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Upper Harbour
Local Board Community Forum
03 August 2017
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Kristin School 6
8.2 Upper Harbour Ecology Network 7
8.3 Greenhithe Football Club 7
8.4 Whenuapai Ratepayers and Residents
Association 8
9 Public
Forum 8
10 Extraordinary Business 8
11 Notices of Motion 9
12 Consideration
of Extraordinary Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 6 July 2017 as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Upper Harbour Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Kristin
School
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Purpose
1. The
purpose of this deputation is for staff and students from Kristin School to
address the Upper Harbour Local Board about their Enviroschool initiatives.
Executive summary
2. Bronwyn
van der Geest and Morag Vasilaki, teachers from Kristin School, will be in
attendance to address the Upper Harbour Local Board to share their
environmental community initiatives. The following students will also be
presenting to the board:
· Patrick
Gibson
· Anton
Johnston
· Paris
Hare
· Amelia
Baker
· Chris
Allison
· Theodore
Karim
· Sophie
Blackwell
· Emma
Thornton
· Cam
Collett
· Claudia
Linton
· Mika
Hine
· David
Jung
· Sam
Jung
· Grace
McInnes
· Rose
Steele
· Grace
Kingsnorth
· Will
Spicer
· Caitlin
Lines
· Ruby
McQuaid
· Taylor
Walsh
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from students and staff from Kristin School, along with and
thank them for their attendance and presentation.
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Attachments
a Student-led
action and learning presentation......................................... 13
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8.2 Upper
Harbour Ecology Network
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Purpose
1. The
purpose of this deputation is for members of the Upper Harbour Ecology Network
to address the Upper Harbour Local Board and provide an update on their
activities.
Executive summary
2. Annette
Mitchell and members of the Upper Harbour Ecology Network, will be in
attendance to address the Upper Harbour Local Board to give an update on what
the North-West Wildlink funding has enabled them to achieve.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Annette Mitchell and members of the Upper Harbour Ecology
Network, and thank them for their attendance and presentation.
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Attachments
a Pare-Dise
Project slide........................................................................... 27
b Herald
Island Environmental Group - funding report............................. 29
c Herald Island
Environmental Group presentation - Bringing back the birds........................................................................................................ 31
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8.3 Greenhithe
Football Club
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Purpose
1. The
purpose of this deputation is to address the Upper Harbour Local Board to
discuss plans for sports fields in Greenhithe and Wainoni Park.
Executive summary
2. Craig
Taylor and Kerrin Thomson, of the Greenhithe Football Club, will be in
attendance to address the Upper Harbour Local Board to discuss the pressure
on existing sports field facilities in Greenhithe and Wainoni Park.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Craig Taylor and Kerrin Thomson, of the Greenhithe
Football Club, and thank them for their attendance and presentation.
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Attachments
a Greenhithe
Football Club presentation................................................... 47
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8.4 Whenuapai
Ratepayers and Residents Association
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Purpose
1. The
purpose of this deputation is for members of the Whenuapai Ratepayers and
Residents Association to address the Upper Harbour Local Board to highlight
their concerns for the ecology of Upper Harbour.
Executive summary
2. Andy
Milne, Andrea Stratton and Suzanne McFadden, from the Whenuapai Ratepayers
and Residents Association will be in attendance to address the Upper Harbour
Local Board to discuss the potential impact of intensification to the ecology
of the harbour in Whenuapai.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Andy Milne, Andrea Stratton and Suzanne McFadden, from
the Whenuapai Ratepayers and Residents Association, and thank them for their
attendance and presentation.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no notices
of motion.
