Agenda of Kaipātiki Local Board

Kaipātiki Local Board

20 September 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Adoption of Kaipatiki Local Board Plan 7

13 Birkenhead War Memorial Park – endorsement of scope option, vision and process for the master plan development 11

14 Renewal of the public toilets at Bartley Street, Northcote Point 25

15 Kaipātiki Local Grants, Round One 2017/2018 grant applications 45

16 Auckland Transport Monthly Update - September 2017 49

17 ATEED Six monthly report to the Kaipātiki Local Board 65

18 Auckland Plan Refresh - Local Board Engagement 81

19 Approval Of New Road Name For Development At 3, 5 - 9 And 11 Cadness Street, Northcote 85

20 Approval of New Road Name For Development At 34, 36, 38 and 40 - 50 Tonar Street Northcote 91

21 Local Board Services Monthly Report - September 2017 97

22 Governing Body and Independent Maori Statutory Board Members' Update 115

23 Kaipatiki Local Board Chairperson's Report 117

24 Members' Reports 123

25 Workshop Records - Kaipātiki Local Board, held on Wednesday 2, 9, 23 and 30 August 2017 127

26 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 August 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Kaipātiki Local Board

20 September 2017

Adoption of Kaipatiki Local Board Plan

File No.: CP2017/16806

Purpose

1. To adopt the final version of the Kaipātiki Local Board Plan 2017.

Executive summary

2. Under the Local Government (Auckland Council) Act 2009 each local board is required to adopt a local board plan by 31 October 2017.

3. The Act also requires local board plans to be developed using the special consultative procedure. The consultation period for the 2017 local board plans ran from 22 May to 30 June.

4. The local board have considered submissions received and feedback gathered from the consultation period. As a result of this consideration, the following changes are proposed

i. greater reference to the Waitemata harbour and its importance to the Kaipātiki community,

ii. an outline of the process being undertaken with respect to the Birkenhead grandstand and the longer term future of Birkenhead War Memorial Park,

iii. more transparent information around the board’s commitment to sustainability,

iv. greater acknowledgement of the role volunteers play in supporting our community and

v. more transparent information around how the board will use the Mental Health Foundation’s five ways to well-being.

5. The Kaipātiki Local Board Plan 2017, which includes proposed changes, is attached to this report (Attachment A).

6. Pending adoption of the plan, photos and other design features will be added to prepare it for publication.

Recommendation/s

That the Kaipātiki Local Board:

a) approves the following changes being made from the draft Local Board Plan 2017:

i. greater reference to the Waitemata harbour and its importance to the Kaipātiki community.

ii. an outline of the process being undertaken with respect to the Birkenhead grandstand and the longer term future of Birkenhead War Memorial Park.

iii. more transparent information around the board’s commitment to sustainability.

iv. greater acknowledgement of the role volunteers play in supporting our community.

v. more transparent information around how the board will use the Mental Health Foundation’s five ways to well-being.

b) adopts Attachment A as the final Kaipātiki Local Board Plan 2017, subject to amendments contained in a) above,.

c) delegates authority to the Chairperson to approve any minor edits that may be necessary.

Comments

7. The Local Government (Auckland Council) Act 2009 requires local boards to produce and adopt a local board plan every three years. This means that the Kaipātiki Local Board Plan 2017 must be adopted by 31 October 2017.

8. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects; and

· provides input into regional strategies and policies.

9. The plans form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes. They also inform the development of council’s 10-year budget.

10. Under Section 83 of the Local Government Act 2002 local boards are required to use the special consultative procedure in adopting their local board plan. The consultation period ran from 22 May to 30 June 2017.

11. Submissions were made through the following channels and coded together:

· online form available on the Shape Auckland website;

· hard copy form included in the household summary document; and

· via email or post.

12. In total 307 submissions were received on the draft Kaipatiki Local Board Plan 2017. In addition, feedback was also gathered at three engagement events and there were five pieces of feedback gathered through Facebook.

Consideration of submissions and feedback

13. The board has considered the submissions and feedback gathered. They received data analysis reports and all submissions and feedback to read on 28 July 2017 and held workshops to discuss this on 2 and 9 August 2017. Advice has been sought from staff on matters raised in the consultation period and this is reflected in the table included later in this report.

14. Public feedback on the draft plan was generally extremely positive with 75 per cent of feedback supporting or strongly supporting the draft plan. Less than 5 per cent of feedback disagreed or strongly disagreed with the draft plan. The main criticism of the draft plan was that there wasn’t sufficient level of detail provided and the omission of information on the Birkenhead grandstand. Key feedback points are outlined in the table below. Analysis of these points, and any resulting substantive proposed changes to the outcome chapters, are outlined in the corresponding columns.

Key public feedback points	Analysis	Proposed changes
There was no information on the future of the Birkenhead grandstand.	The future of Birkenhead Grandstand is already being considered as part of a master planning process for the Birkenhead War Memorial Park.	The process being followed to resolve the future of the grandstand has been included in a ‘call out box’ in the final plan.
The Waitematā harbour was raised as one of the defining features of the Kaipātiki area and it was suggested that the local board plan include more reference to the harbour.	The harbour and marine environment were included in the draft local board plan.	The wording of the plan has been revised to give the harbour more prominence, both as a feature important to the community and to include more information as to what the board can do as a kaitiaki of the harbour.
The importance of sustainability and its need for inclusion in the draft plan was raised both in the have your say events and in written feedback.	Sustainability already formed a substantial part of the draft local board plan. For example the support for increased walking, cycling and public transport will reduce pollution from vehicles and greenhouse gas emissions.	Explicit reference to sustainability has been included in the plan and the board’s proposed actions in this area more clearly stated.
Criticism was received as to the lack of detail around individual projects and their associated budgets.	The local board plan is a three year strategic plan. The level of detail requested will only become available as each year’s annual work programme is developed.	Information has been provided as to how (and when) each annual work programme is developed.
A number of submissions were received requesting that agrichemicals no longer be used in the board area.	The board already supported minimising agrichemical use, but believes that their use will be necessary on occasions if the community’s pest free goals are to be achieved.	The local board plan’s text has been clarified.

Changes to the Kaipātiki Local Board Plan 2017

15. The Kaipātiki Local Board Plan 2017, with proposed substantive changes to the outcome chapters as described in the above table, is attached to this report.

16. Other minor changes, made for the purposes of clarification, are also included.

Consideration

Local board views and implications

17. The local board’s views have driven the development of the plan attached to this report.

18. In developing the plan, the board considered:

· what we already know about our communities and what is important to them;

· submissions received via online forms, hardcopy forms, emails and post as well as feedback provided by people at engagement events and gathered through Facebook;

· regional strategies and policies, including Auckland Plan, Thriving Communities, Auckland Growing Greener and the I Am Auckland status report;

· staff advice; and

· stakeholder views from individuals, community groups, mana whenua and mataawaka.

Māori impact statement

19. As part of developing the plan, the board have:

· considered views expressed by mana whenua authorities at a sub-regional governance level hui and local level one-on-one hui;

· considered pre-existing feedback from Māori within the local board area; and

· engaged with mataawaka by through a hui and individual feedback.

20. The Kaipātiki Local Board Plan 2017 promotes outcomes or issues of importance to Māori by: including a strong focus on the environment and the board’s guardianship role, together with reference to the next steps in the Beach Haven Marae project.

Implementation

21. Pending adoption of the plan, minor edits may be necessary. This report recommends that responsibility for approving these are delegated to the Chair.

22. Photos and other design features will then be added to the plan to prepare it for publication.

Attachments

No.	Title	Page
a	Kaipatiki Local Board Plan 2017 (Under Separate Cover)

Signatories

Authors

Andy Roche - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Kaipātiki Local Board

20 September 2017

Birkenhead War Memorial Park – endorsement of scope option, vision and process for the master plan development

File No.: CP2017/15488

Purpose

1. To seek endorsement from the Kaipātiki Local Board for the scope option, vision and process for the development of the master plan for Birkenhead War Memorial Park.

Executive summary

2. Birkenhead War Memorial Park (the Park) is a 32 hectare reserve in Birkenhead. The site accommodates a mix of active and passive recreation activities, community uses, council-owned facilities, a war memorial, historic cemeteries and natural bush areas.

3. Many of the assets at the Park are approaching the end of their useful life, including the pool, leisure facilities and condemned grand stand. This presents an opportunity to look at the site holistically and consider what it could provide in the future.

4. The Kaipātiki Local Board has approved the development of a master plan for the Park (resolution number KT/2017/75) and allocated $50,000 from its operational locally- driven initiatives (LDI opex) budget.

5. This report presents options, vision and process for the development of the master plan.

6. Three options were assessed for the development of the plan, with the ‘regeneration’ option recommended to be progressed. This option will best identify current and future community and stakeholder needs and set the site up for the next 30 years. The option may result in the introduction of new and equally the consolidation of some existing activities.

7. The development of the plan is to be carried out in four phases; discovery, analysis, design and delivery planning. Scope elements include research with users and non-users, park audit and assessment of current and future needs for community, sport and recreation facilities in the area.

8. A collaborative approach will be taken with key external stakeholders in developing the plan.

9. A political working group is recommended to be established to provide informal feedback to staff throughout the project. All decisions will be taken by the local board at its business meetings.

10. The project has a potential $20,000 to $70,000 shortfall in operational funding. Options to address this potential shortfall are the allocation of additional LDI opex budget by the local board or advocacy for additional funding as part of the Long-term Plan (LTP) one local initiative (OLI) process.

11. The project could be progressed in stages, with the discovery and analysis phases being able to be carried out initially, should funding become an issue.

Recommendation/s

That the Kaipātiki Local Board:

a) endorse the development of a ‘regeneration’ master plan for Birkenhead War Memorial Park, including a needs assessment for sport, recreation and community facilities.

b) endorse the following vision for the ‘regeneration’ master plan:

‘Birkenhead War Memorial Park - a community destination for all ages and abilities providing a mix of active and passive recreation opportunities, protecting and celebrating the war memorial aspects of the site, its historic heritage and natural environment’.

c) endorse the process to develop the master plan for Birkenhead in four stages; discovery, analysis, design and delivery planning.

d) form a political working group, with at least four local board members, to receive regular project updates and to provide informal feedback to staff on the direction being taken for the master plan development, noting all decisions regarding the master plan project will be taken by the local board at its business meetings.

e) note that the aim of the engagement approach is to work collaboratively with key external stakeholders throughout this project and consult with the wider community on the draft master plan.

Comments

Site background

12. Birkenhead War Memorial Park is a 32 hectare reserve in Birkenhead, within walking distance of the Birkenhead Town Centre.

13. Approximately half of the site is covered in native bush, with the remainder accommodating a mix of activities; sports fields, a grand stand, a war memorial, three historic cemeteries and community facilities for sporting and non-sporting activities. The reserve also accommodates a number of council-owned leisure facilities, including the Osbourne Memorial Pool, a leisure centre with an inside climbing wall and a ropes course.

14. A reserve management plan (RMP) was developed for the site in 2003. The major management goal of the RMP was to develop and maintain the site as a war memorial, encourage the mix of active and passive recreation uses, whilst protecting and preserving the reserve’s natural environment.

15. One of the objectives of the RMP was to prepare a development plan for the site. This plan was completed and adopted in 2010 by the Birkenhead/ Northcote Community Board. The site map in Attachment A is an extract from the development plan. Whilst recent developments at the park, such as the construction of the pump track and renewal of the entrance and public toilets, and some of the changes in leases are not captured in this plan, it gives a good overview of the site.

Issues and opportunities

16. In 2016, the grandstand on the site was closed due to structural issues. A number of clubs were affected by this closure. Staff from the councils Active Recreation and Sports Park teams have been working with the clubs to find temporary solutions for meeting, storage and changing facilities. With the exception of one club, all have been able to have their needs accommodated temporarily in other facilities on site.

17. The Park has known issues with land stability surrounding the pool and work was undertaken in 2011 to stabilise the bank the pool sits above. The pool itself is nearing the end of its useful life and any future rebuild in the current location would be problematic.

18. An assessment is currently being carried out about the condition of the pool in general and outcomes of this will be shared with the local board when available.

19. Funding is not yet allocated in the Community Facilities (CF) work programme for the grand stand and pool itself.

20. Many other assets in the Park, such as tracks, elements of the pool and leisure facility, car parks and access to pool and skate-park are also nearing the end of their useful life.

21. The local board has chosen the development of the site as its one local advocacy item (OLI) to the governing body for the upcoming Long-Term Plan (LTP) 2018-2028.

22. The above issues present an opportunity to consider the Park holistically and to set a direction for its future; it will consider current provision and future needs for services and asset in terms of active and passive recreation, and other community uses.

23. The work will take the existing RMP and 2010 development plan as a starting point.

24. The development of the master plan also presents an opportunity to incorporate Te Aranga Māori and/or sustainable principles into the design.

Past resolutions

25. Many assets in the Park are nearing the end of their useful life and funding is allocated for their renewal in the CF work programme (resolution number KT/2017/90) in the next one to three years.

26. As part of the adoption of the Parks, Sport and Recreation (PSR) work programme 2017/2018, the Kaipātiki Local Board allocated $50,000 from its LDI opex budget to ‘Develop a Master Plan for Birkenhead War Memorial Park including a feasibility and options assessment to inform future park development, which includes direction on renewals and new asset provision.’ (resolution number KT/2017/75).

27. This report outlines the scope options, and the vision and process for the development of the master plan for the Park, as co-designed in workshops with the local board and key internal stakeholders in June and July 2017.

Options evaluated and recommended option

28. Three options were evaluated for the development of a master plan for the Park and presented to the local board at workshops in July; a renewals plan, an ‘optimisation’ plan and a ‘regeneration’ plan. The table below briefly outlines the different options:

Option	Description	Output	Timeframe for development of plan
1. ‘Renewals’ plan	Provide for the existing services, activities and assets “as is, where is”	No plan to be developed; business as usual, progressing individual renewals projects as required.	N/A
2. ‘Optimisation’ plan	Provide for current services and activities, by optimizing existing facilities and space on site	Medium- term master plan, setting the site up for the next 10 years	6 to 12 months
3. ‘Regeneration’ plan	Revitalise the site, provide for existing activities and services and investigate new opportunities; set the site up for future	Long- term, aspirational master plan, setting the site up for the next 20 to 30 years	9 to 18 months

29. Attachment B outlines the options in more detail, including risks and benefits, levels of community engagement and funding requirements for development and implementation.

30. The development of a ‘regeneration’ master plan is the recommended option as it will best identify current and future community and stakeholder needs and set the site up for the next 30 years. The specific process to develop this plan is outlined in the next section of this report.

31. The plan will consider provision for existing and potential future activities and services. This may result in the introduction of new activities. Equally it may result in the consolidation of some existing activities.

32. This option is anticipated to maximise opportunities for community empowerment and partnership.

33. The vision of the ‘regeneration’ plan is for ‘Birkenhead War Memorial Park to be a community destination for all ages and abilities providing a mix of active and passive recreation opportunities, protecting and celebrating the war memorial aspects of the site, its historic heritage and natural environment’.

Process for the development of the ‘regeneration’ master plan

34. To achieve the overall outcome of meeting current and future needs and setting the site up for the next 30 year, the master plan will be grounded in research with users and non-users of the park, a park quality audit and an assessment of current and future needs for community, sport and recreation facilities in the area.

35. The plan is to be developed in four phases; discovery, analysis, design and delivery planning.

36. The discovery phase involves gathering existing information about the current state of the Park, including a park audit, current and future needs, trends in sport and recreation, growth information, reviewing existing strategic documents and research with users and /non-users.

37. The analysis phase involves analysing the information collected in in the discovery phase and the potential to set a quality standard for the park based on the park audit.

38. The output of phase one and two will be a community services needs assessment.

39. In the design phase a draft design will be developed based on the needs and design principles. Feedback will be sought from the community on the draft design. The approval of the final design by the local board marks the completion of the design phase.

40. In the final phase a delivery plan will be developed with key stakeholders and the final master plan will be handed over to the business owner.

41. Consultation with key external stakeholders and mana whenua will be undertaken throughout all phases of the development of the master plan.

42. Attachment C gives more detailed information about process for the development of the master plan, including scope elements, outputs and high-level timeframes.

Financial implications and resourcing

43. The local board has allocated $50,000 from its LDI Opex budget for the development of the master plan in the 2017/18 financial year (resolution number KT/2017/75).

44. Wherever possible, internal resources will be used to undertake required work. However there is a potential shortfall in operational funding for the preparation of the plan, as resourcing for part of the needs assessment is yet to be finalised. The exact amount of this is not yet known, but likely to be between $20,000 and $70,000.

45. Staff will work closely with the local board and keep local board members informed about funding requirements as the project progresses.

46. The project can be progressed in stages, with phase one and two being able to be carried out independently of phase three and four, should funding become an issue for the completion of the project in the 2017/18 financial year.

47. Options to address a potential funding shortfall are for the local board to consider allocating additional LDI opex budget or advocate for additional operational funding from the governing body as part of the LTP OLI process.

Consideration

Local board views and implications

48. Following the adoption of the PSR work programme, two workshops were held with the local board on 12 and 19 July 2017 to present the options for the development of a master plan and to co-design the scope, vision and engagement approach.

49. During the workshops board members expressed support for the development of a ‘regeneration’ plan and to utilise a collaborative approach with key stakeholders and interested community members. (NB: Engagement levels are based on the spectrum developed by the International Association for Public Participation (IAP2)). Attachment D outlines the IAP2 spectrum and the goals for participation at the different levels).

50. As part of the discussions at the workshop, board members expressed the desire to form a political working group (PWG) for this project, consisting of four board members. The PWG is to meet on a monthly basis, or more frequently if required, for the duration of the project. The purpose of the PWG is to receive regular project updates and to provide informal feedback to staff on the direction being taken for the master plan development.

51. All formal decisions regarding the project will be taken by the local board at its business meetings.

Māori impact statement

52. Mana whenua have been made aware of the development of the master plan for Birkenhead War Memorial Park through the presentation of the PSR work programme at the Northern Parks and Recreation Mana Whenua Engagement Forum. Consultation on this project has not yet commenced, however will include engagement with iwi who have a known interest in the Kaipātiki Local Board area.

53. Whilst there are no known sites of significance to mana whenua within Birkenhead War Memorial Park, it is known that parks are of high importance to mana whenua, their wellbeing, values, culture and traditions.

54. Maintaining the integrity of the land and waterways, seeing cultural histories reflected in designs, all help in restoring a sense of place for tangata whenua.

55. Many of the priorities in the Auckland Plan in relation to Auckland’s Māori reflect this important connection such as exploring partnerships with mana whenua to protect, identify and manage wāhi tapu sites.

56. The Auckland Design Manual includes a section on Māori design principles, which is highly relevant to the design of the master plan.

External key stakeholders

57. Key external stakeholders for this project are the existing lessees and clubs operating in the Park. The recommended approach to engagement is to collaborate with them.

58. Interviews and workshops are planned to be held with the key external stakeholders to determine needs, opportunities and aspirations of their organisations. A co-design approach could be used to find and test solutions to revitalise the site.

59. A communications and engagement plan will be developed for the project, which will outline the approach to engagement with all stakeholders in more detail.

Community views

60. No direct engagement has yet been undertaken with the wider community on the development of the master plan for the Park.

61. Some feedback has been received on Birkenhead War Memorial Park through the 2017 draft local board plan feedback process, which closed at the end of June. Some of the submitters have expressed a desire to replace the grand stand, and provide for additional recreation activities at the park.

62. Research will be undertaken with users and non-users of the park about their views on the park to identify current and future needs and identify barriers to use and how council could provide better for the needs. As part of the research process, participants will be given an option to continue to be involved in the development of the master plan.

63. Feedback will be sought from the wider community on the draft master plan.

Implementation

64. The first step following the approval of the process, scope and vision is the preparation of a communications and engagement plan for the project to complete the project set up.

65. Engagement with the key external stakeholders will mark the commencement of the discovery phase of the project.

66. Meetings with the PWG are to be held monthly. All local board members will be invited to attend these monthly meetings.

67. At this stage there is only renewals funding available for the implementation of the master plan. There is currently no funding in place for the grand stand or for potential work required on the pool.

68. The local board has the option to advocate to the governing body for additional funding as part of the 2018 - 2028 Long-term Plan, especially through the OLI process.

69. Other potential funding sources are the allocation of capital LDI funding or to investigate introducing a targeted rate.

Attachments

No.	Title	Page
a ⇩	Site map	17
b ⇩	Birkenhead War Memorial Park options for master plan development	19
c ⇩	Process and high-level timeframes for development of master plan	21
d ⇩	IAP2 Pulic participation spectrum	23

Signatories

Authors

Nicki Malone - Service and Asset Planner

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Kaipātiki Local Board

20 September 2017

Renewal of the public toilets at Bartley Street, Northcote Point

File No.: CP2017/14076

Purpose

1. To seek approval from the Kaipātiki Local Board to proceed with the renewal of the public toilets at 3 Bartley Street, Northcote Point by demolishing the existing toilet and building new toilets at Jean Sampson Reserve, Northcote Point.

Executive summary

2. The public toilets at 3 Bartley Street, Northcote Point are in poor condition and are being used for anti-social behavior.

3. Council staff engaged Stellar Projects Ltd to undertake an options and feasibility assessment for the renewal of the public toilet facility at 3 Bartley Street. Five options were identified as feasible, and are summarised in Attachment A.

4. Public consultation on the options took place between 7 July 2017 and 31 July 2017. Ninety two submissions were received and included for analysis (refer Attachment B).

5. The majority of submitters supported the option to demolish the toilet block and rebuild it in Jean Sampson Reserve (Option 5 in Attachment A). Council staff recommend this option.

6. Funding of up to $380,000 is provided for the renewal of the Bartley Street toilets as part of the 2017/2018 Kaipātiki Local Board Community Facilities Work Programme, (resolution number KT/2017/90). This budget can be used to implement the option outlined above.

Recommendation/s

That the Kaipātiki Local Board:

a) approve Option 5 in Attachment A to the agenda report to renew the public toilet at 3 Bartley Street, Northcote Point by demolishing the existing toilet and rebuilding at a new location in Jean Sampson Reserve, Northcote Point.

b) request the Community Facilities Stakeholder and Land Advisory team begin the process of identifying potential future uses of the land at 3 Bartley Street, Northcote.

Comments

Background

7. The property at 3 Bartley Street, Northcote Point was acquired under the Public Works Act 1928 for a ‘public convenience’ (public toilet) (NZ Gazette 1949 p. 1391).

8. The public toilets at 3 Bartley Street, Northcote Point are in poor condition. They have minor foundation settlement, cracks in walls and a leaking and deteriorated roof that has led to rotting timber framing. They also have exposed utilities (plumbing, piping and electrical conduits) that are vulnerable to vandalism.

9. Auckland Council has received multiple complaints about people using the facility for anti-social behaviour. The New Zealand Police have advised that since 2001 they have attended or been alerted to 28 occurrences or intelligence notings at the Bartley Street toilets.

10. The existing facilities are a poor design that allows for anti-social behaviour to occur, particularly in the male toilets which are hidden down an alleyway.

11. The current condition and use of the Bartley Street toilets mean these facilities require renewal.

12. Council staff engaged Stellar Projects Ltd to undertake an options and feasibility assessment for the renewal of the public toilet facility at 3 Bartley Street.

13. Five options were identified as feasible, and are summarised in Attachment A. These options were:

· Option 1: Do nothing;

· Option 2: Minor refurbishment of the existing facitlity;

· Option 3: Demolish the toilet block;

· Option 4: Demolish the toilet block and rebuild on the existing site; or

· Option 5: Demolish the toilet block and rebuild in Jean Sampson Reserve.

Consultation

14. Consultation on the above five options was undertaken between 7 July 2017 and 31 July 2017.

15. The consultation involved an online survey on the Shape Auckland website, as well as hard copy surveys available at Birkenhead Library, Northcote Library, and the Kaipātiki Local Board offices.

16. The consultation was advertised on Facebook, the Our Auckland newsletter and through posters at the Bartley Street toilets, at Northcote and Birkenhead libraries, and the Kaipātiki Local Board office.

17. Flyers were also emailed to:

· Bartley Street residents who had previously corresponded on the issue;

· Northcote Residents Association;

· Bike Kaipātiki;

· Birkenhead Transport Association; and

· Northcote Point Heritage Preservation Society Inc.

18. Flyers were delivered to Northcote Point addresses within an approximate 800m radius from the toilets, advertising the consultation.

19. Ninety-two submissions were received and included for analysis. The full consultation analysis is provided as Attachment B.

20. The below figure shows the number of submissions in support for each option

21. Seventy-six percent of submitters would like the toilet block to be demolished; fifty-eight percent of these would either like the facilities to be renewed in the same location or to be rebuilt in Jean Sampson Reserve, Northcote Point.

22. The main concerns raised with relocating the toilets to Jean Sampson Reserve were:

· the problems with antisocial behaviour would continue in the new location;

· the appearance of a new toilet would not fit with the heritage values of the area; and

· the cost of a new toilet was too high.

Preferred Option

23. Option 5: Demolish the toilet block and rebuild in Jean Sampson Reserve is the recommended option for the renewal of the Bartley Street toilets.

24. Locating the new toilet in Jean Sampson Reserve will service a large area of flat open space, a small playground, picnic areas, a basketball hoop and small concrete court area.

25. The new location would also spread the toilet provision out through Northcote Point, and would be more likely to be used by park users, walkers/passers-by and cyclists on the Northcote Safe Cycle route.

26. The design can be customised to suit the site so that it is fits within the local area and Northcote Point’s Heritage.

27. The new location will be in an area with higher traffic volumes (vehicle and foot) to allow for easy and regular passive surveillance of the facilities. The anticipated increase in legitimate use of the facility will also deter antisocial behaviour. The Crime Prevention Through Environmental Design (CPTED) principles can be applied to the design to minimise the ability for anti-social behaviour to occur.

Consideration

Local board views and implications

28. A workshop was held with the Kaipātiki Local Board on 23 August 2017 to discuss the consultation feedback and the recommended options.

29. The board were in favour of the option to demolish the toilets and rebuild them at Jean Sampson Reserve.

30. The boards preference was for an off the shelf variety of toilet that can be adapted to fit in with the local area, rather than a bespoke design, in order to keep the project costs down. This type of design can still be adapted to fit within the look and feel of the Northcote Point neighbourhood.

31. Once the public toilet has been removed from 3 Bartley Street the area will be left as grass. The local board will then need to work with the Community Facilities Stakeholder and Land Advisory team to determine future options for the land e.g. convert to a small park, lease or divest the land.

32. Should the board consider divesting the land, Panuku Development Auckland has advised if the property is currently in service (i.e. with providing a public amenity service) the proceeds from the sale of the land can optimised, by ring-fencing it for an eligible project within the Local Board area. An eligible project will only meet the criteria if it is a previously planned project in a strategy document such as an approved network plan, local board plan or the Long Term Plan.

33. If the toilets are closed and no longer in use then the property is technically non service and the proceeds of sale go back to the general fund. Therefore, the demolition of the toilets will need to be aligned with the decision for the future use of the land.

Māori impact statement

34. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the 2015-2025 Long-term Plan, the Unitary Plan and Local Board Plans.

35. No impacts specific to Māori were identified for the renewal options at Bartley Street Toilet, therefore iwi were not directly engaged in regards to the toilet renewal options.

36. Engagement with iwi identified as having an interest in the Kaipātiki Local Board geographical area will be required regarding the building of new toilets at Jean Sampson Reserve. Council staff will be engaging with mana whenua in the early stages of building the new toilets at Jean Sampson Reserve.

37. Engagement with iwi will also be required when determining future options for the land rat 3 Bartley Street once the toilets are demolished. Council staff will engage mana whenua once this process has begun.

Implementation

38. Funding of $380,000 is identified in the Kaipātiki Local Board Community Facilities Work Programme (KT/2017/90) for the renewal of the Bartley Street toilets.

39. The funding is available over two financial years. Staff will undertake the design and consents for the preferred option in financial year 2017/2018 with the aim to undertake physical works in financial year 2018/2019.

40. Following approval by the Kaipātiki Local board, the Community Facilities Investigation and Design team can progress with the design and consent phase of the project.

41. The funding identified is considered to be sufficient for the delivery Option 5 as this aligns with the cost estimate identified in Attachment A. More accurate cost details will be identified during the progression of the project through design and delivery. As a result, the budget required may need to be reviewed as more detailed cost information is received.

Planning requirements

42. An initial planning assessment was undertaken by Stellar Projects Ltd as part of the options assessment and feasibility.

43. Resource consent will be required to demolish the existing toilets at 3 Bartley Street due to the building being situated in a Special Character Area Overlay under Rule D18.4.1 (A3).

44. Jean Sampson Reserve is located within the Open Space – Informal Recreation Zone under the Auckland Unitary Plan (AUP) and is not subject to any relevant overlay or notation, despite all of the surrounding residential properties being located within the Special Area Character – Northcote Point Overlay.

45. The relevant rules relating to development and activities on Open Space zoned land are contained in Chapter H7 of the AUP. A toilet building would fall under the definition of a ‘public amenity’, and buildings for public amenities are provided for as a permitted activity in the Open Space – Informal Recreation Zone, subject to a number of standards.

46. Therefore there is scope to design and locate the toilet building in a manner that does not require resource consent.

Attachments

No.	Title	Page
a ⇩	Bartley Street toilet renewal options	31
b ⇩	Public consultation feeback analysis- Bartley Street public toilets	35

Signatories

Authors

Kaitlyn White - Renewals Coordinator

Authorisers

Rod Sheridan - General Manager Community Facilities

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Kaipātiki Local Board

20 September 2017

Kaipātiki Local Grants, Round One 2017/2018 grant applications

File No.: CP2017/11792

Purpose

1. The purpose of this report is to present applications received for the Kaipātiki Local Grants, Round One 2017/2018. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Kaipātiki Local Board has set a total community grants budget of $200,000 for the 2017/2018 financial year. The local board has set a programme consisting of three funding rounds within the 2017/2018 financial year.

3. Twenty-one applications were received in round one, with a total requested amount of $121,759.

Recommendation/s

That the Kaipātiki Local Board:

a) consider the applications received for Kaipātiki Local Grants, Round One 2017/2018 and agree to fund, part-fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested
LG1808-119	Action Education Incorporated	Towards facilitating 10 Spoken Word Poetry workshops delivered to schools within the Kaipātiki local board area between September 2017 to March 2018	$2,000
LG1808-102	Northart Society Incorporated	Towards exhibition fee, freight, insurance, lighting technician, installation costs, and advertising for the “Malcolm Harrison: A Celebration” exhibition held in February 2018	$3,860
LG1808-130	Community Impact Trust	Towards purchasing gardening equipment and furniture regeneration tools for Community Impact Days between November 2017 to September 2018	$5,000
LG1808-129	Auckland Regional Migrant Services Charitable Trust (ARMS)	Towards a project coordinator salary, travel, technology, programme costs and organisation overheads to establish the “WISE Collective Hub – North” from October 2017 to September 2018	$12,109
LG1808-128	North Harbour Community Patrol	Towards purchasing electronic safety equipment, mobile plan and fuel costs from October 2017 to October 2018	$4,091
LG1808-126	Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland	Towards coordinator wages to deliver the Project K Programme at Northcote College and Glenfield College between October 2017 to September 2018	$10,000
LG1808-125	Birkenhead Residents Association Incorporated	Towards printing concept plan booklets and production of a youth video about Birkenhead neighbourhood planning issues	$3,165
LG1808-123	Literacy Auckland North Incorporated	Towards contractor fees and administrative costs to deliver the Digital Literacy Group and the Learner Driver License Programme at Northcote College between October to December 2017	$2,600
LG1808-118	Whanau Marama Parenting	Towards facilitator salary for parenting courses in North Shore libraries between October and December 2017	$1,000
LG1808-116	Birkdale Beach Haven Community Project Incorporated	Towards purchasing marquees, laptops, modem and repair of existing sewing machines for Beach Haven and Birkdale Community Houses	$9,783
LG1808-115	YMCA of Auckland Incorporated	Towards coordinator and team leader salaries, and staff costs for the “Raise Up North Shore” youth development programme between October 2017 to September 2018	$5,000
LG1808-103	North Shore Women's Centre	Towards four weeks wages for community resource workers between October 2017 to October 2018	$4,667
LG1808-111	Babylon Charitable Trust	Towards transportation, volunteer expense reimbursements, stationery, photocopying, venue hire,and groceries for the Seniors Programme between October 2017 to October 2018	$5,480
LG1802-116	North Shore Centres of Mutual Aid Incorporated (CMA)	Towards operating costs for North Shore CMA centers from July 2017 to June 2018	$10,000
LG1808-117	Kaipatiki Project Environment Centre	Towards rent, internet costs and consumables for interim accommodation for the Beach Haven Community House between August 2017 to September 2018	$18,260
LG1808-106	Willow Park School Parent Teacher Association (PTA)	Towards compostable packaging for food stalls and towards purchasing plants, soil and items for the Enviro-group stall for the Willow Park School Gala held November 2017	$1,500
LG1808-101	The Korean Society of Auckland	Towards venue hire, equipment hire and volunteer costs for the 2018 Korean Day	$7,000
LG1808-110	North Harbour Triathlon Club Incorporated.	Towards event safety for a series of ten races for the “Club Swim Run” event held between November 2017 to March 2018	$4,464
LG1808-109	Marlborough Park Tennis Club Incorporated	Towards reducing fees for the Marlborough Park Tennis Club - Junior Coaching Programme from October 2017 to March 2018	$3,780
LG1808-108	Harbour Sport Trust	Towards an event timing system for the Shore to Shore 5km Fun Run/Walk held in March 2018	$3,000
LG1802-139	Hockey New Zealand Incorporated	Towards marketing, development programmes, and the Small Sticks schools programme in November 2017	$5,000
		Total Requested	$121,759

Comments

1. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The Kaipātiki grants programme for the 2017/2018 financial year is provided as Attachment A.

2. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

3. The Kaipātiki Local Board will operate three local grant rounds in this financial year. The Kaipātiki Local Grants, Round One 2017/2018 closed on 4 August 2017.

4. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

5. The Kaipātiki Local Board has set a total community grants budget of $200,000 for the 2017/2018 financial year. It is recommended that the board consider allocating up to 33% of the budget in this grant round.

6. Twenty-one applications were received in this round, with a total requested amount of $121,759.

Consideration

Local board views and implications

7. Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

8. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

9. A summary of each application is attached (refer Attachment B).

Māori impact statement

10. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. One applicant applying in this round have identified as a Māori individual or organisation and six applications have indicated their project targets Māori or Māori outcomes.

Implementation

11. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

12. Following the Kaipātiki Local Board allocating funding for Local Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a	Kaipātiki Grants Programme 2017/2018 (Under Separate Cover)
b	Kaipātiki Local Grants, Round One 2017/2018 grant applications (Under Separate Cover)

Signatories

Authors

Caroline Teh - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Kaipātiki Local Board

20 September 2017

Auckland Plan Refresh - Local Board Engagement

File No.: CP2017/18826

Purpose

1. To seek local board feedback on draft Auckland Plan content to inform the final draft of the refreshed Auckland Plan.

Executive summary

2. In June and July 2017 the Auckland Plan refresh team provided all local boards with summaries of the strategic themes and focus areas for the refreshed Auckland Plan for their consideration.

3. Resolutions and feedback from local boards over June and July, and feedback from stakeholders informed the further development of the content and development of the strategic framework. The framework was approved in principle by the Planning Committee on 1 August 2017. A summary of the feedback from local boards accompanied the report to the Planning Committee.

4. A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August 2017. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017.

5. Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy. This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan.

6. Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to public consultation in early 2018.

Recommendation/s

That the Kaipātiki Local Board:

a) provides feedback, including any specific feedback on the package of materials across the six outcome areas and the Development Strategy.

b) notes that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan refresh provides an opportunity to revisit Auckland’s most challenging issues, to ensure the plan continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan is intended to be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The plan is also intended to have a greater focus on the development strategy.

Local Board involvement in the refresh

9. Local board chairs have been invited to all Planning Committee workshops on the Auckland Plan during 2017. Throughout these workshops, chairs (or their representatives) have provided early input into opportunities and challenges for Auckland over the next 30 years and feedback on the proposed strategic framework for the refreshed Auckland Plan. This input was the views of chairs only and does not represent formal local board feedback.

10. At local board cluster briefings in February and April 2017, local board members gave feedback and information which was used to refine the scope of strategic themes and focus areas.

11. A report on the Auckland Plan Refresh was considered at local board business meetings in June and July. Local boards were invited to consider their formal position on the themes and focus areas and provide further feedback.

12. Local board cluster briefings were also held in April and July on the Development Strategy which is a core component of Auckland Plan.

13. Resolutions and feedback from local boards over June and July informed the further development of a draft strategic framework. This was approved in principle by the Planning Committee on 1 August 2017. A summary of the feedback from local boards accompanied this report to the Planning Committee.

14. A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August 2017. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017.

15. Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy (refer Attachment A). This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan.

16. Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to full public consultation in early 2018.

Consideration

Local board views and implications

17. Local board feedback on the package of engagement material is being sought in this report.

18. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies, and plans.

Māori impact statement

19. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

20. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes of the plan. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

21. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and Māori as Treaty partners in Auckland.

22. Māori Identity and Wellbeing is one of the six outcomes of the plan. The outcome describes the application of Te ao Māori values to the region, acknowledges the unique role of mana whenua as kaitiaki of Tāmaki Makaurau and acknowledges the foundational role of Te Tiriti o Waitangi.

23. Engagement with mana whenua, mataawaka, and relevant Māori community groups has been undertaken to develop the draft plan.

Implementation

24. Feedback from the local boards will be summarised and provided to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

Attachments

No.	Title	Page
a	Auckland Plan Draft Content Package (Under Separate Cover)

Signatories

Authors

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Kaipātiki Local Board

20 September 2017

Approval Of New Road Name For Development At 3, 5 - 9 And 11 Cadness Street, Northcote

File No.: CP2017/19122

Purpose

1. The purpose of this report is to seek approval from the Kaipatiki Local Board for a road name for the new private road being constructed to serve the new housing development at 3, 5 - 9 and 11 Cadness Street, Northcote.

Executive summary

2. Hobsonville Land Company, (the Applicant) is undertaking a housing development, as part of the Unlock Northcote Plan, comprising 26 new dwellings across a mixture of standalone duplexes and apartments on 11 lots at 3, 5 - 9 and 11 Cadness Street, Northcote. A new private road is being constructed to serve the housing development.

3. The Applicant, after initial consultation with Runanga o Ngati Whatua, has submitted in their order of preference either of the road names Tuohu Lane, Mowai Lane or Piringa Lane for Board approval.

4. The Applicant has circulated these names to all other local iwi groups for further comment and received no responses from other iwi groups.

5. The names have been assessed against the Councils road naming guidelines and meet the assessment criteria.

6. The names have also been assessed under New Zealand Post and Land Information New Zealand, (LINZ), criteria for the avoidance of duplication within the wider Auckland region and they all meet the criteria.

7. The road type classification of Lane is appropriate for the road.

Recommendation/s

That the Kaipātiki Local Board:

a) approve one of the following names for the new private road constructed within the subdivision being undertaken by Hobsonville Land Company at 3, 5 - 9 and 11 Cadness Street, Northcote, pursuant to section 319(1)(j) of the Local Government Act 1974:

i. Tuohu Lane; or

ii. Mowai Lane; or

iii. Piringa Lane.

Comments

8. Hobsonville Land Company, (the Applicant) is undertaking a housing development, as part of the Unlock Northcote Plan, comprising 26 new dwellings across a mixture of standalone duplexes and apartments on 11 lots at 3, 5 - 9 and 11 Cadness Street, Northcote. A new private road is being constructed to serve the housing development.

9. The Applicant has submitted the following names in their order of preference for the private road:

Applicants Preferred Names	Meaning
Tuohu Place	conveying place of repose, relaxation, rest.
Mowai Place	conveying calm place, haven.
Piringa Place	conveying shelter, haven.

10. The Council road naming guidelines require that road names reflect either:

· a historical or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity feature; or

· an existing name theme or introduce a new name theme in an area.

11. Names need to be easily identifiable, easy to pronounce and spell, and intuitively clear to minimise confusion. The use of Maori names is encouraged where appropriate and names should not be duplicated in the wider Auckland region for safety reasons.

12. The development comprises a mixture of standalone duplexes and apartments on 11 lots that are proposed to house a reasonably high number of elderly residents. The Applicant has chosen a suite of names that convey a sense relaxation or safe haven using Maori names that reflect that context.

13. The names have been assessed against the Councils road naming guidelines and meet the assessment criteria.

14. The names have also been assessed under New Zealand Post and Land Information New Zealand criteria for the avoidance of duplication within the wider Auckland region they all meet the criteria.

15. The road type classification could be a Road, Street, Way or Lane.

16. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

Consideration

Local board views and implications

17. The decision sought from the Kaipatiki Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

18. The decision sought from the Kaipatiki Local Board is not considered to have any legal or legislative implications.

Māori impact statement

19. The decision sought from the Kaipātiki Local Board on this report is linked to the Auckland Plan outcome, ‘A Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

20. The Applicant consulted with Runanga o Ngati Whatua who suggested the names referred to. The Applicant then circulated the names to all other local iwi groups for further comment. No responses were received from other iwi groups.

Implementation

21. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the Applicant at their full cost once an approval is obtained for the new road name.

22. The cost of processing the approval of the new road name is recoverable from the Applicant in accordance with Council’s administrative charging policies.

Attachments

No.	Title	Page
a ⇩	Cadness Street Scheme Plan	89

Signatories

Authors

John Benefield - Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Kaipātiki Local Board

20 September 2017

Approval of New Road Name For Development At 34, 36, 38 and 40 - 50 Tonar Street Northcote

File No.: CP2017/19129

Purpose

1. The purpose of this report is to seek approval from the Kaipatiki Local Board for a road name for the new private road being constructed to serve of the new housing development at 34, 36, 38 and 40 - 50 Tonar Street, Northcote.

Executive summary

2. The Hobsonville Land Company, (the Applicant) is undertaking a housing development, as part of the Unlock Northcote Plan, comprising 22 detached two storey dwellings and lots, at 34, 36, 38 and 40 - 50 Tonar Street, Northcote.

3. The Applicant, after initial consultation with Runanga o Ngati Whatua, has submitted their preference for either of the road names Hokinuku Lane, Anganui Lane or Paetahi Lane for Board approval.

4. The Applicant has circulated these names to all other local iwi groups for further comment and received no responses from other iwi groups.

5. The names have been assessed against the Councils road naming guidelines and meet the assessment criteria.

7. The road type classification of Lane is appropriate for the road.

Recommendation/s

That the Kaipātiki Local Board:

a) approve one of the following names for the new private road constructed within the subdivision being undertaken by Hobsonville Land Company at 34, 36, 38 and 40 - 50 Tonar Street Northcote, pursuant to section 319(1)(j) of the Local Government Act 1974:

i. Hokinuku Lane; or

ii. Anganui Lane; or

iii. Paetahi Lane.

Comments

8. The Hobsonville Land Company, (the Applicant) is undertaking a housing development, as part of the Unlock Northcote Plan, comprising 22 detached two storey dwellings and lots at 34, 36, 38 and 40 - 50 Tonar Street, Northcote. A new private road is being constructed to serve the housing development.

9. The Applicant has submitted the following names in their order of preference for the private road:

Applicants Preferred Names	Meaning
Hokinuku Lane	conveying returning towards
Anganui Lane	conveying focus on one direction implies to proceed, to advance
Paetahi Lane	conveying first steps, implies ambition

10. The Council road naming guidelines require that road names reflect either:

· a historical or ancestral linkage to an area or;

· a particular landscape, environmental or biodiversity feature or

· an existing name theme or introduce a new name theme in an area.

12. The development comprises a range of 2 - 4 bedroom two storey dwellings that are proposed to house families on the start of their journey’s to self-determination. The Applicant has chosen to use a suite of names that convey a sense of ambition and/or of making ones way in the world using Maori names that reflect that context.

13. The names have been assessed against the Councils road naming guidelines and meet the assessment criteria.

14. The names have also been assessed under New Zealand Post and Land Information New Zealand criteria for the avoidance of duplication within the wider Auckland region they all meet the criteria.

15. The road type classification could be a Road, Street, Way, Lane or Crescent.

Consideration

Local board views and implications

17. The decision sought from the Kaipatiki Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

18. The decision sought from the Kaipatiki Local Board is not considered to have any legal or legislative implications.

Māori impact statement

Implementation

21. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the Applicant at their full cost once an approval is obtained for the new road name.

22. The cost of processing the approval of the new road name is recoverable from the Applicant in accordance with Council’s administrative charging policies.

Attachments

No.	Title	Page
a ⇩	Tonar Street Scheme Plan	95

Signatories

Authors

John Benefield - Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Paul Edwards - Senior Local Board Advisor - Kaipatiki

Kaipātiki Local Board

20 September 2017

Local Board Services Monthly Report - September 2017

File No.: CP2017/19632

Purpose

1. The purpose of this report is to provide an update on the key activities of the Kaipātiki Local Board during August 2017, and to provide recommendations for matters requiring attention.

2. The updates in this report relate to the following areas:

· Community Services;

· Policy and Planning; and

· Governance.

Executive summary

3. The current Asset Based Services (ABS) budget for Kaipātiki Local Board includes an amount of $48,000 to support an operational funding agreement with Raeburn House in 2017/2018 however a corresponding activity was mistakenly omitted from the Arts, Community and Events (ACE) Work Programme 2017/2018. It is recommended that the local board approve the addition of an activity to fund Raeburn House (refer Attachment A) into the ACE Work Programme.

4. At its July 2017 business meeting, the Kaipātiki Local Board approved six activities relating to the Kaipātiki Community Facilities Trust (KCFT) as part of the ACE Work Programme 2017/2018 (resolution number: KT/2017/91). Due to the significant amount of the local board's locally driven initiatives (LDI) operational budget covered by the KCFT work programme, it is being provided for the local boards information (refer Attachment B).

5. Planning for the Local Board Agreement 2018/19 will commence shortly as part of the Long-term Plan 2018-2028. The local board has been requested to hold four workshop sessions between October and December. As the third workshop is proposed on the same day as the local boards Community Forum Meeting, it is recommended that the November Community Forum is rescheduled to Wednesday 29 November, beginning at 6pm.

6. At its June 2017 business meeting, the Kaipātiki Local Board considered a report on appointments to outside organisations. At that time, two organisations receiving annual grants (Kaipātiki Project and Kaipātiki Youth Development Trust) receiving annual grants were still considering whether or not to accept the board’s offer to make a liaison appointment from amongst board members. The Kaipātiki Project has indicated that it would like a liaison appointment to be made.

7. The governance forward work calendar aims to support the local boards' governance role. The September 2017 governance forward work calendar for the Kaipātiki Local Board is provided as Attachment C.

Recommendation/s

That the Kaipātiki Local Board:

a) approve the following project, as detailed in Attachment A to this report, to be included in the Arts, Community and Events Work Programme 2017/2018:

i) Funding Agreement - Raeburn House, $47,509.

b) note the Kaipātiki Community Facilities Trust work programme 2017/2018 which covers the following activities in the Arts, Community and Events Work Programme 2017/2018:

i) Increase diverse participation: Kaipātiki Community Facilities Trust - $163,000;

ii) Build capacity: Jobs for Youth - $50,000; and

iii) Increase diverse participation (KT): Youth voice and youth-led initiatives - $30,000.

c) agree to reschedule its 22 November 2017 Community Forum Meeting to Wednesday 29 November 2017, beginning at 6pm.

d) appoint a liaison representative to Kaipātiki Project.

e) note the Kaipātiki Local Board governance forward work calendar – September 2017.

Comments

8. In August 2017, the Kaipātiki Local Board held four workshops. Records of these workshops are attached to a separate report on this agenda.

9. The following regional and sub-regional briefings/meetings took place in August 2017:

· Joint Governing Body/Local Board Chair Meeting - 2 August 2017;

· Governance Framework Review Political Working Party – 3 August 2017;

· Planning Committee Auckland Plan Refresh Workshop – 10 and 30 August 2017;

· Local Board Chairs Forum – 14 August 2017;

· Regional/Sub-Regional Cluster Workshop [Central] and [South] – 21 August 2017;

· Regional/Sub-Regional Cluster Workshop [North] – 28 August 2017; and

· Weed Management Political Advisory Group – 30 August 2017.

10. The board's September workshops are scheduled for 13 and 27 September 2017.

Community Services

Raeburn House operational funding

11. The current Asset Based Services (ABS) budget for Kaipātiki Local Board includes an amount of $47,509 to support an operational funding agreement with Raeburn House in 2017/2018.

12. Community empowerment staff preparing the funding agreement discovered that an activity relating to Raeburn House was mistakenly omitted from the Arts, Community and Events (ACE) Work Programme 2017/2018.

13. It is recommended that the local board approve the addition of an activity to fund Raeburn House to the Arts, Community and Events Work Programme 2017/2018 as this will enable staff to complete the funding agreement required to pay out the operational grant. The detail of the work programme activity is provided as Attachment A.

Kaipātiki Community Facilities Trust work programme 2017/2018

14. At its July 2017 business meeting, the Kaipātiki Local Board approved six activities relating to the Kaipātiki Community Facilities Trust (KCFT) as part of the ACE Work Programme 2017/2018 (resolution number: KT/2017/91). ACE: Community Empowerment is the lead department for three of the six activities and ACE: Events is the lead department for the other three activities.

15. The following activities have ACE: Community Empowerment as the lead department:

· Increase diverse participation: Kaipātiki Community Facilities Trust - $163,000;

· Build capacity: Jobs for Youth - $50,000; and

· Increase diverse participation (KT): Youth voice and youth-led initiatives - $30,000.

16. The Key Performance Indicators (KPIs) and actions for each of the above activities are detailed within a work programme negotiated between KCFT and ACE: Community Empowerment. The activities where ACE: Events is the lead department are covered by a separate funding agreement.

17. The local board held a workshop on 5 July 2017 where the draft KCFT work programme for 2017/2018 was discussed. The KCFT work programme aligns with, and contributes to, the following Kaipātiki Local Board Plan outcomes:

· Proud, positive communities that embrace the diversity of Kaipātiki;

· Green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage;

· A connected Kaipātiki through a range of transport links within and beyond our area; and

· community facilities, assets and services that are high quality, well managed and meet our communities' needs.

18. Due to the significant amount of the local board's locally driven initiatives (LDI) operational budget covered by the KCFT work programme, the finalised version following the workshop is being provided for the local boards information. The KCFT work programme for 2017/2018 is provided as Attachment B.

Policy and Planning

Local Board Annual Agreements 2018/2019

19. Planning for the Local Board Agreement 2018/19 will commence shortly as part of the Long-term Plan 2018-2028. The local board has been requested to hold four workshop sessions between October and December 2017 in preparation for the consultation to be undertaken in early 2018.

20. In order to meet the time requirements of the four workshops, additional workshop time in addition to the regular workshop schedule is required. At this point in time the proposed schedule as follows, noting it could still be subject to change:

· Workshop 1 – 4 October 2017;

· Workshop 2 – 25 October 2017;

· Workshop 3 – 22 November 2017; and

· Workshop 4 – 6 December 2017.

21. As workshop 3 is proposed on the same day as the local boards Community Forum Meeting, it is recommended that the November Community Forum is rescheduled a week later on Wednesday 29 November, beginning at 6pm.

Governance

Appointments to outside organisations

22. At its June 2017 business meeting, the Kaipātiki Local Board considered a report on appointments to outside organisations. At that time, two organisations receiving annual grants (Kaipātiki Project and Kaipātiki Youth Development Trust) receiving annual grants were still considering whether or not to accept the board’s offer to make a liaison appointment from amongst board members.

23. In the interim period, the Kaipātiki Project has indicated that it would like a liaison appointment to be made. For the Kaipātiki Project, this appointment would be to identify the ‘go to’ board member for any matters relating to Kaipātiki Project. The appointee would also be expected to attend the Kaipātiki Project’s annual general meeting and, on occasions, attend the Kaipātiki Project’s monthly board meeting.

Governance Forward Work Calendar

24. The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

· ensuring advice on meeting agendas is driven by local board priorities;

· clarifying what advice is expected and when; and

· clarifying the rationale for reports.

25. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

26. The September 2017 governance forward work calendar for the Kaipātiki Local Board is provided as Attachment C.

Consideration

Local board views and implications

27. Local board views are sought via this report.

Māori impact statement

28. There are no specific impacts on Māori arising from this report.

Implementation

29. There are no implementation issues arising from this report.

Attachments

No.	Title	Page
a ⇩	Raeburn House Funding Agreement 2017/2018 Work Programme Activity	101
b ⇩	Kaipatiki Community Facilities Trust Work Porgramme 2017/2018	103
c ⇩	Governance forward work calendar - September 2017	113

Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipatiki
Authorisers	Paul Edwards - Senior Local Board Advisor - Kaipatiki

Chairperson	Danielle Grant
Deputy Chairperson	John Gillon
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

Authors	Blair Doherty - Kaipatiki Local Board Democracy Advisor
Authorisers