Rodney Local Board

OPEN MINUTES

Minutes of a meeting of the Rodney Local Board held in the Kaukapakapa Memorial Hall, 947 Kaipara Coast Highway, Kaukapakapa on Thursday, 21 September 2017 at 2.00pm.

present

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Cameron Brewer
	Louise Johnston
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

Rodney Local Board 21 September 2017

1 Welcome

The chairperson opened the meeting and welcomed those in attendance.

2          Apologies

There were no apologies.

Secretarial Note:         Cr Sayers sent his apologies as he was unable to be in attendance due to council meetings.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number RD/2017/144

MOVED by Chairperson B Houlbrooke, seconded by Deputy Chairperson P Pirrie:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 17 August 2017, as a true and correct record subject to the following amendments to Item 12, Resolution number RD/2017/128 as follows;

a)           grant a license to occupy and manage under section 73(3) of the                        Reserves Act 1977 to the Coatesville Settlers Hall Incorporated for the                Coatesville Settlers Hall which is located on a portion of                                      Allotment 334 Parish of Paremoremo, within Coatesville Recreation                           Reserve, 4 Mahoenui Valley Road, Coatesville (Attachment B to the                    agenda report) subject to the following terms:

               i)         term – five years commencing from date of final approval

               ii)        rent - $1.00 per annum if requested

               iii)       a clause to be included in the deed of licence to record that the                  part of Coatesville Recreation Reserve described as Allotment                  334 Parish of Paremoremo is owned by the Crown through the                  Department of Conservation. The land is only vested in trust in                  Auckland Council and as such, may be identified in future years                  for treaty settlement.

               iv)        all other terms and conditions to be in accordance with the                       Reserves Act 1977 and the Coatesville Recreation Reserve                       Management Plan adopted 7 May 2009.

          b)           grant a license to occupy and manage under section 73(3) 61(2A)(a) of                the Reserves Act 1977 to the Coatesville Settlers Hall Incorporated for                the Coatesville Settlers Hall which is located on a portion of Allotment                335 Parish of Paremoremo, within Coatesville Recreation Reserve, 4                Mahoenui Valley Road, Coatesville (Attachment C to the agenda                        report) subject to the following terms:

               i)        term – five years commencing from final date of approval

               ii)       rent - $1.00 per annum if requested

               iii)      a clause to be included in the deed of licence to record that the                part of Coatesville Recreation Reserve described as Allotment                335 Parish of Paremoremo is owned by the Crown through the                Department  of Conservation. The land is only vested in trust in                  Auckland Council and as such, may be identified in future years             for treaty settlement.

          iv)        all other terms and conditions to be in accordance with the                      Reserves Act 1977 and the Coatesville Recreation Reserve                       Management Plan adopted 7 May 2009.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	Acknowledgement; the late Rhonda Grace
	The untimely passing of Rhonda Grace, wife of former local board member Thomas Grace was acknowledged and one minutes silence was observed.
	Resolution number RD/2017/145 MOVED by Member B Steele, seconded by Chairperson B Houlbrooke: That the Rodney Local Board: a)      acknowledge the untimely passing of Rhonda Grace, wife of former Rodney Local Board member Thomas Grace. The local board conveys its sincere sympathy. CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Kaipara College
	Students from Kaipara Care of Kaipara College were in attendance to give a presentation on a proposal for sustainable litter bins at the college. The students gave a PowerPoint  presentation a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2017/146 MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a)      thank the representatives from Kaipara Care of Kaipara College for their presentation on a proposal for more sustainable litter bins at the college. CARRIED
	Attachments a     Kaipara Care presentation

8.2	Anti Rodeo Action NZ
	Lynn Charlton and representatives from Anti Rodeo Action NZ were in attendance to speak about their concerns with the rodeo held in Warkworth. The representatives tabled written information and photographs, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2017/147 MOVED by Deputy Chairperson P Pirrie, seconded by Member T Berger: That the Rodney Local Board: a)      thank the representatives from Anti Rodeo Action NZ for their presentation to the local board in regard to Warkworth Rodeo. CARRIED
	Attachments a     Anti Rodeo NZ presentation

8.3	Matua Ngaru School, Huapai
	Alan Curtis, trustee of Matua Ngaru School, a new primary school soon to be built in Huapai and expected to open in February 2019, was in attendance to give an outline of the proposal. Mr Curtis tabled a copy of an invite to a public consultation evening held in late August and an example of the zone maps. These documents have been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2017/148 MOVED by Member B Steele, seconded by Member L Johnston: That the Rodney Local Board: a)      thank Mr Curtis for his presentation on the plans for a new school at Huapai to be known as Matua Ngaru School. CARRIED
	Attachments a     Matua Ngaru School community consultation invite b     Matua Ngaru School zone maps

8.4	Warkworth Rodeo Club
	Representatives from Warkworth Rodeo Club were in attendance to outline their activities at the rodeo day.
	Resolution number RD/2017/149 MOVED by Member C Smith, seconded by Member B Bailey: That the Rodney Local Board: a)      thank Gary Jackson and Tom Whiteford of the Warkworth Rodeo Club for their presentation. CARRIED

9 Public Forum

9.1	Punganui Station
	Anthony Woodward of Punganui near Kaukapakapa was in attendance to give an update on a proposed greenways/village green project on his land. Mr Woodward received a grant from the local board for a feasibility study for development of his property involving  greenways, a community village green, a tourism venture, potential park and ride site and a zero waste venture.
	Resolution number RD/2017/150 MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a)      thank Anthony Woodward of Punganui Station, Kaukapakapa for his presentation. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Public notification to grant a licence to occupy and manage the Point Wells Hall
	Jo Heaven (Rural Hall Advisor – Rodney) in attendance for this item.
	Resolution number RD/2017/151 MOVED by Deputy Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a)      approve the public notification of council’s intention to grant the Point Wells Community and Ratepayers Association a licence to occupy and manage the Point Wells Hall and ancillary area on a portion (421m² more or less) of Allotment 21 DP 32632 at Point Wells Recreation Reserve, 5 Point Wells Road (Attachment A to the agenda report) subject to the following terms: i)       term – 3 years from the date of final approval ii)      rent – $1.00 plus GST per annum if requested iii)     a clause to be included in the deed of licence to document that as part of Point Wells Recreation Reserve described as portion (421m² more or less) of Allotment  21 DP 32632 is vested in trust in the council and as such may be identified in future years for treaty settlement. b)      nominate a hearings panel comprising of the chairperson and Members Roe and Bailey to consider and decide on any submissions or objections received following the public notification process. c)      request that staff report back to the local board for a decision or final approval of the new licence as follows ‘a portion (421m² more or less) of Allotment  21 DP 32632 (under Section 73(3) of the Reserves Act 1977).’ d)      note that all other terms and conditions would be in accordance with the Point Wells Recreation Reserve Management Plan as adopted 24 June 2010. CARRIED

13	Adoption of the Rodney Local Board Plan
	Jonathan Hope (Local Board Advisor) was in attendance for this item. The local board plan included in the agenda had been altered slightly and an updated version was tabled at the meeting. A copy of the updated version has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number RD/2017/152 MOVED by Member B Steele, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a)      adopt the final Rodney Local Board Plan 2017 as tabled at the meeting and dated 21 September 2017. b)      delegate authority to the Rodney Local Board Chairperson to approve any minor edits or typographical changes that may be necessary prior to publication. c)      thank the staff for all their hard work on the local board plan. CARRIED
	Attachments a     Local Board Plan - revised and updated

14

Auckland Plan Refresh - Local Board Engagement

Resolution number RD/2017/153 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a)      delegate to the chairperson and deputy chairperson to develop feedback on the Auckland Plan Refresh package of materials across the six outcome areas and the Development Strategy (Attachment A to the agenda report). b)      note that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan. CARRIED

15	Remuneration Authority consultation document
	Resolution number RD/2017/154 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a)      delegate to the chairperson and deputy chairperson to develop feedback on the Remuneration Authority’s Consultation Document Local Government Review. CARRIED

16	Silverdale Dairy Flat Business Area and Warkworth Structure Plans
	Warren Maclennan (Manager Planning North/West) in attendance for this item.
	Resolution number RD/2017/155 MOVED by Member B Bailey, seconded by Member C Brewer: That the Rodney Local Board: a)         appoint Member Pirrie as the Rodney Local Board representative to the Structure Planning Political Reference Group. CARRIED

17	Ward Councillor Update
	Cr Sayers was unable to be in attendance owing to a Governing Body meeting. Cr Sayer provided a written update. A copy of the document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Attachments a     Councillor Update August - September

18	Rodney Local Board Chairperson's Report
	Resolution number RD/2017/156 MOVED by Chairperson B Houlbrooke, seconded by Member B Bailey: That the Rodney Local Board: a)      note the chairperson’s report. CARRIED

19	Governance Forward Work Programme
	Resolution number RD/2017/157 MOVED by Member B Bailey, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a)      note the governance forward work calendar. CARRIED

20	Deputation/Public Forum Update
	Resolution number RD/2017/158 MOVED by Member C Brewer, seconded by Deputy Chairperson P Pirrie: That the Rodney Local Board: a)      note the Deputation/Public Forum Update for the Rodney Local Board. CARRIED

21	Rodney Local Board Workshop Records
	Resolution number RD/2017/159 MOVED by Deputy Chairperson P Pirrie, seconded by Member C Brewer: That the Rodney Local Board: a)      note the workshop record for Thursday, 10 August, 17 August, 24 August and 7 September 2017. CARRIED

The meeting adjourned at 3.45pm and reconvened at 5.10pm.

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23        Procedural motion to exclude the public

Resolution number RD/2017/160

MOVED by Member B Steele, seconded by Member B Bailey:

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Warkworth Swimming Pool

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains information on third party negotiations.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       Acquisition of land for open space - Wainui

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report identifies land the council seeks to acquire for open space purposes. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies land the council seeks to acquire for open space purposes.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

5.10pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.52pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1

Warkworth Swimming Pool

a)      conclude the Expression Of Interest process noting the local board is not going to pursue any specific partnership at this time due to infrastructure requirements and costs. b)      publicly confirm the outcome of the Expression Of Interest process, noting the commercial sensitivity of figures provided through this process. c)      support the development of the Northern Arena project adjacent to the Warkworth Showgrounds and keep open opportunities for partnership in the future. e)      use remaining Locally Driven Initiative funding to investigate community access partnership opportunities with local school(s), focussing on the play and casual swimming provision and investigate other water play opportunities that are not provided for in the Northern Arena business model. Restatement f)       confirm that there be no restatement of this confidential report, attachments or resolution d) for the Warkworth Swimming Pool until the obligation of confidentiality is removed.

C2	Acquisition of land for open space - Wainui
	d)      confirm that there be no restatement of this confidential report, attachments or resolutions a) to c) for the acquisition of land for public open space at Wainui until settlement of the purchases, and only then is the resolution to be restated.

5.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................