Minutes of Whau Local Board - 27 September 2017

Whau Local Board

27 September 2017

1 Welcome

Chairperson Mulholland opened the meeting and welcomed everyone present.

2 Apologies

Resolution number WH/2017/107

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) accept the apology from member Te'eva Matafai for absence.

CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman · New Lynn Bowling Club - Patron · Avondale RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation - Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Miss World Samoa - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events - Director
David Whitley	· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee · West Auckland Enterprise, Skills & Training (WEST) - Manager

There was no change to the register.

4 Confirmation of Minutes

Resolution number WH/2017/108

MOVED by Member C Farmer, seconded by Member D Macdonald:

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 23 August 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Ward Councillor’s Update

This item was taken after item 10.

8 Deputations

8.1	Deputation - Inspector Fata Willi Fanene
	Inspector Fata Willi Fanene was unable to attend the meeting, apology from him was noted.

8.2	Deputation - Rhonda Evans
	Rhonda Evans, an owner of premises at 48A and 52 Rosebank Road, Avondale made a presentation to the board on the re-establishment of a public toilet/convenience in close proximity to 50A Rosebank Road. A copy of presentation has been placed on file copy of minutes and can be viewed on Auckland Council website.
	Resolution number WH/2017/109 MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald: That the Whau Local Board: a) receive the deputation from Rhonda Evans and thank her for the presentation. CARRIED
	Attachments a Presentation - Rhonda Evans

8.3	Deputation - Robin Brehmer and Nina Patel
	Nina Patel of Avondale Community Action and Robin Brehmer made presentations on the matter of Rosebank's three 80-year-old scheduled pecan trees ID676 which were felled in error on September 6, 2017. Copies of presentations along with tabled information have been placed on file copy of minutes and can be viewed on Auckland Council website.
	Resolution number WH/2017/110 MOVED by Deputy Chairperson S Zhu, seconded by Member C Farmer: That the Whau Local Board: a) receive the deputation from Nina Patel of Avondale Community Action and Robin Brehmer and thank them for the presentation. b) request a report from the council staff with regards to the felling of scheduled trees (ID676) and recommendations around how council processes could be improved. CARRIED
	Attachments a Presentation - Robin Brehmer b Tabled information - Robin Brehmer c Presentation - Nina Patel

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

Item 7 was taken at this time at 6.46pm.

7 Ward Councillor’s Update

Councillor Clow updated the board on matters being addressed by the Governing Body including start of long term plan process, Avondale development project, water quality and upcoming swim-safe monitoring.

11 Notices of Motion

There were no notices of motion.

Auckland Transport Report, Whau Local Board, September 2017

Resolution number WH/2017/111

MOVED by Member D Macdonald, seconded by Member D Battersby:

That the Whau Local Board:

a) receive the Auckland Transport Report, Whau Local Board, September 2017.

CARRIED

Precedence of Business

Resolution number WH/2017/112

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) agree that item 21, Panuku Development Auckland - Unlock Avondale update be accorded precedence at this time.

CARRIED

Panuku Development Auckland - Unlock Avondale update

Resolution number WH/2017/113

MOVED by Deputy Chairperson S Zhu, seconded by Member D Macdonald:

That the Whau Local Board:

a) endorse the Draft Unlock Avondale High Level Project Plan.

CARRIED

Whau Local Grants, Round One and Quick Response, Round Two 2017/2018

Member D Macdonald left the meeting at 7.06 pm.

Resolution number WH/2017/114

MOVED by Member D Battersby, seconded by Chairperson T Mulholland:

That the Whau Local Board:

a) agree to the following allocations for the Round One 2017/2018 Whau Local Grants application as listed in table one below:

Table One: Applications for the Whau Local Grants, Round One 2017/2018

Application No.	Organisation Name	Project	Total Requested	Amount Allocated
LG1821-115	Connected Media Charitable Trust	Towards workshop facilitators, digital support, coordinator, project management, promotion and consumables for Outlook for Someday Free One-day Film-making Workshop held between 1 September 2017 to 31 May 2018.	$3,162	$0 *Limited evidence of specific benefits to local board area
LG1821-120	Mrs Deahne Lakatani (umbrella'ed by Generation Ignite)	Towards printing for the "In our Hood" directory of services in the Whau for young people	$12,000	$5,000 *Tagged to printing
LG1821-119	Bhartiya Samaj Charitable Trust	Towards volunteer reimbursement, transport reimbursement, venue hire, transport costs for seniors, promotional material and digital camera for the Elder Support Program from November 2017 to December 2018	$5,000	$0 *Limited evidence of specific benefits to local board area
LG1821-116	Kelston Community Hub	Towards facilitator wages, childcare, venue hire, printing, catering and start-up costs for community project at end of course for BOOST - Kelston	$11,488	$7,080
LG1821-110	Auckland Happy House Incorporated	Towards costumes for traditional Chinese dance group - Happy House	$2,000	$1,000 *Tagged for venue hire
LG1821-107	Kelston Boys High School	Towards staging and activities for the Kelston Boys High School Whanau Day.	$4,552	$3,000
LG1807-111	Royal New Zealand Foundation of the Blind	Towards the purchase of multi-licence digital talking books for people affected by blindness and low-vision.	$2,000	$2,000
LG1819-101	Rutherford College Community Education	Towards distribution of Continuing Education booklets throughout west Auckland	$1,035	$1,035
LG1802-119	StarJam Charitable Trust	Towards venue hire, tutor fees and programme coordinator salary for music workshops and community performance at Kelston Girls College.	$3,298	$2,500
LG1808-101	The Korean Society of Auckland	Towards venue hire, equipment hire and volunteer costs for the 2018 Korean Day	$1,200	$0 *Limited evidence of specific benefits to local board area
LG1821-112	Te Whānau O Waipareira	Towards event costs for Waitangi@Waititi 2018	$5,000	$0 *Already receiving $5,000 funding through the Arts, Community and Events Work Programme ID55
LG1821-114	Sport Waitakere	Towards walking coordinator, promotion and fuel reimbursement for the delivery of Walk With Us in the Whau	$4,320	$0 * Already receiving $40,000 funding through the Parks, Sport and Recreation Work Programme ID1446
LG1819-105	Ecomatters Environment Trust	Towards wages for weed advice programme across the three west local boards from 1 October 2017 to 31 March 2018	$2,500	$2,500
LG1819-111	New Zealand Bird Rescue Charitable Trust	Towards bird feed, and veterinary expenses for period October 2017 to April 2018 ‍	$9,000	$4,500 *Tagged for bird feed and veterinary expenses
LG1821-118	Lions Club of New Lynn Incorporated	Towards entertainment and services for the New Lynn Lions Christmas Festival held December 2017	$5,000	$0 * Already receiving $3,500 funding through the Arts, Community and Events Work Programme ID55
LG1821-117	Church of the Saviour	Towards covered staging, entertainment, traffic management, advertising and equipment hire for the Christmas at the Beach 2017	$20,441	$4,000
LG1819-108	Zeal Education Trust	Towards activating the Event Box at schools in the Whau area	$9,924	$4,962
LG1821-105	Kelston Community Hub	Towards event manager fees, lifeguard, donations to boat clubs, artists and performers, print advertising, promotion, photographer, sound and equipment, refreshments for volunteers, trailer, waste disposal, petrol, stationary for the event Flotilla Whau held March 2018	$11,620	$8,000
LG1821-111	Avondale College Community Sports Trust	Towards resurfacing the artificial hockey turf at Avondale College	$45,000	$0 *Further options for funding will be discussed with the local board
		Total requested	$158,540	$45,577

b) agree to the following allocations for the Round Two 2017/2018 Whau Quick Response Grants application as listed in table Two below:

Table Two: Applications for the Whau Quick Response, Round One 2017/2018

Application No.	Organisation Name	Project	Total Requested	Amount Allocated
QR1821-113	Ruia Taitea Creative Ltd	Towards print costs for the Rangatahi Season 2018	$2,000	$2,000
QR1821-103	Waitakere Japanese Supplementary School	Towards art materials, stationary and teaching materials for Term 4	$600	$600
QR1821-108	St Mary of the Immaculate Conception Parish Avondale	Towards furniture, projector and screen for the youth centre	$1,920	$1,920
QR1821-109	Kelston Community Hub	Towards purchasing a BBQ and kitchen equipment for the Kelston Community Hub	$1,269	$1,269
QR1821-110	Encounter Hope Foundation	Towards shelving for the food bank	$1,720	$1,312
QR1821-111	May Leaoseve (Umbrella'ed by Bronchiectasis Foundation)	Towards respite and well-being for carers of children with Bronchiectasis	$2,000	$1,000
QR1821-112	PHAB Association (Auckland) Incorporated	Towards coordinator and youth worker wages, mobility transport, volunteer expenses, and administration for the Access All project	$2,000	$1,000
QR1821-120	Community Waitakere Charitable Trust	Towards purchasing sporting equipment, games, food, and BBQ gas for four Block Parties in Kelston	$2,000	$2,000
QR1821-114	Encounter Christian Centre Trust	Towards decorations, props hire, candy floss and popcorn machines hire, corflute signs and advertising for the event Light Party - A positive alternative to Halloween	$1,673	$0 *Project does not align with the board’s sought after outcomes
QR1821-115	Green Bay Community House	Towards purchasing food and beverages for sale, and salaries for local youth for the German Christmas Market in Green Bay	$2,000	$0 *Fundraising events is a lower priority (Community Grants Policy, 87)
QR1821-121	Encounter Christian Centre	Towards hireage of rides and outdoor stage for the Avondale Community Christmas Carnival	$1,960	$1,960
QR1821-107	Green Bay Community House	Towards koha for student leaders to deliver activities for the Green Bay Unicycle Club between October 2017 to October 2018	$2,000	$1,000
QR1821-116	Ponsonby Rugby Club	Towards venue hire for the Ponsonby Kelston Broncos Rugby Camp	$2,000	$0 *Application is currently underdeveloped
		Total requested	$23,142	$14,061

c) decline the late application as listed in Table Three below:

Table Three: Late application

Application No.	Organisation Name	Project	Total Requested	Amount Allocated
LG1811-111	OneTree House Ltd	Towards costs of development of translations and the design requirements for print ready artwork	$7,500	$0 *Application was submitted after the Whau Local Grants round had closed
		Total requested	$7,500	$0

CARRIED

Member D Macdonald returned to the meeting at 7.08 pm.

Relationship Agreement with Mana Whenua

Resolution number WH/2017/115

MOVED by Member D Whitley, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) approve the relationship agreement template attached to the agenda report at Attachment A as the basis for discussions with mana whenua

b) approve a process of reaching these agreements whereby the agreement may proceed to signing without further approval so long as any inclusions are either descriptive or in the nature of minor drafting changes. For the avoidance of doubt, any changes of substance will be re-presented to the Whau Local Board, other local boards and the governing body, as relevant, for final approval

c) authorise the Chairperson to sign the agreement on behalf of the local board at signing ceremonies arranged between the parties to each agreement.

CARRIED

Public alerting framework for Auckland

Resolution number WH/2017/116

MOVED by Member D Battersby, seconded by Member D Whitley:

That the Whau Local Board:

a) note the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A).

b) provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.

CARRIED

Auckland Plan Refresh - Local Board Engagement

Resolution number WH/2017/117

MOVED by Member D Whitley, seconded by Member C Farmer:

That the Whau Local Board:

a) note that the board has previously provided feedback on the Auckland Plan refresh approach and its early content, and that this feedback has been considered

b) support the presented package of materials of the six outcome areas of:

· Belong and Participation

· Maori Identity and Wellbeing

· Environment and Cultural Heritage

· Homes and Places

· Access and Connectivity

· Opportunities and Prosperity;

and the Development Strategy (attachment A) as forming the basis of consultation with residents and stakeholders.

c) particularly endorse the establishment of a clear Development Strategy, noting the requirement for renewal or upgrading of infrastructure within brown field areas such as the Whau if Auckland is to have any ability to meet compact city intensification targets.

d) note the strong alignment of the six Auckland Plan outcome areas with the local boards own proposed draft local board plan outcomes of:

· Well-planned towns, facilities and housing

· Great neighbourhoods with strong community connections, capacity and voices

· It’s 20 minutes to all we need by walking, cycling and public transport

· Enhanced natural environment

· Strong local businesses and more quality local jobs

· Celebrating our creative edge in our streets, neighbourhoods and communities

· Our heritage is known, protected and our stories are shared.

e) identify the local boards desire for Council, through the Auckland Plan and Long-term Plan process, to establish an integrated and more simple regional and local measures framework.

f) note that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

CARRIED

Remuneration Authority consultation document

Resolution number WH/2017/118

MOVED by Member D Whitley, seconded by Member D Macdonald:

That the Whau Local Board:

a) delegate the coordination of feedback to the chairperson Tracy Mulholland and deputy chair Susan Zhu on the the Remuneration Authority’s Consultation Document Local Government Review.

CARRIED

Whau Local Board Input - Feedback to the Tākaro – Investing in Play discussion document

Resolution number WH/2017/119

MOVED by Deputy Chairperson S Zhu, seconded by Member D Whitley:

That the Whau Local Board:

a) endorse the input to the Tākaro – Investing in Play discussion document (Attachment A).

CARRIED

Governance Forward Work Calendar

Resolution number WH/2017/120

MOVED by Member D Macdonald, seconded by Member D Whitley:

That the Whau Local Board:

a) note the Whau Local Board Governance Forward Work Calendar – September 2017.

CARRIED

Confirmation of Workshop Records: 16 August 2017 to 13 September 2017

Resolution number WH/2017/121

MOVED by Member D Battersby, seconded by Deputy Chairperson S Zhu:

That the Whau Local Board:

a) confirm the records of the workshops in Attachments A – D held on the following dates:

o 16 August 2017

o 30 August 2017

o 6 September 2017

o 13 September 2017

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.18pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP	until 7.06pm, item 13; from 7.08pm, item 14
	David Whitley

	Clr Ross Clow