Agenda of Rodney Local Board Transport, Infrastructure and Environment Committee

Rodney Local Board Transport, Infrastructure and Environment Committee

21 September 2017

Kumeū-Huapai Centre Plan

File No.: CP2017/19681

Purpose

1. To seek approval from the Rodney Local Board to adopt the final Kumeū-Huapai Centre Plan.

Executive summary

2. The purpose of the Kumeū-Huapai Centre Plan (the centre plan) is to provide a planning framework to guide how the town centre area grows and develops in the short term and over the next 30 years. The centre plan is a non-statutory document.

3. Initial community engagement on the centre plan occurred through various methods and events from mid-June 2016 through until March 2017. Community feedback then informed the Draft Kumeū-Huapai Centre Plan. The draft centre plan was the subject of community engagement during July-August 2017.

4. A small number of changes are proposed to the draft centre plan based on the feedback received during July-August 2017. The amended centre plan is recommended to be approved by the Rodney Local Board.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the Kumeū-Huapai Centre Plan as set out in Attachment A to the agenda report.

b) delegate the Rodney Local Board Chairperson to complete a forward for the Kumeū-Huapai Centre Plan.

c) delegate to Manager Planning North/West the ability to make any minor amendments to the Kumeū-Huapai Centre Plan, including finalisation of design, before final publication.

Comments

Background

5. The process to develop a centre plan for Kumeū-Huapai commenced in mid-2016, with the community being asked what they liked and disliked about the Kumeū-Huapai town centre area. A number of workshops with the public were held to obtain feedback, with feedback also being received through project stand events, and via the Shape Auckland website. The purpose of the initial engagement was around informing the public of the project and generating ideas from the wider community on the future of the town centre.

6. The feedback received from the community, along with technical specialist knowledge, informed the creation of the Draft Kumeū-Huapai Centre Plan.

7. The draft centre plan was notified for community engagement in July 2017, with online feedback open 31 July to 27 August 2017. A summary of feedback on the draft centre plan can be found in Attachment B.

8. Now that feedback on the draft centre plan has been received, the centre plan can be amended where appropriate and a final centre plan approved by the local board.

9. The Kumeū-Huapai Centre Plan sets out a vision for the town centre area in Kumeū-Huapai, with four key ideas, and over 40 actions which seek to implement the key ideas. The vision is:

Kumeū-Huapai is an attractive town centre that focuses on the river, has improved connections, and celebrates its heritage and rural hinterland.

The four key ideas are:

1. We want our town centre to look better

2. We want to get around the centre more easily

3. Let’s improve the river and our natural environment

4. The town centre is about the people

Feedback on the draft Plan – July-August 2017

10. Engagement events to obtain views on the draft centre plan were held locally outside New World Kumeū and at the Kumeū Farmer’s Market, where a project stand was set up for people to drop-by. The draft centre plan was also publicised on the Shape Auckland website (where online feedback can be submitted), shared through websites Facebook and Neighbourly, in an article in OurAuckland, as well as in a short news snippet in Nor’West News.

11. The avenues for feedback on the draft centre plan were the online and hard-copy formal feedback forms, verbal comments to the team at the events, a quick-fire tick box form available at the engagement events, and a project email address set up to receive additional correspondence.

12. Overall, feedback on the draft centre plan’s vision, key ideas, and actions totalled 87 quick-fire forms, 29 long-form feedback forms, a small amount of correspondence to the project email address, phone calls and meetings with landowners, as well as verbal conversations at project stand events.

13. Based on an analysis of the long form feedback, the majority of respondents lived in the Kumeū-Huapai area and were of New Zealand European ethnicity. There was a balanced mix of male and female respondents, and a range of age groups, though notably those under 25 years of age were scarce.

14. Through the quick-fire feedback forms, the preference of actions was fairly evenly spread with the most popular actions being –

Top 5 actions (from a selection of proposed actions) Respondents
*Acquire riverside reserve to enable a walking and cycling route*	48
*Limit further commercial sprawl along SH16*	34
*Create a new mainstreet through redeveloped industrial land*	31
*Establish a farmer’s market in town centre area*	30
*Improve the ecological values of the Kumeū River*	30

15. Through the long-form feedback forms (via Shape Auckland and through hard-copy), actions relating to transport came out as the most popular actions that were either supported, wanting to be amended, or where removal was sought. Recurring comments were around the proposed bypass, existing traffic congestion, safety concerns turning on and off State Highway 16, and the lack of footpaths or footpaths being in poor condition.

16. Actions relating to the theme of development/growth were also popular. Comments included the need for infrastructure to be in place prior to any more growth in the township, for there to be more reserves instead of built up development, and supporting more opportunities for locals to work locally.

17. Additionally, actions relating to town characteristics were frequently commented on. Comments included support for more commercial activity within the town centre and shifting industry out, having better cycling and walking connections within the town centre, having a centre that will not be centred around State Highway 16 access (instead via a northern link road), improving the interaction with the river, and having more civic space. Conversely people held concerns that flooding along the river could pose a danger, that civic spaces already existed, that an esplanade road near the river could result in more pollutants going into the river, and doubts held over the funding practicality of creating a northern link road through the now industrial area.

18. Some feedback was received in regard to the community wanting a museum or a place where heritage stories can be told, and items displayed.

19. Additional to the feedback forms received, some landowners within the existing industrial area expressed concern (via separate correspondence and face to face conversations) that the plan has not had input from key industrial operators, that wider transportation issues and future land use planning (i.e. a structure plan) need to be considered, that flooding is a major issue, and that a long term change in land-use would impact short-term on any proposed industrial buildings. A letter was sent to landowners and occupiers notifying them of the draft centre plan in late July, and the action which relates to the redevelopment of the industrial area has been amended to greater clarify that the intention of the action is not to force legitimate industrial activities out.

Proposed Changes to the Kumeū-Huapai Centre Plan

20. Overall, the project team has observed a good level of support for the overall direction of the centre plan. Therefore, no significant/high level changes to the plan are proposed.

21. However, as a result of some of the feedback received, a number of amendments are proposed to the draft centre plan. A summary of the notable changes is below:

· Strengthening actions which relate to the river, recognising that enhancing water quality, in addition to ecological enhancement of waterways, is of key importance. This is primarily based on feedback from iwi.

· Giving more clarity on the action around redevelopment of the industrial area, reinforcing that this action is long-term in scale, and will occur in conjunction with the identification of suitable alternative locations for industrial activities in the vicinity. It is not the intention of the action to force legitimate industrial activities out. This is in response to concerns raised by industrial land owners.

· Removing the action to have a farmers’ market in the study area, recognising feedback around the presence of an existing farmer’s market at Kumeū Showgrounds. While the ‘quick-fire’ feedback indicated a good level of support for a farmers’ market, it is considered that much of the support was for the farmers’ market idea in general. Many respondents verbalised that they were happy with its current location. The farmers’ market idea for the town centre was based around creating vibrancy and rural character in the centre. It is considered that without a specific farmers’ market action, these issues can still be addressed through the action around creating a vibrant town centre. It is recommended to add text to this action to refer to encouraging community events in the town centre area.

· Adding in reference to a museum being a potential way to tell the story of Kumeū-Huapai’s Māori and European heritage in the action relating to the town’s identity. This is based on feedback from the NorWest Heritage Society Inc, and the wider community.

· Adding a potential new pedestrian access across the railway in the eastern end of town to attempt to increase the connections from the southern urban area to the town centre area. This is based on feedback that sought better walking connections to the town centre area.

· Adding business associations as a facilitation party on a number of the actions. This is based on feedback from the Northwest Business Association.

Consideration

Local board views and implications

22. The Kumeū-Huapai Centre Plan project has been reported to the local board on the following dates:

· 13 June 2016 (project initiation)

· 18 July 2016 – Workshop (project update)

· 13 July 2017 – Workshop (draft plan for consultation)

23. The draft 2017 Rodney Local Board Plan states that “We will…support community-led planning, which has been a successful way of developing the Kumeū Town Centre Plan”.

24. The local board will play a significant role in realising the centre plan’s future vision for the area. The centre plan contains several actions where the local board is highlighted as being a ‘facilitation party’. Facilitation parties are considered to have a significant interest in an action and potential involvement in that action - whether it be limited or major involvement. The local board’s role may take many forms depending on the action, from direct investment in public works to advocating for positive changes.

Māori impact statement

25. As at the 2013 Census 7.4% of Kumeū-Huapai’s population identified as Maori (Huapai, Kumeū East, and Kumeū West census area units). This is lower than Rodney’s Maori population (9.5%), and Auckland’s Maori population (10.7%).

26. In terms of the wider Māori community, out of the 29 feedback form respondents, 11% identified as being of Māori ethnicity, with 4% of the quick-fire feedback forms identifying as being of Maori ethnicity.

27. Two tribal authorities representing mana whenua interest have been involved in the centre plan process; these are Te Kawerau Iwi Tribal Authority for Te Kawerau a Maki, and Ngā Maunga Whakahii o Kaipara Development Trust for Ngāti Whātua o Kaipara.

28. A meeting was held with a Te Kawerau Iwi Tribal Authority representative, and a Nga Maunga Whakahii o Kaipara Development Trust representative respectively in February 2017 to hear their initial comments about the Kumeū-Huapai town centre area.

29. Awa (river) are recognised as being important, particularly water quality (including runoff from adjacent land), as well as access to the river. Telling the Māori history of the area, and smart native planting (as opposed to planting of introduced species) are also key considerations.

30. The comments received were incorporated in the Draft Kumeū-Huapai Centre Plan, particularly around draft actions 3.2 Ecological Enhancement of waterways, 3.4 Education on Kumeū River values, 3.9 Enhance Kumeū River, and 4.2 Identity of town. Within these actions, iwi are listed as a ‘facilitation party’.

31. Being identified as a facilitation party for these actions can provide a greater kaitiaki role for Māori, and provides a greater opportunity for the Māori story to be told, particularly with action 4.2 Identity of town.

32. Following the Draft Kumeū-Huapai Centre Plan going out for public consultation in July, the two iwi tribal authorities were asked for feedback on the draft centre plan.

33. Comments and questions were received from Te Kawerau Iwi Tribal Authority. These comments were considered and amendments made to the draft plan, specifically around strengthening actions which relate to awa, recognising that enhancing water quality, in addition to ecological enhancement of waterways, is of key importance.

Implementation

34. Auckland Council and the local board will lead, advocate for and support the delivery of the centre plan’s key ideas and actions.

35. Working towards achieving the centre plan’s four key ideas and ultimately the plan’s vision involves not one singular group, but many. This is recognised through the list of ‘facilitation parties’ in the plan that lists a number of groups. To implement the actions of the centre plan a commitment is needed from a multitude of parties, including Auckland Council, Council Controlled Organisations, the local community, landowners, and developers.

36. It is noted that the listed actions vary in timeframe, cost and resource availability.

37. The centre plan will be subject to review on average every three years, and includes engagement with key stakeholders and delivery partners. This review will be undertaken by Auckland Council and the local board, and will be aligned with the Long-term Plan and local board plan processes to allow for any necessary changes to funding and project prioritisation. The first review will take place in 2020.

Attachments

No.	Title	Page
a ⇩	Kumeū-Huapai Centre Plan	13
b ⇩	Summary of Feedback - Draft Kumeū-Huapai Centre Plan	47

Signatories

Authors

Kimberley Edmonds - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

21 September 2017

Grant of landowner approval, agreement to lease, community lease and licence to occupy to the Scout Association of New Zealand at Blomfield Reserve, 71 Pollard Lane, Waimauku

File No.: CP2017/18261

Purpose

1. To grant landowner approval to The Scout Association of New Zealand to enable it to relocate its scout hall and make improvements to the existing infrastructure on part of Blomfield Reserve, Waimauku.

2. To grant an agreement to lease, community lease and licence to occupy to The Scout Association of New Zealand for part of Blomfield Reserve, Pollard Lane, Waimauku.

Executive summary

3. The Scout Association of New Zealand (as parent body for the Motuara Waimauku Scout Group) has submitted an application to enter into a community lease for its scout hall and a non-exclusive licence to occupy for the proposed car park (to be built by the scouts) at Blomfield Reserve.

4. The Motuara Waimauku Scout Group has over 100 young people in its troupe and currently operates out of the community hall on Glasgow Park twice a week. The group is struggling to accommodate its growing numbers at the hall and the venue is fully subscribed, precluding scouts from increasing its usage of the space.

5. The Scout Association of New Zealand has a disused scout hall on Riverpark Reserve, Henderson and proposes to re-site the scout hall on Blomfield Reserve to be utilised by the Motuara Waimauku Scout Group.

6. Council has satisfactorily completed the required statutory process of engagement with iwi and public notification of its intention to grant a new community lease and non-exclusive licence to occupy to The Scout Association of New Zealand.

7. This report recommends that the Rodney Local Board Transport Infrastructure and Environment Committee grant landowner approval, agreement to lease, a new community lease and a non-exclusive licence to occupy to The Scout Association of New Zealand.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) grant landowner approval to The Scout Association of New Zealand to site its relocatable scout hall, undertake the improvement works to ensure the hall is up to required standards and fit-for-purpose, erect its flagpole, install two water tanks, improve the existing driveway on the reserve, and construct an extension to the driveway including a parking area on a portion of Blomfield Reserve, 71 Pollard Lane, Waimauku, in general accordance with the concept plans prepared by Envirology Ltd, as detailed in Attachment A to the agenda report.

b) grant an agreement to lease to The Scout Association of New Zealand for 2,070m² (more or less) of land on Blomfield Reserve, 71 Pollard Lane Waimauku, legally described as Section 1 SO 356956 outlined in red (Attachment B) subject to the following conditions:

i) term – three years commencing 22 September 2017

ii) rent - $1.00 per annum if demanded

iii) The Scout Association of New Zealand securing all necessary funding for its project prior to the commencement of its works

iv) The Scout Association of New Zealand obtaining all necessary regulatory consents for its project prior to the commencement of its works

v) The Scout Association of New Zealand adhering to the conditions detailed in the landowner approval throughout its works (Attachment C to the agenda report)

vi) all other terms and conditions will be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

c) grant a community lease to the Scout Association of New Zealand for 300m² (more or less) of land on Blomfield Reserve, (Attachment D to the agenda report), effective once all conditions of the agreement to lease have been met and subject to the following conditions:

i) term – 10 years with one right of renewal for a period of 10 years commencing on date of practical completion and issue of code compliance certificate for its relocated scout hall and associated works

ii) rent - $1.00 plus GST per annum if demanded

iii) the approved Community Outcomes Plan be attached to the lease document

iv) all other terms and conditions would be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

d) grant a non-exclusive community licence to occupy to The Scout Association of New Zealand for 1,770m² (more or less) of land on Blomfield Reserve, (Attachment E to the agenda report), effective once all of the conditions to the agreement to lease have been met and subject to the following conditions:

i) term – 10 years with one right of renewal for a period of 10 years commencing and running concurrently with the community lease granted to The Scout Association of New Zealand for land at Blomfield Reserve

ii) rent - $1.00 plus GST per annum if demanded

iii) all other terms and conditions will be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

e) approve The Scout Association of New Zealand community outcomes plan as attached to the agenda report (Attachment F to the agenda report).

f) delegate authority to the Rodney Local Board Transport, Infrastructure and Environment Committee Chairperson and Deputy Chairperson to review and approve any minor changes to the Scout Association of New Zealand project at Blomfield Reserve.

Comments

Land

8. In 2005, the former Rodney District Council acquired a parcel of land located at 71 Pollard Lane, Waimauku (Attachment G to the agenda report). The land was purchased for recreation purposes and is known as Blomfield Reserve, being named after the former landowner. The land is legally described as Section 1 SO 356956, classified as recreation reserve and subject to the provisions of the Reserves Act 1977. There is no reserve management plan in place for Blomfield Reserve.

Public notification

9. As Blomfield Reserve is subject to the requirements of the Reserves Act 1977, Auckland Council publicly notified and engaged with iwi about its intention to grant an agreement to lease, a new community lease and a non-exclusive licence to occupy to The Scout Association of New Zealand at Blomfield Reserve.

10. Public notices were placed in the Nor-West News and the Rodney Times on 13 April 2017. The proposal was also advertised on the Auckland Council website. Submitters were allowed one calendar month to make submissions or objections to the proposal to grant an agreement to lease, a new community lease and a non-exclusive licence to occupy to scouts. During this period, no submissions or objections were received.

The Scout Association of New Zealand

11. The Scout Association of New Zealand is a body corporate incorporated under a private act – The Scout Association of New Zealand Act 1956. The Scout Association of New Zealand was registered as an incorporated society on 25 July 1966.

12. The objectives of the Association are to encourage and develop young people, and to provide an enjoyable and attractive scheme of progressive training.

13. The Scout Association of New Zealand was registered as a charitable entity under the Charities Act 2005 on 4 July 2007.

Motuara Waimauku Scout Group

14. Scouts made a deputation to the Rodney Local Board at its business meeting of 12 September 2016 at which time it presented its proposal for a lease for a portion of Blomfield Reserve for the purpose of siting its relocatable scout hall.

15. Currently, scouts has over 100 young people in its troupe and operate out of the community hall on Glasgow Park and struggles to accommodate its growing numbers. At present, scouts operate two nights a week and it has requested a third night on a monthly basis.

16. Glasgow Park Hall, however, is fully subscribed, precluding scouts from increasing its usage of the space. Scouts would prefer not to split its operations over too many weekdays (to accommodate its growing membership) as that would place a greater burden on troupe leaders and parents.

17. Scouts currently utilise areas on Blomfield Reserve for its outdoor activities although this is on an informal basis. Scouts vision in terms of its proposal for a community lease and non-exclusive licence to occupy on a portion of Blomfield Reserve is to:

· utilise the relocatable scout hall to accommodate its growing numbers

· share with girl guides, local schools and other community groups

· create an outdoor education centre providing weekend camps, nature walks and planting of native trees

Relocatable scout hall

18. The Scout Association of New Zealand owns the currently disused scout hall on Riverpark Reserve, Henderson (Attachment H). The Scout Association of New Zealand recognises the growth of Motuara Waimauku Scout Group and has offered it the scout hall for relocation to a new site.

19. The scout hall is of timber frame construction with plywood walls and is covered by a corrugated iron roof. The scout hall is single storey and comprises an open “hall” with two separate rooms and kitchen and toilet facilities on either end of the building. There is some fire damage (through vandalism) to the roof structure at the northern end of the hall.

20. The scout hall proposed for relocation requires work to bring it up to standard for occupation and ensure that it is fit-for-purpose. There would also be significant costs associated with providing utilities, obtaining regulatory consents and undertaking establishment works. No funding is being sought through council for these works.

21. Motuara Waimauku Scout Group has estimated that it requires fund raising of approximately $225,000 for its relocatable hall project.

22. A local house-mover has offered scouts the opportunity to store the building at no charge, subject to the scouts obtaining a formal agreement to lease and a community lease.

Consideration

Local board views and implications

23. The Rodney Local Board Transport Infrastructure and Environment Committee has delegated authority to grant landowner approval, agreement to lease, community lease and non-exclusive licence to occupy.

24. Council staff workshopped the scout’s proposal with the local board on 9 February 2017.

25. At its business meeting of 16 March 2017, the Rodney Local Board, Transport Infrastructure and Environment Committee resolved to approve the public notification of Auckland Council’s intention to grant an agreement to lease, community lease and licence to occupy to scouts (Resolution number RODTP/2017/7 Attachment I). No submissions were received.

Māori impact statement

26. Council staff undertook engagement with mana whenua regarding scout’s proposal. This involved email contact containing detailed information and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal. Of the five iwi that responded, none indicated any concerns with the proposal.

27. Scouts has engaged directly with a key representative at the local Rewiti Marae for the purpose of partnering opportunities in terms of delivering youth programmes. Local iwi will be encouraged to utilise the scout hall for its community programmes.

Implementation

28. Subject to the grant of landowner approval, agreement to lease, community lease and non-exclusive licence to occupy, council staff will work with scouts to finalise the deeds.

Attachments

No.	Title	Page
a ⇩	Evirology Ltd site plans for lease agreement new scout den numbered A0.02 - A0.04 dated 27 July 2017	83
b ⇩	Envirology Ltd site plan drawing number A0.03 showing the agreement to lease area outlined in red	87
c ⇩	Landowner Approval Conditions	89
d ⇩	Envirology site plan drawing number A0.04 showing community lease area outlined in blue	93
e ⇩	Envirology Ltd site plan drawing numbered A0.03 showing the non-exclusive community licence to occupy area outlined in black	95
f ⇩	The Scout Association of New Zealand Community Outcomes Plan	97
g ⇩	GIS aerial view showing Blomfield Reserve	99
h ⇩	Image of scout hall on Riverpark Reserve, Henderson for relocation to Blomfield Reserve	101
i ⇩	Resolution number RODTP/2017/7	103

Signatories

Authors

Raewyn Sendles - Land Use Advisor

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

21 September 2017

Land owner approval for the installation of 2degrees repeater equipment at Leigh Community Hall, Leigh

File No.: CP2017/19561

Purpose

1. To seek approval from the Rodney Local Board for a licence to occupy application from 2degrees Mobile Limited for installation of 2degrees cellular repeater equipment at the Leigh Community Hall, 4 Cumberland Street, Leigh.

Executive summary

2. The applicant, 2degrees, is seeking land owner approval to install cellular repeater equipment at the Leigh Community Hall, Leigh.

3. The proposal includes the establishment and operation of two panel antennas and one donor antenna attached to the Leigh Community Hall along with the associated connections.

4. The proposed repeater equipment will provide 2degrees mobile coverage across Leigh town, where there is currently limited signal.

5. The applicant has proposed to pay for the upkeep of the equipment including power used by the units.

6. Alternative locations were considered however 2degrees considers Leigh Hall the only suitable option.

7. Public consultation has taken place along with specific feedback sought from Leigh School, Leigh Community Club and local iwi. No objections have been raised by any of the parties mentioned.

8. Auckland Council staff has raised no issue with the proposal and recommends approval.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) grant land owner approval for the application for the proposed installation of 2degrees cellular repeater equipment on Leigh Community Hall, Leigh and a corresponding licence to occupy in general accordance with the plans titled “Approved resource consent plans” prepared by Two Degrees Mobile Limited dated 18 April 2017 (Attachment A to the agenda report).

Comments

9. The property sited at 4 Cumberland Street, Leigh is described as Allotment 92 Village of Leigh comprising 1923 square metres and Section 1 SO 68399 comprising 337 square metres with a combined area of 2260 square metres.

10. Both parcels are held by the Crown through the Department of Conservation (DOC) under the Reserves Act 1977 as unclassified local purpose reserve for the purposes of a public hall and library and vested in the Auckland Council, in trust, for those purposes.

11. Neither parcel is contained in any title but the ownership and status of the reserve, together with the vested powers held by the Auckland Council, are both secured by way of section six of the Reserves and Other Lands Disposal Act 1978 and Part New Zealand Gazette 1996 page 4234.

12. The site is used by a variety of community groups, including the Leigh Community Club, and sits adjacent to the Leigh Primary School.

13. As per the attached plans, 2degrees proposes to install two small panel antennas (rectangular grey boxes measuring 1270 x 270 x 137mm) on the front of the community hall. Another antenna is proposed further back on the roof which looks similar to a television VHF antenna (1420 x 185mm).

14. The reserve will not be materially altered or damaged in any way by the proposed works and installation. 2degrees’ equipment is proposed to be installed temporarily on the community hall. It can be removed in the future without damaging the hall and the equipment is small in size.

15. 2degrees has advised that the Leigh community will receive improved telecommunications coverage as a result of the installation and resilience in event of a civil emergency.

16. 2degrees has also stated that it is happy to pay for any power usage they incur and has advised that the equipment requires very little power (the equipment repeats signals only). The power use is estimated at 3.6kWh per day. EECA suggests 26c per kWh which would equate to around $29 per month. 2degrees proposes to pay the community hall $100 per month for as long as the equipment is installed to cover power costs, with the remainder to be considered as a small donation towards the running costs of the hall.

17. In order to approve the installation of repeater equipment, council may grant a licence to 2degrees Mobile Limited under Section 48A (1) (a) of the Reserves Act 1977. Section 48A deals with the use of reserves as a site for a communications station.

18. Licences must be publicly advertised except where:

(a) the reserve is not likely to be materially altered or permanently damaged; and

(b) the rights of the public in respect of the reserve are not likely to be permanently affected by the granting and lawful exercise of the rights and powers contained in the licence.

19. In this case the exemption did not apply and public notification was undertaken.

20. Local iwi consultation is required under section 4 of the Conservation Act 1987. There is no exemption provision from that requirement.

21. 2degrees was asked to confirm that there are no other locations available other than the Leigh Community Hall in which to install the equipment. 2degrees undertook an investigation across the Leigh Township using detailed measuring equipment in an attempt to pinpoint any alternative locations. Its findings showed that no other location or building within Leigh is able to provide coverage to the community. Leigh Community Hall is the optimum location for signal coverage.

22. A special investigation was done at the Leigh Tennis Club at the request of the tennis club and the Leigh Community Club. This location was found not to be suitable because the elevation was not sufficient.

23. 2degrees also considered using a power pole outside the tennis club, but the power pole would need to be extended approximately six metres in height to make this option functional; this is not permissible.

24. Regarding any potential concerns around the potential health affects the equipment could have, 2degrees advised the following:

The repeater equipment will repeat radio signals, the same signals that are produced by cordless phones, wireless routers and baby monitors. Because the equipment only repeats signals from a cell site which is some distance away, and the equipment will be set about 6m off the ground, its level of radio signals will be at a very low level when they reach areas used by people accessing the community hall. The level of radio signals experienced by those inside the community hall or standing in front of it will be approximately 4.67 µW/cm2 or 1 % of the maximum set by the Ministry of Health Guidelines.

25. In 2016 Auckland Council staff feedback was sought with respect to the proposal.

26. Auckland Council Parks and Places staff supports the proposal in principle and feel that it will be a benefit to the local community. They recommended carrying out consultation with the neighbouring school and community in order to ensure that they are comfortable with the proposal.

27. The Auckland Council property coordinator (North) confirmed they were comfortable with the proposal at an operational level and they were happy to approve the installation of the repeater equipment subject to the following conditions:

1. There must be no extensive penetration of the building that could lead to potential water tightness issues.

2. Any damage caused by the installation of the equipment must be rectified at the time of removal.

28. The installation was publicly notified in the Rodney Times and Nor-West News on 30 March 2017 with submissions closing on the 30 April 2017. Council received two requests for information, but no submissions were made.

29. Due to the proximity of the school, legislative requirements and the wider community interests in the hall, public consultation has taken place and specific feedback has been sought from Leigh Primary School and Leigh Community Club at the local board’s request.

30. The Leigh Community Club advised its support for the proposal stating that, “It is the club’s view that the 2 Degrees solution should receive the communities support and we have no objection to the installation of the antennas on the Leigh Hall.”

31. Leigh Primary School was also contacted regarding the proposal twice via email, however no response was received.

Consideration

Local board views and implications

32. The local board have queried some aspects of the proposal and requested it come to a full board meeting for a decision.

Māori impact statement

33. Representatives of the following iwi in the Rodney Local Board area were contacted on 15 March 2017.

· Ngati Wai

· Ngati Manuhiri

· Ngati Whatua

· Te Uri o Hau

· Ngati Whatua o Kaipara

· Ngati Whatua o Orakei

· Te Kawerau a Maki

· Ngai Tai ki Tamaki

· Ngati Te Ata Waiohua

· Te Akitai Waiohua

· Ngai Paoa

· Ngati Whanaunga

· Ngati Maru

· Ngati Tamatera

34. The iwi that responded generally referred the request to Ngati Manuhiri. Ngati Manuhiri however has not responded to subsequent requests for feedback on the proposal.

Implementation

35. If land owner approval is granted, a licence to occupy will be drafted by Auckland Council Legal Services. Staff will update the local board once the licence has been granted.

Attachments

No.	Title	Page
a ⇩	Approved resource consent plans	109

Signatories

Authors

Devin Grant-Miles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

21 September 2017

Allocation of Carried Forward 2016/17 Local Economic Development Budget

File No.: CP2017/19503

Purpose

1. To approve a $13,000 grant allocation to North West District Business Association for the development of a mobile-app to promote the business association area and local businesses, and an allocation of $6,000 to purchase Marketview Retail Reports for North West District retail area and Warkworth retail area to help local town centres benchmark their performance, and inform their strategic planning.

Executive summary

2. North West District Business Association has decided not to progress with the approved North West Country Access Project (RD/2016/103), and advised staff in April 2017 that the allocated grant of $19,000 was not required for the project.

3. The budget ($19,000) for the project has been carried over from the 2016/2017 Financial Year to the current year’s budget.

4. This report seeks to approve the allocation of $13,000 to North West District Business Association as a grant to fund the development of a mobile-app to promote the business association area and local businesses (Attachment A), and $6,000 to purchase Marketview retail activity reports (Attachments B and C) for the North West District area and Warkworth business area.

5. The total cost of development of the mobile-app is $19,000. The North West District Business Association is now seeking a contribution of $13,000 funding support from the Rodney Local Board. The local board’s contribution will be used to co-fund the mobile app’s development.

6. The cost of purchasing the retail activity reports is approximately $3,000 per annum for each retail centre. This will enable each retail centre to receive four quarterly retail activity reports, one annual retail activity report and an event report.

7. The outcomes of the two proposed projects are aligned with the Draft Rodney Local Board Plan 2017 (support local business associations and local town centres).

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) grant $13,000 of the carried forward Local Economic Development budget line to the North West District Business Association for development of a mobile-app to promote the business association area and local businesses as outlined in Attachment A to the agenda report.

b) allocate $6,000 of the carried forward Local Economic Development budget to purchase Marketview retail activity reports (Attachment B and C to the agenda report) to assist the local town centres (North West District area and Warkworth area) with their strategic planning.

Comments

Background

8. The local board allocated $25,000 in its Annual Plan for the delivery of local economic development initiatives in the 2016/17 financial year.

9. As part of the 2016/2017 Local Board Locally Driven Initiatives work programme, the local board allocated $19,000 to the North West Business Association to deliver the Rodney Transport Access project (RD/2016/103), $1,000 to support the delivery of the Young Enterprise Scheme (RODTP/2016/30), and $5,000 to One Warkworth Business Association to support their ‘Buy Local Campaign’ (RD/2017/86).

10. The purpose of the North West Business Association’s Rodney Transport Access project (RD/2016/103) was to pilot a new transport initiative over the 2016-2017 summer season in conjunction with the Rodney Local Board, Woodhill Forest owners - Nga Maunga Whakahii o Kaipara and a number of key North West tourism operators.

11. Following an initial period of operation the North West District Business Association decided to end the trial of the transport initiative due to insufficient demand that would not enable them to maintain an economically sustainable service, and advised staff of this decision in April 2017.

12. The local board funding was not required by the North West District Business Association to help fund the service. As a result the local board carried over the budget of $19,000 from the 2016/2017 Financial Year to the current year’s budget.

13. Two initiatives have been identified that could utilise the carry forward budget and are considered to have a local economic development focus. These are:

• a proposal from the North West District Business Association for the development of a North West mobile app development, and

• the purchase of Marketview retail activity reports for the North West District retail area and the Warkworth retail area.

Mobile app for North West Country ($13,000)

14. The North West District Business Association presented the Mobile-app proposal to the local board via a deputation made by Gary Holmes, the manager of North West District Business Association, on 20th April 2017.

15. The North West District Business Association is in the process of developing a mobile app to promote the greater North West area as well as for local businesses.

16. Michael Baxter from Utopia, a mobile app developer and a local business in North West area, has been developing a concept in conjunction with North West District Business Association. Utopia estimates that the total cost of the project to be $19,000. This covers the cost of developing the app which can be downloaded from both the Apple Store and Google Play ($13,000), integration of the app to Google Maps ($3,000), and marketing the app via Facebook and other appropriate media channels ($3,000).

17. The key components of the app include:

· The App will be free and people can download it and register to use it using Facebook or using an email address.

· Once connected users can see their points and obtain prizes. Points will be awarded by scanning QR codes at North West District Business Association’s member locations

· A way to promote the wider North West area and its businesses and attractions

· Map of the area with markers for each participating location and ability to integrate with Google Maps

· Information about the North West district and each township

· A back office system will be built to provide management of users (update details; manually update points etc), push out campaigns / specials to all users, select winners and provide electronic feedback to them and email reports to all locations of how many people have come through and scanned their QR code.

18. The mobile app is scheduled to go live on 29 September 2017. All of the North West District Business Association members (circa 450 businesses) will be featured in the mobile app.

19. The North West District Business Association will own the mobile app but are willing to feature Auckland Council/Rodney Local Board facilities on the app as destinations. Rodney Local Board will be acknowledged as the funder of the mobile app. The Intellectual Property (IP) developed for the app will be shared and could be used by other parts of the Rodney Local Board area such as Warkworth at minimal additional cost, if desired.

20. The North West District Business Association could fund the mobile app project with its own budget. However, the North West District Business Association would like to build a partnership with Rodney Local Board in delivering economic development in the North West area.

21. The North West District Business Association is now seeking a contribution of $13,000 funding support from the Rodney Local Board. The local board’s contribution will be used to co-fund the mobile app development ($7,000), Google Maps integration ($3,000), and marketing ($3,000). The North West District Business Association will provide $6,000 to cover the remaining amount of the mobile app development cost.

22. Staff recommend that the local board consider the partnership approach and co-fund the mobile app development with North West District Business Association. The potential benefits that could result from the mobile app project include the following

· Encourage local residents and businesses to buy local goods and services through increased awareness of local business, activities and destinations

· Increased profile of North West Rodney as a visitor destination through increased number of downloads of the app by locals and visitors to the area and high user rating on the mobile app.

· The mobile app will provide another channel to promote the greater North West area, and encourage local businesses to participate in a ‘Buy Local’ campaign which will benefit the local area.

23. The North West District Business Association also agreed to share the IP and the system developed with Rodney Local Board. A mobile app can be deployed to showcase other parts of Rodney Local Board area if this concept is proven to be successful in promoting local businesses and attracting visitors to the North West Business Association area.

Marketview Retail Activity Reports for North West District and Warkworth ($6,000)

24. The Marketview BNZ retail spend activity reports provide a wealth of information on a retail centre. The report provides analysis on the electronic BNZ card transactions recorded in a retail area, and include information on where the consumers come from, and how frequently they shop in the retail centre. The report also offers insights on consumer trends, market share trends, and performance comparisons with competing retail centres nearby.

25. The Marketview reports are available for both North West District retail area and Warkworth retail area. Auckland Council had previously paid for these reports in the past. However, Auckland Council will no longer be funding the purchasing of the reports from July 2017. The budget allocated for purchasing reports was identified as savings during the Chief Planning Office restructure in 2016.

26. Staff approached both the North West District Business Association and One Warkworth Business Association to ascertain if they would utilise the reports. Both organisations have expressed interest in receiving the retail activity reports and have confirmed that they would use the reports to inform their strategic planning, and track the retail centre’s performance.

27. The cost of purchasing the retail activity report is approximately $3,000 per annum for each retail centre. This will enable each retail centre to receive four quarterly retail activity reports, one annual retail activity report and an event report.

28. The reports will provide data on the retail activities in North West District retail area and Warkworth retail area from 1st July 2017 to 30th June 2018. The reports will be sent directly to North West District Business Association, One Warkworth Business Association, ATEED and local board.

29. Staff recommend that the local board fund the Marketview Retail reports for North West District retail area and Warkworth retail area. The reports will help local town centres benchmark their performance, and inform their strategic planning. The reports will be also made available for Rodney Local Board.

Consideration

Local board views and implications

30. North West District Business Association presented the Mobile-app proposal via a deputation made by Gary Holmes on 20 April 2017, and was workshopped with the local board on 4 May 2017.

31. Further information regarding the North West Mobile-app development and Markertview reports was presented to the local board by ATEED staff on 7 September 2017.

32. The outcomes of the two proposed projects are aligned with the Draft Rodney Local Board Plan 2017 (support local business associations and local town centres).

Māori impact statement

33. Staff are not aware of any impact on Māori.

Implementation

34. Once the local board has approved the allocation, ATEED will draft a funding agreement with the North West District Business Association which will receive the funding to implement the mobile app development project.

35. ATEED will manage the relationship with Marketview on behalf of the local board in procuring the Marketview reports. Both North West District Business Association and One Warkworth Business Association will receive the report directly from Marketview.

36. ATEED will present the Marketview reports back to the local board once they become available.

Attachments

No.	Title	Page
a ⇩	'Mobile App Development Proposal' - North West District Business Association	119
b ⇩	Marketview report for North West District Business Association - June Quarter 2017	121
c ⇩	Marketview Report for Warkworth - June Quarter 2017	137

Signatories

Authors

Luo Lei – Local Economic Development Advisor, ATEED

Authorisers

John Norman - Strategic Planner Local Economic Development, ATEED

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

21 September 2017

Auckland Transport Update to the Transport, Infrastructure and Environment Committee of the Rodney Local Board for September 2017

File No.: CP2017/19416

Purpose

1. To respond to resolutions and requests on transport-related matters, provide an update and seek approval on the current status of the Local Board’s Transport Capital Fund projects, a summary of consultation material sent to the local board and information on transport-related matters of specific application and interest to the Rodney Local Board and its community.

Executive summary

2. This report provides updates and information on:

· The Rodney Local Board’s Local Board’s Transport Capital Fund (LBTCF) projects;

· Update on the local board’s Locally Driven Initiatives Footpaths;

· Consultations on regulatory processes;

· Traffic Control Committee results;

· Issues Update;

· Interim Options for the Elizabeth Street Intersection;

· Seal Extension Projects in Rodney;

· Matakana Cycle Counter;

· New projects for Albany;

· Road Resurfacing;

· ‘I Just Clicked’ Campaign;

· Airport Access; and

· Amendment to the Elections Signs Bylaw 2013.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) note the Auckland Transport Update for August 2017.

b) provide an indication of its preferred option for the design and construction of a footpath on Princes Street, Riverhead, using its Locally Driven Initiatives funding from the following:

i. Option 1, 1.8m footpath and bollards only. No formalised parking - $251,000 (Original proposal).

ii. Option 2, 1.8m footpath, 26 sealed parallel parking spaces and stormwater. No bollards. $444,500.

iii. Option 3, 1.5m footpath, bollards and retaining wall. No formalised sealed parking. $316,000.

iv. Option 4, 1.5 footpath, retaining wall, stormwater and 90-degree sealed parking. $552,500.

Comments

Update on Rodney Local Board’s Transport Capital Fund Projects

Rodney Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term $1,347,808

Amount committed to date on projects approved for design and/or construction $600,645

Remaining Budget left $747,163

3. A range of projects were discussed by members at a local board workshop on 14 September 2017. Those selected will be brought to the local board for confirmation before being assessed against the criteria for the LBTCF by AT staff. Assuming these projects meet the criteria, a rough order of cost for each will be provided for further consideration by the local board.

4. At the Transport, Infrastructure and Environment Committee (TIEC) meeting on 20 July 2017 it was resolved that $535,000 be allocated from the local board’s Transport Capital Fund towards the construction of kerb, channelling and associated works on Arthur, George and Alexandra Streets, and Sussex Terrace in Riverhead. The work is to be completed as part of a joint project with Auckland Transport (AT) which will provide for the rehabilitation of the road pavement and the provision of kerb, channelling and footpaths.

5. The footpaths involved in the rehabilitation project are shown below:

6. The project will deliver 1.03 km of new footpaths and address a major infrastructure deficit in this community in an efficient and co-ordinated way at best value for the community. AT currently has a project under construction for a new footpath on Albert Street that connects to this new local network.

7. Community consultation began on 14 August and closed on 23 August. Feedback received indicated 100% support for the project as advertised.

8. The benefits of AT and the local board working together on this project are:

· All works will be delivered in one package which means less disruption for residents;

· Traffic management costs will be funded by the rehabilitation project;

· Fewer overall construction costs;

· Savings will be made with design and professional services fees;

· A better outcome in terms of design, with consideration to both aspects of the project (i.e. the levels of the road pavement post-rehab not designed in isolation);

· Contractor pricing likely more competitive due to the scale of the overall project.

9. The programme of work will be:

· Testing, site investigation, survey and design completed by 15 September 2017;

· AT review completed by 29 September 2017;

· Finalise design and contract documentation by 20 October 2017;

· AT approval and procurement documents prepared by 27 October 2017;

· Tenders close by 30 November 2017;

· Contact awarded before Christmas 2017.

10. It is estimated that construction will take approximately four months and further details of timings will be advised once the contract has been awarded.

Update on the Local Board’s Locally Driven Initiatives Footpaths

11. Over the last two years the local board has facilitated footpaths in the North (Kaspar and Hill Streets, and Falls Road) and the West (Tapu and Elliott Streets) using its Locally Driven Initiatives (LDI) funding. Still to be delivered is the Princes Street, Riverhead, footpath, but there have been issues with this project that need further consideration and a decision by the local board.

12. Following discussions with Members Brewer and Johnston, members were made aware of these issues by email on 7 August. Members were advised that AT had carried out consultation for the Princes Street footpath in January 2017, initially proposing that it be installed between the edge of seal and a line of power poles. A total of 24 consultation letters were issued to residents/owners on Princes Street between Coatesville-Riverhead Highway and Great North Road. In response, several comments were received about the high parking demand on the road during sports events held at Riverhead War Memorial Park.

13. Of the 11 submissions received:

· 9 were in support of the footpath;

· 1 wanted the area left with a ‘rural feel’, without footpath or formalised parking;

· 1 did not support the footpath construction because it could complicate the development of 1 Princes Street;

· 6 commented that the demand for parking was high; and

· 1 objected to any formalising of the parking space.

14. As a result of the significant feedback relating to the loss of parking and with approval from the local board, the design was amended to allow for installation of the footpath behind the power poles to minimise the impact on the area currently used for parking. This also meant the standard 1.8m wide footpath would be approximately 2m from the trees along the sports field.

15. Because of the presence of surface tree roots and the possible impact on the existing trees, Auckland Council requested a number of changes to the design prior to issuing consent. These changes included:

· reducing the footpath width to 1.5m;

· installing ‘breathing tubes’ under the concrete; and

· no excavation during construction, other than to auger the pile holes and lay an extra 100mm depth of sand in the base to protect any roots, necessitating that the footpath be 300mm above the existing ground level.

16. Council staff indicated they were prepared to support the proposal if the footpath was constructed on the road side of the power poles, i.e. the same as initially proposed and consulted on in January. However, consultation feedback received suggested that visitors to the sports ground park on the grass berm, mainly during the summer months, where there appears to be room for 40-50 cars parked perpendicular to the road.

17. AT’s Project Manager therefore considers it prudent to seek further guidance from the local board on its preferred option, while factoring in savings on the other two projects in the West that may allow a more complete solution for Princes Street.

18. The local board approved a total of $740,000 for the Rodney West footpaths to be funded from its LDI budget:

19. A breakdown of the projects is as follows:

Road name	Budget approved	Expected final cost
Tapu Rd	$118,000	$ 95,000
Elliot St	$385,000	$200,000
Princes St	$237,000
TOTALS	$740,000	$295,000

20. This leaves a possible $445,000 available for Princes Street within current funding allocations, providing the local board allows movement of the budget between projects. To allow members to fully consider all options incorporating possible parking layouts, sealed or unsealed parking, and Auckland Council consent requirements, four options have been assessed, each of which includes the standard 30% contingency figure allowed for at the pre-design stage of a project.

21. Option 1, 1.8m footpath and bollards only. No formalised parking - $251,000 (Original proposal): Construct the footpath on the road side of the power poles, with bollards (not shown on the plans) on the road side edge of the footpath to prevent vehicles parking on the footpath. This is the same as the initial proposal from January 2017. Vehicles can continue to park on the swale drain, but only in a parallel fashion, which could become undesirable when the drain becomes saturated with stormwater.

22. Option 2, 1.8m footpath, 26 sealed parallel parking spaces and stormwater. No bollards. $444,500: Option 2 is the same as option 1 above, with an additional 2.1m wide sealed parking and associated stormwater network to replace the swale drain, providing all-weather parking for at least 26 vehicles. While this option provides one of the best outcomes in term of accommodating both pedestrians and vehicle parking, the stormwater system will have to be signed off by Auckland Council so there is a risk of this resulting in additional costs. The lane width remains unchanged.

23. Option 3, 1.5m footpath, bollards and retaining wall. No formalised sealed parking. $316,000: This is the option that the local board approved in February, but includes the compromises discussed above to meet Council’s requirement in order to obtain resource consent. As the footpath must be built above the existing ground level, it will protrude out of the ground by at least 300mm. No formalised parking area is included - vehicles can continue to park on the swale drain as well as the grass berm between the power pole and the road as they do now. Bollards are included in this option to prevent parking on the footpath.

24. Option 4, 1.5 footpath, retaining wall, stormwater and 90-degree sealed parking. $552,500: This option is similar to option 3 above, with an additional 4m deep sealed parking area and associated stormwater network to replace the swale drain. This would provide the maximum number of formalised parking at 52 spaces. The carriage lane width will be widened to 4.1m. The footpath will still require breathing tubes and the width would reduce to 1.5m only, but the new parking space and kerb and nib will make it look more visually appealing.

25. Plans for each option and a typical cross section are appended to this report as Attachment A.

26. Members are requested to provide an indication of their preferred option at this meeting so that detailed design and construction may proceed.

Consultations on Regulatory Processes

Proposed Speed Limit Changes in Kaukapakapa and Puhoi

27. A request for feedback on behalf of NZTA on proposed speed limit changes in Kaukapakapa and Puhoi was forwarded to Members on 21 August.

28. Whilst decisions on State Highway speed limit changes are made by NZTA, the local board was given the opportunity to provide feedback on the proposals for Kaukapakapa to AT for inclusion in AT’s response to NZTA.

29. The change to Puhoi Road is required as a consequence of the proposed highway change as it would not be sensible to retain a 100km/h speed limit on this short length of local road if the speed limit on the State Highway is reduced. The decision on the speed limit for Puhoi Road will therefore be made by AT’s Transport Controls Committee and the local board’s feedback will be included in the report to that committee.

30. The proposed changes included:

· A short extension of the 50km/h zone at the southern end of the Kaukapakapa (towards Helensville);

· A new 80 km/h zone outside the existing 50km/h zone at the northern end of the Kaukapakapa;

· A new 80km/h zone outside the extended 50km/h zone at the southern end of the Kaukapakapa;

· An extension of the existing 80km/h zone north of the Johnstone Hill Tunnels to include the intersection of State Highway 1 and Puhoi Road;

· A speed limit change to 80km/h on the section of Puhoi Road between State Highway 1 and the 50km/h zone at Puhoi Village.

31. Responses from local board members supported the proposed changes. No objections to the proposed changes were received.

Construction of new footpaths

32. Documentation describing the construction of new footpaths on Arthur Street, George Street, Alexandra Street and Sussex Terrace, Riverhead was forwarded to members on 14 August 2017 with a request for feedback no later than 23 August. No objections were received from the local board.

Traffic Control Committee Results

33. A decision made by AT’s Traffic Control Committee in relation to regulatory processes relevant to the Rodney Local Board during August are listed below:

Street Name, Suburb	Report Type	Nature of Restriction	Decision
Moir Hill Road, Puhoi	Speed Limit Changes	60km/hr Permanent Speed Limit	Carried

Issues Update

34. Attachment B lists those issues raised by elected members and local board services staff to 6 September 2017.

Upcoming projects and activities of interest to the board

Interim Options for Elizabeth Street intersection

35. Following the trial closure of Elizabeth Street at the end of 2016 AT has been assessing options to address the two key findings from the trial:

· providing a safe pedestrian crossing facility on Sandspit Road at the SH1/Hill Street intersection; and

· implementing measures to improve traffic flow which can be operated dynamically, e.g. restricting turning movements into Elizabeth Street during the morning peak period.

36. Seven options have been assessed, including signalisation of the Elizabeth Street intersection, part-time right turn ban through signage, physical measures to ban turns into Elizabeth Street and signalisation of the left turn slip road from State Highway 1 North.

37. The assessment identified that the most effective options for addressing the findings were to:

· signalise the left turn slip lane to provide a pedestrian crossing and extending this crossing over Sandspit Road to provide a safe pedestrian crossing, and metering the flow of traffic from the north to Elizabeth Street; and

· provide a physical barrier to restrict vehicles entering Elizabeth Street in the morning peak.

38. Discussions are underway with the New Zealand Transport Agency regarding the signalisation of the left turn slip lane and pedestrian crossing. In addition, cross hatching will be implemented on Sandspit Road at Elizabeth Street and Matakana Road intersections. At the further request of the local board and Cr Sayers, investigation of improvements at the Matakana Road and Sandspit Road intersection is underway, focussing on road marking changes.

Seal Extension Projects in Rodney

39. The first 2.1km of sealing on Takatu Road has been completed, between the start of the previously unsealed section and just north of Christian Bay.

40. For the next 2km still being worked on, AT’s contractor Broadspectrum has completed installing gabion baskets and rock ballast to stabilise the slope, and constructed two sections of shoulder widening to provide adequate lane width. A 1km section of new kerb and channel and road metal has recently been completed and, weather permitting, was to be sealed before mid-September.

41. It is anticipated that construction will be completed by late November.

42. Resource consent for the Monowai Road seal extension has been lodged and it is anticipated that construction will begin in October this year.

43. The photographs below show recent work in progress on Takatu Road.

1709_Takatu Road 3 1709_Takatu Road 2

Matakana Cycle Counter

44. The number of cycle trips in Auckland is collected at sites across the region using permanent, automated cycle-monitoring equipment.

45. At 14 regional count sites:

· 1.746 million cycle trips were recorded for the year August 2016 to July 2017, an increase of 6.3% on the previous 12 months; and

· 114,871 cycle trips were recorded in July 2017, an increase of 3.7% when compared to July 2016.

46. At 13 city centre count sites:

· 1.762 million cycle trips were recorded for the year August 2016 to July 2017; and

· 117,602 cycle trips were recorded in July 2017, an increase of 0.9% when compared to July 2016.

47. Rodney is one of seven local board areas without a permanent cycle or pedestrian counter, but a counter is soon to be installed on the shared path on Leigh Road, just before the recently-constructed walking and cycling bridge which leads to the Matakana cycle trails.

48. The counter will gauge usage of the new bridge in particular and provide an indication of how well cycle trails are used by both pedestrians and cyclists in Matakana, and the level of interest in cycling in the Matakana area generally.

49. AT publishes cycle data monthly on its website at: https://at.govt.nz/cycling-walking/cycling-walking-monitoring/monthly-cycle-monitoring/

50. The location of the counter and an image of a counter recently installed on the Waterview Shared Path are shown below. The black post on the left counts pedestrians while the cycle sensors are contained in underground loops which are distinctive by the diamond shape they create.

New projects for Albany

51. The Albany area has seen rapid growth over the past 20 years, changing from a rural environment on the fringe of Auckland city, to a growing urbanised environment on the outer edge of the city boundaries. AT recently announced that funding had been approved for three new road projects in Albany which will improve corridors and provide new road connections, enhance walking and cycling facilities and safety for all road users. The work will connect with future transport infrastructure needed for the estimated 25,500-30,000 dwellings to be constructed in the Wainui, Dairy Flat and Silverdale areas over the next 30 years.

52. The projects include a new link road between Gills Road and Oteha Valley Road, a new link road between Medallion Drive and Fairview Avenue and an upgrade of the Dairy Flat Highway between Stevenson Crescent and Gills Road. The Dairy Flat Highway intersection with The Avenue and Lucas Creek Bridge will also be upgraded.

53. The bulk of funding, approximately $60 million, will be provided by Auckland Council through the Local Residential Growth Fund, which is provided to facilitate local transport infrastructure projects for vital residential growth areas.

54. The investigation of designs and statutory requirements for each of these projects will begin in the coming months. Subject to land acquisition and statutory approvals, physical construction will start for the link road between Gills Road and Oteha Valley Road in October 2018. Work on the link road between Medallion Drive and Fairview Avenue and the Dairy Flat Highway upgrade will commence in early 2019.

Road Resurfacing

55. Roads require periodic resurfacing (resealing) to keep the sealed surface waterproof and maintain good skid resistance. The bitumen in the surfacing oxidises over time causing it to become brittle and either crack, unravel or lose chip. Similarly, the chip can become polished and/or the road surface flushed resulting in a loss of skid resistance.

56. If resurfacing is carried out at the right time then the surface remains waterproof, skid resistance is maintained and surface water does not penetrate the road pavement. It can be considered to be much the same as repainting a house – if it is left too long and water penetrates the surface then costlier repairs are required.

57. Roads are resurfaced using either a chip seal or a thin asphaltic concrete surfacing (hotmix). Generally, chip seals have a life of 8-12 years while hotmix can be expected to last 10-14 years

58. Chip seals are the most cost-effective method of resurfacing and in many situations are the only method that can practically be used to restore the road surface to a suitable condition. Hotmix is generally only used on high trafficked roads (those carrying more than 10,000 vehicles per day) or in high stress areas such as at intersections or cul-de-sac heads.

59. Chip seals cost in the order of $4-8 per square metre while hotmix costs $20-30 per square metre depending on the type of mix used. As many as 430kms of roads are resurfaced annually by AT, at a cost of approximately $50 million; approximately 80% of the resealing carried out are chip seals.

60. Prior to resurfacing pre-seal repairs such as dig outs, crack sealing and surface levelling are undertaken. There is also considerable effort made to coordinate the resurfacing works with other planned renewal and improvement works in the road corridor (both road and utility related) so as to ‘dig once’.

61. Chip seals can be either single coat or two coat seals, though in most cases now two coat seals are used as they are more resistant to turning stresses.

62. Each resurfacing site is subject to a specific seal design and the choice of surfacing and chip size used is dependent on factors such as the traffic volumes and loading, the existing surface texture and pavement strength, turning stresses etc.

63. Many resurfacing complaints arise from the resurfacing of existing aged hotmix surfaces with chip seal when they reach the end of their service life. These hotmix surfaces were usually constructed by developers at the time of subdivision and the need to periodically resurface the road to avoid water ingress into the road pavement is often not understood by residents, who consider the rougher chip seal surface to be inferior to that of the smoother hotmix.

64. Chip seals also continue to shed excess chip for several months following resurfacing which can create the mistaken impression that the new chip seal surface is defective. Following resurfacing new chip seals can require 4-5 sweeps to remove excess chip from the surface.

65. It is also usual for the bitumen to soften during warm weather for several years following application until such time as the kerosene fully evaporates from the bitumen. At this time, it will be susceptible to scuffing from turning vehicles, but these areas can be treated with the application of fresh sealing chip.

Regional and sub-regional projects

‘I Just Clicked’ Campaign

66. AT and the New Zealand Police are working together to reduce the number of lives lost and serious injuries through people not wearing their seatbelts or buckling their children safely into vehicles.

67. A new campaign, ‘I Just Clicked’, to remind people that seatbelts save lives, began on 17 August. AT is using traditional and social media, and Police will be stopping drivers and issuing fines for those who break the rules, putting lives at risk.

68. Too many crashes result in unnecessary loss of life because people are not properly restrained, and Ministry of Transport data indicates that, regardless of being in the front or the back seat, wearing a seatbelt reduces the chance of serious injury by up to 40 percent if a crash occurs.

69. A large proportion of crashes occur on short trips where drivers may not be wearing their seatbelts - road users can feel safe on roads they know well and become complacent as a result. Just popping out to the dairy or doing the school run is still a risk, and both drivers and passengers need to protect themselves by ensuring that seat belts are always worn.

70. The statistics are alarming for Auckland, where between 2012 and 2016 there were 40 deaths and 130 serious injuries directly related to people not wearing their seatbelts. The impact on families and the community is massive so one of the aims of this campaign is to show people the human side of not doing the right thing.

Airport Access

71. AT is progressing a business case for route protection for mass transit from the airport to the city centre, investigating both bus and light rail transit (LRT) options for this corridor. Studies to date have concluded that the benefits of an LRT system outweigh those of heavy rail.

72. The context for this discussion are the numerous studies that have already contributed to the decision-making, including the South-Western Multi-modal Airport Rapid Transit study (SMART), on completion of which the heavy rail option was discounted.

73. An information memo for members about the process is attached to this report as Attachment C.

Amendment to the Elections Signs Bylaw 2013

74. AT sought feedback on proposed amendments to the AT Election Signs Bylaw 2013 from 6 June to 26 June 2017.

75. It was proposed that the Bylaw be amended to:

· clarify controls relating to the display of election signs; and

· remove the restriction limiting the display of election signs to the nine-week period preceding a general election, local election or election for the Auckland Energy Consumer Trust.

76. In total, AT received 51 feedback submissions. This was arranged into themes and responded to by AT in the Amendments to the Auckland Transport Election Signs Bylaw 2013 consultation report which is appended to this report as Attachment D and can also be found on AT’s website: AT.govt.nz/about-us/bylaws/election-signs-bylaw/

77. On 1 August 2017 the AT Board resolved to pass the Auckland Transport Election Signs (Amendment No. 3) Bylaw 2017, with effect from 1 August 2017, thereby amending the Auckland Transport Election Signs Bylaw 2013. The official minutes from the Board meeting were published on AT’s website on Tuesday 5 September 2017.

78. The majority of submitters were not in favour of the removal of the time-based restrictions as proposed; however, this is what the new bylaw has done, the reason being that the Bill of Rights Act guarantees the rights of citizens and groups (such as political organisations) to freedom of expression. Councils and Council Controlled Organisations cannot legitimately limit this right, except for over-riding reasons such as safety.

79. AT has noted the concerns of many submitters over the potential visual pollution created by excessive signage and the risk of signage remaining in place for long periods becoming unsightly; however, has additional means at its disposal to deal with these issues, other than through the revised bylaw.

Consideration

Local board views and implications

80. This report is for the local board’s information

Māori impact statement

81. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

82. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Princes Street options and typical cross-section	165
b ⇩	Issues	175
c ⇩	Airport Access Report	185
d ⇩	Amendment to Election Signage Bylaw	193

Signatories

Authors

Ellen Barrett – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

21 September 2017

Appointment of Project Leads for the Rodney Local Board Transport, Infrastructure and Environment Committee

File No.: CP2017/19075

Purpose

1. To approve project leads for the Rodney Local Board Transport, Infrastructure and Environment Committee.

Executive summary

2. On 15 December 2016 the Rodney Local Board approved the “Rodney Local Board Project Leads Framework” which established a project lead structure to empower members to progress local board initiatives.

3. On 16 February 2017 the Rodney Local Board approved terms of reference for the Transport, Infrastructure and Environment Committee. Those terms of reference allow for individual members to be appointed by the committee as project leads to pursue specific priorities or initiatives relevant to the committee.

4. The TIEC Chairperson has received requests to act as project lead from;

a) Member Pirrie, as lead for the: healthy waterways fund (ecological grants);and as lead for discussions on the proposed transport targeted rate as part of the draft Local Board Plan 2017.

b) Member Roe, as lead for local paths (greenways) priorities.

5. Additional project leads may be appointed in the future with the approval of the TIEC.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve Member Pirrie as project lead for the following projects:

i) healthy waterways fund (ecological grants) as set out in the project lead appointment form (Attachment A to the agenda report).

ii) transport targeted rate as set out in the project lead attachment form (Attachment B to the agenda report).

b) approve Member Roe as project lead for local paths (greenways) priorities as set out in the project lead appointment form (Attachment C to the agenda report).

Comments

6. On 15 December 2016 the Rodney Local Board approved the “Rodney Local Board Project Leads Framework” which established a project lead structure to empower members to progress local board initiatives.

7. Being a project lead allows members to pursue particular priorities and initiatives of the local board without the need to require staff or officers to meet with the entire local board in a formal setting. It is anticipated this will speed up projects while ensuring good lines of communication exist between members and that developments are reported back to the local board regularly

8. All project leads must:

a) complete a written application to be a project lead on a particular project and present this to the relevant committee or full local board for approval

b) ensure that any application to become a project lead relates to a project set out in a departmental work programme that has been approved by the Rodney Local Board

c) include the chairperson(s) in all correspondence relating to the project/initiative for which they are the project lead

d) operate under a ‘no surprises’ policy with chairperson(s) and notify them immediately of any issues, conflicts or any other problems with the project

e) report regularly to the full board or committee that appointed them a project lead on their activities in a defined project leads reporting time at workshops

f) involve other local board members where they deem necessary

g) act responsibly at all times.

h) treat all council and agency staff with respect

i) adhere to the terms of their project lead appointment at all times

9. Project leads must not:

a) approve any expenditure

b) imply or promise that the local board or council will commit to any future expenditure

c) make landowner approval for any project to proceed or confirm the details of any final placement or design of any structure

d) sign off on a project as complete

e) change the scope of a project from what was agreed to in the project lead appointment

10. The local board or committee that appoints a project lead may grant the project lead additional powers as it sees fit.

11. On 16 February 2017 the Rodney Local Board approved terms of reference for the Transport, Infrastructure and Environment Committee (TIEC). Those terms of reference allow for individual members to be appointed by the committee as project leads to pursue specific priorities or initiatives relevant to the committee.

12. The TIEC was originally to consider the appointment of project leads at its meeting on 18 May 2017 but the item was deferred to allow more time for the TIEC Chairperson to work with local board members on their proposals. This has led to a change in the number of local board members seeking to be project leads, with the updated requests detailed below.

Proposed Project Leads

13. The TIEC Chairperson has received two requests to act as project lead from Member Pirrie for the healthy waterways fund (ecological grants) as set out in Attachment A to the agenda report, and the transport targeted rate as set out in Attachment B to the agenda report.

14. Project lead for the healthy waterways fund will involve working with third parties such as Fonterra, the agricultural industry and environmental groups to improve the reach and effectiveness of the fund. It is proposed that the project lead will have the additional authority to meet with staff, members of the public and external agencies, request an officer report to the local board, and provide media comment on the project. The project lead will report back to the board monthly.

15. Project lead for the transport targeted rate will involve working with staff to put together targeted rates options as part of the draft Local Board Plan 2017 consultation. No additional authority is proposed. The project lead will report back to the board monthly.

16. The TIEC Chairperson has received a request to act as project lead from Member Roe for local paths (greenways) priorities, as set out in Attachment C to the agenda report. This will involve assisting in the assessment and development of local paths (greenways) priorities for the adopted greenways plans for Wellsford, Kumeu-Huapai and Puhoi-Pakiri and will further aim to develop a programme of funding priorities and partnership funding opportunities across the adopted greenway plan areas.

Consideration

Local board views and implications

17. This report seeks the views of the Rodney Local Board Transport, Infrastructure and Environment Committee on the appointment of the proposed project leads.

Māori impact statement

18. The Rodney Local Board Transport, Infrastructure and Environment Committee will continue to engage with iwi to ensure that the project leads takes into account the views of Maori.

Implementation

19. The project leads will operate in accordance with the terms and condition set out in their project lead appointment form once they have been approved and adopted.

Attachments

No.	Title	Page
a ⇩	Project Lead Appointment Form - Waterways Improvements Fund	241
b ⇩	Project Lead Appointment Form - Targeted Rate for Transport	247
c ⇩	Project Lead Appointment Form - Local Paths (Greenways) Priorities	251

Signatories

Authors	Jonathan Hope - Local Board Advisor - Rodney
Authorisers	Lesley Jenkins - Relationship Manager

Chairperson	Cameron Brewer
Deputy Chairperson	Louise Johnston
Members	Brent Bailey
	Tessa Berger
	Beth Houlbrooke
	Phelan Pirrie
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager