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Finance and Performance
Committee
21 September
2017
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Value for Money (s17A) Review Programme
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Cr J Watson entered the meeting at 9.36 am.
Cr S Stewart entered the meeting at 9.37 am.
Cr J Walker entered the meeting at 9.45 am.
Cr D Quax entered the meeting at 9.52 am.
IMSB Chair D Taipari entered
the meeting at 10.00 am.
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Note: Changes
to the original motion were incorporated under recommendation clause a), with
the agreement of the meeting.
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MOVED
by Cr C Casey, seconded by Cr J Watson:
That the Finance and
Performance Committee:
a) approve
the selected services and the proposed Terms of Reference for the Value for
Money (s17A) reviews of Group Procurement and the Parks and Open Spaces
Service Management, subject to the changes agreed to at the meeting.
b) delegate
to the Finance and Performance Committee authority to approve the services
for future reviews as well as the associated terms of reference in
consultation with the members of the Value for Money programme’s
political oversight group.
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Resolution number FIN/2017/127
MOVED by Chairperson R Clow, seconded by Cr C
Darby, an amendment to clause b):
b) delegate
to the Value for Money programme’s political oversight group authority
to approve the services for future reviews as well as the associated terms of
reference.
CARRIED
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Note: Cr C Casey and Cr J
Watson withdrew support of the substantive motion as mover and seconder.
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The substantive motion was
put.
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Resolution number FIN/2017/128
MOVED by Chairperson R Clow, seconded by
Deputy Mayor B Cashmore:
That the Finance and
Performance Committee:
a) approve
the selected services and the proposed Terms of Reference for the Value for
Money (s17A) reviews of Group Procurement and the Parks and Open Spaces
Service Management, subject to the changes agreed to at the meeting.
b) delegate
to the Value for Money programme’s political oversight group authority
to approve the services for future reviews as well as the associated terms of
reference.
CARRIED
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Note: Pursuant to Standing Order 1.8.6, Cr D
Newman requested that his dissenting vote against
the inclusion of the Parks and Open Spaces Service Management review in a)
above be recorded.
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10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution number FIN/2017/129
MOVED by Chairperson R Clow, seconded by Deputy Chairperson D
Simpson:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Council-controlled
organisations fourth quarter report for 30 June 2017
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains detailed information that has an impact on
the financial results of the Auckland Council group as at 30 June 2017,
which require final Audit New Zealand sign-off and release to the New
Zealand Stock Exchange.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Auckland Council
organisation performance report for the period 1 July 2016 to 30 June 2017
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains detailed financial adjustments, assumptions
and judgements that have impact on the financial results of the Auckland
Council group as at 30 June 2017 that require final Audit New Zealand
sign-off and release to the New Zealand Stock Exchange.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 Approval of and
recommendation for adoption of the 2016/2017 Annual Report and Summary Annual
Report for Auckland Council and group
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In particular,
the report contains detailed financial adjustments, assumptions and
judgements that have impact on the financial results of the Auckland
Council group as at 30 June 2017 that require final Audit New Zealand
sign-off and release to the New Zealand Stock Exchange.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 2016/2017 budget
carry-forward
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that relates to the financial
results of the Auckland Council group as at 30 June 2017, which require
final Audit New Zealand sign-off and release to the New Zealand Stock
Exchange.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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Cr C
Fletcher left the meeting at 10.55am.
10.55am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
4.17pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Council-controlled organisations fourth quarter report for 30 June
2017
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Resolution number FIN/2017/130
MOVED
by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:
That the Finance and Performance Committee:
a) receive
the fourth quarter report from the following council-controlled
organisations:
i) Regional Facilities Auckland (RFA)
ii) Auckland
Tourism, Events and Economic Development Limited (ATEED)
iii) Auckland
Transport (AT)
iv) Auckland
Council Investments Limited (ACIL)
v) Panuku
Development Auckland (Panuku)
vi) Watercare
Services Limited (Watercare).
Restatement:
b) agree
that the council-controlled organisations fourth quarter report for 30 June
2017 including the attachments and the accompanying presentations will remain
confidential until the 2016/2017 Annual Report and Summary Annual Report has
been adopted by the Governing Body at its meeting on 28 September 2017 and
released to the New Zealand Stock Exchange and the public on 29 September
2017; and
c) agree
that the decisions be restated in the open minutes.
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C2
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Auckland Council organisation performance report for the period 1
July 2016 to 30 June 2017
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Resolution number FIN/2017/133
MOVED
by Chairperson R Clow, seconded by Deputy Chairperson D Simpson:
That the Finance and
Performance Committee:
a) note
the Auckland Council organisation performance report for the period of 1 July
2016 to 30 June 2017.
Restatement:
b) agree
that the Auckland Council organisation performance report for the period 1
July 2016 to 30 June 2017 and the accompanying presentation will remain
confidential until the 2016/2017 Annual Report and Summary Annual Report has
been adopted by the Governing Body at its meeting on 28 September 2017 and
released to the New Zealand Stock Exchange and the public on 29 September
2017; and
c) agree
that the decisions be restated in the open minutes.
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C3
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Approval of and recommendation for adoption of the 2016/2017
Annual Report and Summary Annual Report for Auckland Council and group
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Resolution number FIN/2017/132
MOVED
by Chairperson R Clow, seconded by Deputy Mayor B Cashmore:
That the Finance and
Performance Committee:
a) note
the confirmation by the Audit and Risk Committee that the audit process has
been completed satisfactorily; and
b) agree
to recommend adoption of the 2016/2017 Annual Report and Summary Annual
Report to the Governing Body subject to editorial and technical changes to
the document to be approved by the Group Chief Financial Officer and the
Chair of the Finance and Performance Committee.
c) note
that the draft 2016/2017 Annual Report and Summary Annual Report remains
confidential subject to finalisation of disclosure items, final management
review and receipt of the Independent Auditor’s Report.
Restatement:
d) agree
that the draft 2016/2017 Annual Report and Summary Annual Report provided as
Attachments A – D will remain confidential until adoption by the
Governing Body and the information is published immediately following the
release of the 2016/2017 Annual Report and Summary Annual Report on 29
September 2017 to the New Zealand Stock Exchange and the public; and
e) agree
that the decisions be restated in the open minutes.
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C4
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2016/2017 budget carry-forward
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Resolution number FIN/2017/134
MOVED
by Cr C Darby, seconded by IMSB Member D Taipari:
That the Finance and
Performance Committee:
a) agree
to amend the Auckland Council group capital expenditure for 2017/2018 to
reflect the capital projects list in Attachment A.
b) agree
to add $700,000 of capital expenditure for Panuku Development Auckland in
2017/2018 for SkyPath ancillary projects.
c) agree
to carry forward unspent 2016/2017 operational expenditure of $17 million.
Restatement:
d) agree
that the 2016/2017 budget carry-forward report including the attachment will
remain confidential until the 2016/2017 Annual Report and Summary Annual
Report has been adopted by the Governing Body at its meeting on 28 September
2017 and released to the New Zealand Stock Exchange and the public on 29
September 2017; and
e) agree
that the decisions be restated in the open minutes.
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4.17pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
