Hibiscus and Bays Local Board

 

OPEN MINUTES  

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 20 September 2017 at 4.30pm.

 

present

 

Chairperson

Julia Parfitt, JP

 

 

 

Deputy Chairperson

 

 

 

 

Members

Chris Bettany (from 6.30pm)

Item 8

 

 

 

Caitlin Watson

 

 

 

 

Vicki Watson

 

 

 

 

Mike Williamson

 

 

 

 

ABSENT

 

Members

David Cooper

 

 

 

Janet Fitzgerald, JP

 

 

 

Gary Holmes

 

 

 

ALSO PRESENT

 

Councillor

John Watson (from 5.40pm)

Item 15

 

 

 

 

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

20 September 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

 

Resolution number HB/2017/152

MOVED by Chairperson J Parfitt, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)         accept the apologies from Member D Cooper for absence, Member G Holmes for absence, Member J Fitzgerald for absence and Member C Bettany for lateness.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2017/153

MOVED by Chairperson J Parfitt, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 16 August 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

Items were taken in the following order:

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Auckland Transport Update to the Hibiscus and Bays Local Board for September 2017

 

Ellen Barrett, Elected Member Relationship Manager North, Auckland Transport, Alok Vashista, Parking Design Team Leader, Auckland Transport, Pablo Sanchez Diaz, Parking Designer, Auckland Transport and Anthony Lewis, Senior Advisor Portfolio Review, Panuku Development  Auckland were in attendance for this item.

A copy of the tabled map showing the proposed pedestrian crossings has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. 

 

Resolution number HB/2017/154

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:  

That the Hibiscus and Bays Local Board:

a)      notes the Auckland Transport Update to the Hibiscus and Bays Local Board for September 2017.

b)      approve the allocation of $127,510 from the Hibiscus and Bays Local Board Transport Capital Fund in addition to the $201,500 that Auckland Transport are contributing to the project towards the upgrade of four crossings on Hibiscus Coast Highway, Moana Avenue and Moenui Avenue as shown on the map dated 20 September 2017 and tabled at the meeting.

c)      continues to express its concerns to the Governing Body regarding the disposal of 19 Anzac Road, Browns Bay as it considers:

i.        no justification for the sale of 19 Anzac Road, Browns Bay has been provided by Auckland Transport to confirm that the site is surplus to requirements and that there is no need for the car parking that the site currently provides

ii.       that the Auckland Transport commissioned Car Parking Review Report clearly indicates that the car parking area is required to meet the existing car parking capacity noting that the Browns Bay central business district area already reaches and in some instances exceeds, the 85%  average occupancy standard set by Auckland Transport

iii.      that the Auckland Transport commissioned Car Parking Review Report fails to address or provide any views on the impacts of the removal of 58 car parking spaces (19 Anzac Road) or the resultant loading (up to an extra 58 car parks) in the Browns Bay central business district area, which if removed, would result in regularly exceeding parking capacity levels

iv.      that the Auckland Transport commissioned Car Parking Review Report fails to address that:

A)      a 31% reduction in “off-street” car parks and a 7.5% reduction in the total public parking availability would result from the sale of 19 Anzac Road

B)      the remaining “off-street” carparks would be at capacity on more occasions and at peak times if the land was sold

C)      an estimated 26 vehicles would be added to the vehicles trying to find “on-street” parking at the southern end of Browns Bay central business district area

v.       the reduction in car parking capacity spaces could have a significant negative impact on Browns Bay economic performance, especially for businesses at the southern end of the Browns Bay business area

vi.      the “total car parking capacity” of Browns Bay will be reduced from 791 to 733 as a result of the potential disposal of 19 Anzac Road and this would result in a 30% reduction in the overall total of on street/off street public car parks and at peak times parking would be far worse than currently

vii.     noting the new developments being completed or being built currently in Browns Bay, and the resulting  off street car parking requirements under the Unitary Plan, will greatly increase the pressure on public car parking spaces in the central business district area.

d)      requests that Auckland Council does not dispose of the land at 19 Anzac Road, Browns Bay, as the land is an essential part of the public off street car parking in the town centre.

e)      requests that Panuku Development Auckland undertake an assessment of the site for future development as illustrated by the Browns Bay Centre Plan, September 2016.

f)       request that Auckland Transport investigate the possibility of swapping the motor bike  park at 348 Hibiscus Coast Highway with the motor vehicle car park at 342 Hibiscus Coast Highway.

CARRIED

 

Attachments

a     Tabled Map

 

 

13

Disposals recommendation report

 

Anthony Lewis, Senior Advisor Portfolio Review, Panuku Development  Auckland was in attendance for this item.

This item is to be deferred so that further information can be obtained on whether this land will be required for further road widening of Whangaparaoa Road.

 

 

14

Governance and Management for Orewa Community Centre

 

Marilyn Kelly, Programmes and Partnership Advisor Places-North Community Places was in attendance for this item.

 

Resolution number HB/2017/155

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:  

That the Hibiscus and Bays Local Board:

a)      endorse a community-led management model for the Orewa Community Centre.

b)      allocate a further $10,000  from the ‘Actions from centre plans’ Locally Driven Initiatives budget in addition to the previously allocated $5,000 (Resolution HB/2017/110 ID 3596) to transition Orewa Community Centre to a community-led management model.

c)      confirm that the selection panel to select and appoint the community group consist of Local Board Members Janet Fitzgerald and Mike Williamson, the strategic  broker and a member of staff representing community places.

d)      note that the local board will be advised in April 2018 as to the successful community organisation and the local board’s approval will be sought to grant the organisation with a licence to occupy and manage the centre.

e)      allocate a further $7,000 from the Local Grants Locally Driven Initiatives budget to be used for subsidy on a case by case basis for community groups using the Orewa Community Centre (in addition to the $7,000 budget allocated, Resolution HB/2017/87).

CARRIED

 

 

Councillor John Watson present at 5.40pm

 

 

15

East Coast Bays Needs Assessment

 

Suzanne Dennehy, Strategic Broker was in attendance for this item.

 

Resolution number HB/2017/156

MOVED by Chairperson J Parfitt, seconded by Member V Watson:   

That the Hibiscus and Bays Local Board:

a)        receive the East Coast Bays Needs Assessment report (Attachment A to this agenda report) which was commissioned to understand more clearly the community development needs and priorities in the East Coast Bays area

b)      request staff hold a series of focus groups with key stakeholders to identify community-led projects that respond to the recommendations in the East Coast Bays Needs Assessment report and report back to the local board in February 2018

c)      allocate $5,000 from the ‘Capacity Building’ Locally Driven Initiatives Opex budget line in the Arts Culture and Events 2017/2018 work programme (ID#768) to cover the costs of the focus group work.

CARRIED

 

 

16

Hibiscus and Bays Quick Response Grant Round One 2017/2018

 

Catherine Bolinga, Community Grants Advisor, was in attendance for this item.

 

Resolution number HB/2017/157

MOVED by Member V Watson, seconded by Member M Williamson:  

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application from  Quick Response Grant Round One 2017/2018 as listed in Table One below:

         Table One:

App ID                       

Name of Applicant

Project Requesting Funding for

Amount  Requested

Amount Allocated Reasons/

Conditions

QR1806-101           

Badminton North Harbour

Towards costs of purchasing shuttlecocks for Badminton North Harbour Community summer league social sporting event at Forrest Hill.

$2,000

$0

Suggest the organisation gets sponsorship for shuttlecocks

QR1806-105

Shakespear Open Sanctuary Society Incorporated

Towards a contribution towards potting mix and bags for native plant nursery project at Shakespear Regional Park

$2,000 

$2,000

QR1806-112           

Mairangi Arts Centre

Towards funding a tutor to teach a harakeke (flax) paper making workshop at the Mairangi Arts Centre.

$1,000             

$0

Applicant has withdrawn application

QR1806-106

Mairangi Arts Centre

Towards a contribution for facilitator costs for the "Making Friends" community art project in Mairangi Bay community.

$2,000 

$2,000

QR1806-107           

No 5 Squadron (Rodney District) Air Training Corps

Towards the costs of an outdoor gazebo for a variety of squadron activities and the sports day.

$1,600       

$1,600

QR1806-108

Age Concern Rodney Incorporated – Charitable Trust

Towards costs for the venue, lighting, sound technicians, koha, tickets and afternoon tea, for the Christmas concert at Centrestage Theatre, Orewa.

$2,000

$1,200

QR1806-109

Silverdale and Districts Historical Society Incorporated

Towards material costs and equipment hire for the Neville House refurbishment.

$2,000

$2,000

QR1806-110           

Orewa College

Towards the costs of purchasing a musical instrument for Orewa College and community.

$2,000       

$2,000

Must be available for community use at no cost

QR1806-111           

Special Olympics Hibiscus Coast

Towards registration fees for the Special Olympics New Zealand 2017 Summer National Games, to be held in Wellington, in November 2018

$2,000

$2,000

QR1806-113

PHAB Association Incorporated (Auckland)

Towards costs of coordination, wages for specially trained youth workers and volunteer expenses for running the "skills for all project".

$2,000

$0

Outside policy guidelines

QR1806-114

Brake (New Zealand)

Towards costs for marquee hire, posters and flyers, remembrance cards, tokens and refreshments for the attendees at the World Day of Remembrance for Road Crash Victims at Orewa Beach.

$  655

$655

QR1806-115           

Gulf Harbour School

Towards a mobile cricket pitch to be used by the Gulf Harbour school and Hibiscus Coast Cricket Club.

$2,000

$2,000

Must be available for community use at no cost

QR1806-116

Mapura Studios Division of Panacea Art Charitable Trust

Towards covering the cost of facility hire to implement the "Returning community vitality through creativity" project at the Estuary Arts in Orewa.

$1,716

$1,716

QR1806-119           

Action Education Incorporated

Towards costs for 10 two hour spoken word poetry workshops at local schools in the Hibiscus and Bays areas.

$2,000 

$0

Outside policy guidelines

 

 

Total   

$24,971.00           

$17,171.00

 

b)      agree to decline the multi-board applications from the Quick Response Grant Round One 2017/2018 as listed in Table Two below:

            Table Two

App ID

Name of Applicant

Project Requesting Funding for

Amount  Requested

Amount Allocated Reasons/

Conditions

LG1706-203

Project Litefoot Trust

Towards LiteClub Hibiscus and Bay salaries, materials installed at the club, administration costs, travel costs, and promotion.
Clubs include:
Orewa Tennis Club, East Coast Bays Rugby League, Pupuke Golf Club and Red Beach SLSC and Squash Club.

$7,089.00

$0

To be resubmitted to large Local Grants Round

LG1721-203

Big Buddy Mentoring Trust

Towards costs of purchasing three laptops and coordinators' salaries from 30 April 2017 to 1 May 2018 for the “fatherless boys” programme.

$2,405.75           

$0

Not in the local board area

 

 

Total   

$9,494.75

$0

 

CARRIED

 

 

20

Ward Councillors Update

 

Councillor John Watson was in attendance. 

 

Resolution number HB/2017/158

MOVED by Chairperson J Parfitt, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)      thank Councillor Watson for his update.

CARRIED

 

 

Dinner adjournment 6.07pm – 6.30pm

 

 

Local Board Member Bettany present at 6.30pm

 

8          Deputations

 

8.1

Harbour Volleyball Incorporated

 

Rob Tarr, Chief Executive, Harbour Volleyball Incorporated was in attendance to thank the local board for the funding they had approved and to update the local board on the activities of Harbour Volleyball Incorporated.

A copy of the powerpoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HB/2017/159

MOVED by Chairperson J Parfitt, seconded by Member M Williamson:  

That the Hibiscus and Bays Local Board:

a)      thank Mr Tarr for his presentation on Harbour Volleyball Incorporated.

 

CARRIED

 

Attachments

a     Powerpoint presentation

 

 

8.2

Silverdale Community ActionGroup

 

This item was deferred until the October business meeting

 

 

9          Public Forum

 

There was no public forum.

 

 

17

Auckland Plan Refresh - Local Board Engagement

 

Resolution number HB/2017/160

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      delegates to the Chairperson to develop feedback on the Auckland Plan Refresh package of materials across the six outcome areas and the Development Strategy (Attachment A).

b)      notes that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

 

CARRIED

 

 

18

Remuneration Authority consultation document

 

Resolution number HB/2017/161

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      delegates to the Chairperson to develop feedback on the Remuneration Authority’s Consultation Document Local Government Review.

 

CARRIED

 

 

19

Approval for amended road name for the Long Bay Subdivision at Te Oneroa Way, Long Bay - SUB60033219

 

Resolution number HB/2017/162

MOVED by Chairperson J Parfitt, seconded by Member C Watson:  

That the Hibiscus and Bays Local Board:

a)      Revoke part of resolution HB/2017/146, dated 17 August 2017 which reads as follows:

          approve the following names for the new public roads constructed within the subdivision being undertaken by, Todd Property, (the Applicant), at Te Oneroa Way, Long Bay pursuant to section 319(1)(j) of the Local Government Act 1974;

v)      Nerite Place,

and replace it with:

          approve the following road name for the new public roads constructed within the subdivision being undertaken by, Todd Property, (the Applicant), at Te Oneroa Way, Long Bay pursuant to section 319(1)(j) of the Local Government Act 1974;

v)      Nerita Place

as shown on the Location Map dated 20 September 2017 (Attachment A).

 

CARRIED

 

 

21

Governance Forward Work Calendar

 

Resolution number HB/2017/163

MOVED by Member C Watson, seconded by Member V Watson:  

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar.

CARRIED

 

 

22

Record of Workshop Meetings

 

Resolution number HB/2017/164

MOVED by Member C Bettany, seconded by Chairperson J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      endorse the record of the workshop meetings held on 27 July 2017 and 3 August 2017.

CARRIED

 

Resolution number HB/2017/165

MOVED by Member M Williamson, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)         endorse the record of the workshop meeting held on 24 August 2017.

 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

24        Procedural motion to exclude the public

Resolution number HB/2017/166

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:  

That the Hibiscus and Bays Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Further advice on proposed vesting of land for open space – West Hoe Heights

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains details for the acquisition of land by Auckland Council. Release of information at this time would prejudice commercial negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

7.03pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

7.07pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Further advice on proposed vesting of land for open space – West Hoe Heights

 

g)      confirm that there be no restatement of this confidential report, attachment, or resolutions until reasons for confidentiality no longer exist.

 

  

 


 

 

7.08 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................