Papakura Local Board
OPEN MINUTES
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Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 23 August 2017 at 4.30pm.
Chairperson |
Brent Catchpole |
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Deputy Chairperson |
Felicity Auva'a |
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Members |
Hon George Hawkins, QSO |
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Michael Turner |
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Katrina Winn |
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ABSENT
Member |
Bill McEntee (with apology) |
Councillor |
Sir John Walker, KNZM, CBE (with apology) |
ALSO PRESENT
Councillor |
Daniel Newman (until 5.52pm) |
Chairperson |
Angela Dalton, Manurewa Local Board (until 5.30pm) |
Papakura Local Board 23 August 2017 |
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1 Welcome
The Deputy Chairperson, Felicity Auva’a, led the meeting in prayer.
2 Apologies
Resolution number PPK/2017/177 MOVED by Chairperson B Catchpole, seconded by Member MV Turner: That the Papakura Local Board: a) accept the apology from Member Bill McEntee for absence.
Secretarial Note: An apology for absence was also received from Councillor Sir John Walker. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PPK/2017/178 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) confirm as a true and correct record: i) the ordinary minutes of its meeting held on Wednesday, 26 July 2017, including the confidential section, and ii) the minutes of the Papakura Local Board Plan hearing held on Wednesday, 2 August 2017. |
5 Leave of Absence
There were no requests for leave of absence.
6 Acknowledgements
6.1 |
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Resolution number PPK/2017/179 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board:
a) acknowledge the passing of Sir Colin Meads and express their condolences to the Meads family. Sir Colin was a treasured New Zealand icon. He was always matter of fact and called “a spade a spade”. His career spanned 133 matches for the All Blacks between 1957 and 1971. Commonly known as “Pinetree” Meads, the former King Country lock became recognised throughout the world as the face of New Zealand rugby. |
7 Petitions
There were no petitions.
8 Deputations
8.1 |
Deputation - The Rising Foundation Mentoring and Leadership Programme - Donna Rogers |
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The deputation did not proceed as Donna Rogers was not in attendance. |
9 Public Forum
9.1 |
Public Forum - Hingaia Playground and Foreshore Erosion - Glenn Archibald |
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Resolution number PPK/2017/180 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board:
a) thank Glenn Archibald for his presentation regarding the drainage at Hingaia playground drainage and foreshore erosion at Hingaia.
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9.2 |
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Heather Harrison thanked the board for funding the New Foundations Trust and spoke to the outcomes. A copy of this document is publicly available on the Auckland Council website as an attachment to the minutes.
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Resolution number PPK/2017/181 MOVED by Member K Winn, seconded by Member G Hawkins: That the Papakura Local Board: a) thank Heather Harrison for her presentation on behalf of the New Foundations Trust, thanking the board for the funding received and her update on the long-term outcomes of the funding provided. |
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a Speech notes - thank you from Heather Harrison representing the New Foundations Trust |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Councillor Newman tabled the “options to expand revenue streams for sport facilities investment” report considered at the 8 August Environment and Community Committee meeting. A copy of this report is publicly available on the Auckland Council website as an attachment to the minutes.
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Resolution number PPK/2017/182 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) receive the update from the Councillors’ regarding: i) government announcement of $130 million to electrify the rail network south of Papakura ii) Mill Road – government is seeking to finalise its approach with regards to Mill Road iii) Auckland Council’s approach to development on the Hingaia peninsula – the area is live zoned – a solution will not be easy – need a whole of council approach to address the issues: · Bottle Top Bay dam · Stormwater infrastructure. iv) 8 August 2017 Environment and Community Committee, Options to expand revenue streams for sports facilities investment report – option 3: introducing user fees or charges, increasing revenue from community leases, introducing new targeted rates and generating revenue from commercial activities at council properties. Sought assistance from the board to: · Inform people about the option · Co-ordinate clubs and groups for a response · Help get the region ready for a policy debate. v) Kiwisport and Aktive Auckland Sport & Recreation – funding formula –Regional Sports Trust. · Two community meetings being held by Aktive, one will be held in Papakura. vi) Interim Transport Levy – concern expressed that part of the Interim Transport Levy is currently funding renewals. |
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a 8 August 2017 Environment and Community Committee - Options to expand revenue streams for sport facilities investment report |
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Community Led Place-making - Town centre security and safety 15 August 2017 |
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Resolution number PPK/2017/183 MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn: That the Papakura Local Board: a) allocate $70,000, from the Community-led place-making town centre initiatives and economic development work programme budget line #535, to the Papakura Business Association to address safety issues in the town centre which may include engaging a town centre safety co-ordinator and enhancing the existing Closed Circuit Television capability. b) allocate $33,000, from the Community-led place-making town centre initiatives and economic development work programme budget line #535, for the two town centre security guards to continue patrolling until 31 October 2017. c) endorse the handover of responsibility for security in the railway station car park to Auckland Transport to manage. |
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Auckland Transport Update August 2017 to the Papakura Local Board |
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Resolution number PPK/2017/184 MOVED by Member MV Turner, seconded by Member K Winn: That the Papakura Local Board: a) note the Auckland Transport update August 2017 report. b) request that Auckland Transport provide a ‘Rough Order of Cost’ for the following project: Priority Greenway Project 12 from the Papakura Greenways Plan - Elliot Street to Freelance Terrace. c) note the ‘Rough Order of Cost’ of $ 15,000 provided by Auckland Transport to build a large information signage plinth at Papakura Train Station. Further authorisation will be dependent on the outcome of resolution d) (the “rough order of cost” for electric notice board). d) request Auckland Transport to ascertain a “rough order of cost” and ongoing maintenance costs for an electronic notice board providing information on events and activities within the Papakura Local Board area. e) note that Auckland Transport has agreed to fund the security officers at the Papakura train station. f) thank Auckland Transport for repainting the temporary road markings at the Great South Road and Coles Crescent intersection, however, the original markings are still causing confusion, particularly in wet weather and low light conditions. g) note with concern that it will have been 12 months by the time the repairs have been undertaken for the covered walkway. h) request Auckland Transport to reduce the speed limits on Walters Road and Airfield Road to 50 kph acknowledging the significant residential development in the area, noting this matter was also raised by submitters to the Local Board Plan. i) request Auckland Transport to install a 40 kph school zone limit for the Holy Trinity Catholic School on Airfield Road and Kauri Flats School on Walters Road, noting this matter was also raised by submitters to the Local Board Plan. j) request Auckland Transport to install footpaths on Airfield Road to the Holy Trinity Catholic School and Kauri Flats School on Walters Road, noting this matter was also raised by submitters to the Local Board Plan. k) request Auckland Transport investigate the installation of a right hand turning bay on Airfield Road into the Holy Trinity Catholic School, noting this matter was also raised by submitters to the Local Board Plan. l) request Auckland Transport be aware that the cycleway was installed on Great South Road without consultation with the Papakura Local Board and now the cost to remove it falls to the ratepayer. |
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Papakura sports needs assessment scope approval and budget allocation |
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Resolution number PPK/2017/185 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) approve the Papakura sports needs assessment study scope in Attachment A of the report entitled “Papakura sports needs assessment scope approval and budget allocation”, noting: · facilities on sports parks in the Papakura Local Board area are also included · this study needs to inform whether a multi-purpose sports facility is required at Opaheke Park · the board will require information in November 2017 to inform preparation for the board’s Long-term Plan considerations · the consultant will be appointed by mid-September 2017 · staff will explore the internal capacity to deliver the Papakura sports needs assessment · the preliminary data from the sports clubs will be available by 30 September 2017. b) reallocate up to $80,000 from the mangrove removal budget line #1026 in the 2017/2018 work programme to the Papakura sports codes and parks needs assessment budget in the Parks, Sport and Recreation work programme. c) request regular monthly updates on the Papakura sports needs assessment study to the board. d) note the error in the report regarding the timeframe, “April 2017” should read “April 2018”. |
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Resolution number PPK/2017/186 MOVED by Member K Winn, seconded by Member G Hawkins: That the Papakura Local Board: a) agree to fund, part-fund or decline the 2017/18 Papakura Quick Response Round One applications as follows:
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Grant a New Lease to Baljit Singh and Jasbinder Kaur trading as Redhill Superette - 152 Dominion Road, Papakura. |
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Resolution number PPK/2017/187 MOVED by Member K Winn, seconded by Chairperson B Catchpole: That the Papakura Local Board: a) approve the Deed of Lease to Baljit Singh and Jasbinder Kaur trading as Redhill Superette - 152 Dominion Road, Papakura, for a period of three years with one right of renewal term of three years, subject to: i) staff working with the lessee to improve the exterior appearance of the building and immediate environment. |
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Resolution number PPK/2017/188 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) receive the six-monthly Auckland Tourism, Events and Economic Development (ATEED) Council Controlled Organisation report for the period 1 January to 30 June 2017. |
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Papakura Local Board 2017/2018 Community Facilities Leasing Work Programme for approval |
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Resolution number PPK/2017/189 MOVED by Chairperson B Catchpole, seconded by Member MV Turner: That the Papakura Local Board: a) approve the 2017/2018 Community Facilities Leasing Work Programme as detailed in Attachment A of the report entitled “Papakura Local Board 2017/2018 Community Facilities Leasing Work Programme for approval”, subject to: i) line item 1859 – staff ensure that the legacy Papakura District Council arrangement with the Drury Rugby Club be honoured, ie: Drury Rugby Club have a lease on the Drury Domain field and the use of one designated field on the Drury Sports Complex as a backup when the Drury Domain field became unusable. |
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Auckland Council Local Alcohol Policy Project - Feedback on decision from Alcohol Regulatory and Licensing Authority |
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Resolution number PPK/2017/190 MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn: That the Papakura Local Board: a) provide the following feedback to the Regulatory Committee: i) The Papakura Local Board support none of the elements being deleted. All five elements remain important, including the limitations on opening hours. It is understood that the Alcohol Regulatory and Licensing Authority (ARLA) has suggested that the shortcomings were in the drafting and not the content. Therefore, they should be re-submitted. ii) That the Papakura Local Board be kept informed of progress and receive advice from staff of any changes and the potential impact on Papakura. |
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Resolution number PPK/2017/191 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) provide the following feedback on the draft positions and recommendations of the Governance Framework Review Political Working Party: Regional policy and decision-making i. agree that council should implement new mechanisms that ensure effective local board input to regional policy decisions, via a framework that sets out, at a minimum: · A process for involving local boards in the development of jointly agreed regional work programmes at the beginning of each term and in an annual refresh · Earlier and more joint engagement between local boards and the governing body in regional decision-making processes · Requirements for analysis of local impacts and local interest of regional decisions and options, and reporting of this to local boards and the governing body · Specified criteria for categorising the potential local impact and local board interest of regional decisions · Processes and methods for tailoring local board engagement in line with the local impact and local interest of regional decisions, e.g. high categorisation requiring more specific local engagement and analysis, low categorisation requiring more cluster joint local board workshop sessions and less in depth analysis · Specified methods for engagement and communication with local boards at all stages of the decision-making process, noting that some timeframes, e.g. central government submissions, are outside council’s control and the methods may not be able to be implemented in all cases. ii. direct that local boards will be consulted on the details of these mechanisms prior to implementation. iii. request sufficient capacity for development of policy that is a priority for multiple local boards. iv. note that the Quality Advice programme is continuing to be implemented in order to improve the quality of advice to elected members for decision-making, in line with the recommendations of the Governance Framework Review. v. agree not to implement any formal policies or procedures that control when and how local boards may procure external or contestable advice, but note that, in principle, the Auckland Council organisation should be the first provider of advice to local boards. vi. agree not to implement any policy or procedure that would limit local boards’ ability to advocate to the governing body on regional issues. Local decisions that may have regional impacts (development of a ‘call-in’ right) vii. note that an explicit call-in right is not possible under the Local Government (Auckland Council) Act. viii. agree not to implement any mechanism that would have the effect of ‘calling in’ or allocating decision-making to the governing body for otherwise local activities or decisions that have regional implications. ix. direct officers that, whenever a local board is to make a decision that has potential impacts beyond the immediate local board area e.g. a sub-regional impact or an impact on regional networks, advice on those potential impacts is to be provided to the local board as a matter of course (for example through a regional impact statement). x. express its expectation that where a local board is to make a decision that affects local activities in any other local board area, the decision-making local board shall consult with any affected local board. Allocations and delegations xi. agree that the governing body delegates, subject to the necessary statutory tests being met, the following Reserves Act 1977 decision-making functions for local reserves to local boards: · declaration · classification · reclassification · application for revocation of reserve status (limited to when there is a desire by a local board to manage open space under the Local Government Act (LGA)). xii. note that officers’ advice on decision-making for exchanges of reserve land was that it should remain with the governing body, with the relevant local board consulted on these decisions. xiii. note that the working party did not reach consensus on this issue, and will consider the feedback of local boards before making a recommendation. xiv. agree that the Minister of Conservation’s supervisory powers remain delegated to staff, but where there is likely to be significant public interest, an independent commissioner should be engaged. xv. support decision-making for exchanges of reserve land being allocated to local boards. The role of Auckland Transport and local boards xvi. note the role of local boards in place-making and that Auckland Transport should be guided by and responsive to local boards acting in this role to enable them to give effect to this role. xvii. note the critical interface between the local place-shaping role of local boards and Auckland Transport’s jurisdiction over the road corridor and transport networks. xviii. request that Auckland Transport seek local board endorsement for projects where there are place-making outcomes before proceeding to delivery. xix. request that Auckland Transport provide local boards with the opportunity to influence the prioritisation of projects in the local work programme prior to its finalisation. xx. request Auckland Transport formally provide local boards with a local work programme for each financial year (prior to the commencement of the year) with regular formal updates on any changes to the programme. xxi. note that the Governance Manual for Substantive Council Controlled Organisations (CCOs) requires Auckland Transport, amongst other things, to: · develop, with local boards, a shared understanding of local board views and CCO priorities to inform the following year’s business planning, including through an annual interactive workshop ‘where local boards communicate their local board priorities and the CCOs communicate how their current year work programme will contribute to local board priorities’. · develop by 31 July each year an annual local board engagement plan, which includes a schedule ‘clearly indicating for each board, the projects and/or activities that it expects to report on, and the projects and activities that it expects to consult on, for the following year. This should be updated annually or more frequently if required.’ · report against their local board engagement plan in their quarterly performance reports to the CCO Governance and Monitoring Committee. xxii. note that the CCO Governance Manual requires Auckland Transport to include in its engagement plan how it will give local boards an opportunity to influence or to respond to the following: · decisions affecting a local board’s governance role · decisions having a significant local impact (including mitigation measures) · decisions requiring a CCO to undertake community consultation (local or regional). xxiii. direct Auckland Transport to meet all requirements for local board engagement as set out in the Governance Manual for Substantive CCOs. xxiv. direct Auckland Council officers to monitor Auckland Transport’s compliance with the requirements for local board engagement, as set out in the Governance Manual for Substantive CCOs, and to report this monitoring to the governing body at least annually. xxv. note that the Mayor’s 2017 letter of expectation to Auckland Transport stipulated that council expects there to be: · better and earlier engagement and communication between Auckland Transport and local boards; · active consideration by Auckland Transport of which of its decision-making powers it could delegate to local boards (within the constraints created by the regulatory environment, safety considerations, the needs of regional networks and the role played by New Zealand Transport Agency (NZTA) in decision-making). xxvi. note that the following activity statement has been included in Auckland Transport’s 2017-2020 Statement of Intent: ‘Participation in the governance review which is aimed at changing behaviours and processes across relevant Council family activities, including Auckland Transport, to enable local boards to give effect to their governance role, particularly around local place-shaping.’ xxvii. note that the Governance Framework Review has investigated the potential delegation of a range of Auckland Transport powers and the working party recommends that additional work be undertaken to identify delegation opportunities. xxviii. direct Auckland Transport, in working with local boards, to: · Ensure that local boards have a strong governance role in determining the ‘look and feel’ of town centres and streetscapes, in line with their allocation of non-regulatory decision-making · Improve co-ordination between local place-shaping projects, such as town centre upgrades, and its renewals programmes · Provide more opportunities for local board direction on the prioritisation of minor traffic safety projects, with the exception of those which Auckland Transport considers are of critical safety importance · Be more responsive to local place-shaping initiatives in non-transport parts of the road corridor, including reducing or removing barriers to community place-making initiatives e.g. looking at ways to reduce the costs of developing traffic management plans for community events · Take direction from local boards on how and where to implement community-focused programmes. xxix. direct Auckland Transport to report to the governing body annually on how it is meeting the directions given under recommendation xxv. xxx. note that the Quality Advice programme has been working with Auckland Transport to improve the quality of advice to local boards and will shortly begin regular six monthly surveys of local board members’ satisfaction with Auckland Transport advice, engagement and reporting to local boards. xxxi. note that the Local Board Transport Capital Fund is valued by local boards but that the level of funding means that some boards are not able to progress meaningful projects, and that improved local transport outcomes may be achieved if the size of the fund was significantly increased. xxxii. direct officers to report to the relevant governing body committee, through the Long Term Plan process, on options for significantly increasing the Local Board Transport Capital Fund and the method of allocation of the fund. xxxiii. direct Auckland Transport to implement a more systematic work programme approach to assist local boards to identify potential projects and make decisions. xxxiv. direct Auckland Transport to actively engage with governing body members (ward councillors) on transport projects and issues within their ward areas. xxxv. support Local Board Transport Capital Fund Option 2, to increase the size of the Local Board Transport Capital Fund from $11 million to $20 million. xxxvi. request a review of the Local Board Transport Capital Fund allocation model in order to take into account items such as intensification and to provide local boards with a more systematic work programme approach to managing projects. Waiheke Local Board pilot xxxvii. agree that the governing body should endorse the Waiheke Local Board pilot project as set out in the Waiheke Local Board pilot project plan. xxxviii. note that the Waiheke Local Board will maintain oversight of local implementation of the pilot. xxxix. request that evaluation of the pilot is reported back to all local boards. Local boards funding and finance xl. agree to pilot the local rate model for local boards who opt in. xli. agree that the enhanced status quo model be moved to immediately, noting that further work can be progressed within the timeframe rather than waiting for implementation of the enhanced status quo. xlii. agree that the enhanced status quo be renamed to be called ‘Local decision making within a funding envelope’. xliii. provide additional decision making to local boards by enabling them to increase or decrease service levels within and across Asset Based Services (ABS) activities provided the impact is within the funding envelope. xliv. agree that the additional work to support the enhanced status quo model be undertaken such as a framework for service levels and local flexibility, options for addressing historical uneven funding, and improving the information and advice that is provided to local boards. xlv. agree that further work on the implications of the local decision making model also be undertaken for further consideration such as: modelling of rates implication following the revaluation, and costs to the organisation of supporting more local decision making etc. The optimum number of local boards xlvi. agree that there is no need to change the current number of local boards at this time as there is no overwhelming need to change. xlvii. agree that any decision to review the numbers of local boards should not occur until after the Governance Framework Review is completed and implemented, and the outcomes of the re-organisation proposals for North Rodney and Waiheke are known. Methods of electing governing body members xlviii. agree that the election process for the number of governing body members and wards should remain unchanged as there is no identified need to change or undertake an in-depth review on the election of governing body members. xlix. note that the statutory review of representation arrangements for Auckland Council must be completed by September 2018. l. note that the Local Government Act Amendment Bill No. 2, which proposes a simplified process for local government-led reorganisation processes, is currently before Parliament. li. support Auckland Council (governing body and local boards) advocating to central government for legislative amendments that would allow for future changes to the number of governing body members in line with population change and to simplify the process for changes to the numbers and boundaries of local boards and the creation of Māori wards in Auckland. b) support the following naming conventions for elected members of the Auckland Council as: · Auckland Councillors (governing body member) and Local Councillor (local board member). c) support the continuation of a joint local board/governing body political working party. d) delegate authority to the Chairperson, Brent Catchpole, and Deputy Chair, Felicity Auva’a, to: i. consider any additional information and political working party positions that arise before the Governing Body makes the final decision in September ii. consult with other Papakura Local Board members on any proposed changes or additions to the local board’s position iii. revise the Papakura Local Board’s agreed positions as appropriate. |
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Auckland Council's Quarterly Performance Report: Papakura Local Board: Quarter four, 1 April - 30 June 2017 |
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Resolution number PPK/2017/192 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) receive the report entitled ‘Auckland Council’s Quarterly Performance Report: Papakura Local Board: Quarter four, 1 April – 30 June 2017’. |
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Resolution number PPK/2017/193 MOVED by Member K Winn, seconded by Chairperson B Catchpole: That the Papakura Local Board: a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2016/2017. b) receive the draft local board report to be included in the Auckland Council Annual Report 2016/2017. c) approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2016/2017. d) delegate authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication. |
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For Information: Reports and Information referred to the Papakura Local Board |
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Resolution number PPK/2017/194 MOVED by Member K Winn, seconded by Member G Hawkins: That the Papakura Local Board a) note the information from the following meetings:
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Resolution number PPK/2017/195 MOVED by Member G Hawkins, seconded by Member K Winn: That the Papakura Local Board: a) note the Governance Forward Work Calendar for the period 1 September to 31 December 2017. |
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Papakura Local Board Achievements Register 2016-2019 Electoral Term |
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Resolution number PPK/2017/196 MOVED by Deputy Chairperson F Auva'a, seconded by Member MV Turner: That the Papakura Local Board: a) receive the report entitled “Papakura Local Board Achievements Register 2016-2019 Electoral Term”. |
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Resolution number PPK/2017/197 MOVED by Member K Winn, seconded by Member G Hawkins: That the Papakura Local Board: a) receive the workshop notes for the workshops held on Wednesday, 19 July and 26 July 2017. |
28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.39pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................