Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

19 September 2017

1 Welcome/Karakia

Member Matt Grey led the meeting in prayer.

2 Apologies

There were no apologies.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton	Elected Member Patron	13 December 2016
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust Auckland Asian Association	Member Member Member Member Advisor Trustee President	15 Nov 2016 21 Feb 2017
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member	15 Nov 2016
Matt Grey	Zeal	CEO	15 Nov 2016 21 March 2017
Paula Bold-Wilson	Community Waitakere Henderson Budgeting Services Unitec Institute of Technology	Board member Board member Employee	15 Nov 2016 21 March 2017
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	15 Nov 2016 17 February 2017
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Member Member	15 Nov 2016
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

Resolution number HM/2017/145

MOVED by Member V Neeson, seconded by Deputy Chairperson P Chan:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 August 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

Precedence of Business

Resolution number HM/2017/146

MOVED by Member V Neeson, seconded by Member P Bold-Wilson:

That the Henderson-Massey Local Board:

a) agree that Item 8: Deputation be accorded precedence at this time.

CARRIED

8 Deputations

8.1

Deputation - Brian O’Shea, Te Atatu Rugby League Club and the potential for future development of Jack Colvin Park

Resolution number HM/2017/147

MOVED by Member M Grey, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) receives deputation from Brian O’Shea, Chair of the Te Atatu Rugby Club.

b) request staff to investigate and work with the Te Atatu Rugby League club on ways to expand the use of Jack Colvin Park.

CARRIED

9 Public Forum

9.1	Andrew Simms Mr. Simms spoke to the board on the flooding at his and neighbouring properties - 12a, 12b, 16a and 16b Wattle Road. A Council officer was called to the property in earlier this year but no further reports on the site visit has been received.
9.2	Tony Miguel Mr. Miguel, thanks the Henderson-Massey local board for their support of the Whau Coastal Environmental Trust and the Te Whau pathway project. He also requested for board’s support through to the end of the project.
9.3	Inspector Willi Fanene Inspector Fanene raised his concerns about recent incidents in the community centres in the Henderson-Massey local board area. Incidents are mainly due to having BYO alcohol events in these venues.
9.4	James McLean & Wei Wei Zhang Mr. McLean and Ms Zhang from Lincoln Heights Investments Ltd raised concerns on their five Road naming applications, declined by Auckland Council and requested for support to get the road naming application approved.
9.5	Jacqui Ross Ms. Ross thanked the board for funding the Riverpark Reserve upgrade and requested for further support around changes to bus routes in the Henderson area and creating a pedestrian crossing for Don Buck Road. Submission is attached with this minutes.
9.6	Gayleen Maurice Ms Maurice thanked the board for supporting Maori initiatives and the Maori Language week.
9.7	Pearl W. Snowden Ms. Snowden requested the local board to host a celebratory event for Maori graduating students in the Henderson-Massey local board area.
	Resolution number HM/2017/148 MOVED by Member B Brady, seconded by Member W Flavell: That the Henderson-Massey Local Board: a) receive public forum submissions and thank submitters for their submissions. CARRIED

7 Ward Councillors Update

An opportunity is provided for the Waitakere Ward Councillors to update the Henderson-Massey local board on regional issues they have been involved with since the last meeting.

Councillor Sayers addressed the board and urged the board to be aware of what the Long Term Plan 10 year process involves.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Chairperson's report

Resolution number HM/2017/149

MOVED by Chairperson S Henderson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) receive the Chairperson’s report.

b) express support for the advocacy of the Waitakere Ranges Local Board in fighting Kauri dieback.

CARRIED

Local Government New Zealand conference - Report from Deputy Chair Peter Chan

Resolution number HM/2017/150

MOVED by Deputy Chairperson P Chan, seconded by Chairperson S Henderson:

That the Henderson-Massey Local Board:

a) receive the Local Government New Zealand conference report from Deputy Chair Peter Chan.

CARRIED

Relationship Agreement with Mana Whenua

Resolution number HM/2017/151

MOVED by Member P Bold-Wilson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) approve the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua

b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Henderson-Massey Local Board, other local boards and the governing body, as relevant, for final approval

c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement.

CARRIED

Auckland Transport Update - September 2017 to the Henderson-Massey Local Board

Resolution number HM/2017/152

MOVED by Member V Neeson, seconded by Member W Flaunty:

That the Henderson-Massey Local Board:

a) receives the Auckland Transport update September 2017.

b) approves the sum of $160,000.00 to implement the Rathgar Road Crossing at 126 Rathgar Road, Henderson from the Henderson-Massey Local Board Transport Fund.

CARRIED

Te Whau Pathway Scheme Assessment Report

Resolution number HM/2017/153

MOVED by Member V Neeson, seconded by Chairperson S Henderson:

That the Henderson-Massey Local Board:

a) note the completion of Te Whau Pathway Scheme Assessment Report dated 30 June 2017.

b) agree to proceed to detailed design and resource consent for Te Whau Pathway.

c) allocate $100,000 of Local Board Transport Capital Fund in 2017/18 to construction of the connector path in Tiroroa Esplanade Reserve.

d) allocate $300,000 in 2018/19 and $300,000 in 2019/20 of Local Board Transport Capital Fund towards Te Whau Pathway for physical works.

CARRIED

Agreement to lease and community lease to Leataata O Le Lumanai Samoa Trust, Moire Park, 91-93 Moire Road, Massey

Resolution number HM/2017/154

MOVED by Member B Brady, seconded by Member W Flaunty:

That the Henderson-Massey Local Board:

a) grant an agreement to lease to Leataata O Le Lumanai Samoa Trust Incorporated subject to the following terms and conditions:

i) term – five years commencing 19 September 2017;

ii) the landlord successfully reclassifying that part of the premises which is recreation reserve as local purpose reserve;

iii) Leataata O Le Lumanai Samoa Trust securing all necessary funding and intent from suppliers for the proposed new facility prior to the commencement of its works;

iv) Leataata O Le Lumanai Samoa Trust obtaining all necessary regulatory consents for the proposed new facility prior to the commencement of its works;

v) Leataata O Le Lumanai Samoa Trust obtaining landowner approval and adhering to the conditions detailed in the landowner approval throughout its works;

vi) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

b) approves the surrender of the current Deeds of Lease dated 2 December 2010 and 9 January 2008 effective upon the date of Leataata O Le Lumanai Samoa Trust entering in to a new community lease.

c) grant a new community lease to Leataata O Le Lumanai Samoa Trust located on part of Moire Park, 93 Moire Road, Massey (Attachment C) on the following terms and conditions:-

i) term – 10 years with one right of renewal for a period of 10 years commencing on the date of practical completion and issue of code compliance certificate for its proposed new facility;

ii) rent - $1.00 plus GST per annum if requested;

iii) the approved Leataata O Le Lumanai Samoa Trust Community Outcomes Plan be attached to the lease document (Attachment D);

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

Youth Space at Massey Leisure

Resolution number HM/2017/155

MOVED by Member M Grey, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) approve funding of $36,585 plus GST from unallocated LDI capex 2017/2018 to the YMCA of Auckland to develop the dedicated youth space at the Massey Leisure Centre and Library.

CARRIED

Riverpark Reserve Playground Upgrade

Resolution number HM/2017/156

MOVED by Member B Brady, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) approve LDI funding of $10,000 for consultation and design to be undertaken by the Investigation and Design team in the 2017/2018 financial year.

b) Delegates Chairperson to confirm the funding source for resolution (a).

c) approve LDI Capex funding of $110,000 for the upgrade of the play facilities at Riverpark Reserve to be undertaken in the 2018/2019 financial year

d) approve LDI Capex funding of $4,000 for the installation of fitness stations provided by Riverpark Action Group, to coincide with physical works in the 2018/2019 financial year

e) approve the reallocation of LDI Capex funding of $4,000, as part of upgrading the play facilities, should Riverpark Action Group not be successful in purchasing the fitness stations.

CARRIED

New Road Name Approval for the residential subdivision by Elite Investment Group Limited at 289 Great North Road, Henderson.

That the Henderson-Massey Local Board:

MOVED by Member B Brady

a) pursuant to section 319(1)(j) of the Local Government Act 1974, approves, the proposed road name for the new road constructed within the subdivision being undertaken by Elite Investment Group Limited at 289 Great North Road, Henderson.

· Mirko Lane

There was no seconder.

THIS MOTION WAS LOST

Resolution number HM/2017/157

MOVED by Member V Neeson, seconded by Deputy Chairperson P Chan:

That the Henderson-Massey Local Board:

· Sophie Lane

CARRIED

Remuneration Authority consultation document

Resolution number HM/2017/158

MOVED by Member W Flaunty, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) Defer report until it has been workshopped by the board.

CARRIED

Public alerting framework for Auckland

Resolution number HM/2017/159

MOVED by Member V Neeson, seconded by Deputy Chairperson P Chan:

That the Henderson-Massey Local Board:

a) note the approach to public alerting as outlined in the Public Alerting Framework for Auckland. (Attachment A)

b) provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.

CARRIED

Auckland Plan Refresh - Local Board Engagement

Resolution number HM/2017/160

MOVED by Member W Flavell, seconded by Member P Bold-Wilson:

That the Henderson-Massey Local Board:

a) note that the board has previously provided feedback on the Auckland Plan refresh approach and its early content, and that this feedback has been considered

b) support the presented package of materials of the six outcome areas of:

· Belonging and Participation

· Maori Identity and Wellbeing

· Environment and Cultural Heritage

· Homes and Places

· Access and Connectivity

· Opportunities and Prosperity

and the Development Strategy (attachment A) as forming the basis of consultation with residents and stakeholders.

c) particularly endorse the additional clarity within the Belonging and Participation outcome, and the intent of the strategic direction of Improving living standards for all Aucklander’s by reducing disparities in opportunities.

d) Note the strong alignment of the six Auckland Plan outcome areas with the local boards own proposed draft local board plan outcomes of:

· A network of vibrant and loved urban neighbourhoods

· A thriving local economy that supports quality of life

· Communities know each other and work together on common interests

· Community facilities are vibrant and welcoming places at the heart of our communities

· It is easy to get around without a car

· Natural spaces are valued and restored

e) identify their desire for Council, through the Auckland Plan and Long-term Plan process, to establish an integrated and more simple regional and local measures framework.

CARRIED

Governance Forward Work Calendar

Resolution number HM/2017/161

MOVED by Chairperson S Henderson, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) note the updated Governance Forward Work Calendar for September 2017 (attachment A).

CARRIED

Confirmation of Workshop Records

Resolution number HM/2017/162

MOVED by Deputy Chairperson P Chan, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) receive the workshop records held on:

· 8 August 2017

· 15 August 2017

· 22 August 2017

· 29 August 2017

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.55 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed with a Karakia led by Member Bold-Wilson.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP

	Cr Greg Sayers