Whau Local Board
OPEN MINUTES
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Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 27 September 2017 at 6.00pm.
Chairperson |
Tracy Mulholland |
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Deputy Chairperson |
Susan Zhu |
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Members |
Derek Battersby, QSM, JP |
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Catherine Farmer |
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Duncan Macdonald, JP |
until 7.06pm, item 13; from 7.08pm, item 14 |
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David Whitley |
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ABSENT
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Te'eva Matafai |
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ALSO PRESENT
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Clr Ross Clow |
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Whau Local Board 27 September 2017 |
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1 Welcome
Chairperson Mulholland opened the meeting and welcomed everyone present.
2 Apologies
Resolution number WH/2017/107 MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) accept the apology from member Te'eva Matafai for absence. |
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Whau Local Board.
Board Member |
Organisation / Position |
Tracy Mulholland |
· New Lynn Business Association – Business Associate/Contractor |
Susan Zhu |
· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member |
Derek Battersby |
· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman · New Lynn Bowling Club - Patron · Avondale RSA - Member |
Catherine Farmer |
· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation - Member |
Duncan Macdonald |
· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member |
Te’eva Matafai |
· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Miss World Samoa - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events - Director |
David Whitley |
· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee · West Auckland Enterprise, Skills & Training (WEST) - Manager |
There was no change to the register.
4 Confirmation of Minutes
Resolution number WH/2017/108 MOVED by Member C Farmer, seconded by Member D Macdonald: That the Whau Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 August 2017, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillor’s Update
This item was taken after item 10.
8 Deputations
8.1 |
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Inspector Fata Willi Fanene was unable to attend the meeting, apology from him was noted. |
8.2 |
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Rhonda Evans, an owner of premises at 48A and 52 Rosebank Road, Avondale made a presentation to the board on the re-establishment of a public toilet/convenience in close proximity to 50A Rosebank Road. A copy of presentation has been placed on file copy of minutes and can be viewed on Auckland Council website. |
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Resolution number WH/2017/109 MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald: That the Whau Local Board: a) receive the deputation from Rhonda Evans and thank her for the presentation.
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a Presentation - Rhonda Evans |
8.3 |
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Nina Patel of Avondale Community Action and Robin Brehmer made presentations on the matter of Rosebank's three 80-year-old scheduled pecan trees ID676 which were felled in error on September 6, 2017. Copies of presentations along with tabled information have been placed on file copy of minutes and can be viewed on Auckland Council website. |
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Resolution number WH/2017/110 MOVED by Deputy Chairperson S Zhu, seconded by Member C Farmer: That the Whau Local Board: a) receive the deputation from Nina Patel of Avondale Community Action and Robin Brehmer and thank them for the presentation. b) request a report from the council staff with regards to the felling of scheduled trees (ID676) and recommendations around how council processes could be improved.
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a Presentation - Robin Brehmer b Tabled information - Robin Brehmer c Presentation - Nina Patel |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
Item 7 was taken at this time at 6.46pm.
7 Ward Councillor’s Update
Councillor Clow updated the board on matters being addressed by the Governing Body including start of long term plan process, Avondale development project, water quality and upcoming swim-safe monitoring.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number WH/2017/111 MOVED by Member D Macdonald, seconded by Member D Battersby: That the Whau Local Board: a) receive the Auckland Transport Report, Whau Local Board, September 2017.
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Resolution number WH/2017/112 MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley: That the Whau Local Board: a) agree that item 21, Panuku Development Auckland - Unlock Avondale update be accorded precedence at this time.
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21 |
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Resolution number WH/2017/113 MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald: That the Whau Local Board: a) endorse the Draft Unlock Avondale High Level Project Plan.
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13 |
Whau Local Grants, Round One and Quick Response, Round Two 2017/2018 |
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Member D Macdonald left the meeting at 7.06 pm. |
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Resolution number WH/2017/114 MOVED by Member D Battersby, seconded by Chairperson T Mulholland: That the Whau Local Board: a) agree to the following allocations for the Round One 2017/2018 Whau Local Grants application as listed in table one below: Table One: Applications for the Whau Local Grants, Round One 2017/2018
b) agree to the following allocations for the Round Two 2017/2018 Whau Quick Response Grants application as listed in table Two below: Table Two: Applications for the Whau Quick Response, Round One 2017/2018
c) decline the late application as listed in Table Three below: Table Three: Late application
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Member D Macdonald returned to the meeting at 7.08 pm. |
14 |
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Resolution number WH/2017/115 MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) approve the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Whau Local Board, other local boards and the governing body, as relevant, for final approval c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement.
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15 |
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Resolution number WH/2017/116 MOVED by Member D Battersby, seconded by Member D Whitley: That the Whau Local Board: a) note the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A). b) provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course. |
16 |
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Resolution number WH/2017/117 MOVED by Member D Whitley, seconded by Member C Farmer: That the Whau Local Board: a) note that the board has previously provided feedback on the Auckland Plan refresh approach and its early content, and that this feedback has been considered b) support the presented package of materials of the six outcome areas of: · Belong and Participation · Maori Identity and Wellbeing · Environment and Cultural Heritage · Homes and Places · Access and Connectivity · Opportunities and Prosperity; and the Development Strategy (attachment A) as forming the basis of consultation with residents and stakeholders. c) particularly endorse the establishment of a clear Development Strategy, noting the requirement for renewal or upgrading of infrastructure within brown field areas such as the Whau if Auckland is to have any ability to meet compact city intensification targets. d) note the strong alignment of the six Auckland Plan outcome areas with the local boards own proposed draft local board plan outcomes of: · Well-planned towns, facilities and housing · Great neighbourhoods with strong community connections, capacity and voices · It’s 20 minutes to all we need by walking, cycling and public transport · Enhanced natural environment · Strong local businesses and more quality local jobs · Celebrating our creative edge in our streets, neighbourhoods and communities · Our heritage is known, protected and our stories are shared. e) identify the local boards desire for Council, through the Auckland Plan and Long-term Plan process, to establish an integrated and more simple regional and local measures framework. f) note that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan. |
17 |
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Resolution number WH/2017/118 MOVED by Member D Whitley, seconded by Member D Macdonald: That the Whau Local Board: a) delegate the coordination of feedback to the chairperson Tracy Mulholland and deputy chair Susan Zhu on the the Remuneration Authority’s Consultation Document Local Government Review. |
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Whau Local Board Input - Feedback to the Tākaro – Investing in Play discussion document |
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Resolution number WH/2017/119 MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley: That the Whau Local Board: a) endorse the input to the Tākaro – Investing in Play discussion document (Attachment A).
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19 |
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Resolution number WH/2017/120 MOVED by Member D Macdonald, seconded by Member D Whitley: That the Whau Local Board: a) note the Whau Local Board Governance Forward Work Calendar – September 2017.
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Confirmation of Workshop Records: 16 August 2017 to 13 September 2017 |
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Resolution number WH/2017/121 MOVED by Member D Battersby, seconded by Deputy Chairperson S Zhu: That the Whau Local Board: a) confirm the records of the workshops in Attachments A – D held on the following dates: o 16 August 2017 o 30 August 2017 o 6 September 2017 o 13 September 2017
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22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.18pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................