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Maungakiekie-Tāmaki
Local Board
26 September
2017
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1 Welcome
Chairperson Josephine
Bartley opened the meeting at 4.06pm and welcomed everyone present and extended
a special welcome to Governing Body Member Greg Sayers, representative for
Rodney Ward and invited him to sit at the table.
2 Apologies
3 Declaration
of Interest
1. Member D Burrows declared an interest in the YWCA grant application
being considered by the board under item 16 – Local Grants round 1.
2. Member A Verrall declared a conflict as a member of the Mt
Wellington Licensing Trust.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
requests for leaves of absence.
6 Acknowledgements
1.
Acknowledgement : Onehunga Football Club
The Maungakiekie-Tamaki Local Board
acknowledge and congratulate the Onehunga Football Club on winning the Chatham
Cup.
2.
Acknowledgement : Te Nohotu Noel Patuwai
The Maungakiekie-Tamaki Local Board
acknowledge the passing of Te
Nohotu Noel Patuwai a prominent
elder in the Glen Innes community known for his leadership especially in the
Fenchurch area. The board express its condolences to Te Nohotu Noel Patuwai’s whānau.
3.
Acknowledgement : Denise Lee, Priyanca
Radhakrishnan and Chloe Swarbrick
The
Maungakiekie-Tamaki Local Board acknowledge and congratulates Denise Lee new
Member of Parliament for Maungakiekie electorate, Priyanca Radhakrishnan and
Chloe Swarbrick who have all been successful in the 2017 general elections and
will be represented in parliament.
7 Petitions
There were no
petitions.
8 Deputations
9 Public Forum
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9.4
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Public
Forum : Beth Evans
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A document
was tabled for this item, a copy of which is available for viewing via the
minutes attachment document on the council website.
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Resolution
number MT/2017/160
MOVED by Chairperson J Bartley, seconded by
Member D Burrows:
That the
Maungakiekie-Tāmaki Local Board
a)
thank Beth Evans for her
attendance;
b)
request officers investigate providing
education regarding waste water disposal as part of the food hygiene
certification;
c)
request officers investigate adapting the IPPP
to address these issues in town centres and neighbourhood shops.
CARRIED
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Attachments
a Attachment
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9.5
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Public
Forum : Flipping East
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Providing an opportunity for
Flipping East to present to the board regarding their youth network.
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A document
was tabled for this item, a copy of which is available for viewing via the
minutes attachment document on the council website.
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Resolution number MT/2017/161
MOVED by Chairperson J Bartley, seconded by Member N
Henry:
That the
Maungakiekie-Tāmaki Local Board
a) thank Monique
Nathu, Karl Bailey and Loni Fifita, representing Flipping East for their
attendance.
CARRIED
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Attachments
a Attachment
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Secretarial
note: Meeting adjourned at 5.15pm after public forum and
reconvened at 5.23pm for item 10.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Secretarial note: Governing Body Member D Lee is currently on a leave of absence.
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15
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Adoption of the Maungakiekie-Tamaki Local Board Plan 2017
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Resolution number MT/2017/165
MOVED
by Chairperson J Bartley, seconded by Member B Diver:
That the Maungakiekie-Tāmaki
Local Board:
a) thank
Jessica Trask, Local Board Advisor, for her attendance;
b) approve
the changes, as outlined in this report, that have been made to the draft
Local Board Plan 2017 as a result of the feedback from our community;
c) adopt
the amended document in Attachment A, of the report on agenda, as the final
Maungakiekie-Tāmaki Local Board Plan 2017;
d) delegate
authority to the chairperson to approve any minor edits that may be
necessary.
CARRIED
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Secretarial note: Governing Body Member Greg Sayers left at 5.50pm.
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16
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Maungakiekie-Tamaki Local Board Local Grants: Round One 2017/2018
grant applications
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Secretarial note: noting Member D Burrows declared an
interest in the YWCA grant application being considered by the board under
item 16 – Local Grants round 1 and did not participate in debate or
voting on this application.
Secretarial note: noting Member A Verrall declared a conflict as a member of the
Mt Wellington Licensing Trust and did not participate in debate or voting on
this item.
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Resolution number MT/2017/166
MOVED
by Chairperson J Bartley, seconded by Deputy Chairperson D Allan:
That the Maungakiekie-Tāmaki
Local Board:
a) thank
Catherine Bolinga, Grants Advisor, for her attendance;
b) approve the applications listed below to the amount in Column D
for community funding:
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App. ID
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Applicant
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Project
requesting funding for
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Amount
granted (Column D)
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Note
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LG1811-101
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Father and
Child Trust
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Towards
costs of rental payments, internet and phone services for the community
room in Onehunga.
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$2,500.00
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Towards
room hire
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LG1811-103
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Onehunga
Chinese Association Incorporated
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Towards
costs for venue hire, healthy outdoor activities and accountant fees for
groups based in Onehunga.
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$4,000.00
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Link with
Rākau Tautoko capacity building project
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LG1811-120
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Shanti
Niwas Charitable Trust
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Towards
costs of marque, publicity, sound systems, koha for volunteers, prizes,
facilitation for an international day of elderly at the Shanti Niwas
Center.
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$5,000.00
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Request
group present to local board
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LG1811-125
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Mojde Owlad
(under the umbrella of New Zealand Ethnic Social Services)
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Towards
costs of funding the Farsi language workshops and family day event in
Onehunga on 1 October 2017.
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$750.00
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Towards
costs excluding speakers and refreshment
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LG1811-126
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The Asian
Network Incorporated (TANI)
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Towards
costs for a series of health education, empowerment and self-management
seminars for migrant and refugee communities including the cost of
quarterly newsletters, and a bilingual community worker based in Onehunga
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$5,000.00
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Board
acknowledge the TANI’s capacity to source funding from other
organisations
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LG1811-127
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Tamaki
Estuary Protection Society Incorporated.
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Towards
costs of signage and bird rescue kits for the Panmure Basin
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$4,000.00
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Towards
kits, the board will work with TEPS on signage
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LG1811-129
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The Synergy
Projects
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Towards
costs of hireage of equipment, permit fees, portaloos, signage, printing
and advertising of the event at Oranga, Fergusson Park on 4 November
2017.
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$5,000.00
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LG1811-131
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YWCA Auckland
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Towards
programme costs of two female students from Onehunga High School to
participate in YWCA Auckland's future leaders programme, including costs of
salaries, workshop costs, mentee support costs, annual leadership costs,
and transportation, mobile phones, and office supplies.
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$4,000.00
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Board
request their branding as a sponsor be displayed at event.
Would like
to see the participants involved in Local Board activities.
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LG1811-132
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Tamaki
Community Development Trust
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Towards
costs of transportation for young people and children, afternoon tea costs,
koha for a facilitator, for the end of seasons prize giving event at
Kohimaramara Beach.
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$1,500.00
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LG1807-111
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Royal New
Zealand Foundation of the Blind
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Towards
costs of purchasing digital talking books for 184 blind or low vision
residents in the Maungakiekie-Tamaki Local Board area.
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$2,000.00
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LG1802-119
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StarJam
Charitable Trust
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Towards
costs for running eight weeks of community music performance workshops for
19 youth with a disability from Maungakieki-Tamaki areas, including salary
and travel costs for the regional programme coordinator fees, venue hire
and tutor fees for each workshop.
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$3,407.00
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Request
invitation to event
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LG1721-203
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Big Buddy
Mentoring Trust
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Towards
costs of laptop computers and a salary contribution for volunteer
coordinators
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$1,500.00
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Towards
laptop/computers
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Total
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$38,657.00
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c) decline
the following applications listed for community funding:
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App. ID
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Applicant
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Project
requesting funding for
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Note
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LG1811-105
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Communicare
(CMA) (Auckland) Inc.
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Towards
costs of venue hire for the Royal Oak Baptist Church.
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Decline -
Link with facilities manager for venue arrangement
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LG1811-106
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Extra Talk under the umbrella of Dunkirk
Road Activity Centre Incorporated
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Towards
costs of venue hire for three weekly two hour sessions at Dunkirk activity
Centre Panmure, Onehunga Community Centre.
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Decline
– overlap in services already provided in Tamaki
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LG1811-111
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One Tree
House Limited
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Towards
costs of translations and the design requirements for print ready artwork
for multi-lingual children's books.
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Decline
– lower priority as profit made from sale of books
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LG1811-113
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Community
Impact Trust
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Towards
costs of indoor sporting equipment, sound system, computer, and stationery
for the “Growth and Connect nights” programme at Mount
Wellington.
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Decline
– lower priority equipment, recommend collaboration with other
organisations in board area.
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LG1811-115
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Community
Impact Trust
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Towards
costs of equipment for gardening and tools for furniture regeneration in
Maungakiekie-Tamaki communities.
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Decline
– lower priority equipment, recommend seeking sponsorship from local
retailors/ organisations.
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LG1811-114
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Glen Innes
Chinese Friendship Group Incorporated
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Towards
costs of mid - autumn event and office items including computer, printer
and office supplies.
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Decline
– application lacks clarity need more specifics on funding needs.
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LG1811-118
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Auckland
Kids Achievement Trust
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Towards
wages for five staff (Kiwi Can leaders) responsible for delivering Kiwi Can
Programme in the schools including
Glen Taylor School, Glenbrae Primary, Panmure Bridge and Tamaki Primary.
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Decline
– lower priority salaries/wages
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LG1811-119
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New Zealand
Centre for Gifted Education Limited
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Towards
costs of supporting children to access MindPlus Auckland services in the
Maungakiekie-Tāmaki areas including Ellerslie school, Royal Oak
Intermediate, Stanhope Road, St Mary's Ellerslie and Saint Pius X Catholic
school.
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Decline
– lower priority based outside of local board area
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LG1811-124
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New Zealand
Nepal Society Incorporated
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Towards
costs of hall hire for a class room, teachers cost, stationary costs and
morning tea.
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Decline
– request officers provide links to venue support
Request
group present to the local board
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LG1811-128
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Parent and
Family Resource Centre Inc. trading as Disability Connect
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Towards
cost of public address system forvarious seminars, expos and public events.
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Decline
– lower priority equipment
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LG1811-133
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New Zealand
Dance Advancement Trust
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Towards the
costs of youth engagement performances and workshop delivery in the
Maungakiekie Tamaki area including salaries of dancers, transport,
and
rehearsal space hire.
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Decline
– lower priority salaries/wages
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LG1811-135
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AIESEC in
Auckland City Incorporated.
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Towards
administration fees, entrepreneur projects costs and internship fees for
the overseas volunteer programme.
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Decline
– lower priorities admin fees
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LG1803-124
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Elvis in
the Gardens
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Towards
costs of performers’ fees, advertising, equipment and operational
costs for Elvis in the Gardens 2018 festival at Auckland Botanic Gardens on
4 March 2018.
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Decline
– outside local board area
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LG1811-116
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The
Parenting Place
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Towards the
cost of delivering 22 mental health and wellbeing presentations at three
high schools (One Tree Hill, Onehunga, Tamaki College and providing 625
Hardwired (drug and alcohol education) hand books for schools.
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Decline
– request they present to the board to find out more about the
organisation
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CARRIED
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17
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Exchange of part of Taniwha Reserve for other land
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Resolution number MT/2017/167
MOVED
by Chairperson J Bartley, seconded by Member N Henry:
That the Maungakiekie-Tāmaki
Local Board:
a)
Thank Jordan Hamilton, Policy Analyst and Emma Golightly, Parks and Rec- Tui Team Leader, for their attendance.
b)
support the public notification under section 15(2) of the
Reserves Act 1977 of a proposed exchange of 132m2 of Taniwha
Reserve, 193-195 Taniwha Street, Glen Innes (Pt Lot 142 DP 42356) for 375m2
of land at 4 Harlow Place, Glen Innes (Lot 4 DP 39662) and 6-8 Harlow
Place, Glen Innes (Lot 121 DP 39662) as shown in Attachment C of the report
on agenda;
c)
notes that this proposed exchange item
occurs before our public consultation on the Open Space Network Plan.
However it will not have an effect on the substance of the Open Space network
plan as this exchange relates to 132 m2 of Taniwha Reserve that will enable better access and amenity of
the reserve.
CARRIED
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18
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Allocation of the Environmental Priorities Fund for the 2017/2018
Environment work programme
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Resolution number MT/2017/168
MOVED
by Chairperson J Bartley, seconded by Member D Burrows:
That the Maungakiekie-Tāmaki
Local Board:
a)
thank Desiree Tukutama, Relationship Advisor and Robert
Sutherland, Low Carbon Specialist, for their attendance;
b)
delegate to Member N Henry to work with officers to progress
options to bring back to the board on projects to allocate the $53,000.00 of
its Environmental Priorities Fund;
c)
request that officers scope implementation of Ready to Rent for
the local board area to help address homelessness and accessibility into
accommodation;
d)
is concerned about the plight of the shag colony at Panmure
Basin and request officers to scope a public awareness campaign;
e)
request officers investigate and come back to the board on
options for protecting the shag colony including actions that need to be
taken by central government;
f)
request officers to promote central government and council wide
initiatives regarding healthy homes in Maungakiekie-Tamaki.
CARRIED
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Secretarial note: Item 19 taken after item 24 at 6.24pm.
19
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Approval of the scope and engagement approach for the Waikaraka
Park master plan
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A document
was tabled for this item, a copy of which is available for viewing via the
minutes attachment document on the council website.
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Resolution number MT/2017/172
MOVED by Chairperson J Bartley, seconded by Member D Burrows:
That the Maungakiekie-Tāmaki Local Board:
a)
thank Nicki Malone, Service and
Asset Planner and Greer O’Donnell, Parks Sport and Recreation Portfolio
Manager, for their attendance;
b)
adopt the Waikaraka Park Concept Plan
presented to the board at its 18 August 2016 business meeting (tabled), and
request officers to proceed with its implementation in conjunction with the Speedway
plan led by Regional Facilities Auckland;
c)
re-iterate its commitment to work with
Regional Facilities Auckland, Auckland Stock and Saloon Car Club and Speedway
Promotions Limited on the Speedway development in Waikaraka Park;
d) appoint
Member D Burrows as primary and Member B Diver as alternate local board
contact for staff on the Waikaraka Park development.
CARRIED
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Secretarial
note: On 18 August 2016 a Concept Plan for the
sports fields site was presented to the board following a consultation
process. The board withheld the plan requesting officers to look at a wider
plan for the park which would include the speedway site. Due to recent developments
by Regional Facilities Auckland on a concept for the speedway site and the
progression of discussions on the East West Link project the board considered
that the need for a wider area plan is no longer required and have chosen to
adopt the Waikaraka Park Concept Plan previously developed.
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Attachments
a Waikaraka Concept Plan
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20
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Renewal and variation of lease to The Auckland Stock and Saloon
Car Club Incorporated at Waikaraka Park, 175-243 Neilson Street, Te Papapa
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Resolution number MT/2017/173
MOVED
by Chairperson J Bartley, seconded by Member D Burrows:
That the Maungakiekie-Tāmaki
Local Board:
a) thank Yusuf Khan, Senior Community Lease Advisor and
Andrea Aranha, Lease Advisor, for their attendance;
b) grant
a variation and renewal of the lease to The Auckland Stock and Saloon Car
Club Incorporated at Waikaraka Park, 175-243 Neilson Street, Te Papapa,
Auckland subject to the following terms:
i) term
- 5 years commencing 24 September 2014;
ii) a
rent variation to $1.00 plus GST per annum if demanded for the duration that
the grandstand is inoperable;
iii) refund
the rent paid by The Auckland Stock and Saloon Car Club
Incorporated from September 2014 to now as they were
unable to use the grandstand;
c) request
officers undertake an investigation regarding the long term occupation of the
premises by the club as previously requested by the
board in its resolution dated 6 December 2016.
CARRIED
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21
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Approval to grant a new lease to Tamaki Redevelopment Company
Limited at Level 1, 7-13 Pilkington Road, Panmure
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Resolution number MT/2017/174
MOVED
by Chairperson J Bartley, seconded by Member B Diver:
That the Maungakiekie-Tāmaki
Local Board:
a) thank Frances Ting, Manager Community Leases, for
his attendance;
b) agree
to forgo the expression of interest process prior to a new lease being
considered;
c) approve
option four, of attachment B as its preferred lease option;
d) grant
a new lease to Tamaki Redevelopment Company Limited to occupy 176m2
(more or less) of space at Level 1, 7-13 Pilkington Road, Panmure (Attachment
A, of the report) subject to the following terms and conditions:
i) term
– two years commencing 1 October 2017 (or earlier with the
Board’s approval) with two rights of renewal for one year each;
ii) rent
$25,000.00 plus GST per annum; reviewed two-yearly;
iii) fair
proportion of OPEX fee;
iv) that
this rental reflects the shared use of the central meeting room with the
local board;
e) note
that the granting of the lease is subject to the Certificate of Public Use
and any other health and safety requirements;
f) approve
that all other terms and conditions are in accordance with the Reserves Act
1977, Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines
2012;
g) directs
officers to use the rental income from the Tamaki Redevelopment Company
Limited lease for the redevelopment of the Panmure Hall Annex or as directed
by the board.
CARRIED
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Secretarial note: Member A Verrall abstained from voting on the above item.
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Secretarial note: Item 22 taken after item 18 at 6.16pm
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22
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New Road Name Review for Fenchurch 2A and Overlea Central
Development Sites
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Resolution number MT/2017/169
MOVED
by Chairperson J Bartley, seconded by Member D Burrows:
That the Maungakiekie-Tāmaki
Local Board:
a) approve in principle the proposed road names for the Fenchurch 2A
and Overlea developments sites, subject to a formal road naming application
being made to the local board for each road to be named at a later date (and
subject to name approval from Land Information New Zealand), pursuant to
section 319(1)(j) of the Local Government Act 1974.
CARRIED
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23
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New Road Name Approval for Fenchurch 2B Subdivision, Glen Innes
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Resolution number MT/2017/170
MOVED
by Chairperson J Bartley, seconded by Member A Verrall:
That the Maungakiekie-Tāmaki
Local Board:
a) approve the proposed road name ‘Te Nohotu Road’ for
the new road to be named within the Fenchurch 2B developments site, pursuant
to section 319(1)(j) of the Local Government Act 1974, with
consideration of the alterative name options;
b) approve
the retention of the existing road name ‘Aveline Place’ for the
road to be extended in the Fenchurch 2B developments site, pursuant to
section 319(1)(j) of the Local Government Act 1974.
CARRIED
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24
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Auckland Plan Refresh - Local Board Engagement
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Resolution number MT/2017/171
MOVED
by Chairperson J Bartley, seconded by Member B Diver:
That the Maungakiekie-Tāmaki
Local Board:
a)
agree
with the purpose and intent of the six outcome areas, their related focus
areas and measures as a package of information for consultation on the
Auckland Plan Refresh and looks forward to engaging in the process;
b) note that the resolutions of this meeting will be reported back to
the Planning Committee for consideration in the drafting of the refreshed
Auckland Plan.
CARRIED
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Secretarial note: Item 25 was taken after item 21 at 7.35pm. 175
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25
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Public alerting framework for Auckland
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Resolution number MT/2017/175
MOVED
by Chairperson J Bartley, seconded by Deputy Chairperson D Allan:
That the Maungakiekie-Tāmaki
Local Board:
a) note
the approach to public alerting as outlined in the Public Alerting Framework for
Auckland (Attachment A of the report on agenda);
b) provide in-principle support for the development of an enhanced
and expanded regional tsunami siren network, noting that further information
on design, placement and other considerations for the network will be
reported in due course.
CARRIED
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28
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Urgent Decision made by the Maungakiekie-Tamaki Local Board, local
board grant for B Timu - UNESCO filmmaking programme
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Resolution
number MT/2017/178
MOVED by Chairperson J Bartley, seconded by
Member B Diver:
That the Maungakiekie-Tāmaki
Local Board:
a) note the
decision made under urgency providing approval of a grant of $450.00 from its
Community Response Fund to Mr Benji Timu to attend the ‘Through Our
Lens’ project a UNESCO sponsored filmmaking expedition.
CARRIED
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31 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.38 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Maungakiekie-Tāmaki Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
