Ōrākei Local Board

OPEN MINUTES

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 21 September 2017 at 3.00pm.

present

Chairman	Colin Davis, JP
Deputy Chairman	Kit Parkinson
Members	Troy Churton
	Carmel Claridge
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong

Ōrākei Local Board 21 September 2017

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OR/2017/170

MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson:

That the minutes of the Ōrākei Local Board meeting held on Thursday, 17 August 2017 be confirmed as a true and correct record.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

Secretarial note:       Items 8.1 and 8.2 were heard at this point.

6 Acknowledgements

6.1	Acknowledgement - Keir Robinson
	Resolution number OR/2017/171 MOVED by Chairman C Davis, seconded by Member T Churton: That the Ōrākei Local Board congratulate Keir Robinson, Selwyn College Head Student on his selection to the New Zealand Schools' Debating Team representing our country in the World Schools' Debating Championship held in Bali in August 2017. CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation: Police Update for the Ōrākei Local Board area
	Inspector Joe Tipene and Sergeant Rhys Smith were in attendance to brief the Board on crime, prevention and trends within the local board area.
	Resolution number OR/2017/172 MOVED by Chairman C Davis, seconded by Member T Millar: That the Ōrākei Local Board thank Inspector Joe Tipene and Sergeant Rhys Smith for their attendance and presentation. CARRIED

8.2	Deputation - Tāmaki Drive Protection Society
	Juliet Yates, Tāmaki Drive Protection Society and John Doherty, St Heliers resident were in attendance to discuss the control of invasive weeds and plant pests on the cliffs near Cliff Road, St Heliers with the Board.
	A presentation and speech notes relating to the control of invasive plants and cliff revegetation in the St Heliers to Achilles Point area were tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website.
	Resolution number OR/2017/173 MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson: That the Ōrākei Local Board: a) thank Juliet Yates, Tāmaki Drive Protection Society and John Doherty, St Heliers resident for their attendance and presentation. b) note that reference to the Tāmaki Drive Protection Society’s study and recommendations have been included in the Ōrākei Local Board Plan 2017. c) request Community Facilities staff to report back to the Board on how it is intending to manage invasive weeds on the cliffs along Tāmaki Drive, in particular the cliffs near Cliff Road, St Heliers. d) request officers to report back on the status of the unformed Glendowie Road from Achilles Point to Waitara Road. CARRIED
	Attachments a     Presentation: Cliff revegetation, Cliff Road, St Heliers b     Speech notes: Control of invasive plants on cliffs

9 Public Forum

9.1	Public Forum - Huriwai Paki and Tim Manukau, Te Whakakitenga o Waikato
	Huriwai Paki and Tim Manukau, Te Whakakitenga o Waikato were unable to attend the meeting regarding the iwi’s submission to the Ōrākei Local Board’s draft 2017-2019 Local Board Plan.

9.2	Public Forum - Condor Sevens National Secondary Schools Tournament 2017
	Brett Young and Phil Gaze, Condor Rugby Football Club Incorporated were in attendance to brief the Board on the Condor Sevens National Secondary Schools rugby tournament which will be held at Sacred Heart College, Glendowie later this year and to thank the Board for its previous support.
	A presentation providing an overview of Condor Sevens 2016-2017 tournament highlights was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website.
	Resolution number OR/2017/174 MOVED by Chairman C Davis, seconded by Member C Claridge: That the Ōrākei Local Board thank Brett Young and Phil Gaze, Condor Rugby Football Club Incorporated for their attendance and update on the Condor Sevens National Secondary Schools rugby tournament 2017. CARRIED
	Attachments a     Presentation: Condor Sevens rugby tournament

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Amendment to Arts, Community and Events (ACE) 2017/2018 Ōrākei Local Board work programme

Resolution number OR/2017/175 MOVED by Chairman C Davis, seconded by Member D Wong: That the Ōrākei Local Board: a)      agree that resolution OR/2017/104 part a) v. - Ōrākei Local Board ACE work programme 2017/2018 from its meeting held on 15 June 2017 be rescinded. b)      note that the activity description for the ‘Ōrākei Community Centre programme delivery” (ID 444) project in the Arts, Community and Events 2017/2018 work programme will be as follows: i.   to deliver the work programme of activities at Ōrākei Community Centre with a focus on health and wellbeing, age friendly communities, building a proud, connected and secure community and growing a thriving local economy. CARRIED

13

Auckland Plan Refresh - Local Board Engagement

Resolution number OR/2017/176 MOVED by Chairman C Davis, seconded by Member R Rundle: That the Ōrākei Local Board delegate authority to the Chairman, Deputy Chairman and Member Claridge to provide the Board’s feedback on the Auckland Plan package of materials including content across the six outcome areas and the Development Strategy (attachment A to the agenda report) by 29 September 2017 to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan. CARRIED

14	Road Name Approval for a New Road at 36 Mainston Road, Remuera
	Resolution number OR/2017/177 MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson: That the report not be received and that the naming of the new road be deferred pending further research and information. CARRIED

15	Submissions and feedback on the draft Ōrākei Local Board Plan 2017
	Resolution number OR/2017/178 MOVED by Chairman C Davis, seconded by Member T Millar: That the Ōrākei Local Board receive submissions and feedback on the draft Ōrākei Local Board Plan 2017. CARRIED

16	Remuneration Authority consultation document
	Resolution number OR/2017/179 MOVED by Chairman C Davis, seconded by Member R Rundle: That the Ōrākei Local Board delegate authority to the Chairman to provide the Board’s comments on the Remuneration Authority’s Consultation Document Local Government Review. CARRIED

17

Public alerting framework for Auckland

Resolution number OR/2017/180 MOVED by Chairman C Davis, seconded by Member T Millar: That the Ōrākei Local Board: a)      note the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A of the report). b)      provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations including the cost of implementing the network will be reported in due course. CARRIED

18

Chairman’s Report – Colin Davis

Resolution number OR/2017/181 MOVED by Chairman C Davis, seconded by Member T Churton: a) That the report be received. b) That the Board confirm its decision on the Governance framework review: Funding and Finance workstream ‘supports an enhanced status quo (option one) which is funded by the general rate and provides local boards some additional flexibility for moving funding within an activity,’  as resolved by the Board at its business meeting held on 17 August 2017. CARRIED

19	Board Member Report - Kit Parkinson
	A document was tabled in support of this item. A copy immediately follows at the end of these minutes.
	Resolution number OR/2017/182 MOVED by Deputy Chairman K Parkinson, seconded by Member R Rundle: a) That the report be received. b) That Auckland Transport be requested to provide a rough order of costs to extend the bus stop footpath at Tāmaki Drive, Mission Bay as detailed in the attached Local Board Transport Capital Fund Proposal Form (Attachment A of the report). c) That Auckland Transport be requested to provide a rough order of costs to extend the footpath and road in Ngahue Reserve off College Road, St Johns as detailed in the tabled Local Board Transport Capital Fund Proposal Form. CARRIED

20	Board Member Report - Troy Churton
	Resolution number OR/2017/183 MOVED by Member T Churton, seconded by Member D Wong: That the report be received. CARRIED

21

Board Member Report - Carmel Claridge

Resolution number OR/2017/184 MOVED by Member C Claridge, seconded by Deputy Chairman K Parkinson: a) That the report be received. b) That the Board seek assurance that the Ōrākei Local Board’s position as governors in local matters will, in future, be fully recognised by Auckland Transport and that the Ōrākei Local Board’s written feedback be sought on all matters with a stated deadline in accordance with the Auckland Council’s Governing Body’s Statement of Intent for Auckland Transport which requires Auckland Transport to provide local boards with timely and relevant reporting and information. CARRIED

22	Board Member Report - Toni Millar
	Resolution number OR/2017/185 MOVED by Member T Millar, seconded by Member D Wong: That the report be received. CARRIED

23	Board Member Report - Ros Rundle
	Resolution number OR/2017/186 MOVED by Member R Rundle, seconded by Member C Claridge: That the report be received. CARRIED

24	Board Member Report - David Wong
	Resolution number OR/2017/187 MOVED by Member D Wong, seconded by Member T Millar: That the report be received. CARRIED

25	Governance Forward Work Calendar
	Resolution number OR/2017/188 MOVED by Chairman C Davis, seconded by Member R Rundle: That the Ōrākei Local Board draft Governance Forward Work Calendar be noted. CARRIED

26	Ōrākei Local Board Workshop Notes
	Resolution number OR/2017/189 MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson: That the Ōrākei Local Board workshop notes for the workshops held on 3, 10 and 24 August 2017 be noted. CARRIED

27	Resolutions Pending Action
	Resolution number OR/2017/190 MOVED by Chairman C Davis, seconded by Member T Millar: That the Ōrākei Local Board resolutions pending action report be noted. CARRIED

28        Consideration of Extraordinary Items

There were no extraordinary items.

29

Procedural motion to exclude the public

Resolution number OR/2017/191

MOVED by Chairman C Davis, seconded by Member R Rundle:

That the Ōrākei Local Board:

a) exclude the public from the following part of the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to Meadowbank community centre redevelopment, as follows:

C1     Meadowbank community centre redevelopment

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report contains commercially sensitive information which if made public could prejudice or disadvantage commercial activities.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public.

b) agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making.

CARRIED

4.47pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.48pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Meadowbank community centre redevelopment
	Resolution number OR/2017/192 MOVED by Chairman C Davis, seconded by Deputy Chairman K Parkinson: That the report remain confidential until the reasons for confidentiality no longer exists. CARRIED

4.48 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:.................................................................

Local Board Transport Capital Fund

Proposal Form

Local Board proposing project?	ORAKEI		Date: 06/09/2017
Local Board Representative	KIT PARKINSON	Phone Number Email address	0272749688 KIT.PARKINSON@AUCKLANDCOUNCIL.GOVT.NZ
Joint project?	In conjunction with _______NIL_____________________ Local Board?
AT Project Sponsor (LB EMRM)	FELICITY MERRINGTON
Name of project	Ngahue Reserve road and footpath extension
Project location (Physical address)	Ngahue Reserve off College Road Stonefields
Please provide a detailed description of the proposed works.	Extend the footpath and road 100 metres from where current road finishes to complete the entry into Auckland netball and separate vehicles and pedestrians access for safety
Please list the problems you are trying to resolve by proposing this project, if any.	Area is currently unfinished and needs completing road and footpath is used by much of the community. This area is being used illegally as a dump site due to the current dilapidated condition of the entry.
What time critical factors for the delivery of this project are there, if any?	ASAP
Is there any background or historical information we should be aware of relating to this project?	The entrance now has the FIFA funded fields and entry coming off it and the park road and pedestrian and cycleway is in bad condition and needs upgrading from a safety perspective. There needs to be drainage installed to the cess pit shown in photo so stormwater does not flood the netball courts.
Is this project designed as an enhancement to a project being undertaken by AC or AT? If yes, please supply project details.	Colin Maiden Park precinct master plan has this as a specific objective.
Projects likely to generate significant opposition need to ensure there is good community support for the concept. How will the Board demonstrate this support?	No it has full community support including Auckland Netball and Stonefields residents
Does this project affect the local iwi and if so, how have they been engaged with and what is their position on the project?	To no greater extent than others, iwi were fully consulted during the CMP masterplan and this was agreed to and is part of the masterplan
Are there any known groups, we should consult with about the implementation of this project?	Auckland Netball.
Include any supporting maps/photos with this form.	Site Photo
Annual $ allocation to this Local Board	$500K PLUS
Land ownership (if known – relevant only if land needs to be purchased)	Auckland Council
District Zoning (if known)	STREET AND RESERVE
For projects outside the road reserve, the following criteria must be met. (Please tick which criteria project meets)	1. The project supports connectivity of cycle ways or footpaths 2. or cycle ways the proposed project is identified in the local boards Greenways Plan  3. For footpaths the proposed path either closes a gap in the current walking network to residential, recreational, public transport and town or economic centres.
Any other information