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Strategic
Procurement Committee
06 September
2017
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no extraordinary
business.
8 Notices of Motion
There were no
notices of motion.
Meeting adjourned at 9.59am
Meeting reconvened at 10.06am
Cr D Newman entered the meeting at 10.06
am.
Mayor P Goff and Cr P Hulse were not
present when the meeting reconvened.
11 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution number STR/2017/35
MOVED by Chairperson B Cashmore, seconded by Cr G Sayers:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Confidential: Procurement
of refuse collection services for Waitākere and North Shore
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains detailed information about council's
strategy of procuring refuse collection services. If released this
information could prejudice council's position in negotiations with
suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Update on Capital Projects
over $5 million
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice council's
position with suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.07am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.49 am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Confidential: Procurement of refuse collection services for
Waitākere and North Shore
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Resolution number STR/2017/36
MOVED by Cr G Sayers, seconded by Deputy Chairperson R Clow:
That the Strategic Procurement
Committee:
Restatement
d) confirm that the resolutions, presentation, report and attachments
remain confidential until reasons for confidentiality no longer exist.
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10.49 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
