and Head Girl of Churchill Park School – Enviroschools Signage Presentation.

Presentation of Enviroschool Signage – with Churchill Park School Principal Liz Gunn, Ōrākei Councillor Desley Simpson, and OLB Chairman Colin Davis.

Newmarket Stream Restoration Project

“The Deck” restoration project is another ecological initiative proposed combining Council resources with active engagement and ‘buy in’ from local community – particularly neighbours living adjacent to the affected area. This stream has significant issues with weed overgrowth and needs work. It sits on the boundary of both the Waitemata and Ōrākei Local Boards and it makes sense for this to be a jointly funded initiative between the two Boards. Approximately 20 local residents from Ada Street, Remuera have already indicated an interest in the project so far. Following the resolution of the OLB Board to allocate funding towards this project, a meeting was held at the Waitemata Local Board Office with Council officers Mary Stewart, Senior Biosecurity Advisor and Desiree Tukutama, Infrastructure & Environmental Services Relationship Advisor, Rob Thomas (Waitemata Local Board member), Kit Parkinson and myself. Scope of the project, water monitoring, wider storm-water issues, and need for public education around water sensitive behaviour was discussed. There will be quarterly updates through reporting on the project and it was agreed that meetings should be held annually including OLB staff members in the future.

Pollution Incidents

None reported in the Ōrākei Ward this month.

Portfolio Report: Transport

In the absence of Member Toni Millar, Transport Lead I have compiled the following report on current transport matters that have been brought to my attention in the previous month:

Bus Route Extension to Meadowbank Train Station

There is growing community demand for a bus route extension and provision of a bus stop closer to the Meadowbank train station. In the past there has been community resistance to the extension given that it would require the removal of a number of car parks adjacent to the station. The nearest bus stop is currently 550 metres away. Train station usage by public transport commuters has risen dramatically with an average of 50 daily trips logged in 2003 growing to over 600 in 2016. There are a number of developments in this area of the Ward which will result in a significant population growth and housing density. Oceania Retirement is expanding with the construction of a considerable number of additional units. There are 2 SHA developments, and a controversial Housing New Zealand project scheduled for Meadowbank. Currently there is a petition circulating, authored by Richard Roxburgh and calling for the route extension. To date there are approximately 400 signatories to the petition. There is also support from Oceania Healthcare Management (Sharon Bohane). The Meadowbank St Johns Residents’ Association (SJRA) have requested that the issue be reopened and the community consulted. At the most recent MSJRA meeting the matter was put to a straw poll with approximately 25 for removal of the car parks in favour of the extended bus route. Only one attendee was not in favour. MSJRA intend to conduct a survey on the issue amongst their wider database, and will be supplying me with the results of this in due course. Auckland Transport through Felicity Merrington, Elected Member Relationship Manager have been advised of community interest in having the matter reopened by the current Ōrākei Local Board.

Ballarat Street Extension

Ballarat Street, Ellerslie is a road reserve but the street ends abruptly for no visibly apparent reason at the boundary with Edmund Hillary Retirement Home and does not extend onto Abbotts Way. The Ellerslie Residents’ Association believe it would provide a key route for residents, particularly commuters, and have requested that we investigate opening it to cars. If for whatever reason that is not currently feasible there is merit in its consideration for at least a walking and cycling route. I have followed this up with Felicity Merrington at Auckland Transport and hope to have some information as to why this has been left as green space by next month’s report.

Other Matters Arising from Constituent Enquiries:

Celtic Cres Traffic Issues

Mission Bay Parking Issues

Gowing Drive Project

Karaka Bay Encroachment

McNabb UnderPass

Ladies Mile/Main Highway Intersection

Speeding on Swainston St

Mission Bay Streetscape – Pedestrian/Customer Danger

Activities since: 7 June 2017

Date	Activities
7 June 2017	Annual Budget Consultation Event
8June 2017	OLB Workshop
10 June 2017	Community Planting Day – Pamela Place
11 June 2017	Manu Aute Kite Day – Attendance at Powhiri, Ōrākei Marae Community Planting Day – Madills Farm – attended with David Wong. Invited to speak on behalf of Ōrākei Local Board at completion
12 June 2017	Ellerslie Residents’ Association Meeting
13 June 2017	Auckland Transport Update Meeting Events Meeting
15 June 2017	OLB Business Meeting
16 June 2017	Attendance at Churchill Park School for Enviroschool Signage Presentation with Colin Davis
19 June 2017	Ellerslie Business Association Meeting – attended with Ros Rundle
22 June 2017	Attendance at Streamside “Off the Deck” Meeting – Waitemata Local Board office.
26 June 2017	Meadowbank St Johns Residents’ Association AGM
27 June 2017	Auckland Transport Meeting Tamaki Regeneration Company Meeting Auckland Transport Meeting
4 July 2017	Ellerslie Business Association – Strategic Planning Meeting attended with Ros Rundle Meadowbank St Johns Residents’ Association Meeting Remuera Residents’ Association AGM
6 July 2017	OLB Workshop Meeting with John LaRoche – Eastern Songbird Project

Attachments

There are no attachments for this report.

Signatory

Author

Carmel Claridge - Ōrākei Local Board Councillor

Date: 10 July 2017

Ōrākei Local Board

03 August 2017

Board Member Report - Ros Rundle

File No.: CP2017/13105

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Mission Bay Business Association Meeting

Discussion with Community Constable

Restricted parking trial to continue until end 2017, noted that Selwyn Reserve gates are still being opened too early.

Lights on reserve have been upgraded and are working. This is a good deterrent for disorder.

The future of the Mission Bay Police Station, suggestion that the building become an information centre with a desk for the police and volunteers. At present, the Police station is manned on a Tuesday, Wednesday and Friday from 10am – midday.

Ongoing

Streetscape safety and discussion with Auckland Transport (AT) regarding a barrier between kerb and footpath.

Millennium Bridge walkway extension

Additional Bike racks

A new rubbish bin trial to start shortly which compacts the rubbish.

Signage for the BBQ area

Change of parking restrictions consultation to come from AT

Toilet upgrade

St Heliers Business Association Meeting

Discussed that the St Heliers Library will be holding the Celebration of Art event in November this year.

New Christmas decorations to be purchased for 2017 Christmas.

The new website is progressing well and the official launch will be in July.

Street and footpath cleaning of the full BID area continues to be an issue as the BID area is not being cleaned.

Upgraded streetscape for St Heliers, Association Manager is obtaining quotes for the concept plan to then be given to OLB for consideration, however as it will be AT who will be delivering this project quotes from their sources will also be forthcoming.

The Chairman thanked Amanda Stevenson for the contract work to date, and as Amanda had resigned there was the need to find a replacement, a small committee has been formed to undertake this task.

New in St Heliers

There is a new office concept recently opened in St Heliers called The Balance Project.

What is The Balance Project?

A collaborative and creative co-working space where people can pursue their work, passions, and ideas. A unique space situated in the heart of St Heliers.

The Ōrākei Ward has more residents working from home than any other ward in Auckland. It is possible to rent a desk or an office in the Balance Project for specific days or weeks as required. It is a very cost effective way to take your home office into a new space. There is a small shared meeting room, a comfortable relaxed couch area kitchenette plus Wifi and printer.

Ellerslie Business Association Meeting

Auckland Transport obtaining a traffic management report for the drain covers which are subsiding due to the volume of vehicle traffic. The drain covers were replaced recently with plastic covers and sides and these are not strong enough.

Request for yellow lines at the Ladies Mile/Main Highway corner on Ladies Mile. Cars use this area for parking and it make turning into the Main Highway hazardous.

The pedestrian bridge at Memory Corner is low and there have been more complaints of people banging their heads, suggested that planter boxes be put under the overhang of the bridge.

There has been a noticeable amount of rubbish and bottles on footpaths and it appears that the cleaning hasn’t been done.

The Fairy Festival planning is well underway for September this year.

There will be a Strategic Planning meeting on 4 July 2017 to look at the long term plan for Ellerslie Business area.

Looking at a new website with new branding.

The controversial container is gone and the wall is up.

The Ellerslie Business Association wishes to install security cameras into the Town Centre as the budget permits.

There are three new artworks in Ellerslie.

Butterfly wings, The Ellerslie School Pencil (featured in last month’s report) and the painted Utility Box in Memory Corner.

Ellerslie Butterfly Wings

Board Member, Carmel Claridge with the newly painted Utility/Power Box in Memory Corner, Ellerslie

Congratulations to Kerry McCullough – Flowers of St Johns in Ellerslie

Kerry has recently opened her business in Ellerslie on the Main Highway next to Bakers Delight. It is one of the smallest shops you will ever see but is full of beautiful flowers for all occasions.

Board member Carmel Claridge and Kerry McCullough outside Flowers of St Johns, Ellerslie

Remuera Business Association

No Committee Meeting during June.

Community

Ōrākei Community Association

There is still interest in having the Art Competition in Ōrākei, however difficult to find a person to run it.

Although the idea of a History Book on Ōrākei is very appealing it was decided not to go ahead to do it because of the time required and the funding over many years.

Committee were concerned about the number of container trucks using Kepa Road as there appears to be an increase over recent months.

Committee concerned about the amount of Sewage seeping into the harbor after heavy rains and has joined up with Stop Auckland Sewage Overflows Coalition.

Ōrākei Community Association co-hosted a meeting with Mission Bay/Kohimarama Residents Association and St Heliers/Glendowie Residents Association at Outboard Boating Club regarding Tāmaki Drive. Andrew Scroggins from Auckland Transport presented, concerns raised from the sinking of Tāmaki Drive, the shared pedestrian/cycle/vehicle/parking from those present regarding the entire stretch of Tāmaki Drive not just the Ngapipi Road area. The feeling from the meeting was that Tāmaki Drive is not being considered in its entirety, but just in sections and will end up costing more than if it is done correctly from the start.

Notice of AGM for Thursday 13 July 7pm at Ōrākei Community Centre, Ōrākei.

Activities since last board report

As well as assisting with a range of citizens’ enquiries, I have also attended the following:

Date:	Activity:
1 June	Engagement with Local Community at St Chads Hall on the Ōrākei Local Board Plan
6 June	Mission Bay Business Association Meeting Citizenship Ceremony at Town Hall
7 June	Engagement with Local Community at St Heliers on the Ōrākei Local Board Plan
8 June	Ōrākei Local Board Workshop Auckland Transport Public Meeting regarding Tāmaki Drive hosted by St Heliers/Glendowie and Mission Bay/Kohimarama Residents Associations
9 June	Attended Remuera Heritage film evening “Adventures of Algy”
10 June	Helped planting at Pamela Place, Kohimarama
12 June	St Heliers Business Association Meeting
13 June	Auckland Transport Update Movie in Parks update
15 June	Ōrākei Local Board Business Meeting Ōrākei Community Association Meeting
19 June	Regional and sub-regional meeting St Heliers Business Association new website update Ellerslie Business Association Meeting
20 June	Ports of Auckland Community Reference Group
22 June	Auckland Central Business Network meeting Ōrākei Local Board Workshop Engagement with local community of Ellerslie on the Ōrākei Local Board Plan
23 June	Attended Obligation and Commitment for Māori meeting
26 June	Meadowbank and St Johns Residents Association AGM
27 June	Auckland Transport Update Tāmaki Regeneration Company Update
4 July	Ellerslie Business Association Strategic Plan meeting Mission Bay Business Association Meeting Remuera Residents Association AGM
5 July	Auckland Art Gallery viewing The Body Laid Bare
6 July	Ōrākei Local Board Workshop Presentation for Eastern Bird Corridor

Attachments

There are no attachments for this report.

Signatory

Author

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 10 July 2017

Ōrākei Local Board

03 August 2017

Board Member Report - David Wong

File No.: CP2017/13106

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation

That the report be received.

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development

Significant Points

· Supporting consultation – “Have your say sessions” at; Leicester Hall, Ellerslie 22 June 2017

· ASB Stadium – in capacity as Trustee - signed off annual accounts – year ending 31 December 2016

· Ōrākei Community Centre will be implementing a commercial rental policy for current users; which may require alternate subsidy through the Ōrākei Local Board budget; working with Brett Young for options and resolution; also ‘expressions of interest’ to be community managed

· Discussion with Nicholas Heyworth; President NZ Wheel Chair Rugby – hosting Wheelchair rugby tournament – ASB Stadium.

Community

East City Community Trusts (ASB Stadium)

· Continuation of seeking alternate naming sponsor; continue to use ASB as a marketing/profile until alternative secured. There is overhead to pull ASB from website/brochures et al.

Eastern Bays Network meeting ASB Stadium – mid winter consultation with various interest groups.

Mission Bay Kohimarama Residents Association continue to seek resolution to:

· Parking along Mission Bay and disorderly behavior from undesirable late night groups; suggest a roundtable with police, council officers and Ōrākei Local Board

· Discussion on profile of Tamaki Drive Master plan and a greater integrated approach and strategy required; concern that current approach to projects and works is fragmented; Mission Bay Kohimarama Residents Association noted Ōrākei Local Board needed to lobby the concept across stakeholders including Auckland Transport; NZ Transport

· Consideration was discussed to develop a vision and some underlying detail as to the Tamaki Drive areas of integration – and potentially spend some allocated funding to build a proposition (circa $5k)

· Initiative to develop pest traps in conjunction with Men’s Shed (prototype designed by Alan Minson; estimated cost $15).

Activities since:

Date	Activities
11 June 2017	Madill’s Farm Planting Day
12 June 2017	Denise Lee/Sam Lotu Iiga – Ellerslie Residents meeting – Policing
14 June 2017	Strategy Advisor Broker meeting - Brett Young
15 June 2017	Ōrākei Local Board Business Meeting
20 June 2017	Ports of Auckland community group
22 June 2017	Ōrākei Local Board Workshop Leicester Hall – Have your Say consultation
26 June 2017	Mission Bay Kohimarama Residents Association Annual General Meeting
28 June 2017	ASB Stadium – trustee sign off of annual accounts Eastern Bays Network meeting (ASB corporate lounge)
30 June 2017	Strategy Advisor Broker meeting - Brett Young Nicholas Heyworth – Wheelchair Rugby
4 July 2017	Mission Bay Kohimarama Residents Association
6 July 2017	Ōrākei Local Board workshop and meeting with John La Roche – Eastern Songbird Project