Governing Body

 

OPEN MINUTES

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 28 September 2017 at 9.06am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Bill Cashmore

 

Councillors

Cr Dr Cathy Casey

 

 

Cr Ross Clow

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Richard Hills

 

 

Cr Penny Hulse

From 9.11am, Item 6.1

 

Cr Mike Lee

From 9.35am, Item 6.2

 

Cr Dick Quax

Until 2.59pm, Item 10

 

Cr Greg Sayers

From 9.20am, Item 6.2

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 1.58pm, Item 8

 

Cr John Watson

 

 

ABSENT

 

 

Cr Linda Cooper

 

 

Cr Denise Lee

 

 

Cr Daniel Newman

 

 

Cr Wayne Walker

 

 

ALSO PRESENT

 

 

Shale Chambers

Deputy Chair, Waitematā Local Board

 

Cath Handley

Deputy Chair, Waiheke Local Board

 

John Meeuwsen

Waiheke Local Board Member

 

Paul Walden

Waiheke Local Board Member

 

Phelan Pirrie

Deputy Chair, Rodney Local Board

 

IN ATTENDANCE

 

 

Greg Schollum

Deputy Auditor-General

 

Jo Smaill

Audit Director, Audit New Zealand

 


Governing Body

28 September 2017

 

 

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

 

2          Apologies

 

Resolution number GB/2017/103

MOVED by Mayor P Goff, seconded by Deputy Mayor B Cashmore:  

That the Governing Body:

a)         accept the apologies from Cr L Cooper, Cr D Lee, Cr D Newman and Cr W Walker for absence, and Cr C Fletcher and Cr D Quax for early departure.

CARRIED

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

 

4          Confirmation of Minutes

 

Resolution number GB/2017/104

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 24 August 2017, including the confidential section, as a true and correct record.

CARRIED

 

 

 

5          Petitions

 

There were no petitions.

 

 


 

 

 

6          Public Input

 

6.1

Public Input - John Meeuwsen - Governance Framework Review

 

John Meeuwsen was in attendance to speak to the Governing Body.

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Cr P Hulse entered the meeting at 9.11 am.

 

Resolution number GB/2017/105

MOVED by Mayor P Goff, seconded by Cr J Watson:  

That the Governing Body:

a)      receive and note the public input presentation from John Meeuwsen, regarding the Governance Framework Review and thank him for his attendance.

 

CARRIED

 

Attachments

a     28 September 2017, Governing Body - Item 6.1:  Public Input - John Meeuwsen, Waiheke and some other rural council comparators

 

 

6.2

Public Input:  John Faire and a concerned group of Auckland Primary and Secondary Principals - the current Auckland education staffing crisis

 

John Faire, Byron Bentley, Liz Horgan and Malcolm Milner were in attendance to speak to the Governing Body.

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Cr G Sayers entered the meeting at 9.20 am.

Cr M Lee entered the meeting at 9.35 am.

 

Resolution number GB/2017/106

MOVED by Cr C Fletcher, seconded by Cr P Hulse:  

That the Governing Body:

a)      receive and note the public input presentation from John Faire and a concerned group of Auckland Primary and Secondary Principals, regarding the current Auckland education staffing crisis and thank them for their attendance.

 

CARRIED

 

Attachments

a     28 September 2017, Governing Body - Item 6.2:  Public Input - John Faire, Concerned Auckland Principals Group, Submission

 


 

 

6.3

Public Input:  Lisa Prager - Waitematā Safe Route Cycleways

 

Lisa Prager was in attendance to speak to the Governing Body.

Cr C Darby left the meeting at 9.40 am.

 

Resolution number GB/2017/107

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)      receive and note the public input presentation from Lisa Prager, regarding the Waitematā Safe Route Cycleways and thank her for her attendance.

 

CARRIED

 

 

6.4

Public Input:  Charles Joseph - Waitematā Safe Route Cycleways

 

Charles Joseph was in attendance to speak to the Governing Body.

A document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Cr C Darby returned to the meeting at 9.47 am.

 

Resolution number GB/2017/108

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)      receive and note the public input presentation from Charles Joseph, regarding the Waitematā Safe Route Cycleways and thank him for his attendance.

 

CARRIED

 

 

 

Attachments

a     28 September 2017, Governing Body - Item 6.4:  Public Input, Charles Joseph - Waitemata Safe Route Cycleways, Submission

 

 

Note:   From this point forward, agenda items were taken in the following order:

Item 17    Procedural motion to exclude the public

Confidential Items C1 and C2

Item 13    Potential need to conduct by-elections

Item 14    Budget to conduct by-elections

Item 8      Extraordinary Business

Item 9      Notices of Motion

Item 7.1   Local Board Input:  Waiheke Local Board – Governance Framework Review

Item 7.2   Local Board Input:  Rodney Local Board – Governance Framework Review

Item 10    Governance Framework Review:  Recommendations of the Political Working Party

Item 11    2019 elections – opportunity to establish a Māori ward

Item 12    Process to conduct a review of representation arrangements

Item 15    Summary of Governing Body information memos and briefings – 28 September 2017

Item 16    Consideration of Extraordinary Items

 

17        Procedural motion to exclude the public

Resolution number GB/2017/109

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Greg Schollum, Deputy Controller and Auditor-General, Jo Smaill, Audit Director, Audit New Zealand, be permitted to remain for Confidential Item C1: Office of the Auditor-General briefing and Item C2: Adoption of the 2016/2017 Annual Report and Summary Annual Report for Auckland Council Group after the public has been excluded, because of their knowledge of matters, which will help the Governing Body in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Office of the Auditor-General briefing

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council Group as at 30 June 2017 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Adoption of the 2016/2017 Annual Report and Summary Annual Report for Auckland Council Group

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council Group as at 30 June 2017 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

9.55am            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.22am          The public was re-admitted.

 

 

13

Potential need to conduct by-elections

 

Resolution number GB/2017/113

MOVED by Mayor P Goff, seconded by Cr E Collins:  

That the Governing Body:

a)      note the potential for by-elections having to be held as a result of the 2017 general election on 23 September 2017

b)      note a separate report will be provided to the Governing Body specifying what additional operating budget will be needed to conduct the by-election(s) once the results of the general election are known.

 

CARRIED

 

 

14

Budget to conduct by-elections

 

Note:   Changes were incorporated in clause a) with the agreement of the meeting.

 

 

Resolution number GB/2017/114

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)      approve an additional operating budget of $228,000 in the 2017/2018 financial year to conduct two by-elections subject to resignation and final vote count.

b)      note that this unbudgeted expenditure will be included in the next budget update report to the Finance and Performance Committee.

CARRIED

 

 

 

The meeting was adjourned at 10.27am.

 

The meeting reconvened at 1.58pm. Cr J Watson was not present.

 

Cr J Walker entered the meeting at 1.58pm

 


 

 

 

8          Extraordinary Business

 

There was no extraordinary business.

 

 

 

9          Notices of Motion

 

There were no notices of motion.

 

 

 

7          Local Board Input

 

 

7.1

Local Board Input:  Waiheke Local Board - Governance Framework Review

 

Waiheke Local Board Chair Paul Walden, Deputy Chair Cath Handley and Member John Meeuwsen were in attendance to address the meeting regarding the Governance Framework Review.

 

Resolution number GB/2017/115

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Governing Body:

a)      thank Waiheke Local Board Chair Paul Walden, Deputy Chair Cath Handley and Member John Meeuwsen for their input in relation to the Governance Framework Review and for their attendance.

CARRIED

 

 

 

7.2

Local Board Input:  Rodney Local Board - Governance Framework Review

 

Cr J Watson returned to the meeting at 2.10 pm.

Rodney Local Board Deputy Chair, Phelan Pirrie was in attendance to address the meeting regarding the Governance Framework Review.

 

Resolution number GB/2017/116

MOVED by Mayor P Goff, seconded by Cr G Sayers:  

That the Governing Body:

a)      thank Rodney Local Board Deputy Chair, Phelan Pirrie for his input in relation to the Governance Framework Review and for his attendance.

CARRIED

 

 


 

 

 

10

Governance Framework Review: Recommendations of the Political Working Party

 

The Governance Framework Review Political Working Party Chair, Cr Bill Cashmore and Deputy Chair, Shale Chambers addressed the meeting regarding the Governance Framework Review.

 

The motion was taken in parts.

 

Resolution number GB/2017/117

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)      endorse the work of the political working party in considering the recommendations of the Governance Framework Review.

b)      thank the members of the political working party for their work.

Part 1: Policy issues

Regional policy and decision-making processes

c)      approve the implementation of new mechanisms that ensure effective local board input to regional policy decisions, via a framework that sets out, at a minimum:

i)       a process for involving local boards in the development of regional work programmes at the beginning of each term and in an annual refresh

ii)      earlier, and more, joint engagement between local boards and the governing body in regional decision-making processes

iii)     requirements for analysis of local impacts and local interest of regional decisions and options, and reporting of this to local boards and the governing body

iv)     specified criteria for categorising the potential local impact and local board interest of regional decisions

v)      processes and methods for tailoring local board engagement so it is consistent with the local impact and local interest of regional decisions

vi)     specified methods for engagement and communication with local boards at all stages of the decision-making process.

d)      approve local boards being consulted on the details of these mechanisms prior to implementation.

e)      endorse organisational capacity to enable local boards to be provided with policy advice on issues of local significance being considered through the organisational support workstream of the Governance Framework Review.

Local decisions that may have regional impacts (development of a ‘call-in’ right)

f)       approve the requirement for the provision of formal regional impact advice to local boards, whenever a local board is to make a decision that has potential impacts beyond the immediate local board area.

Allocations and delegations

g)      approve the delegation of the following Reserves Act 1977 decision-making functions relating to local reserves from the governing body to local boards:

i)       the decision to declare a reserve under section 14(1)

ii)      the decision to classify a reserve under section 16(1), which has been delegated by the Minister of Conservation to Auckland Council 

iii)     the decision to classify a reserve under section 16(2A) 

iv)     the decision to reclassify a reserve under section 24(1)

v)      the decision to propose to the Minister of Conservation that the status of a council-owned reserve should be revoked under section 24(1), but only where the reason for the request to revoke is because the local board wishes to manage the land under the Local Government Act 2002.

h)      approve the Minister of Conservation’s delegated supervisory powers remaining sub-delegated to staff.

i)       agree that, in line with officer advice and the majority of the political working party, the governing body retains decision-making over proposed reserve exchanges under section 15(1) Reserves Act 1977.

The role of Auckland Transport and local boards in place-shaping

j)       endorse local boards’ critical role in local place-shaping and Auckland Transport’s need to be guided by, and responsive to, local boards to enable them to give effect to this role.

k)      direct Auckland Transport to meet all requirements for local board engagement as set out in the Governance Manual for Substantive council-controlled organisations.

l)       request that Auckland Council staff monitor Auckland Transport’s compliance with the requirements for local board engagement, as set out in the Governance Manual for Substantive council-controlled organisations, and to report back to the governing body at least annually.

m)     direct Auckland Transport, in working with local boards, to:

i)       ensure that local boards have a strong governance role in determining the ‘look and feel’ of town centres and streetscapes, in line with their allocation of non-regulatory decision-making

ii)      improve co-ordination between local place-shaping projects, such as town centre upgrades, and its renewals programmes

iii)     provide more opportunities for local board direction on the prioritisation of minor traffic safety projects, with the exception of those which Auckland Transport considers are of critical safety importance

iv)     be more responsive to local place-shaping initiatives in non-transport parts of the road corridor, including reducing or removing barriers to community place-making initiatives

v)      take direction from local boards on how and where to implement community-focused programmes

vi)     provide a local work programme for each local board as soon as practicable each financial year.

n)      direct Auckland Transport to report to the governing body annually on how it is meeting the directions given under recommendation (m).

o)      request that the review of accountability mechanisms for substantive council-controlled organisations, when considering direction under section 92(2) of the Local Government (Auckland Council) Act 2009, should include consideration of whether to direct substantive council-controlled organisations to act consistently with local board plans.

p)      request that officers report to the relevant governing body committee, through the 2018-2028 Long-term Plan process, on options for significantly increasing the Local Transport Capital Fund and the method of allocation of the fund.

q)      direct Auckland Transport to implement a more systematic work programme approach with respect to the Local Transport Capital Fund to assist local boards to identify potential projects and make decisions.

r)       direct Auckland Transport to actively engage with governing body members (ward councillors) on transport projects and issues within their ward areas.

s)      direct Auckland Transport to provide a formal response on the directives contained within these approved responses to the Governance Framework Review within three months.

Waiheke Local Board pilot

t)       approve the Waiheke Local Board pilot project as set out in the Waiheke Local Board pilot project plan in Attachment E.

u)      approve the Waiheke Local Board maintaining oversight of local implementation of the pilot and that regular updates of the pilot will be reported to all local boards.

CARRIED

Note:   Pursuant to Standing Order 1.8.6, Cr C Casey requested that her dissenting vote against clause i), be recorded.

 

Resolution number GB/2017/118

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

Part 2: funding and finance

Service property optimisation

v)      approve the current ‘optimisation of service assets’ policy being strengthened by delegating the final decisions on local asset disposal and reinvestment to local boards, providing all policy criteria have been met.

w)     request that appropriate support be provided to local boards to enable them to utilise the policy.

Renewals funding

x)      approve renewals funding continuing to be managed at the regional level, but with local boards being given flexibility to reallocate their renewals programme across all local asset categories noting that:

i)       the process of review and reallocation will be annual, and timed to ensure that the delivery programme is as efficient and effective as possible

ii)      management of the individual projects within the programme will continue to be delegated to staff

iii)     management of the overall budget (including overs and unders) will be at a regional level

iv)     there will be a short term cost associated with this option of approximately $850,000 per annum for between 12 and 18 months to improve data quality, and that the detailed approval of this be referred to the next Finance and Performance Committee for approval, as part of the monthly budget update

v)      there may be a need to amend local board delegations to staff to reflect the additional flexibility to move funding between local activity classes.

Operational funding and service levels

y)      approve, in principle, that local boards will be given more flexibility of decision-making over operational funding and service levels and, that before final decisions on the degree of that flexibility are made, further work (including a more detailed timeframe) be reported back to the governing body on:

i)       existing service levels

ii)      options for equalising service levels between local boards

iii)     options for minimum service levels and to which activities these may apply

iv)     the impacts on organisational support.

z)      approve the additional work on service levels and organisational support, noting that it will take approximately 12 months and incur additional costs of $200,000 in the 2018/2019 year (to be considered as part of the 2018-2028 Long-term Plan process).

Local rates consideration

aa)    approve local activities continuing to be funded through a general rate, and that further work on local rates funding of local activities for which local boards have decision-making responsibility be completed to:

i)       review possible mitigation options to address any significant increases or decreases in rates at the local board level that might arise from a local rates model, in light of the 2017 revaluations

ii)      initiate further discussions with local boards explaining the opportunities and impacts of the local rates model.

bb)    note that while a model of local rates for local activities, applied generally, is not supported or recommended by the majority of local boards or the political working party, four local boards requested that they participate in a pilot of the local rates model of decision-making.

cc)    request that officers report back to the governing body with further advice on the merits and implications of running an optional pilot for local rates through the 2018-2028 Long-term Plan process.

CARRIED UNIMOUSLY  

 

Cr D Quax left the meeting at 2.59 pm.

 

Resolution number GB/2017/119

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

Part 3: governance and representation

The optimum number of local boards

dd)    approve the political working party’s recommendation that no further work be undertaken on changing the number of local boards until at least after the Governance Framework Review has been completed and implemented, and the outcomes of reorganisation proposals that are underway for North Rodney and Waiheke Island are known.

CARRIED

Note:   Pursuant to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote be recorded.

 

Resolution number GB/2017/120

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

Methods of electing governing body members

ee)    endorse the continuation of the current system of electing governing body members from wards

CARRIED

Note:   Pursuant to Standing Order 1.8.6, Cr C Fletcher requested that her dissenting vote be recorded.

 

 

 

Resolution number GB/2017/121

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

ff)      approve council continuing to advocate to central government for legislative amendments that would allow changes to the number of governing body members, and simplification of the process for changes to numbers and boundaries of local boards.

CARRIED

 

 

 

Resolution number GB/2017/122

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

gg)    agree that the term ‘councillor’ is used to refer solely to members of the Auckland Council’s Governing Body, and that members of local boards are referred to as ‘local board members’.

A division was called for, voting on which was as follows:

For

Cr C Casey

Cr R Clow

Cr E Collins

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr R Hills

Cr P Hulse

Cr D Simpson

Cr S Stewart

Cr J Walker

Cr J Watson

Against

Deputy Mayor B Cashmore

Cr C Fletcher

Cr G Sayers

Abstained

Cr M Lee

 

The motion was declared carried by 12 votes to 3.

CARRIED

 

 

 

 

 

 

 

 

 

Resolution number GB/2017/123

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

hh)    require these conventions to be used consistently in Auckland Council communications and publications.

Future political working party

ii)      approve the establishment of a new political working party to consider ongoing joint governing body/local board governance issues.

jj)      request that officers report back to the Governing Body before the end of 2017 with recommendations on the terms of reference before the end of this year.

kk)     note that the process to form the political working party is addressed in the paper on the Process to Consider a Review of Representation Arrangements reported separately on this agenda.

CARRIED

 

 

11

2019 elections - opportunity to establish a Māori ward

 

Cr C Fletcher left the meeting at 3.41 pm.

 

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)      receive the report and take no further action.

 

 

 

Resolution number GB/2017/124

MOVED by Cr A Filipaina, seconded by Cr E Collins:  an amendment by way of replacement:  

That the Governing Body:

a)      receive the report and reiterate to government the position adopted by Council in 2015 supporting the need for legislative change to allow Auckland to determine the  number of members on the Governing Body and subject to that, agree in principle to establish a Māori ward and request for a consistent policy regarding Māori representation in line with legislation governing the composition of Parliament.

A division was called for, voting on which was as follows:

For

Cr C Casey

Cr E Collins

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr R Hills

Cr P Hulse

Cr M Lee

Cr J Walker

Cr J Watson

Against

Deputy Mayor B Cashmore

Cr R Clow

Cr G Sayers

Cr D Simpson

Cr S Stewart

Abstained

 

The motion was declared carried by 10 votes to 5.

CARRIED

 

 

 

 

Note:   Cr D Simpson withdrew as seconder of the original motion.

 

 

The substantive motion was put.

 

Resolution number GB/2017/125

MOVED by Mayor P Goff, seconded by Cr A Filipaina:   

That the Governing Body:

a)      receive the report and reiterate to government the position adopted by Council in 2015 supporting the need for legislative change to allow Auckland to determine the  number of members on the Governing Body and subject to that, agree in principle to establish a Māori ward and request for a consistent policy regarding Māori representation in line with legislation governing the composition of Parliament

CARRIED

 

 

 

12

Process to conduct a review of representation arrangements

 

Resolution number GB/2017/126

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)      note that the statutory review of representation arrangements requires an initial proposal be developed, which is publicly notified for submissions

b)      note that the Governance Framework Review political working party has recommended that a new political working party, comprised of governing body and local board members, be formed to deal with governance issues, which could include the representation review

c)      endorse the staff recommendation that the new governance political working party, develop the initial proposal and present it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution to release the Auckland Council’s initial proposal for consultation

d)      endorse the staff recommendation that the new governance political working party hear public submissions on the proposal, then report its findings to local boards and the Governing Body before the Governing Body makes the final statutory resolution on any representation changes, which will then be publicly notified for objections and appeals

e)      endorse the staff recommendation that the Mayor call for expressions of interest from all elected members to be on the new governance political working party and then appoint an equal number of governing body and local board members to the political working party

f)       agree that this report, together with the Governing Body’s resolutions, be presented to local boards for their comments, and that local board comments be reported back to the Governing Body for a final decision on the process for conducting the statutory review of representation arrangements in December 2017.

CARRIED

 

 


 

 

15

Summary of Governing Body information memos and briefings - 28 September 2017

 

Resolution number GB/2017/127

MOVED by Cr D Simpson, seconded by Cr A Filipaina:  

That the Governing Body:

a)      receive the Summary of Governing Body information memos and briefings – 28 September 2017.

CARRIED

  

 

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Office of the Auditor-General briefing

 

 

 

Resolution number GB/2017/111

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)      note the information provided by the Deputy Auditor-General, Greg Schollum.

b)      thank the Deputy Auditor-General, Greg Schollum, for his attendance.

Restatement:

c)      agree that the information provided by the Deputy Auditor-General will remain confidential until the release of the 2016/2017 Annual Report and Summary Annual Report on 29 September 2017 to the New Zealand Stock Exchange and the public;

d)         agree that the decisions will be restated in the open minutes.

CARRIED

 

Attachments

a     28 September 2017, Governing Body - Item C1:  Independent Auditor's report summary Auckland Council's Annual Report 2016-2017

b     28 September 2017, Governing Body - Item C1:  Independent Auditor's report Auckland Council's Annual Report 2016-2017

 

 

 


 

 

C2

Adoption of the 2016/2017 Annual Report and Summary Annual Report for Auckland Council Group

 

 

 

Resolution number GB/2017/112

MOVED by Cr R Clow, seconded by Cr D Simpson:  

That the Governing Body:

a)      adopt the 2016/2017 Annual Report for Auckland Council Group.

b)      adopt the 2016/2017 Summary Annual Report for Auckland Council Group.

Restatement:

c)      agree that the adopted 2016/2017 Annual Report and Summary Annual Report provided as Attachments C - F will remain confidential and the information will be published immediately following the release of the 2016/2017 Annual Report and Summary Annual Report on 29 September 2017 to the New Zealand Stock Exchange and the public; and

d)         agree that the decisions will be restated in the open minutes.

CARRIED

 

 

 

Note:   The Annual Report was subsequently released on Friday 29 September 2017 and is available on the Auckland Council website at the following link:

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-annual-reports/Pages/current-annual-report.aspx

 

Attachments

a     28 September 2017, Governing Body - Item C2:  Adoption of the 2016/2017 Annual Report and Summary Annual Report for Auckland Council Group, Decisin from the Audit and Risk Committee meeting held on 14 September 2017

b     28 September 2017, Governing Body - Item C2:  Adoption of the 2016/2017 Annual Report and Summary Annual Report for Auckland Council Group, decision from Finance and Performance Committee meeting held on 21 September 2017

 

  

 

 

 

4.36 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................