Franklin Local Board
OPEN MINUTES
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Minutes of a meeting of the Franklin Local Board held in the Local Board Chambers, Pukekohe Service Centre, 82 Manukau Road, Pukekohe on Tuesday, 26 September 2017 at 9.30am.
Deputy Chairperson |
Andrew Baker |
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Members |
Malcolm Bell |
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Alan Cole |
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Brendon Crompton |
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Sharlene Druyven |
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Amanda Hopkins |
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Murray Kay |
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Niko Kloeten |
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ABSENT
Chairperson |
Angela Fulljames |
Apology (on council business) |
Franklin Local Board 26 September 2017 |
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The Deputy Chairperson opened the meeting and welcomed everyone present.
2 Apologies
Resolution number FR/2017/145 MOVED by Member A Cole, seconded by Member B Crompton: That the Franklin Local Board accept the apology from Chairperson A Fulljames for absence on Council business. |
3 Declaration of Interest
Member M Kay declared an interest in Item 12 - Franklin Local Grants: Round One 2017-2018 grant applications - application LG1803-114: Rotary Club of Pukekohe Incorporated.
Member S Druyven declared an interest in Item 22 - Support for Waiuku Information Centre.
4 Confirmation of Minutes
Resolution number FR/2017/146 MOVED by Member N Kloeten, seconded by Member B Crompton: That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 22 August 2017, including the confidential section, as true and correct. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 |
Acknowledgement - Robert (Bob) Knowles |
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The Franklin Local Board acknowledges the passing of Robert (Bob) Knowles, a long-serving, respected and hard-working employee of successive Councils in Franklin, who served the community tirelessly including time as Civil Defence Officer. |
7 Petitions
There were no petitions.
8 Deputations
8.1 |
Deputation - Pukekohe Pythons Rugby League Club - Tammy Potini |
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A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment |
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Resolution number FR/2017/147 MOVED by Member M Bell, seconded by Member S Druyven: That the Franklin Local Board thanks Tammy Potini, Sharlene Penipulefolau (Manager), Jerome Potini-Poroa, Hirini Holmes, Jayven Penipulefolau, Hamiora Potini-Poroa for their attendance on behalf of the Pukekohe Pythons Rugby League Club with respect to their activities and plans for the future. |
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a Presentation - Deputation - Pukekohe Pythons Rugby League Club |
8.2 |
Deputation - Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Rd - Warwick Rumble |
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Information was tabled. Copies have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment |
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Resolution number FR/2017/148 MOVED by Member A Cole, seconded by Member N Kloeten: That the Franklin Local Board thanks Warwick Rumble for his attendance with respect to Auckland Transport and the Belmont subdivisions in Pukekohe at Victoria Street West and Jutland Roads. |
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a Verbal presentation to the Franklin Local Board b Street View of 186 Victoria St West c Proposed intersection details |
9 Public Forum
9.1 |
Public Forum - Te Puru Community Charitable Trust - Garth Dawson |
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Resolution number FR/2017/149 MOVED by Member B Crompton, seconded by Member M Bell: That the Franklin Local Board thanks Garth Dawson for his attendance on behalf of Te Puru Community Charitable Trust with respect to the Funding Agreement, assistance around information to build extensions to the centre, understanding the priorities around the Sunkist Bay Concept Plan versus the developments and improvements around Te Puru Park. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Franklin Local Grants: Round One 2017-2018 grant applications |
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Member M Kay declared an interest in Item 12 - Franklin Local Grants: Round One 2017-2018 grant applications - application LG1803-114: Rotary Club of Pukekohe Incorporated and took no part in the discussion or voting on the matter. |
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Resolution number FR/2017/150 MOVED by Member B Crompton, seconded by Member N Kloeten: That the Franklin Local Board agrees to fund, part-fund or decline each application as listed in Table One and in Table Two. Table One: Franklin Local Grants: Round One applications
Table Two: Local Grants: Multi-board applications
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13 |
Franklin Local Board School Swimming Pool Grant Round 2017-2018 |
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Resolution number FR/2017/151 MOVED by Member B Crompton, seconded by Member A Hopkins: That the Franklin Local Board agrees to fund, part-fund or decline each application as listed in Table One. Table One: Franklin School Pool Grant Round Applications
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14 |
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Resolution number FR/2017/152 MOVED by Member A Cole, seconded by Member M Kay: That the Franklin Local Board: a) approves the following changes being made from the draft Local Board Plan 2017: i) Outcome 2 – a thriving local economy Reword the initiative about pathways from school to work for young people, now to read as follows: “use council networks to connect local schools with regional career and employment events” ii) Outcome 3 – an improved transport system Insert new text describing the self-explaining rural roads project, as follows: “another initiative in Franklin is the “Self-Explaining Rural Roads” project in the Wairoa area, which is about making roads safer and more user-friendly for all road users including motorists, pedestrians, cyclists and residents. This is achieved by designing slower speed environments in village streets and through measures such as better signage and road markings on local rural roads.” iii) Outcome 4 – growth is dealt with effectively Insert new text outlining the board’s priority to continue to protect fertile soils by containing growth around local and town centres Insert a new initiative to read as follows: “plan for growth in the right place, centred around local and town centres, to protect productive soils used for local agriculture and horticulture” iv) Outcome 5 – communities feel ownership and connection to their area Insert new text on the board’s intention to include local heritage groups in planning to ensure the cultural heritage of the area is carried forward for future generations to appreciate and enjoy Insert new text at the end of the second initiative, to read as follows: “encourage initiatives that reflect the diversity of our communities and cultural heritage of our area.” b) adopts, subject to clause a), Attachment A of the report entitled ‘Adoption of the Franklin Local Board Plan 2017’ as the final Franklin Local Board Plan 2017. c) notes the attachment to submission number 04608 (Karaka Residents and Ratepayers Association) (Attachment B of the report entitled ‘Adoption of the Franklin Local Board Plan 2017’). d) accepts the late submission from the Pukekohe Citizens and Ratepayers (Attachment C of the report entitled ‘Adoption of the Franklin Local Board Plan 2017’). e) delegates authority to the Chair to approve any minor edits that may be necessary and to approve the final plan design. |
15 |
Auckland Transport Update to the Franklin Local Board – September 2017 |
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Resolution number FR/2017/153 MOVED by Member A Cole, seconded by Member B Crompton: That the Franklin Local Board receives the report entitled ‘Auckland Transport Update to the Franklin Local Board – September 2017’. |
16 |
Allocation of Franklin Parking Reserve Funds to an upgrade of the Kitchener Road car park in Waiuku |
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Resolution number FR/2017/154 MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton: That the Franklin Local Board: a) supports the allocation of the Franklin parking reserve funds to the upgrading of the car park surface at Kitchener Road, Waiuku; b) advocates to the Finance and Performance Committee for the $126,000 parking reserve funds to be released for the upgrading of the car park surface at Kitchener Road, Waiuku. |
17 |
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Resolution number FR/2017/155 MOVED by Member M Kay, seconded by Member A Cole: That the Franklin Local Board: a) approves the demolition of the existing community building on the Waiau Pa Recreation Reserve and return 195m2 of land to open space. b) approves the purchase and location of a 20 foot permanent storage container onto the Waiau Pa Recreation Reserve to provide a secure storage facility for the existing users. c) requests options with respect to using the old cricket pavilion as changing rooms. |
18 |
Deck and storage extension for Clevedon Bowling Club, Clevedon Showgrounds Reserve |
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Resolution number FR/2017/156 MOVED by Member M Bell, seconded by Member A Hopkins: That the Franklin Local Board: a) grants landowner approval to the Clevedon Bowling Club Incorporated to build a covered deck and three storage lockers in front of the existing bowling club building at 73R Monument Road, Clevedon in general accordance with the plans forming a part of the applicants landowner approval application dated 31 August 2017; b) delegates to the Manager Land Advisory Services the establishment of conditions to the approval; c) grants a deed of lease for additional premises to the Clevedon Bowling Club Incorporated, 73R Monument Road, Clevedon for the land indicated on the site plan Attachment A on the following terms and conditions: i) term – to commence on 1 October 2017 and expire on 31 May 2021; ii) all terms and conditions to reflect those contained in the original community lease to the Clevedon Bowling Club Incorporated; iii) an approved sublease to The Clevedon Sports Club Society Incorporated to acknowledge their use of the premises. |
Member B Crompton left the meeting at 10.49am
Member B Crompton returned to the meeting at 10.53am
19 |
Landowner approval and extension of lease area for Kawakawa Bay Kindergarten for expanded outdoor play |
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Resolution number FR/2017/157 MOVED by Member M Bell, seconded by Member N Kloeten: That the Franklin Local Board: a) grants landowner approval to the Counties Manukau Kindergarten Association Incorporated to extend their lease and outdoor play area into Rautawa Place Reserve, 9R Rautawa Place, Kawakawa Bay, subject to all regulatory and statutory processes and requirements being met by the applicant; b) delegates to the Manager Land Advisory Services the establishment of conditions of approval; c) grants a deed of lease for additional premises to the Counties Manukau Kindergarten Association Incorporated, 9R Rautawa Place, Kawakawa Bay for the land indicated on the site plan Attachment A on the following terms and conditions: i) term to commence on 1 October 2017 and expire on 30 April 2021; ii) all terms and conditions to reflect those contained in the original community lease to the Counties Manukau Kindergarten Association Incorporated. d) notes that the implementation of clause c) will require public notification as part of the process. |
20 |
Licence to occupy and manage the Kawakawa Bay Community Hall |
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A revised copy of Attachment B to the report (‘Licence to occupy and manage the Kawakawa Bay Community Hall’) was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment. |
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Resolution number FR/2017/158 MOVED by Member M Bell, seconded by Member A Hopkins: That the Franklin Local Board: a) grant a licence to occupy and manage under section 73(3) of the Reserves Act 1977 to the Kawakawa Bay Community Association Incorporated for the Kawakawa Bay Community Hall, including supper room, kitchen and toilets, which is located on a portion (450sqm more or less) of Lot 1 DP 47455, within Rautawa Place Reserve, 20 Kawakawa-Orere Road, Kawakawa Bay (Attachment A to resolution number FR/2017/158: revised copy of Attachment B to the report entitled ‘Licence to occupy and manage the Kawakawa Bay Community Hall’) subject to the following terms: i) term – three years commencing from date of final approval ii) rent – $1.00 per annum if requested iii) a clause will be included in the deed of licence to record that the part of Rautawa Place Reserve described as Allotment 1 DP 47455 is owned by the Crown through the Department of Conservation. The land is only vested in trust in Auckland Council and as such, may be identified in future years for treaty settlement. iv) all other terms and conditions will be in accordance with the Reserves Act 1977 and the Manukau City Council Coastal and Riparian Reserves Management Plan adopted December 2009. b) approve a funding agreement with an initial startup payment of $1,000. All terms and conditions of the licence to occupy and manage will be in accordance with Council’s Deed of Licence for rural halls, and Council’s standard funding agreement. |
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a Revised copy of Attachment B to the report entitled ‘Licence to occupy and manage the Kawakawa Bay Community Hall’ |
21 |
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Resolution number FR/2017/159 MOVED by Member A Cole, seconded by Member B Crompton: That the Franklin Local Board: a) approves the Karaka Sports Park concept plan dated July 2016 in Attachment A to the report entitled ‘Revised concept plan for Karaka Sports Park’. b) notes that any facilities to be developed by the Karaka Sports Park Trust or other entity will require all appropriate approvals including landowner approval c) delegates land owner approval for the stages contemplated in the concept plan to the Manager Land Advisory Services within the Community Facilities Department of Auckland Council. d) notes that any future developments by council are subject to funding being available and confirmed via the Long Term Plan. |
Resolution number FR/2017/160 MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton: That the Franklin Local Board agree that Item 23: Te Puru Community Charitable Trust - Key Performance Indicators and Delivery Requirements for 2017/2018 - 2019/2020, be accorded precedence at this time. |
The meeting adjourned at 11.02am and continued at 11.15am
22 |
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Member S Druyven declared an interest in Item 22 - Support for Waiuku Information Centre and took no part in the discussion or voting on the matter |
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Resolution number FR/2017/161 MOVED by Member B Crompton, seconded by Member A Hopkins: That the Franklin Local Board: a) approves a one-off payment of $5,000 to Waiuku Business Association, from the 2017/2018 Franklin Local Board community response fund, for costs associated with running the Waiuku Information Centre over the summer 2017/2018 period. b) approves the transfer of the $5,000 allocated from the 2017/2018 Franklin Local Board community response fund, into the Local Economic Development budget and work programme for 2017/2018, in order to enable implementation and reporting. |
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Note: Under Standing Order 3.15.5 Member A Baker requested that his dissenting vote be recorded |
23 |
Te Puru Community Charitable Trust - Key Performance Indicators and Delivery Requirements for 2017/2018 - 2019/2020 |
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Resolution number FR/2017/162 MOVED by Member M Bell, seconded by Member A Hopkins: That the Franklin Local Board: a) accepts key performance indicators and delivery requirements in Attachment A of the report entitled ‘Te Puru Community Charitable Trust - Key Performance Indicators and Delivery Requirements for 2017/2018 - 2019/2020’ for inclusion in the funding agreement with the Te Puru Community Charitable Trust for 2017/2018 – 2019/2020’. b) requests that the renewal of the lease be completed by 31 December 2017. |
24 |
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Resolution number FR/2017/163 MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton: That the Franklin Local Board: a) notes the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A of the report entitled ‘Public alerting framework for Auckland’). b) seeks information on the financial viability of the system, how priorities and locations were arrived at, the design, placement and other considerations for the network before providing support for the development of an enhanced and expanded regional tsunami siren network. |
25 |
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Resolution number FR/2017/164 MOVED by Member M Bell, seconded by Member M Kay: That the Franklin Local Board a) provides the following specific feedback on the package of Auckland Plan Refresh materials across the six outcome areas and the development strategy (Attachment A of the report titled “Auckland Plan Refresh – Local Board Engagement”: 1) Document content (i) The plan needs to make reference to the protection of elite and frost-free productive soils (Environment and Cultural Heritage and the Development Strategy); (ii) Linked to (i) above, the plan should highlight the significant role of productive soils in ensuring a sustainable food supply for Auckland (Environment and Cultural Heritage, Opportunities and Prosperity and Development Strategy); (iii) References to climate change need more focus on the implications for coastal erosion, in terms of its social, economic and environmental impacts (Environment and Cultural Heritage); (iv) The plan needs to be more explicit about the health benefits of parks and open spaces, including support for community sports hubs in locations accessible by a choice of transport modes (Belonging and Participation, Homes and Places); (v) A greater diversity of business uses and support for smaller business units should be enabled by the plan (Opportunities and Prosperity); (vi) When identifying ‘communities most in need’, the plan should be clear on how ‘need’ will be defined (Belonging and Participation); (vii) Belonging and participation is about more than increasing engagement and supporting groups to participate, it should be about how council and partner organisations empower communities to actually do things for themselves in partnership with council, without undue regulation or obstacles; (viii) The plan should include an objective to remove heavy haulage freight movements from town centre roads and safeguard freight routes (ix) Drury should be added as a key centre for urban growth (Development Strategy); (x) There is still scant consideration of the growth pressures on smaller towns and the development strategy is vague on how infrastructure to support growth in these settlements will be provided – it should be recognised that the ‘market appeal’ of these areas is increasing and is unlikely to abate over the plan period. 2) Document Format and Engagement (xi) The Auckland Plan Refresh material for public engagement should be succinct, set the context in relation to other council plans, use plain language and minimal acronyms, use a short case study story to explain, show how the different areas link together and use diagrams to quickly explain points. (xii) It would be good to see governing body member participation at local consultation events; b) notes that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan. |
26 |
Approval to interchange the names of two approved Private Way names. The Private Ways are within the same site, with the main access off 9A-C Bush Road, Runciman |
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Resolution number FR/2017/165 MOVED by Member B Crompton, seconded by Member N Kloeten: That the Franklin Local Board: a) rescinds resolution FR/2017/102 ‘Approval to name two Private Ways with access off 9A-C Bush Road, Runciman’ b) approves the road names ‘Pryor Lane’ for Private Way 1 and ‘Suzanna Lane’ for Private Way 2. |
27 |
Approval to name one Road and two Private Ways with the main access off 1356 Great South Road, Ramarama |
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Resolution number FR/2017/166 MOVED by Member A Cole, seconded by Member N Kloeten: That the Franklin Local Board approves the name ‘Waimanu Awa Road’ for the Road and ‘Michelle Thomas Lane’ and ‘Richard Frederick Way’ for the two Private Ways, with the main access off Great South Road, Ramarama. |
28 |
Approval to name a Private Way with access off 327 Runciman Road, Runciman |
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Resolution number FR/2017/167 MOVED by Member M Kay, seconded by Member N Kloeten: That the Franklin Local Board approves the name ‘Valley Springs Way’ for the Private Way with main access off 317 Runciman Road, Runciman. |
29 |
Road name approval for eleven (11) new roads as part of Stages 1A, 1B, 2A and 2B of the Special Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook |
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Resolution number FR/2017/168 MOVED by Member B Crompton, seconded by Member N Kloeten: That the Franklin Local Board approves the names ‘Dame Nganeko Drive’ (road 1), ‘Tahuna Minhinnick Drive’ (road 2), ‘Otohikawa Avenue’ (road 3), ‘Okohaka Avenue’ (road 4), ‘Waikohi Avenue’ (road 5), ‘Wheriko Avenue’ (road 6), ‘Okoreka Road’ (road 7), ‘Whareono Road’ (road 8), ‘Opouatu Avenue’ (road 9), ‘Rere Awa Road’ (road 10) and ‘Waimiri Road’ (road 11), for the eleven roads to be created as part of the development of the Special Housing Development at Glenbrook Beach, with main access off McLarin Road, Glenbrook. |
30 |
Appointment of local board member to trust managing Drury South stormwater reserve |
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Resolution number FR/2017/169 MOVED by Member A Cole, seconded by Member B Crompton: That the Franklin Local Board recommends to the Appointments and Performance Review Committee the in principle appointment of Deputy Chairperson A Baker to the proposed stormwater reserve trust at Drury South. |
31 |
Appointment of Franklin and Papakura Local Board representatives to the Structure Planning Political Reference Group |
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Resolution number FR/2017/170 MOVED by Member B Crompton, seconded by Member A Cole: That the Franklin Local Board appoints Deputy Chairperson A Baker to the Structure Planning Political Reference Group. |
32 |
Governance Framework Review recommendations: alteration to resolution number FR/2017/128, clause b) |
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Resolution number FR/2017/171 MOVED by Deputy Chairperson A Baker, seconded by Member B Crompton: That the Franklin Local Board agrees, pursuant to standing order 3.10.17 to change resolution number FR/2017/128, clause b) of the Franklin Local Board, adopted at its Ordinary meeting held on 22 August 2017, to read as follows: “agrees that decision-making for exchanges of reserve land should sit with the local boards”. |
33 |
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Resolution number FR/2017/172 MOVED by Member B Crompton, seconded by Member M Kay: That the Franklin Local Board: a) notes the September 2017 update of the Franklin governance forward work calendar (Attachment A to the report entitled ‘Franklin Local Board Governance Forward Work Calendar’); b) requests clear and timely advice on strategy, policy and bylaws work programming from staff supporting regional committees. |
34 |
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Resolution number FR/2017/173 MOVED by Member M Bell, seconded by Member B Crompton: That the Franklin Local Board receives the workshop records for 15 August 2017, 22 August 2017, 29 August 2017 and 5 September 2017. |
35 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
11.33am The Deputy Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON
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CHAIRPERSON:........................................................