I hereby give notice that an ordinary meeting of the Rodney Local Board Parks and Recreation
Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 17
August 2017
3:30pm
Council
Chamber
Orewa Service Centre
50 Centreway Road
Orewa
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Rodney Local Board Parks and Recreation
Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Brent Bailey
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Deputy Chairperson
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Allison Roe, MBE
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Members
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Tessa Berger
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Cameron Brewer
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Beth Houlbrooke
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Louise Johnston
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Phelan Pirrie
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Colin Smith
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Brenda Steele
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(Quorum 5 members)
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Raewyn Morrison
Local Board Democracy Advisor
9 August 2017
Contact Telephone: 021 534 083
Email: raewyn.morrison@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Rodney Local
Board Parks and Recreation Committee
17 August 2017
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Board Member
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Organisation
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Position
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Brent Bailey
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Royal NZ Yacht Squadron
Kaipara College
Board of Trustees
Gumboots Early Learning Centre
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Member
Parent Representative
Director
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Tessa Berger
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Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust
The Merchandise Collective
Friends of Regional Parks
Matakana Coast Trail Trust
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President
Chairperson
Founder/Director
Committee Member
Member Forum representative
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Cameron Brewer
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Riverhead Residents & Ratepayers Association
Passchendaele Society Inc.
New Zealand National Party
Cameron Brewer Communications Limited
Spire Investments Limited
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Member
Member
Member
Director
Shareholder
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Beth Houlbrooke
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Sweet Adelines New Zealand (Charitable Trust)
Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.
Kawau Island Boat Club
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Member
Member
Member
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Louise Johnston
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Blackbridge Environmental Protection Society
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Treasurer
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Phelan Pirrie
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Muriwai Volunteer Fire Brigade
Best Berries (NZ) Ltd
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Officer in Charge
Director/Shareholder
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Allison Roe
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Waitemata District Health Board
Matakana Coast Trail Trust
New Zealander of the Year Awards
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Elected Member
Chairperson
Chief Category Judge/Community
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Colin Smith
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-
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Brenda Steele
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Te Uri o Hau
Ngati Whatua o Kaipara
Kaipara Cruising Club
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Beneficiary
Beneficiary
Member
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ITEM TABLE
OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public
Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Rodney Targeted Event Fund
2017/2018 7
13 Appointment of Project
Leads for the Rodney Local Board Parks and Recreation Committee 11
14 Deputation/Public Forum
Update 37
15 Rodney Local Board Parks
and Recreation Committee Workshop Records 41
16 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
17 Procedural
Motion to Exclude the Public 47
C1 Acquisition of land for open
space - Te Arai 47
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Rodney Local Board Parks and Recreation Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 15 June 2017, as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Rodney Local Board Parks and Recreation
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
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Rodney Local
Board Parks and Recreation Committee
17 August 2017
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Rodney
Targeted Event Fund 2017/2018
File No.: CP2017/13748
Purpose
1. To approve the partial allocation of the non-contestable Rodney
Targeted Event Fund for the 2017/2018 financial year.
Executive
summary
2. On
15 June 2017, the Rodney Local Board Parks and Recreation Committee
approved the Arts, Community and Events 2017/2018 work programme.
3. The
work programme included allocating $30,000 to the Rodney Targeted Event Fund
for local partners to continue to deliver the Kowahi Festival, Christmas
parades and Agricultural & Pastoral (A&P) shows in Wellsford, Warkworth
and Helensville (RODPC/2017/12).
4. At
a workshop on 6 July 2017 the committee expressed an interest in allocating
$12,000 of the targeted event fund to the A&P and Christmas events, and
distributing the remaining $18,000 to new events through a contestable grants
process.
5. This
report seeks approval from the Rodney Local Board Parks and Recreation
Committee to allocate $12,000 of the $30,000 targeted event fund to the
following events:
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Event
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Organiser
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Amount
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Wellsford Christmas Parade
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Wellsford A&P Society
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$2,000
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Warkworth Christmas Parade
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Warkworth Area Business
Association
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$2,000
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Helensville
Christmas Parade
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Helensville Christmas Parade
Society
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$2,000
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Helensville A&P
Show
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Helensville A&P
Society
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$2,000
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Warkworth A&P Show
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Warkworth A&P
Society
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$2,000
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Wellsford Country Show
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Wellsford A&P
Society
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$2,000
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Total
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$12,000
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) approve the allocation of $12,000 from the
Rodney Targeted Event Fund for the 2017/2018 financial year for the following
events :
a)
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Event
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Organiser
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Amount
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Wellsford
Christmas Parade
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Wellsford
A&P Society
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$2,000
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Warkworth
Christmas Parade
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Warkworth
Area Business Association
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$2,000
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Helensville
Christmas Parade
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Helensville
Christmas Parade Society
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$2,000
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Helensville
A&P Show
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Helensville
A&P Society
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$2,000
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Warkworth
A&P Show
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Warkworth
A&P Society
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$2,000
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Wellsford
Country Show
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Wellsford
A&P Society
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$2,000
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Total
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$12,000
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Comments
6. On
15 June the Rodney Local Board Parks and Recreation Committee approved the
Arts, Community and Events (ACE) work programme for 2017/2018.
7. The
ACE work programme included a $30,000 allocation to the Rodney Targeted Event
Fund for local partners to deliver the Kowahi Festival, and Christmas parades
and Agricultural & Pastoral (A&P) shows in Wellsford, Warkworth and
Helensville (RODPC/2017/12).
8. At
a local board workshop on 6 July, the committee indicated support for
allocating $12,000 of the $30,000 targeted event fund to the following events:
|
Event
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Organiser
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Amount
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Wellsford
Christmas Parade
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Wellsford
A&P Society
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$2,000
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Warkworth
Christmas Parade
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Warkworth
Area Business Association
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$2,000
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Helensville
Christmas Parade
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Helensville
Christmas Parade Society
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$2,000
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Helensville
A&P Show
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Helensville
A&P Society
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$2,000
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Warkworth
A&P Show
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Warkworth
A&P Society
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$2,000
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Wellsford
Country Show
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Wellsford
A&P Society
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$2,000
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Total
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$12,000
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9. The committee requested staff inform the event organisers that the local board expects that they
will find sustainable funding sources over the next two years, at which time
local board funding support will likely cease.
10. At the same workshop, the local board discussed allocating the
remaining $18,000 to new events through a contestable grants process. Staff
will workshop the application criteria for the fund with the local board in
quarter two of 2017/2018.
Consideration
Local
board views and implications
11. The local board selects events that align with
the 2014-17 Rodney Local Board Plan priorities. The events recommended for
funding through the non-contestable grants process align with the following
local board priorities:
· arts,
culture and events enhance our communities and express who we are
· communities
are empowered and plan for their own futures
· local
halls and libraries are familiar, valued and well used community spaces.
Māori
impact statement
12. The allocation of funding to the events through the non-contestable
process has no particular benefit for, or adverse impact on, Māori. However, Māori, like all stakeholders, are
encouraged to attend and enjoy the events.
Implementation
13. Should the local board approve the partial
allocation of the targeted event fund, staff will administer funding agreements
with the recipients and disburse funding. Staff will report back to the local
board once the recipients have completed their accountability reports.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Barbara Cade - Team Leader Events North/West
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Lesley Jenkins - Relationship Manager
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Rodney Local
Board Parks and Recreation Committee
17 August 2017
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Appointment of Project Leads for the Rodney Local
Board Parks and Recreation Committee
File No.: CP2017/15879
Purpose
1. To
approve project leads for the Rodney Local Board Parks and Recreation Committee.
Executive
summary
2. On
15 December 2016 the Rodney Local Board approved the “Rodney Local Board
Project Leads Framework” which established a project lead structure to
empower members to progress local board initiatives.
3. On
16 February 2017 the Rodney Local Board approved terms of reference for the
Parks and Recreation Committee. Those terms of reference allow for individual
members to be appointed by the committee as project leads to pursue specific
priorities or initiatives relevant to the committee.
4. The
Committee Chairperson has received requests to act as project lead from:
a) Member Houlbrooke, as
lead for the Warkworth Swimming Pool
b) Member Pirrie, as lead
for the Huapai Multisport centre
c) Member Berger, as lead
for implementation of the Rodney Youth Plan
d) Member Johnston, as lead
for the community-led planning for the development of Green Road as a future
reserve.
5. Additional
project leads may be appointed in the future with the approval of the Parks and
Recreation Committee.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) approve
Member Houlbrooke as project lead for the Warkworth Swimming Pool as set out
in the project lead appointment form (Attachment A to the agenda report).
b) approve
Member Pirrie as project lead for the Huapai Multisport Centre as set out in
the project lead appointment form (Attachment B to the agenda report).
c) approve
Member Berger as project lead for the implementation of the Rodney Youth Plan
as set out in the project lead appointment form (Attachment C to the agenda
report).
d) approve
Member Johnston as project lead for community-led planning for the
development of Green Road as a future reserve as set in the project lead
appointment form (Attachment D to the agenda report).
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Comments
6. On
15 December 2016 the Rodney Local Board approved the “Rodney Local Board
Project Leads Framework” which established a project lead structure to
empower members to progress local board initiatives.
7. Being
a project lead allows members to pursue particular priorities and initiatives
of the local board without the need to require staff or officers to meet with
the entire local board in a formal setting. It is anticipated this will
speed up projects while ensuring good lines of communication exist between
members and that developments are reported back to the local board regularly
8. All
project leads must:
a) complete a written
application to be a project lead on a particular project and present this to
the relevant committee or full local board for approval
b) ensure that any
application to become a project lead relates to a project set out in a
departmental work programme that has been approved by the Rodney Local Board
c) include the
chairperson(s) in all correspondence relating to the project/initiative for
which they are the project lead
d) operate under a
‘no surprises’ policy with chairperson(s) and notify them
immediately of any issues, conflicts or any other problems with the project
e) report regularly to the
full board or committee that appointed them a project lead on their activities
in a defined project leads reporting time at workshops
f) involve other
local board members where they deem necessary
g) act responsibly at all
times.
h) treat all council and
agency staff with respect
i) adhere to the
terms of their project lead appointment at all times
9. Project
leads must not:
a) approve any expenditure
b) imply or promise that
the local board or council will commit to any future expenditure
c) make landowner approval
for any project to proceed or confirm the details of any final placement or
design of any structure
d) sign off on a project
as complete
e) change the scope of a
project from what was agreed to in the project lead appointment
10. The local
board or committee that appoints a project lead may grant the project lead
additional powers as it sees fit.
11. On 16
February 2017 the Rodney Local Board approved terms of reference for the Parks
and Recreation Committee. Those terms of reference allow for individual members
to be appointed by the committee as project leads to pursue specific priorities
or initiatives relevant to the committee.
Proposed Project Lead
12. The
Chairperson has received four requests to act as project lead from Member
Houlbrooke for the Warkworth Swimming Pool, as set out in Attachment A to the
agenda report. This project is to work with a funding/operating partner to
advance the construction of a swimming pool for the wider Warkworth area.
It is proposed that the project lead will have the additional authority to meet
with staff, members of the public and external agencies, request an officer
report to the local board, and provide media comment on the project. The
project lead will report back to the board quarterly.
13. The
Chairperson has received a request to act as project lead from Member Pirrie
for the Huapai Multisport Centre, as set out in Attachment B to the agenda
report. This project is to work with local sports groups and facilities
staff to construct a multi-sports facility at the Huapai Recreation
Domain. It is proposed that the project lead will have the additional
authority to meet with staff, members of the public and external agencies,
request an officer report to the local board, and provide media comment on the
project. The project lead will report back to the board quarterly.
14. The
Chairperson has received a request to act as project lead from Member Berger to
implement the Rodney Youth Voices plan, as set out in Attachment C to the
agenda report. This project aims to create opportunities to engage with young
people and build the capacity of youth. It is proposed that the project lead
will have the additional authority to meet with staff, members of the public
and external agencies, request an officer report to the local board, and
provide media comment on the project. The project lead will report back to the
board quarterly.
15. The
Chairperson has received a request to as a project lead from Member Johnston,
to initiate community-led planning for the development of Green Road as a
future reserve, as set out in Attachment D to the agenda report. This will
involve liaising with council staff, the community and other local boards to
establish a community-led direction for the future of this reserve. It is
proposed that the project lead will have the additional authority to meet with
staff, members of the public and external agencies, request an officer report
to the local board, and provide media comment on the project. The project lead
will report back to the board quarterly.
Consideration
Local
board views and implications
16. This report
seeks the views of the Rodney Local Board Parks and Recreation
Committee on the appointment of the proposed project leads.
Māori
impact statement
17. The Rodney
Local Board Parks and Recreation Committee will continue to engage with iwi to
ensure that the project leads take into account the views of Maori.
Implementation
18. The project
leads will operate in accordance with the terms and condition set out in their
project lead appointment form once they have been approved and adopted.
Attachments
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No.
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Title
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Page
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a⇩
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Project Lead Appointment Form - Warkworth Swimming
Pool
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15
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b⇩
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Project Lead Appointment Form - Huapai Multisport
Centre
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19
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c⇩
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Project Lead Appointment Form - Implementing the Youth
Voices Plan
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25
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d⇩
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Project Lead Appointment Form - Community-led
Development of Green Road
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31
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Signatories
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Authors
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Jonathan Hope - Local Board Advisor - Rodney
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Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Rodney Local
Board Parks and Recreation Committee
17 August 2017
|
|
|
Rodney Local Board
Parks and Recreation Committee
17 August 2017
|
|
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Rodney Local Board
Parks and Recreation Committee
17 August 2017
|
|
|
Rodney Local Board
Parks and Recreation Committee
17 August 2017
|
|
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Rodney Local Board
Parks and Recreation Committee
17 August 2017
|
|
Deputation/Public Forum Update
File No.:
CP2017/16097
Purpose
1. As
part of its business meetings Rodney Local Board and its committees has a
period of time set aside for Deputations/Presentations and Public Forum during
which time members of the public can address the local board on matters within
its delegated authority.
Executive Summary
2. Under
Standing Orders there is provision for Deputations/Presentations to the local
board. Applications for Deputations/Presentations must be in writing setting
forth the subject and be received by the Relationship Manager at least seven
working days before the meeting concerned, and subsequently have been approved
by the Chairperson. Unless the meeting determines otherwise in any
particular case, a limit of ten minutes is placed on the speaker making the presentation.
3. Standing
Orders allows three minutes for speakers in Public Forum.
4. Requests,
matters arising and actions from the Deputations/Presentations and Public Forum
are recorded and updated accordingly. The Rodney Local Board
Deputations/Presentations and Public Forum Update for the Parks and Recreation
Committee is attached as Attachment A.
|
Recommendation/s
That the Rodney Local Board Parks and Recreation Committee:
a) note
the Deputation/Public Forum Update for the Rodney Local Board Parks and
Recreation Committee.
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Attachments
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No.
|
Title
|
Page
|
|
a⇩
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Deputation/Public Forum Update
|
39
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Signatories
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Authors
|
Raewyn Morrison - Local Board
Democracy Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Rodney Local
Board Parks and Recreation Committee
17 August 2017
|
|
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Rodney Local Board
Parks and Recreation Committee
17 August 2017
|
|
Rodney Local Board Parks and Recreation Committee Workshop
Records
File No.:
CP2017/16098
Purpose
1. Attached
is the Rodney Local Board’s Parks and Recreation Committee workshop
records for Thursday, 8 June and 6 July 2017.
Executive Summary
2. The
Rodney Local Board and its committees (Parks and Recreation, and Transport,
Infrastructure and Environment) hold regular workshops.
3. Attached
for information is the record of the most recent workshop meetings of the
Rodney Parks and Recreation Committee.
|
Recommendation/s
That the Rodney Local Board Parks and Recreation Committee:
a) note
the workshop records for Thursday, 8 June and 6 July 2017.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
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Workshop Record 8 June 2017
|
43
|
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b⇩
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Workshop Record 6 July 2017
|
45
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Signatories
|
Authors
|
Raewyn Morrison - Local Board
Democracy Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
|
Rodney Local
Board Parks and Recreation Committee
17 August 2017
|
|
|
Rodney Local Board
Parks and Recreation Committee
17 August 2017
|
|
|
Rodney Local
Board Parks and Recreation Committee
17 August 2017
|
|
Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Rodney Local Board Parks and
Recreation Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Acquisition
of land for open space - Te Arai
|
Reason for
passing this resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report identifies land the council seeks to acquire for open
space purposes.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for open
space purposes.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
