Agenda of Waitākere Ranges Local Board

Waitākere Ranges Local Board

10 August 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Ward Councillor’s Update 6

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 7

11 Notices of Motion 7

12 Auckland Transport update – August 2017 9

13 New Road Name Approval for the residential subdivision by Terra Consultants at 15 Burton’s Drive, Swanson. 25

14 Disposals recommendation report 29

15 Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028 35

16 Feedback on the Tākaro – Investing in Play discussion document 39

17 Input to the Review of Citizens Advice Bureaux services 63

18 Waitakere Ranges Local Board Representative to the Aircraft Noise Consultative Community Group. 67

19 Waitakere Ranges Local Board submission on the Variation to the Regional Parks Management Plan / Taitomo Concept Plan
77

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitakere Ranges Local Board.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron · New Zealand Society of Genealogists – Member · New Zealand Military Defence Society – Member · Cartwright Collective – Member · Titirangi RSA – Member · Portage Trust – Member · West Auckland Trust Services - Director
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Whau River Catchment Trust - Employee
Greg Presland	· Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust – Trustee · Glen Eden Bid - Member
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · Waitakere Task force on Family Violence – Appointee
Saffron Toms	NIL
Denise Yates	· Friends of Arataki Incorporated – Committee member · EcoMatters Environment Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Rural Advisory Panel - Member
Steve Tollestrup	· Glen Eden Business Improvement District
Greg Presland	· Glen Eden Business Improvement District (alternate)
Saffron Toms	· Ark in the Park

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thusday, 13 July and draft Local Board Plan minutes, held on Thursday, 3 August 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Update from Ward Councillors

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitākere Ranges Local Board

10 August 2017

Auckland Transport update – August 2017

File No.: CP2017/15698

Purpose

1. The purpose of this report is to; respond to requests on transport-related matters, provide an update on the status of Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Waitakere Ranges Local Board and its community.

Executive summary

2. In particular, this report covers:

· Progress report on the Board’s advocacy initiatives

· Progress report on the Board’s transport capital fund projects

· Consultation documents on proposed safety improvements

· Local Board requests on transport-related matters

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the Auckland Transport update August 2017 report.

Comments

Strategic alignment

3. The Waitakere Ranges Local Board Plan 2014 - 2017 provides direction to Auckland Transport on the views and preferences of the local community. It has three main themes, each with a number of key initiatives relating to transport and the enhancement of public space along the road corridor.

4. Theme 1 - The Waitakere Ranges Heritage Area is protected.

· Developing a Road Corridor Design Guide for the Waitakere Ranges Heritage Area (completed). This will form part of the Auckland Transport Design Manual.

· Implementing Local Area Plans (LAPs). The five existing LAPs for: Oratia; Henderson Valley-Opanuku; Waiatarua; Muddy Creeks; Te Henga (Bethells Beach) and the Waitakere River Valley, have transport related actions for each area.

5. Theme 2 - Our Unique natural environments are healthy and restored.

· Implementing the Waitakere Ranges Strategic Weed Management Plan,

6. Theme 3 - Public transport, cycling and walking are easy, safe and connected.

· Support rail electrification and improvements to bus services.

· Work with our communities on a proposal for a connector shuttle service for coastal / rural areas, similar to the Kowhai connection in Warkworth.

· Support the development of park and ride in Glen Eden.

· Working with Auckland Transport to improve the road corridor in Glen Eden.

· Develop a greenways plan for walking and cycling.

· Investigate options for a cycleway from Project Twin Streams pathway to Glen Eden Town Centre.

· Support the development of a cycleway alongside the western rail line.

· Advocate for rural road safety improvements – including sensible speed limits and provisions for walking and cycling.

7. Auckland Transport is supporting the Local Board initiatives and delivering on it’s Statement of Intent strategic themes. Five strategic themes guide Auckland Transport’s decisions and actions and are aimed at providing an accessible, integrated, efficient and innovative transport system. They are also critical to the realisation of Auckland Council’s vision for transport as expressed in Chapter 13 of the Auckland Plan.

8. The five strategic themes endorsed by Auckland Transport’s Board are:

· Prioritise rapid, high frequency public transport

· Continually transform and elevate customer experience

· Build network optimisation and resilience for travel times

· Enable quality urban growth to meet demand

· Fast-track creative, innovative and efficient transport services.

9. The initiatives below all contribute to either the Waitakere Ranges Local Board Plan outcomes or one of Auckland Transport’s strategic themes:

10. Auckland Transport launched a new phone app which makes catching a bus, train or ferry more intuitive and easier to use. The AT Mobile app has introduced new features and has been designed from the customers’ point of view.

11. Auckland Transport is improving public transport with the implementation of the New Network Public Transport Network, which has a revised bus service proposed for the area. This will increase bus service provision in the area and offer an enhanced public transport system.

12. Auckland Transport policy around rural and remote communities is currently under review, in light of evaluation of the Kowhai Connection trial and available funds for bus services in the coming 3 years.

13. The Swanson Park and Ride and Glen Eden Park and Ride, now relocated in Waikumete Road, have been completed and are now open.

14. Auckland Transport is working to determine an indicative Cost Benefit Ratio for a substantially off road shared path facility along the Western Line, between Waitakere Station and New Lynn.

15. Auckland Transport will investigate all public requests to: improve road safety, review speed limits, and provide further walking and cycling infrastructure. Auckland Transport also has a proactive programme of work across these areas. Auckland Transport has an annual Crash Reduction Programme which identifies areas with high crash rates or a high risk of crashes. Where these are identified, AT will study the location and implement improvements. Auckland Transport reviews speed limits that are above 50 km/h on a regular basis. These reviews focus on areas that are known to be a focus for land development or change in use and they also focus on known problem areas.

Transport capital fund update

16. Sunnyvale Station to Oratia Stage 1

Project

Description

Current Status

Sunnyvale Station to Oratia Stage 1

The Waitakere Ranges Local Board has approved the amount of $300,000 to move into construction of a raised zebra crossing across West Coast Road.

Auckland Transport will be presenting the final design back to the Local Board, incorporating the amendment the Local Board requested before the start of construction.

Financials update

Waitakere Ranges Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$1,900,714
Amount committed to date on projects approved for design and/or construction	$1,029,993
Remaining Budget left	$870,721

UPCOMING PROJECTS AND ACTIVITIES

Glengarry Road Pedestrian Safety

17. A request has been received from the Local Board for Auckland Transport to investigate a pedestrian crossing and/or traffic calming on Glengarry Road.

Update

18. Auckland Transport is investigating the concerns. Once this work is completed AT will report back.

Henderson Valley Road and Candia Road Intersection Safety

19. A request has been received from the Henderson Valley Residents and Ratepayers, for Auckland Transport to re-investigate safety at this intersection.

Response

20. In relation to the request for a right turn bay, Auckland Tramsport has added this to our ‘Minor Improvements Programme’ for investigation in the 2017/2018 financial year. It is noted however, that there are other projects on this list, construction and delivery of which, are prioritised on the basis of their safety and operational issues compared to other sites in the region. If our further investigation finds that the improvement works on the intersection of Candia Road and Henderson Valley Road are of higher priority compared to other sites, AT will aim to deliver the project in the 2018/2019 financial year.

21. As an interim safety measure, AT will be installing a permanent warning sign prior to the bend, advising road users of the concealed intersection. This is scheduled to be installed by the end of July 2017.

Planned works for Candia Road

22. Roard Corridor Delivery has confirmed that no maintenance works has been programmed,However currently several sections of the road are in the three year programme for resealing.

New Directional Sign - Redwood Park Golf Club Inc

23. A request has been received from the Local Board for Auckland Transport to investigate the installation of a new directional sign for the Redwood Park Golf Club.

Update

24. Auckland Transport is investigating the request. Once this work is completed AT will report back.

Consultation Documents on Proposed Safety Improvements

25. Consultation documents for the following proposals have been provided to the Waitakere Ranges Local Board for its feedback. The material below is included for general information purposes only:

· Huia Seawall Reconstruction

· Pedestrian facilities at the intersection of South Titirangi Road and Titirangi Road

· Intersection Upgrade - Glendale and Oates Roads in Glen Eden

· Seaview Road, Piha - AT proposal to replace gravel footpath with asphalt ( this project is being socialised more with stakeholders of Piha at the Local Board request)

Local Board Response

26. The Local Board were in support of the above proposals.

Traffic Control Committee (TCC) report

27. Decisions of the TCC over the months of May to July 2017 affecting the Waitakere Ranges Local Board Local Board area are shown below:

West Coast Road / Parrs Cross Road	Glen Eden	No Stopping At All Times, Bus Stop, Bus Shelter, Loading Zone, Parking Place, Lane Restrictions, Shared Cycle Path, Traffic Island, Road Hump, Pedestrian Crossing, Give-Way Controlled Roundabout, Flush Median, Edge Line, No Passing Restriction
South Titirangi Road / Titirangi Road	Titirangi	No Stopping At All Times, Parking Place, Mobility Parking, Lane Restrictions, Give-Way Control, Flush Median, Edge Line, Traffic Island, No Passing Restriction, Road Hump
Seymour Road / Glengarry Road	Glen Eden	Parking Place, No Stopping At All Times, Bus Stop, Bus Shelter

Draft Roads and Streets Framework

28. The Roads and Streets Framework is based on best practice approaches overseas and is a decision-making process that helps describe, balance and integrate the intended strategic and local place and movement functions of roads and streets, as well as the levels of service for all modes.

29. The aim of the draft Roads and Streets Framework is to:

· Introduce the Roads and Street Framework which will assist in achieving the outcomes of the Auckland Plan.

· Inform Local Boards about the issues and opportunities the Roads and Streets Framework is responding to, their aims and how they can be used.

Next Steps

30. Inform external stakeholders (June - July 2017)

· Professional Institutes, consultants, action groups, Property Council, Haulage Industry, AA, Bike Auckland, Walk Auckland, etc

31. Finalise the Framework, following feedback (August 2017)

32. AT Board adopt the Framework (September, 2017)

Discussion and Local Board Comments

33. The Roads and Street Framework is aimed at everyone who plays a part in managing, designing, improving, delivering or determining the quality of roads and streets in Auckland. The Framework is currently in draft form and will be finalised by August 2017.

34. Auckland Transport is requesting guidance from the Board on how they would like to give feedback. The Local Board may consider providing feedback on the Draft Roads and Streets Framework during the workshop which will be treated as the official view of the Board and/or by submitting a written submission.

Waitakere Ranges Quarterly Report for the period - April – June 2017

35. The following reports are attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Waitakere Ranges Local Board area and regionally over the last quarter

· Attachment B – report on Travelwise Schools activities in the Waitakere Ranges Local Board area over the last quarter.

Consideration

Local board views and implications

36. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

37. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

38. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Report from Auckland Transport departments on their activities in the WRLB area and regionally over the last quarter	15
b ⇩	Report on Travelwise Schools activities in the WRLB area over the last quarter	23

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

10 August 2017

Waitakere Ranges Local Board Report – AT School Community Transport

Waitakere Ranges	Travelwise status	Total WSB routes	WSB event/ route audit	Active mode promotion events	Speed event	Young drivers event	Safety at the school gate	Other safety promotion event	PT promotion event	Meetings/workshops	Engineering info
C = Completed O = Ongoing P = Planned	(i.e. active, inactive)			(e.g. cycle follow up, WOW event, park and ride, walking promotion)	(e.g. SDAS, back to school)	(e.g. driver licencing training)		(e.g. kea crossing, crossing training, roads and roadsides, ball talks)	(e.g. rail safe week)	(e.g. lead teacher, students, WSB volunteer)	(where relevant)
Glen Eden Intermediate	Active			C					O	C
Glen Eden School	Active	1		O	C		C		P	C
Henderson Valley School	Active		C	O	C				P	C
Kaurilands School	Active			O				C	P	C
Konini School (Auckland)	Active	2		O	C			C	P
Laingholm School	Active	1
Oratia School	Active	1		C
Prospect School	Non Travelwise	2
Swanson School	Active		C	O	C			P		C
Titirangi School	Active	2	C	O	C			C		C
Waitakere School	Active	2	C	O
Woodlands Park School	Active	4		O	P			C

Waitākere Ranges Local Board

10 August 2017

New Road Name Approval for the residential subdivision by Terra Consultants at 15 Burton’s Drive, Swanson.

File No.: CP2017/14419

Purpose

1. The purpose of this report is to seek approval from the Waitakere Ranges Local Board, for new road names for new Jointly Owned Access Lots (JOAL’s) created by way of subdivision at 15 Burton’s Drive, Swanson.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. The Applicant Terra Consultants, have submitted the following road names in order of preference:

· JOAL 1 – Mara Waina Rise

· JOAL 2 – Matatika Rise

· JOAL 3 – Ani Lane

With the alternatives being:

· JOAL 1 – Mill Lane & Mira Rakau Lane

· JOAL 2 – William Swanson Lane & Palmate Rise

· JOAL 3 – Hanga Poti Lane & Sawmill Lane

4. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduce) thematic identity in the area

The criteria also encourage the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

5. All of the proposed road names are deemed to meet the criteria and are acceptable to NZ Post and Land Information New Zealand (LINZ).

6. The road naming criteria suggests the road types that could be used and the Applicant has chosen Lane and Rise. These road types meet the road naming criteria.

7. Therefore, the following road names are put forward for consideration of the Waitakere Ranges Local Board:

· JOAL 1 – Mara Waina Rise

· JOAL 2 – Matatika Rise

· JOAL 3 – Ani Lane

With the alternatives being:

· JOAL 1 – Mill Lane & Mira Rakau Lane

· JOAL 2 – William Swanson Lane & Palmate Rise

· JOAL 3 – Hanga Poti Lane & Sawmill Lane

Recommendation/s

That the Waitākere Ranges Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the proposed road names for the new JOAL’s constructed within the subdivision being undertaken by Terra Consultants at 15 Burton’s Drive, Swanson:

i) JOAL 1 – Mara Waina Rise

ii) JOAL 2 – Matatika Rise

iii) JOAL 3 – Ani Lane

With the alternatives being :

i) JOAL 1 – Mill Lane & Mira Rakau Lane

ii) JOAL 2 – William Swanson Lane & Palmate Rise

iii) JOAL 3 – Hanga Poti Lane & Sawmill Lane

Comments

8. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

9. Local iwi were consulted and a response was received from Te Kawerau a Maki who suggested Matatika and agreed with all proposed names. No other replies were received by the applicant.

10. The Applicant has proposed the road names listed in the table below, in order of preference.

Proposed New Road Name	Meaning	Road Naming Criteria
JOAL 1 Mara Waina Rise (Preferred)	Maori term for vineyard. There are some vineyards located in the Swanson area.	Meets criteria – historical significance
Mill Lane	Swanson was a sawmilling centre that produced timber.	Meets criteria – historical significance
Mira Rakau Lane	Maori term for a saw/timber mill. Swanson was a sawmilling centre that produced timber.	Meets criteria – historical significance
JOAL 2 Matatika Rise (Preferred)	Maori meaning is to be right, ethical, fair, honest which relates to Honest Willie as William Swanson was affectionately known.	Meets criteria – historical significance and suggested by local iwi
William Swanson Lane	The man who gives Swanson its name, who owned most of the land in the area in the 1800s and was a member of parliament.	Meets criteria – historical significance
Palmate Rise	This is a type of leaf and which are the dark green leaves of the Puriri tree which was present on the valley sides in the Waitakere Ranges in the Swanson area.	Meets criteria – local/historical significance
JOAL 3 Ani Lane (Preferred)	This is the first name of William Swanson’s wife who is said to have descended from Ngati Kahungunu descent’s chiefly line.	Meets criteria – historical significance
Hanga Poti Lane	Maori term for boat building. William Swanson was a shipwright who built a lot of ships that he used on his voyages.	Meets criteria – historical significance
Sawmill Lane	Swanson was a sawmilling centre that produced timber.	Meets criteria – historical significance

11. A map showing the location of the roads is shown below.

Assessment

12. Auckland Councils road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or a particular landscape, environmental or biodiversity feature, or reflect an existing (or introduce) thematic identity in an area. The criteria also encourages the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

13. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

14. Following assessment against the road naming criteria, the road names are deemed to meet the assessment criteria.

15. All of the proposed names are acceptable to NZ Post and Land Information New Zealand (LINZ).

16. The road naming criteria suggests the road types that could be used and the Applicant has chosen Lane and Rise. These road types meet the road naming criteria.

17. Therefore, the following road names are put forward for consideration of the Waitakere Ranges Local Board:

· JOAL 1 – Mara Waina Rise

· JOAL 2 – Matatika Rise

· JOAL 3 – Ani Lane

With the alternatives being:

· JOAL 1 – Mill Lane & Mira Rakau Lane

· JOAL 2 – William Swanson Lane & Palmate Rise

· JOAL 3 – Hanga Poti Lane & Sawmill Lane

Consideration

Local board views and implications

18. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the local board in this report.

19. The decision sought from the Waitakere Ranges Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

20. The decision sought from the Waitakere Ranges Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

21. Local iwi were consulted and a response was received from Te Kawerau a Maki who suggested Matatika and agreed with all proposed names. No other replies were received by the applicant.

Implementation

22. The Western Consenting Subdivision Team will ensure that the appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

There are no attachments for this report.

Signatories

Authors

Dale Rewa - Subdivision Advisor

Authorisers

Ian Dobson - Manager Northern Resource Consenting

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

10 August 2017

Disposals recommendation report

File No.: CP2017/14129

Purpose

1. This report seeks the Waitākere Ranges Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the disposal of the council owned property at 9 Matama Road, Glen Eden.

Executive summary

2. The council-owned site at 9 Matama Road, Glen Eden is vacant land that has been identified as potentially surplus to council requirements through a review process. Consultation with council and its CCOs, Iwi authorities and the Waitākere Ranges Local Board has now taken place. No alternative service use has been identified for the property through the rationalisation process. Due to this, Panuku recommends disposal of the site.

3. A resolution approving the disposal of the subject site is required from the governing body before the proposed divestment can be progressed.

Recommendation/s

That the Waitākere Ranges Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 9 Matama Road, Glen Eden.

Comments

4. Panuku and Auckland Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The subject site was identified as potentially saleable through the review process.

5. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to Council’s Finance and Performance Committee.

Property information

6. 9 Matama Road, Glen Eden is a narrow 80m² strip of land that was retained by the former Glen Eden Borough Council upon disposal of the adjoining land in 1984 to provide a pedestrian access way to proposed future housing developments. It is an access way reserve subject to the Reserves Act 1977.

7. The access way became redundant when a road was formed to access the adjacent developed land in 2003.

8. 9 Matama Road, Glen Eden is formed and maintained as part of the road berm, but Auckland Transport has advised it will not declare it to be legal road.

9. The subject site, being the full length of the adjoining property at 7 Matama Road, Glen Eden prevents legal access to that property which for all intents and purposes is a corner lot.

10. The Unitary Plan zoning of the subject site is Mixed Housing Suburban. 9 Matama Road, Glen Eden has a 2014 capital value assessment of $11,000.

Internal consultation

11. The rationalisation process commenced in April 2017. No expressions of interest were received during the internal consultation.

Consideration

Local board views and implications

12. Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the expression of interest period, relevant local boards are engaged with.

13. Panuku provided an information memorandum to the Waitākere Ranges Local Board advising of the proposed disposal in June 2017. It did not raise any issues regarding the proposed disposal.

14. This report provides the board with an opportunity to formalise its views regarding 9 Matama Road, Glen Eden.

Māori impact statement

15. Nine mana whenua iwi authorities were contacted regarding the potential sale of 9 Matama Road, Glen Eden. The following feedback was received.

a) Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

b) Ngāti Whatua o Kaipara

No feedback received for this site.

c) Ngāti Whatua o Ōrakei

No feedback received for this site.

d) Te Kawerau a Maki

No feedback received for this site.

e) Ngāti Tamaoho

No feedback received for this site.

f) Te ākitai - Waiohua

No feedback received for this site.

g) Ngāti Te Ata – Waiohua

No feedback received for this site.

h) Ngaati Whanaunga

Ngaati Whanaunga expressed potential commercial interest.

i) Waikato Tanui

No feedback received for this site.

Implementation

16. It is unlikely that offer back obligations to the former owners under section 40 of the Public Works Act 1981 are relevant, as due to the size and shape of the subject site it could only be amalgamated with adjoining land if disposed of.

17. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

18. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Attachments

No.	Title	Page
a ⇩	Images of 9 Matama Road, Glen Eden	33

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review, Panuku Development Auckland

Authorisers

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

10 August 2017

Local board involvement in regional strategic priority workshops on the Long-term Plan 2018-2028

File No.: CP2017/13760

Purpose

1. The purpose of this report is to ask each local board to nominate a local board member to attend workshops to determine regional strategic priorities for the Long-term Plan 2018-2028 (LTP 2018-2028).

Executive summary

2. The LTP 2018-2028, our 10-year budget for Auckland, will set the direction for investing in our city over the next decade. The Mayor is inviting a local board member from each local board to attend initial regional strategic priority workshops on the LTP 2018-2028.

3. Over the next year of LTP 2018-2028 development, local boards will also hold workshops and meetings to propose local priorities, consult with local communities and provide formal feedback on regional strategic priorities.

Recommendation/s

That the Waitākere Ranges Local Board:

a) appoint a lead Local Board Member and alternate to take part in regional strategic priority workshops on the Long-term Plan 2018-2028.

Comments

4. The Long-term Plan 2018-2028 (LTP) determines how much the council is going to spend and invest over 10 years. The LTP is updated every three years, with feedback from Aucklanders, and is due to be adopted in June 2018.

5. As part of the development of the LTP 2018-2028, a series of workshops will be held on regional strategic priorities. These workshops are on topics such as infrastructure funding and investment, cost reviews, service delivery and rates modelling. There will be approximately 20 half day workshops to attend from August to November 2017. The proposed workshop schedule is attached (noting this is subject to change).

6. The Mayor is inviting a nominated local board member from each local board to attend these regional strategic priority workshops. This will allow local boards to work with Finance and Performance committee members to provide some early input into the LTP process.

7. The local board representatives will be invited to provide local board perspectives, but are not there to represent their local boards’ specific interests. The local board representatives will be responsible for gathering input from other local board members before the regional strategic priority workshops and providing an update and feedback after them.

8. Local boards will also be able to provide formal feedback on regional strategic priorities next year.

9. Each local board will also hold workshops to discuss local priorities for spending, levels of service and performance measures for the LTP 2018-2028. These local priorities will be informed by local board plans, which will be completed by October 2017.

Consideration

Local board views and implications

10. Local board members will be able to provide local board perspectives when attending the regional strategic priority workshops on the LTP 2018-2028.

Māori impact statement

11. Auckland Council has an important role in enabling mana whenua and our Māori communities to fully contribute to and benefit from a successful Auckland. The LTP 2018-2028 will set funding priorities for the activities that will contribute towards this outcome.

Implementation

12. Local board members appointed by each local board will be asked to attend approximately 20 half day workshops from August to November 2017.

Attachments

No.	Title	Page
a ⇩	Regional strategic priority workshops on the Long-term Plan 2018-2028	37

Signatories

Authors

Rachel Wilson - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

10 August 2017

Feedback on the Tākaro – Investing in Play discussion document

File No.: CP2017/13959

Purpose

1. To seek local board feedback on the Tākaro – Investing in Play discussion document.

Executive summary

Auckland Council is developing a plan to improve the way it invests in play

2. Auckland Council is a significant investor in play spaces and play programmes throughout the Auckland region. However, it faces a number of emerging challenges including a growing population, financial constraints and increasing demand for play over the next 20 years.

3. In response, the council is developing a play investment plan, Tākaro – Investing in Play. This will provide a guiding framework to support decision-makers across council to invest in ways that make the best use of available resources while maximising the benefits of play to Auckland’s diverse communities.

Local boards have an important role in shaping the plan

4. Local board decision-making is central to the planning and funding of play at the community level. The views of local boards will therefore be critical to the successful development of the investment plan.

5. Staff have prepared a discussion document to publically test ideas and to gauge opinions on a range of investment possibilities and issues relating to play.

6. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

7. Local boards are invited to submit formal feedback on the issues raised in the discussion document by 21 August 2017.

8. Analysis of the feedback will be finalised in October 2017. Staff will report to the Environment and Community Committee on the results of the public consultation in November 2017.

9. The analysis of feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards and other stakeholders to refine the draft, including further rounds of consultation.

Recommendation/s

That the Waitākere Ranges Local Board:

a) provide feedback on the questions presented in the Tākaro – Investing in Play discussion document by 21 August 2017.

Comments

Background

1. Auckland Council invests in play because it has the potential to provide a range of health, social, community and economic benefits to Aucklanders.

2. The total value of council’s playground equipment is $66 million. The Long-term Plan 2015-2025 allocates $33 million for renewing these assets and a further $25 million to provide new play opportunities in areas of growth.

3. Key challenges are to respond to a growing population, financial constraints and increasing demands for play over the next 20 years.

4. The development of a play investment plan, Tākaro – Investing in Play, will help decision-makers across the council family, in particular the Governing Body and local boards, to invest in ways that make the best use of available resources, while maximising benefits to Auckland’s communities.

5. It will do this by:

· clarifying the causal relationship between investment in play and the benefits sought

· providing guidance on how to support a diverse, accessible network of play

· establishing processes to assess the performance of past investments.

6. The development of the investment plan is a scheduled piece of work arising from the Parks and Open Spaces Strategic Action Plan 2013.

Discussion document

7. Staff have prepared a discussion document (Attachment A) as part of the initial consultation and planning phase of the Tākaro – Investing in Play project. It presents a summary of the council’s current supply and practices towards play. Section nine of the document includes a summary of questions to help focus feedback.

8. The purpose of the discussion document is to describe the current state of play provision, and to gauge opinions on a range of investment possibilities. These include new approaches to nature play, risky play and play activations, as well as opportunities for council to partner with schools, businesses and community groups in the delivery of play.

Role of local boards

9. Local boards play a vital role as decision makers in the planning and funding of play in their communities. Local board views will be central to the development of the investment plan.

10. The statutory role of local boards include many decision-making responsibilities with relevance to provision and management of the play network:

· adoption of local board plans

· agreement of local board agreements (with the Governing Body) and monitoring the implementation of local board agreements

· providing input into regional strategies, policies and plans

· proposing bylaws for the local area

· community engagement, consultation and advocacy.

11. Local boards have a particularly important role in the delivery of play programmes through their budgets for open space activation. Some of these programmes are specifically targeted at attracting people to use public play spaces.

Current engagement with local boards

12. This report provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

13. Local boards are invited to submit formal feedback on the issues raised in the document by 21 August 2017.

14. Feedback will inform the development of an initial draft investment plan in early 2018. Staff will then work with local boards to refine the draft, including further rounds of consultation.

15. Table 1 below explains the timing and key processes in the development of the plan, including further consultation with local boards.

Table 1: Timing and process

Process	Milestones
a) Consultation with the public	b) 29 May to 10 July 2017
c) Consultation with local boards and advisory panels	d) 19 June to 21 August 2017
e) Analysis of feedback and submissions f)	g) August to October 2017
h) Report to the Environment and Community Committee on the results of the public consultation	i) November 2017
j) Develop and refine a draft investment plan, in consultation with local boards	k) Early 2018
l) Public consultation on the draft investment plan	m) Mid 2018

Consideration

Local board views and implications

16. Local board members provided informal feedback on the discussion document at regional cluster workshops on 19 and 26 June 2017.

17. Many members expressed support for the intent of the plan in principle, and for certain aspects of the plan in particular. These included:

· the value of providing communities with a diverse range of play

· the importance of taking a future-focused approach to investment

· the opportunity to make play more accessible and inclusive to people of different ages, abilities and cultural backgrounds

· the opportunity to partner with schools, community groups and others in extending the play network

· the value of using investment in play to support local community outcomes.

18. Some members expressed concern that the development of a regional plan could limit the ability of local boards to make investment decisions in the best interests of their specific communities. Staff clarified that the plan is intended to serve as a guiding document not as a constraint. It will need to be designed in a way which empowers local decision-making, and which recognises the diverse needs of our communities.

19. This report now provides local boards with an opportunity to formalise their views on the Tākaro – Investing in Play discussion document.

Māori impact statement

20. Māori are identified as a key target group for the investment plan, due to their young population profile.

21. In 2013, Māori comprised 15.7 per cent of all young people aged 0 to 24 years old living in Auckland. Half of all Auckland Māori (52.4%) are under 25 years of age.

22. Statistics New Zealand’s projections (medium series) suggest that the number of children and young people in Auckland will continue to increase over the next twenty years by another 26.5 per cent. This combined with high Māori birth rates suggest issues affecting Māori children and young people will continue to be important into the future.

23. The plan will incorporate a Mana Whenua perspective and identify opportunities to express kaitiakitanga in local play spaces. Staff will consult with Mana Whenua on the discussion document as part of the current phase of the investment plan development.

Implementation

24. There are no implementation issues arising from the recommendations of this report.

Attachments

No.	Title	Page
a ⇩	Tākaro - Investing in Play - Discussion Document	43

Signatories

Authors

Jacqueline Faamatuainu - Policy Analyst

Authorisers

Paul Marriott-Lloyd - Team Leader

Kataraina Maki - GM - Community & Social Policy

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

10 August 2017

Input to the Review of Citizens Advice Bureaux services

File No.: CP2017/14116

Purpose

1. To seek approval of local board input to the Review of Citizens Advice Bureaux services.

Executive summary

2. Council is reviewing Citizens Advice Bureaux services in Auckland following a resolution by the Regional Strategy and Policy Committee in April 2016.

3. The review will determine ongoing level of support for Auckland Citizens Advice Bureaux Incorporated and Citizens Advice Bureaux services from 2018/2019 onwards.

4. Thirty-one Citizens Advice Bureaux operate in the Auckland region.

5. Auckland Council fund Auckland Citizens Advice Bureaux Incorporated approximately $1.8 million a year which then distributes the funds to bureaux.

6. Local boards hold relationships with their local bureaux. Local bureaux report to local boards on service usage and other matters of interest to the community.

7. A briefing of the review was provided at regional local board cluster workshops on 19 and 26 June 2017.

8. Local boards informally discussed input to the review in workshops in June and July 2017 and are requested to formalise their input through resolution.

9. Analysis of the input will inform the development of options on future funding of Citizens Advice Bureaux and service provision. This will be reported to the Environment and Community Committee in September 2017.

Recommendation/s

That the Waitākere Ranges Local Board:

a) provide any feedback to the review of Citizens Advice Bureaux services by 18 August 2017.

Comments

Background

10. On 7 April 2016 the Regional Strategy and Policy Committee resolved to:

“seek information from staff regarding a review of the service after consultation with the 21 local boards on the issues raised by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and fairness, taking into consideration social issues in local communities across Auckland.” (REG/2016/22)

11. Since 2013 Auckland Citizens Advice Bureau Incorporated (ACABx), a board made up of nine representatives from across Auckland Bureaux, has been distributing the council funding to bureaux using a population based funding model which replaced previous funding arrangements by legacy councils.

12. ACABx receives $1.796 million on an annual basis for FY2017 and 2018, plus an annual inflation provision. Provision for this expenditure is included in the Long-term Plan 2015-2025.

13. ACABx distribute funds to local Citizens Advice Bureaux (CAB) services so that communities are provided with access to information, advice, referral and client advocacy services.

14. Support for CAB services aligns with the following:

· local board plans

· the Auckland Plan (chapter one, strategic direction one): to create a strong, inclusive and equitable society that ensures opportunity for all Aucklanders

· the Empowered Communities Approach, where individuals, whanau and communities have the power and ability to influence decisions.

15. Currently there are 31 Auckland CAB sites in 19 local board areas, with over 900 trained volunteers fielding approximately 300,000 enquiries per annum; 75% of the service is delivered face-to-face.

The review

16. The review seeks input from the 21 local boards on their relationship with ACABx, local bureaux and service provision. In September 2017 staff will report the findings of the review to the Environment and Community Committee.

17. The review will inform council’s future approach to its funding relationship with ACABx and CAB, including how responsive they are to the changing demographics and growth in local communities. It will also consider other funding models.

Role of local boards

18. Local boards have detailed knowledge of both their individual bureau delivery and of their local communities’ needs.

19. Some local boards provide funding to their local bureau in addition to the core funding allocated through ACABx. Such funding is at the board’s discretion.

20. Local bureaux are expected to:

· report to local boards on service usage and other matters of interest

· provide informal updates

· provide opportunities to input into future local bureaux service development

· consider opportunities for co-location or location in Auckland Council-owned facilities.

Consideration

Local board views and implications

21. Local boards have discussed their input to the review informally at workshops during June and July 2017. A comprehensive information pack was provided to resource and support the discussions.

22. On the basis that CAB services are not currently provided in Franklin and Great Barrier, these local boards have not participated in a workshop discussion.

23. The following questions guided the workshop discussions and where applicable the board’s input from the workshop is attached.

· What is your relationship with your local CAB?

· What is the value of your local bureau service to your community?

· Is your local bureau delivering outcomes that support the local area and local board objectives?

· Is the current funding model effective in terms of delivering what is required for Auckland and locally?

· What kind of factors should be considered in the funding of local bureaux to ensure fair and equitable service distribution across the region?

· What type of information does the board wish to receive when local bureau are reporting?

· Would you prefer that the local bureau report quarterly or six monthly to the local board?

· Do you understand the role of ACABx in relation to your local bureaux?

· Regarding CAB services, what is working well in your local board area?

· What would you change if you could?

24. Once approved, future options for funding of CAB’s and service provision will be presented to the Environment and Community Committee in September 2017.

Māori impact statement

25. From the information available for 2015/2016, Māori users of CAB services comprised between 2.5% of users in the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster.

26. Through the review there may be opportunities to improve Māori engagement with CAB services which can be explored in the development of options for the future.

Implementation

27. The timeline for the review is provided below:

Date	Phase	Action
June 2017	Phase one - discovery and definition on the current state	Local board chairs forum; local board cluster briefings
June – August 2017	Phase one - discovery and definition on the current state	Local board workshops; local board business meetings
September 2017	Phase two - development of options for the future state	Report to the Environment and Community Committee

Attachments

There are no attachments for this report.

Signatories

Authors

Carole Blacklock - Specialist Advisor - Partnering and Social Investment, Community Empowerment Unit, Arts, Community a

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

10 August 2017

Waitakere Ranges Local Board Representative to the Aircraft Noise Consultative Community Group.

File No.: CP2017/15252

Purpose

1. To appoint one member of the Waitākere Ranges Local Board to the Aircraft Noise Consultative Community Group.

Executive summary

2. Auckland International Airport Limited is required under Designation 1100 of the Auckland Unitary Plan, to maintain at its cost, the existing Aircraft Noise Community Consultative Group (ANCCG). The purpose of the ANCCG is to consider, and where appropriate make recommendations to Auckland International Airport Limited (AIAL), on aircraft noise issues and concerns that arise from the operation and activities at Auckland International Airport.

3. Activities of the Group include:

a) To identify community concerns regarding aircraft noise

b) To co-operatively formulate and propose rules and procedures to minimise the impact of aircraft noise on the community and to consider how AIAL should respond to community concerns regarding aircraft noise

c) To assist and advise AIAL and Council in the dissemination of relevant information to the community

d) To regularly review the current procedure for handling noise complaints, modify that procedure where necessary and make it publicly available as soon as practicable.

e) To assist AIAL in the review of and, where necessary, to recommend modifications to, the Noise Management Plan which (in summary) addresses:

i. Procedures for handling noise complaints;

ii. Noise abatement procedures; and

iii. Timely provision of aircraft noise and flight path monitoring information

f) AIAL is to consider any recommended modifications in good faith and provide the group with a written response to the recommendations, including the reasons for rejecting and recommendations, should such a response be requested by the Group

g) To monitor noise levels and compliance with the noise abatement procedures and Noise Management Plan

h) To access appropriate technical expertise and guidance as required, including to, where appropriate, independently peer review noise monitoring and other technical data.

4. The Waitākere Ranges Local Board has the opportunity to appoint a member to the Committee Consultative Group.

Recommendation

That the Waitākere Ranges Local Board:

a) appoint one Waitākere Ranges Local Board member to the Aircraft Noise Consultative Community Group for the 2016-2019 electoral term.

Consideration

Local board views and implications

5. This report seeks the local board’s decision on representatives to external community organisations relevant to the local board area.

Māori impact statement

6. This report has no specific impact on Māori. It covers appointments of local board members to external organisations and community networks to represent the view of local communities, including Māori communities.

Implementation

7. There are no implementation issues as a result of the recommendations in this report.

Attachments

No.	Title	Page
a ⇩	Aircraft Noise Community Consultative Group Terms of Reference	69
b ⇩	Letter from Auckland Airport	73
c ⇩	Aircraft Noise Community Consultative Group - Meeting Dates	75

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Steve Tollestrup
	Denise Yates, JP