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Finance and
Performance Committee
19 September
2017
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1 Apologies
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Resolution number FIN/2017/115
MOVED by Deputy Chairperson D
Simpson, seconded by Cr A Filipaina:
That the Finance and Performance Committee:
a)
accept the apologies from Cr D Quax, Cr L Cooper, Cr M Lee and IMSB Member Hohneck for
absence, Cr W Walker for absence on council business, Cr C Darby for lateness
on council business, Cr Collins and IMSB Member Taipari for lateness, and
from Cr C Casey and Mayor P Goff for early departure at 12.15pm.
CARRIED
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Review of funding an Annual Auckland Arts Festival
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David Inns,
Chief Executive, Jonathan Bielski, Artistic Director, Shona Roberts, Business
and Finance Director and Rick Carlyon, Trustee and Chair of the Finance
Committee from the Auckland Arts Festival, were in
attendance.
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Cr J Walker entered the meeting at 9.35am.
Cr G Sayers left the meeting at 9.39am.
Cr C Fletcher entered the meeting at
9.44am.
Cr P Hulse entered the meeting at 9.46am.
Cr G Sayers returned to the meeting at
9.48am.
IMSB Chair D Taipari entered the
meeting at 9.55am.
Cr C Darby
entered the meeting at 9.57am.
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Resolution number FIN/2017/117
MOVED
by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:
That the Finance and
Performance Committee:
a) continue
to support funding for an annual Auckland Arts Festival.
b) request
that the Auckland Regional Amenities Funding Board continues to provide
funding to the Auckland Arts Festival Trust to deliver an annual Auckland
Arts Festival.
c) delegate
to the manager of the CCO Governance and External Relationships department
authority to write to the Auckland Regional Amenities Funding Board
communicating council’s support for an annual Auckland Arts Festival
and future expectations for the festival.
d) note
that the Auckland Regional Funding Board will make the ultimate decision on
the level of funding provided to the Auckland Festival Trust.
CARRIED
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10
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Hunua Forests Limited - council-controlled organisation exemption
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Resolution number FIN/2017/118
MOVED
by Deputy Mayor B Cashmore, seconded by Cr A Filipaina:
That the Finance and
Performance Committee:
a) approve
the exemption of Hunua Forests Limited under section 7(3) of the Local
Government Act 2002, on the grounds that the costs associated with meeting
the accountability requirements of the Local Government Act 2002 would
outweigh the benefits of such requirements.
b) recommend
the review of this exemption by September 2019 along with the other existing
council-controlled organisation exemptions, noting that this exemption can be
revoked at any time.
CARRIED
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11
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Funding of Panuku work in the Unlock locations
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Cr E Collins entered the meeting at
10.26am.
Mayor P
Goff left the meeting at 10.56am.
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MOVED
by Cr P Hulse, seconded by Cr R Hills:
That the Finance and
Performance Committee:
a) endorse
the proposal to reinvest the proceeds of property sales from the agreed
Unlock and Transform locations (with the exception of the waterfront)
to fund capital projects and initiatives in the Transform and Unlock
programme to deliver the outcomes articulated in the Council-approved High
Level Project Plans, while still returning some surpluses to Council.
b) note
that the proposed reinvestment of the funds would be for projects endorsed in
High Level Project Plans and would be subject to business cases approved by
the Panuku Board and referred to the Finance and Performance Committee for
consideration and prioritisation as part of the 2018-2028 Long-term Plan
process.
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Resolution number FIN/2017/119
MOVED by Cr C Casey, seconded by Deputy
Chairperson D Simpson an amendment to clause a):
That the Finance and
Performance Committee:
a)
note the proposal to reinvest the proceeds of property sales
from the agreed Unlock and Transform locations (with the exception of the
waterfront) to fund capital projects and initiatives in the Transform
and Unlock programme to deliver the outcomes articulated in the
Council-approved High Level Project Plans, while still returning some
surpluses to Council.
A division was called for,
voting on which was as follows:
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For
Cr C Casey
Deputy Mayor B Cashmore
Cr C Fletcher
IMSB Member T Kake
Cr D Newman
Cr G Sayers
Deputy Chairperson D Simpson
Cr S Stewart
IMSB Chair D Taipari
Cr J Walker
Cr J Watson
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Against
Chairperson R Clow
Cr E Collins
Cr C Darby
Cr A Filipaina
Cr R Hills
Cr P Hulse
Cr D Lee
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Abstained
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The motion was declared carried by 11 votes to 7.
CARRIED
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Note: Cr P Hulse and Cr R
Hills withdrew support of the substantive motion as mover and seconder.
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The substantive motion was put.
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Resolution number FIN/2017/120
MOVED by Cr C Fletcher, seconded by Deputy
Chairperson D Simpson:
That the Finance and
Performance Committee:
a) note
the proposal to reinvest the proceeds of property sales from the agreed
Unlock and Transform locations (with the exception of the waterfront)
to fund capital projects and initiatives in the Transform and Unlock
programme to deliver the outcomes articulated in the Council-approved High
Level Project Plans, while still returning some surpluses to Council.
b) note
that the proposed reinvestment of the funds would be for projects endorsed in
High Level Project Plans and would be subject to business cases approved by
the Panuku Board and referred to the Finance and Performance Committee for
consideration and prioritisation as part of the 2018-2028 Long-term Plan
process.
CARRIED
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Note: Pursuant
to Standing Order 1.8.6, Cr C Darby requested that his dissenting vote be recorded.
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12
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Approval of Group Policies
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IMSB Chair
D Taipari left the meeting at 11.20am.
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Resolution number FIN/2017/121
MOVED
by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:
That the Finance and
Performance Committee:
a) approve
the group policies on insurance and procurement as outlined in Attachments A
and B of the agenda report.
b) note the progress on the development of policies on treasury,
sensitive expenditure and business cases.
CARRIED
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The meeting adjourned at 11.30am and
reconvened at 11.34am.
Mayor P Goff returned to the meeting at
11.34am.
Cr J Walker left the meeting at 11.34am.
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14
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Budget update September 2017
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Cr J
Walker returned to the meeting at 11.39am.
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Resolution number FIN/2017/123
MOVED
by Cr C Darby, seconded by Cr D Lee:
That the Finance and
Performance Committee:
a) agree
to release and allocate the Takapuna off-street car park reserve fund of
$4,269,611 to the Gasometer public car park project.
b) agree
that the remaining funding for the Gasometer public car park project be
sourced from the Strategic Development Fund (SDF), which will
be replenished by asset sale proceeds, including
properties approved for disposal in the Unlock Takapuna High Level Project
Plan.
c) agree
to release $6.1 million from existing Transform Manukau programme budget for:
i) Transform
Manukau ($2.6 million capital expenditure and $2.0 million operational
expenditure)
ii) Transform
Onehunga ($1.5 million operational expenditure).
CARRIED
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16 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
11.43am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
