Agenda of Waitematā Local Board

1 Welcome

2 Apologies

That the Waitematā Local Board:

a) accept the apology from member Adriana Avendano Christie for absence.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 August 2017 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Philippa Wilkie - Kelmarna Gardens

Purpose

1. Philippa Wilkie will be in attendance to speak to the board about progress at Kelmarna Gardens in the last 12 months.

Recommendation/s

That the Waitematā Local Board:

a) thank Philippa Wilkie for her attendance and presentation about progress at Kelmarna Gardens in the last 12 months.

Attachments

a Annual Report...................................................................................... 299

b Accountability Report........................................................................... 303

8.2 Deputation: Cheryl Adamson - Parking along The Strand

Purpose

1. Cheryl Adamson will be in attendance to speak to the board about parking along The Strand.

Recommendation/s

That the Waitematā Local Board:

a) thank Cheryl Adamson for her attendance and presentation about parking along The Strand.

8.3 Deputation: Mark Knoff-Thomas - Station Square Enhancement Consultation

Purpose

1. Mark Knoff-Thomas will be in attendance to speak to the board about the findings from the Station Square Enhancement consultation.

Recommendation/s

That the Waitematā Local Board:

a) thank Mark Knoff-Thomas for his attendance and presentation about the findings from the Station Square Enhancement consultation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitematā Local Board

19 September 2017

Auckland Transport update – September 2017

File No.: CP2017/19426

Purpose

1. To update the Waitematā Local Board on Auckland Transport activities and to summarise the ongoing engagement between Waitematā Local Board and Auckland Transport.

Executive summary

2. This report covers:

· An update on the transport capital fund

· Traffic control committee decisions

· Auckland Transport workshops with the board

· Projects and activities of interest to the board

· Consultation responses including a response to the board’s feedback on the Victoria Street cycleway

· A summary of general information items sent to the board and of feedback received from the board

Recommendation/s

That the Waitematā Local Board:

a) receive the report Auckland Transport Update – September 2017.

Comments

Transport capital fund update

3. As of the new electoral term Waitematā Local Board had $1,605,522 available in their Local Board Transport Capital Fund.

4. From this sum the board has approved:

· Up to $221,000 as additional funds for the Ponsonby Road pedestrian improvement project

· Up to $25,000 for a parklet on Nuffield Street

5. Auckland Transport has ongoing investigations into rough orders of costs for the following projects:

· Lighting of the Victoria Park Greenway and carpark upgrade

· Streetscape enhancement incorporating tree planting for St Marys Road

· Creating a walking and cycling connection through Cox’s Bay reserve to Wharf Road via Bayfield Park

6. When these costs are complete Auckland Transport will bring the results to discuss with all the Board in a workshop, following this workshop the Board will approve which projects progress with a resolution at a business meeting.

Traffic Control Committee decisions

7. Please see attachment A which outlines decisions made in the Waitematā Local Board area in August 2017. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced.

Workshop overview

8. Auckland Transport attended a workshop with the board on the 29^th of August on the subject of the design of the Newmarket Park entrance off Laxon Terrace.

Upcoming projects and activities

Plans to address flooding along Tamaki Drive

9. Plans have been announced to address flooding at low spots on Tamaki Drive, between Lilliput minigolf and Ngapipi Bridge. The plans include raising the road up to half a metre higher, adding a curve to the edge of the seawall to help deflect waves from breaking onto the footpath and installing stormwater valves that will reduce the inflow of seawater.

10. Flooding typically occurs during king tides and major weather events and when it occurs Tamaki Drive can be partially closed in this area, up to eight times a year, impacting the flow of traffic and safety of cyclists and pedestrians.

11. It is intended that these measures will be done when the Tamaki Drive Cycleway is constructed, planned for mid-2018. This means that the design, resource consenting and construction of both projects can be done at the same time.

Consultation open on last stage of central city cycle loop

12. Auckland Transport is asking for public feedback on the design for the final section of the central city cycle loop. The proposed route takes riders through Market Place, Customs Street West and the western side of Lower Hobson Street, linking the Nelson Street cycle way to the Quay Street cycle way. This work will complete the fully separated central city cycling loop.

13. Work is already underway on other parts of the central city cycle loop between Nelson Street from Victoria Street to Pakenham Street East on Market Place and Pitt Street from Beresford Square to the motorway on-ramp at Hobson Street.

14. During the planning stages, Auckland Transport evaluated a number of routes for this final section of the city loop including Sturdee Street and the eastern side of Lower Hobson Street.

15. On balance, the route that is now out for consultation has the width to accommodate the cycle way and provides the most direct route for people on bikes. Auckland Transport has been working with local businesses and delivery companies to understand the changes that will need to be made to accommodate the cycle way through this area of town.

16. Current designs propose that on Customs Street West and Lower Hobson Street delivery people will need to cross the space allocated for cyclists and painted and/ or textured surfaces will be used to delineate walking and cycling areas and alert people to the presence of bikes.

17. The consultation is open now and closes on the 1^st of October. Auckland Transport will be asking for feedback on the design of the cycle way and four potential loading zone configurations for the eastern side of Hobson Street.

18. More information on this consultation can be found here: https://at.govt.nz/projects-roadworks/nelson-street-cycleway/

Other projects

19. The below table has a general summary of projects and activities of interest to the board with their current status:

Project	Current Status
Arch Hill residential parking zone – proposed permit scheme for residents and businesses.	Preparing for public consultation
Grey Lynn parking scheme - proposed permit scheme for residents and businesses	Preparing for public consultation
Parnell residential parking zone - proposed permit scheme for residents and businesses	Preparing for public consultation
Western busway – proposed dedicate bus lane from City to West Auckland	Preparing for public consultation
Nelson St cycleway phase 3 – a bi-directional cycleway from Nelson Street to Quay Street	Consultation
Westhaven to City cycle route section 2 - Customs Street West/Market Place to Quay Street	Consultation
Grafton residential parking zone - proposed permit scheme for residents and businesses	Seeking Board’s feedback
Tamaki Drive cycle route – between the Strand to Ngapipi Road	Seeking Board’s feedback
East West PT link / Midtown busway	Reassessing following public consultation
Parnell cycleway – proposed cycleway through Parnell	Reassessing following public consultation
Herne Bay cycling and walking improvements – proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.	Detailed design
Parnell Station link – pedestrian link from the Station to Carlaw Park	Detailed design
Pt Chev to Westmere cycleway - future requirements for the midtown east-west public transport corridor and Learning Quarter.	Detailed design
Victoria Street West cycleway - dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.	Detailed design
Ponsonby Road paid parking - paid parking along Ponsonby Road and some surrounding streets to help manage high demand for parking within the area.	Implementation expected in September
Newmarket crossing project – a bridge to replace the rail crossing, linking Laxon Terrace with nearby Cowie Street.	Tendering for construction contract
Franklin Road upgrade - upgrades to improve the road quality and future-proof existing services.	Under construction
Nelson St cycleway phase 2 - Nelson Street to Quay Street and Beresford Square to Hobson Street	Under construction
Parnell Station upgrade - completing the station and its environs to full standard	Under construction
Ponsonby Road pedestrian improvements - improvements for pedestrians along Ponsonby Road (and 8 side streets) between Lincoln Street and Pollen Street.	Under construction
Waitematā safe routes - improvements for pedestrians, people on bikes, and bus users on 4 routes in the wider Grey Lynn area.	Under construction
Westhaven to City cycleway section 1 - Westhaven Drive to Customs Street West/Market Place.	Under construction

Consultations

Victoria Street Cycleway

20. The Project Team would like to thank the Waitematā Local Board for providing feedback on this project.

21. Following from the board’s questions and suggestions regarding the proposal, please see below for Auckland Transport’s final response:

Board feedback	Auckland Transport response
The Board doesn’t support encroachment on Victoria Park and requests that the cycleway is provided for within the road corridor	The project team has noted the Board’s feedback and the cycleway scheme design has been provided within the road corridor. The detailed design phase will consider the finer detail of interaction between pedestrians and people on bikes adjacent bus stop 7107 and if it is considered the bus shelter needs to sit within the Victoria Park boundary, the Board’s approval will be sought in the normal manner.
Requests that AT minimises any tree removal and consider options for including additional street tree planting and minimising storm water runoff along the route	Noted – is being assessed in the detailed design phase including a walkover with Council’s arborist
Requests that AT ensures the design at pedestrian crossings and bus stops clearly works to communicate the road rules to people on bikes to avoid conflict with people walking	Noted – is being assessed in the detailed design phase
Requests AT to investigate options for extending the cycleway to connect to the proposed contra-flow on Federal Street to provide for the safest connection to a north-south route that avoids Albert Street /CRL construction	Noted – but considered out of scope for the detailed design phase. AT may have the opportunity to provide a temporary tactical response to this area in conjunction with the City Rail Link project during their construction period
Confirms previously raised safety concerns regarding the right-hand turn from Victoria Street into Union Street	Noted – has been considered at scheme stage. Detailed design will finalise layout details.
Confirms support for the Victoria Street linear park noting that the Victoria Street cycleway is proposed as an interim treatment to provide for safe facilities in the meantime.	Noted

Responses to public consultation sent to the board:

Item	Date sent to Board
Broken Yellow Lines on Stuart Street	18/08/2017
Broken Yellow Lines on Claybrook Road	21/08/2017

General information items sent to the board:

Item	Date sent to Board
Update: Northwestern Busway	27/07/2017
Update: Franklin Road Project	03/08/2017
Update: Ponsonby Road Project	10/08/2017
Update: Midtown Bus Route Project	11/08/2017
The Strand – Parking on the Footpath	11/08/2017
Paid Parking - St Georges Bay	14/08/2017
Tamaki Drive - The Strand to Ngapipi Intersection	18/08/2017
Update: Carlaw Park Footpath	24/08/2017
Mana Bus Mayoral Drive shift	28/08/2017
Nelson Street Phase 3 - Pre consultation information	28/08/2017
Proposed bus stops Greys Ave and Wellesley Street	29/08/2017
Proposed parking changes on The Strand and Shipwright Lane	29/08/2017
Nelson St Cycleways - Night works at Pitt St and Nelson St	30/08/2017

Consideration

Local board views and implications

22. The board’s views are incorporated during consultation on any proposed schemes. The table below has a summary of consultation with the board on key projects in the board area:

Project Name	Stage of consultation
Great North/Grosvenor/Bond consultation	Workshop arranged to discuss with the board on the 3^rd October.
North-western Busway	A workshop was held with the board on 4th July 2017. Consultation is currently on hold.
Renewals and maintenance programme	Sent to board for feedback on the 7^th of July. Final version when complete will be provided for the board’s information.
Grafton Residential parking zone	Workshop was held on the 5th September to outline results of public feedback and seek the board’s feedback.
Victoria St Cycle way	Proposal was sent to Board for their information on the 11^th May. Public consultation closed on the 5^th of June and the board was briefed on the results of public consultation. Feedback was received from the board and Auckland Transport’s response to this feedback is recorded in this report.
Tamaki Drive cycle way	The project proposal was sent to board for their information on the 19th May. The board was updated with the results of public consultation on the 18th of August.
Nelson Street Phase 3	Consultation material was sent to the board for their information on the 28th of August. Public consultation closes on the 1st of October and will be brought to the board after this date.

Māori impact statement

23. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

24. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Traffic Control Committee July Decisions	19

Signatories

Authors

Ben Halliwell - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 September 2017

Newmarket Park entrance approval

File No.: CP2017/19438

Purpose

1. This report seeks approval on Auckland Transports Newmarket Park entrance design.

Executive summary

2. The entrance to Newmarket Park at Laxon Terrace has to be moved as part of Auckland Transport’s Newmarket crossing project. The project team has brought their proposed design to the board at a workshop and received initial comments by the board.

3. This report outlines our response and seeks the board’s final approval on the design.

Recommendation/s

That the Waitematā Local Board:

a) approve the proposed Newmarket Park entrance design at Laxon Terrace.

Comments

4. Auckland Transport is intending to construct a road and pedestrian bridge from Cowie Street over the rail corridor near Newmarket Park. A new road will be constructed along the edge of Newmarket Park, adjacent to the rail corridor, which will connect the new bridge from Cowie Street to Laxon Terrace.

Untitled

5. Construction is intended to begin on this project in October 2017.

6. This work is being done to replace the Sarawia Street level crossing. This will improve safety by separating general traffic from the train lines and it will also improve the train network efficiency as the trains will be able to travel faster without the crossing.

7. The proposed road will require relocating the existing entrance to Newmarket Park. The Park access is required to be shifted approximately seven metres east away from the rail corridor and into Newmarket Park.

Untitled

8. Approval for the use of this portion of Newmarket Park for this purpose was granted by the board at their 18^th July 2017 meeting (WTM/2017/121).

9. Please see attachment A for concept designs for the proposed entrance. The proposal includes:

· Relocating the existing park entrance Pouwhenua to the new entrance area

· New benches and feature boulders

· Retaining existing large trees

· Revegetation planting around the entrance

10. Waitematā Local Board has landowner approval for the Park. Auckland Transport would like to get approval from the board for this proposal.

11. There has been a workshop with the board on this proposal on the 29^th of August and following from that workshop the board asked the project team to take the following into consideration:

Board Feedback	Auckland Transport Response
New park entrance signage, including park signage for Cowie St and removal at Sarawia St.	In consultation with AC Parks we’ll ensure the new entrance way is signed and old signs are removed.
Is there any way seating could look out over park?	We’re proposing a change to install backless seating allowing people to look in both directions both over the park or the Pouwhenua.
There is a local Laxon Terrace community that is keen to get involved with planting choice and species.	We’re open to this idea, we’ve got their details and we’ll be in touch.
Encourage keeping the foliage providing privacy for back yards in Laxon Terrace.	This is already part of the design, if we receive any feedback that this is not sufficient we’ll respond in due course.

Consideration

Local board views and implications

12. The board has been receiving regular updates on the overall project including both workshops and informal email updates.

13. The proposal on the Newmarket Park entrance was taken to a workshop with the board in August.

Māori impact statement

14. The project team has a separate and regular forum for engagement with Mana Whenua. This included consultation about the relocation of the Pouwhenua.

Implementation

15. Construction is intended to begin on this project in October 2017. Completion of bridge and road works is expected in March/April 2018. Closure of crossing and removal of crossing infrastructure and relocation of train signals by KiwiRail is expected in April/May 2018. Finally Cowie St road and footpath renewals work will take place in late 2018.

Attachments

No.	Title	Page
a ⇩	Concept designs for the proposed entrance	25

Signatories

Authors

Ben Halliwell - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 September 2017

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter four, 1 April - 30 June 2017

File No.: CP2017/19650

Purpose

1. To provide the Waitematā Local Board with an integrated quarterly performance report for quarter four, 1 April to 30 June 2017, against the local board agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Waitematā Local Board. It includes financial performance and work programmes.

3. The snapshot (Attachment A), shows overall performance against the Waitematā Local Board’s agreed 2016/2017 work programmes.

4. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

5. 78 per cent of the 176 activities within the agreed work programmes have been delivered.

6. 37 activities (21 per cent) were undelivered from the agreed work programmes in the 2016/2017 financial year.

7. The overall financial performance result for the Waitematā Local Board for the year 2016/2017 is favourable compared to the budget. There are some points for the board to note:

· Operating revenue was below budget, but this was offset by lower operating expenditure.

· Capital expenditure was also favourable when compared to budget. The variance is related to project delivery timeframes.

8. Attachment C contains further detailed financial information.

9. Results from the Long-term Plan 2015-2025 performance measures that were included in the previous 2016/2017 quarterly performance reports are excluded this quarter as they were reported at the last business meeting entitled “Draft Annual Report 2016/2017 – Local Board report”.

Recommendation/s

That the Waitematā Local Board:

a) receive the performance report for the financial quarter ending 30 June 2017.

Comments

Key highlights for quarter four

10. The Waitematā Local Board has a number of key achievements to report from the quarter four period, which include:

· Installation of 25 interpretation panels along a route tracing the 1840 Mean High Water Mark of the Waitematā foreshore between Point Erin Park and Parnell Baths.

· Restoration of the Parker Grave was completed in Symonds St Cemetery

· The board resolved to endorse the names provided by the National Council of Women (NCW) for the rooms in Ellen Melville after women who have made a significant contribution to Auckland: Helen Clark, Elizabeth Yates, Betty Wark, Marilyn Waring and Eleitino (Paddy) Walker.

· The board resolved to allocate money to the development of branding and marketing to create a unique Ellen Melville Centre brand and website

Key project achievements from the 2016/2017 work programme

11. The following are year-end achievements relating to key projects identified in the Waitematā Local Board Plan and/or Local Board Agreement:

· Central Community Recycling Centre project (ref 2423) continues to progress. The specialist advisor has kept community groups in the area informed and engaged towards the development of the Community Recycling Centre development at 956-990 Great North Road in Western Springs through an integrated design process led by the Waste Solutions Unit. Through discussions with various stakeholders, staff identified potential collaborative opportunities that might involve local community and students in the development of the recycling centre. Workshops will begin from July to provide a platform for local community groups to connect and initiate projects. Groups like Grey Lynn 2030 will be supporting the workshops and development of the Community Recycling Centre.

· Ellen Melville Centre (ref 2235) redevelopment construction is well advanced. Work is progressing on Ellen Melville Centre and Freyberg Place. Delays including asbestos and unplanned for conditions have affected both projects. The project will continue into 2017/2018. The centre remains on track to be open in August 2017.

· Ellen Melville Centre Operational Plan (ref 2157) is progressing. Due to the rebuild programme delaying the centre’s opening, staff will now report in July 2017 to request approval for the centre’s audience, programme focus, endorsement of the Centre's operational plan and noting information on branding and marketing, sponsorship and community open day.

· Grey Lynn Park multi-purpose community facility (ref 3430) concept design phase continues. Awaiting a strategic assessment from Community Services due to the club not having enough funding to complete initial proposed option. Next Steps will see completing options for concept design for local board and sports codes consultation.

· Myers Park Upgrade Stage 2 (ref 665) is being delivered by the Development Project Office (DPO). The DPO has stated that the technical reviews of the design proposals are close to completion with revised cost estimates currently being worked up now for different options. The project team is also investigating alternative construction strategies to try and reduce costs. A recommendation will be presented to the local board in due course.

· Newmarket Laneways Project (ref 2234) construction contract was awarded and work began on site in June 2017. Construction is progressing well and is on track. Positive feedback has been received from the Newmarket business association with regards to the project.

· Fukuoka Gardens (ref 1473) pathways are in progress with tiling of the main feature walls mostly complete. The main gate and exit gate are being finalised and the soft landscaping nearing completion for the scheduled opening on 17 July 2017.

Achievement of the 2016/2017 work programme

12. The Waitematā Local Board has an approved 2016/2017 work programme for the following operating departments:

· Arts, Community and Events, approved on 14 June 2016

· Parks, Sport and Recreation, approved on 14 June 2016

· Libraries approved on 14 June 2016

· Community Leases approved on 14 June 2016

· Community Facility Renewals, approved in two parts with Community Facility Renewals approved on 14 June 2016 and the Community Facility Renewals - Parks, Sport and Recreation approved on 12 July 2016

· Infrastructure and Environmental Services (called Local Environment and Development) approved on 12 July

· Local Economic Development approved 12 July 2016

13. The snapshot (Attachment A), shows overall performance against the Waitematā Local Board’s agreed 2016/2017 work programmes.

14. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

15. In previous quarterly performance reports, the traffic light Red Amber Green (RAG) reflected progress: Green = on track, Amber = warning, Red = issues.

16. As the quarter four report reflects the status of delivery of the work programme at the end of the financial year, the traffic lights indicate Green status as being delivered as expected and Red status being incomplete/not delivered as expected.

17. There has been discretion applied in assessing the traffic light status of each activity. For example the Waitematā Good Citizen’s Awards (ref 1983) has a red status as this activity was not delivered as expected notwithstanding it was a deferred by the Board (refer paragraph 19).

18. 78 per cent (or 139 activities) of the 176 activities within the agreed Waitematā work programmes have been delivered and 37 activities were undelivered.

19. Departments delivered the 2016/2017 work programmes as follows:

Arts, Community and Events work programme 91 per cent delivered

	Activity Status	Number of Activities
Green	Completed	24
Green	In progress *	5
Red	On Hold, Deferred	3
	Cancelled	0
	Not delivered	0

* identified to be delivered across multiple years

There are some points to note:

§ The Grey Lynn Community Centre (ref 2714) portfolio increase item has not been progressed. Staff have provided a preliminary assessment and have recommended that an external resource undertake the work due of staff capacity. This project is in the 2017/2018 work programme. As this project is reported as being “in progress” but with a red status it does not meet the table criteria above, but is included in the percentage.

§ The Ellen Melville Operational Plan has been substantially progressed, but due to the rebuild programme delaying the centre’s opening, staff will now report in July 2017 to request approval for the centre’s audience, programme focus, endorsement of the Centre's operational plan and noting information on branding and marketing, sponsorship and community open day. This matter is expected to be resolved early in 2017/2018.

§ The Board resolved to defer the Good Citizens Award until 2017/2018 due to the level of public consultation required for the Annual Budget and the Local Board Plan (refer paragraph 19).

Parks, Sport and Recreation work programme 69 per cent delivered

	Activity Status	Number of Activities
Green	Completed	10
Green	In progress *	9
Red	On Hold, Deferred	4
	Cancelled	5
	Not delivered	0

* identified to be delivered across multiple years

There are some points to note:

§ Symonds Street Cemetery (ref 660) is a FY2017/2018 project but initial assessment work was done in quarter 3. The green ‘approved status’ does not meet the table criteria, however the project is noted in the overall percentage above.

§ Friends of parks and advisory groups (ref 647) budget was reallocated to the Salisbury Reserve Concept Plan based on officer advice that the project was not required.

§ Symonds Street Cemetery west new pathway (ref 664) was cancelled as the project scope changed. The new project is set out at Ref 4471.

§ Myers Park upgrade Stage II (ref 665) was transferred from Parks Sport and Recreation to the Development Project Office as this project is funded by the targeted rate. As noted above technical reviews of the design proposals are close to completion with revised cost estimates being undertaken for different options and alternative construction strategies are being investigated.

§ The Arch Hill Reserve Sports Infrastructure Development (ref 3428) has been deferred until 2019/2020 following a regional needs assessment.

§ The Boroughs Basketball Court (ref 1462) consequential opex was not required.

§ Sport and recreation Facility Investigation Fund (ref 646) for the Grey Lynn Park multi-purpose changing rooms has been deferred due to issues with the level of funding for the Richmond Rovers proposed contribution.

Libraries and Information work programme 100 per cent delivered

	Activity Status	Number of Activities
Green	Completed	12
Green	In progress *	0
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

* identified to be delivered across multiple years

There is one point to note:

§ All Library activities in the work programme were delivered as planned.

Community Facilities work programme 85 per cent delivered (includes operations and maintenance, renewals and development projects)

	Activity Status	Number of Activities
Green	Completed	29
Green	In progress *	33
Red	On Hold, Deferred	6
	Cancelled	5
	Not delivered	0

* identified to be delivered across multiple years

There are some points to note:

§ Highwic House roads and carpark renewal (ref 3056) has been deferred due to delays in identifying the scope of the pavement renewal works to fit Heritage New Zealand criteria.

§ Hobson Bay Pathway renewal (ref 3062) has been deferred due to geotechnical issues effecting the long term safety of users and maintenance of the track.

§ Dove Myer Robinson Paving Renewal (ref 3049) has been deferred as contracting suppliers were unable to complete the work in the required timeframe. Estimated completion date is November 2017.

§ St Stephens Cemetery (ref 4297) is on hold due to lack of budget, opposition from Heritage New Zealand and Council’s Heritage Team and a decision on stormwater disposal options.

§ Parnell Library upgrade heating and ventilation (ref 4305) has been cancelled as Council’s Heritage Team does not support air conditioning on a heritage building.

§ Parnell Pool walkways handrail (ref 4307) and Parnell Pool FY17 Renewals have been cancelled as the works have been included in the Parnell Pools Comprehensive Upgrade (ref 397).

§ Parnell Pools Comprehensive upgrade (ref 397) has been deferred due to resource consent delays.

§ Symonds Street Cemetery west structure renewal (ref 4310) has been cancelled as the asset does not require renewal.

§ Western Park Fitness Station renewal (ref 3048) was deferred as construction works have been delayed due to wet weather. The project is expected to be completed in late 2017.

§ The Western Springs Native Bush Restoration Plan (ref 669) was deferred by resolution as the project will not be delivered by 30 June 2017. The project, if it is to proceed in the next financial year and will occur in summer 2017/2018.

§ Symonds Street Cemetery west new pathway (ref 4471) is a new project and the commentary is not correct. Notwithstanding this, this project was not delivered as proposed.

Community Leases work programme 19 percent delivered

	Activity Status	Number of Activities
Green	Completed	2
Green	In progress *	1
Red	On Hold, Deferred	4
	Cancelled	1
	Not delivered	7

* identified to be delivered across multiple years

There are some points to note:

§ Auckland Adult Literacy Centre Inc – Freemans Bay (ref 1889) lease will not be renewed and an expression of interest for a new tenant will be undertaken. As this item is reported as being “in progress” but with a red status it does not meet the table criteria above, but is included in the overall percentage.

§ Gladstone Tennis Club Inc lease (ref 1884) has been cancelled due to a Treaty settlement.

§ Inner City Women’s Group (ref 1896) has not been delivered but will be brought to the Board in July 2017 for a decision.

Infrastructure and Environmental Services work programme 86 percent delivered

	Activity Status	Number of Activities
Green	Completed	3
Green	In progress *	3
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

* identified to be delivered across multiple years

There is one point to note:

§ Urban Forest Framework (ref 2963) project is in progress, however the project was not completed as the 2016 LiDAR data was not of an acceptable quality. Staff are using an alternative manual method. As this project is reported as being “in progress” but with a red status it does not meet the table criteria above but is included in the percentage.

Local Economic Development work programme 100 per cent delivered

	Activity Status	Number of Activities
Green	Completed	2
Green	In progress *	0
Red	On Hold, Deferred	0
	Cancelled	0
	Not delivered	0

* identified to be delivered across multiple years

There is one point to note:

§ Both of the Local Economic Development items being the Uptown Innovation Project (activation) and the World Masters Games - Lions Tour Leverage initiatives have been delivered.

Deferred Projects

20. As part of the local board funding policy, local boards can resolve to defer projects that are funded by their Locally Driven Initiatives (LDI) operating fund where there is an agreed scope and cost but the project has not been delivered.

21. The Waitematā Local Board has identified the following 2016/2017 projects that meet the criteria for deferral to the 2017/2018 financial year. The deferral of these projects was approved by the Finance and Performance Committee on 1 June 2017:

· Good Citizens Award $5,000

· Waitematā Community Empowerment Fund $30,000

· Waitematā Facility partnership programme $20,000

· Waitematā Local plan for Western Springs Precinct $20,000

· Waitematā Western Springs native bush restoration plan $186,000

· Waitematā Youth Hub feasibility $15,000

Financial performance

22. Waitematā Local Board capital spend for the year was $14.1m and net operational cost of service $24.1m.

23. Operating revenue was $481,000 below budget and was expected due to the trend from earlier quarters. Tepid baths revenue targets were not achieved with a combined variance for both fitness and aquatic services of $259,000. Studio One Toi Tū hireage revenue was $216,000 below budget due to revenue targets not being met.

24. Operating expenditure for asset based services was $1.3m below budget, offsetting the lower revenue for the year. The largest variance was in the parks maintenance area with full facility maintenance costs $800,000 below budget. Tepid Baths managed to keep costs below budget also so the overall performance of the centre was in line with budget. The remaining variance is related to overhead allocations at the Central Library being lower than budget.

25. The variance in the locally driven initiative budget is accounted for through the board approved deferred budgets. The board approved a total of $276,000 to be carried forward due to non-delivery of projects in the work programme.

26. Capital investment of $14.2m was $1.2m below budget. The majority of the investment took place in the parks, sports and recreation activity with a total spend of $8.0m. Renewals made up $5.2m, other projects included the Fukuoka Gardens ($1.1m) and the Weona to Westmere Coastal Walkway ($800,000). The expenditure on the upgrade of the Ellen Melville Centre was $4.3m.

27. The largest variances of spend against budget relate to the Central Library refurbishment and Newmarket Laneways project which are still in the early stages of the project gateway.

Key performance indicators

28. Results from the Long-term Plan 2015-2025 performance measures that were included in the previous 2016/2017 quarterly performance reports are excluded this quarter.

29. However, the results were included in an agenda item at the Board’s August Business meeting entitled “Draft Annual Report 2016/2017 – Local Board report”.

Consideration

Local board views and implications

30. This report informs the Waitematā Local Board of the performance for the year ending 30 June 2017.

Māori impact statement

31. A number of the key projects set out in this report have involved direct engagement with iwi and the projects themselves have been refined as a result of this engagement.

32. The Board will continue to ensure mana whenua have input into Board projects and that projects are refined in response to this valued input.

33. Mana whenua customary practices continue to be embedded into the opening events for the Board’s projects.

Implementation

34. The Lead Financial Advisor will action the deferral of identified projects, approved by the Finance and Performance Committee on 1 June 2017.

35. Local Board Services will refer undelivered projects from the agreed 2016/2017 work programme to the relevant operational department for investigation. Departments will be asked to identify their ability to deliver the activity in the 2017/2018 financial year.

Attachments

No.	Title	Page
a ⇩	Work programme snapshot	35
b ⇩	Work programme update	37
c ⇩	Financial performance	69

Signatories

Authors

Simon Tattersfield – Senior Local Board Advisor Waitematā

Authorisers

Karen Lyons - General Manager Local Board Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 September 2017

Waitematā Local Board grant applications for Local Grants Round One 2017/2018

File No.: CP2017/12034

Purpose

1. The purpose of this report is to present applications received for round one of the Waitematā Local Board local grants 2017/2018. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Waitematā Local Board has set a total community grants budget of $125,000 for the 2017/2018 financial year.

3. A total of $16,812.77 was allocated under quick response round one in the 2017/2018 financial year.

4. The Waitematā Local Board has a balance of $108,187.23 to be allocated for two local grants rounds and two quick response rounds in this 2017/2018 financial year.

5. A total of 27 applications were received in this round, with a total requested of $164,476.00. Four multiboard applications were received, with a total request of $20,156.00.

Recommendation/s

That the Waitematā Local Board:

a) consider the local grants, round one applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Waitematā Local Board Round Local Grants One applications

Application ID

Focus

Applicant

Requesting funding for

Amount requested

Eligibility

LG1820-136

Arts and culture

TAPAC The Auckland Performing Arts Centre

Towards electrical repairs and upgrades

$7,500.00

Eligible

LG1820-134

Arts and culture

Action Education Incorporated

Towards the total cost of facilitating 20 spoken word poetry workshops.

$4,000.00

Eligible

LG1820-128

Arts and culture

Auckland Fringe Trust

Towards a contribution to the management fees of the 2018 Auckland Fringe.

$7,500.00

Eligible

LG1820-127

Arts and culture

Carbolic Productions Limited

Towards production costs for “The Revue”.

$7,500.00

Eligible

LG1820-122

Arts and culture

The Actor's Program

Towards location shoot costs

$5,000.00

Eligible

LG1820-120

Arts and culture

The Amici Trust

Towards venue hire of ASB Waterfront Theatre for the Auckland season of "Sister Act'

$7,500.00

Eligible

LG1820-115

Arts and culture

NZ Dance Advancement Trust (Operating as The New Zealand Dance Company)

Towards running costs for the “Youth and Seniors Engagement Programme,” specifically the spring school in October 2017.

$7,500.00

Eligible

LG1820-112

Arts and culture

Samuel Walsh

Towards guest speakers to present at workshops, venue hire and promotion

$5,000.00

Eligible

LG1820-104

Arts and culture

Breaking Boundaries

Towards “LGBTIQ+ Emerging Music Night”

$3,397.00

Eligible

LG1820-101

Arts and culture

Adrienne Schierning under the umbrella of The Kauri Project

Towards materials, teaching costs and promotion of Hauora watercolour workshops

$3,369.00

Eligible

LG1820-105

Arts and culture

Circability Trust

Towards the delivery of three “Family Circus Sundays” workshops

$7,500.00

Eligible

LG1820-137

Community

Auckland Regional Migrant Services (ARMS) Charitable Trust

Towards costs for cafe training classes for women.

$7,000.00

Eligible

LG1820-135

Community

Parnell Community Committee

Towards operating costs for the committee

$3,010.00

Eligible

LG1820-133

Community

Youthline Auckland Charitable Trust

Towards the salary of the Auckland central youth development practise leader.

$7,500.00

Eligible

LG1820-129

Community

Kelmarna Community Gardens Trust

Towards the redevelopment of the entrance way to Kelmarna Community Gardens.

$7,312.00

Ineligible as project involves work on council land.

LG1820-126

Community

Ponsonby Park

under the umbrella of Western Bays Community Group (WBCG) Incorporated trading as WBCG - Ponsonby Park

Towards costs for community liaison including flyers, posters, websites, facebook boosts and meeting expenses for the group.

$7,000.00

Eligible

LG1820-125

Community

Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland

Towards Project K's Wilderness Adventure and Community Challenge

$7,500.00

Eligible

LG1820-123

Community

Parent to Parent Auckland

Towards the “Champion Your Needs” workshop

$3,500.00

Eligible

LG1820-121

Community

Newmarket Community Association

Towards website technical design and development

$7,500.00

Eligible

LG1820-111

Community

Citizens Advice Bureau Auckland City Incorporated

Towards replacement of worn and broken furniture

$5,558.00

Eligible

LG1820-108

Community

The Auckland Women's Centre Incorporated

Towards replacing the signage at the Auckland Women's Centre.

$3,530.00

Ineligible project involves work on council land.

LG1820-106

Community

Auckland Asthma Society

Towards “Breathe Easy Asthma Education and Prevention” program with the school, preschool project.

$7,500.00

Eligible

LG1820-138

Environment

Sarah Smuts-Kennedy

As a contribution towards facilitators, signage, plants, beehives, microbes, management and mentoring.

$7,300.00

Eligible (subject to confirming location)

LG1820-103

Environment

Andrea Reid
under the umbrella of Gecko NZ Trust

Project management, garden supplies, signage, and administration by the umbrella organisation

$7,500.00

Part eligible as project involves work on council land

LG1820-132

Historic Heritage

Body Corporate 331068
under the umbrella of Crockers Body Corporate Management

Repair to the building clock on the Queen Victoria Building.

$7,500.00

Eligible

LG1820-117

Historic Heritage

Parnell Heritage Incorporated

Towards the cost of printing the Parnell Heritage journal and part of the cost of the graphic design and layout.

$2,500.00

Eligible

LG1820-139

Sport and recreation

YMCA of Auckland

Towards construction work and materials for an accessible toilet.

$7,000.00

Eligible

Total

$164,476.00

b) consider the multi-board applications listed in Table Two and agree to fund, part-fund or decline each application.

Table Two: Multi-board applications

Application ID	Main focus	Applicant	Requesting funding for	Amount requested	Eligibility
LG1811-111	Arts and culture	OneTree House Limited	Towards costs of development of translations and the design requirements for print ready artwork.	$7,500.00	Eligible
LG1802-119	Community	StarJam Charitable Trust	Towards venue hire, tutor fees and programme coordinator salary for music workshops and community performance at The Auckland Performing Arts Centre (TAPAC)	$3,906.00	Eligible
LG1808-101	Community	The Korean Society of Auckland	Towards venue hire, equipment hire and volunteer costs for the 2018 Korean Day	$3,000.00	Eligible
LG1801-104	Environment	Chirag Jindal under the umbrella of the New Zealand Speleological Society Incorporated	Towards a contribution for archival grade 2D printing; 3D printing scale-replica fabrication; exhibition mounting; and advertisement for “Into the Underworld”exhibition on the Auckland Lava Caves..	$5,750.00	Eligible
				$20,156.00

Comments

6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Waitematā Local Board will operate three quick response and two local grant rounds for this financial year. The first local grants round closed on 28 July 2017.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. The Waitematā Local Board has set a total community grants budget of $125,000 for the 2017/2018 financial year.

11. A total of $16,812.77 was allocated under quick response round one in the 2017/2018 financial year.

12. The Waitematā Local Board has a balance of $108,187.23 to be allocated for two local grants rounds and two quick response rounds in this 2017/2018 financial year.

13. A total of 27 applications were received in this round, with a total requested of $164,476.00. A further four multi-board applications were received, with a total request of $20,156.00.

14. Four applications were received where either all or part of the project would create an asset on Council land. These applications are ineligible or partially eligible for support through the Waitematā Local Board community grants programme as for appropriate tax treatment these projects would need to be supported via a goods or services procurement process.

15. Alternative avenues of support for these projects may be available through Community Empowerment team.

Consideration

Local board views and implications

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

18. A summary of each application is attached (see Attachment B).

Māori impact statement

19. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. No organisations applying in this round have identified as Maori and six have indicated their project targets Maori or Maori outcomes.

Implementation

20. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

21. Following the Waitematā Local Board allocating funding for this grant round, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Waitematā Grants Programme 2017/2018	85
b ⇩	2017/2018 Waitematā local grants round one grant applications	89

Signatories

Authors

Erin McVeigh - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

19 September 2017

PDF Creator

Waitematā Local Board

19 September 2017

Panuku Development Auckland Local Board Six-Monthly Update 1 February to 31 July 2017

File No.: CP2017/17786

Purpose

1. To give the Waitematā Local Board an overview of Panuku Development Auckland activities within the local board area for the six months 1 February to 31 July 2017.

Background

2. Panuku Development Auckland (Panuku) was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited.

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

Recommendation/s

That the Waitematā Local Board:

a) receive the report Panuku Development Auckland Local Board Update 1 February to 31 July 2017.

Portfolio Management

5. Panuku manages “non-service” property owned by the council and Auckland Transport (AT) that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future projects, such as road construction, the expansion of parks or development of future town centres.

6. The property portfolio comprises 1,437 properties containing 1,119 leases as at 31 July 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 30 June 2017 was above budget with a net surplus to Auckland Council and Auckland Transport shareholders of $1.12m ahead of budget.

8. The average monthly tenantable occupancy rate for the six month period is more than 98% which is above the SOI target of 95%.

Properties managed in the Waitematā Local Board area

9. Panuku Development Auckland currently manages 93 commercial and residential properties within the Waitematā Local Board area.

Commercial Properties	83
Residential Properties	10
Total properties managed	93

Business interests

10. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This is comprised of two forestry enterprises, two landfills and four quarries.

11. There are currently no such managed business interests in the Waitematā Local Board area.

City Centre & Waterfront Plan Refresh

12. Panuku is working with a cross-Council team on refreshed implementation planning to deliver the 2012 City Centre Master Plan and the Waterfront Plan. Both spatial plans were part of a suite of place-based plans that came out of the Auckland Plan. The refreshed implementation plan maintains the vision and direction of both plans, and focuses on the next phase of delivery for the downtown waterfront corridor, mid-town area, central wharves and Wynyard Quarter. The implementation planning is based on lessons learned from a decade of successful project delivery, and a better understanding of the challenges of development in the city centre and the waterfront.

13. The preferred direction and scenarios for the delivery and funding of the recommended projects will be discussed as part of the Council’s next Long Term Plan (2018 – 2028). Funding will be sought to progress agreed strategies. There is a need for decisions to help unlock a number of interdependent projects. This will enable further analysis and stakeholder engagement, and provide the basis for Long Term Plan bids.

14. Since March 2017, the Planning Committee, the Waitematā Local Board and the City Centre Advisory Board have contributed to a series of workshops that outlined the complex issues and interdependencies for these key parts of the city centre. The direction from the workshops was the need for holistic and integrated planning and decision-making, and the importance of creating a legacy for Aucklanders.

15. A high level update on current development and other activities in the Waitematā Local Board area is outlined in points below.

16. Wynyard Central – There are currently four private development projects within the Wynyard Quarter that are under construction and are running to programme. Residents will soon move into the first of two Willis Bond residential apartment developments. The two Precinct Properties office projects are also tenanted or close to completion. The Park Hyatt Hotel development also commenced in June 2016.

There are a multitude of other live projects including the rebuild of streets by Panuku and by Auckland Transport in the area, as well as delivery of a waste water new pump station by Watercare and a number of private developments closer to Fanshawe Street.

With the large amount of construction activity and the increasing popularity of Wynyard Quarter as a public destination, extensive effort is being placed on managing pedestrian safety, ensuring interim public transport access and accessibility within the quarter.

17. Sustainable design (in Wynyard Quarter) – our private sector development partners continue to report on progress against the Wynyard Quarter Sustainability Standards. Green Star ratings have been achieved for two commercial properties: the Mason Brothers building, and building 5A. Our commercial development partner Precinct Properties, is at preliminary design stage for the site at 10 Madden Street in Wynyard Quarter. We are discussing commercial terms which include some sustainability aspects.

18. Wynyard Quarter Smart – We continue to work with partners to expand the range of data reported in real-time, through Wynyard Quarter Smart. The introduction of residents in the quarter, and the greater availability of ratings data, provides an opportunity to refresh the Smart Console and we are investigating a range of improvements.

19. Civic Administration Building – Panuku, in December 2016, entered into a development agreement with Civic Lane Limited in respect of a scheme to refurbish the Civic Administration Building for residential use, and to construct three other new buildings for hotel, mixed uses with retail on the ground floor level and residential and offices above. The timetable to proceed to construction is dependent on progress with statutory approvals, pre-sales, construction pricing and funding. The developer hopes to achieve the presales and funding requirements to make the agreement unconditional by the end of 2017. Construction would then start on the CAB in early 2018.

RFA and Council have considered the merits of an extended Whare Tapere building along the southern edge of Aotea Square. This was largely seen as having urban design benefits rather than meeting clear operational requirements. It was agreed that Panuku should seek to agree a ‘first right of refusal’ to enable the smaller Whare Tapere building to be considered for purchase in the future.

20. Westhaven Marine Village – Land use consent was granted in November 2013 for the construction and establishment of a new Westhaven Marine Centre, which was to be comprised of three buildings containing a mix of marine related industry, office and retail, supported by food and beverage activities and associated car parking and landscaped areas. In 2015 a variation to the existing consent held was sought to change the layout of the Marine Centre from three separate buildings to two separate buildings. The new layout of the Marine Centre covered largely the same area as the original design and is comprised of the same mix of marine related industry, office and retail, food and beverage activities and associated car parking and landscaped areas. The variation was lodged in December 2015 and granted in January 2016.

Initial leasing discussions with prospective tenants were very positive with complimentary feedback on location and design. Confirmed leasing interest are not yet at a level that would justify proceeding with the development; however it is expected that the leasing program (assisted by a leasing agent) will achieve the required interest levels. Securing a suitable anchor tenant will be one of the main drivers of the leasing strategy.

Technical Advisory Group (TAG) design feedback has been complimentary of the concept and Mana Whenua review is ongoing but initial feedback is positive.

21. Britomart Precinct – the developer is currently working with council on the design of a new central building. There have been a number of pre-application discussions with the Urban Design panel.

22. Downtown Shopping Centre & QE2 Square – The Council and AT entered into a Development Agreement with Precinct Properties in February 2015 to enable the CRL tunnels under the Downtown Shopping Centre to be built at the same time as Precinct construct a new shopping centre and office tower. The plan change and road stopping process have been confirmed. The sale of Queen Elizabeth Square is now unconditional. The funds from the sale of the square are to be applied to the construction of new public amenity space on the seaward side of Quay Street. The project is on track for the retail centre to be completed by October 2018. Precinct Properties are engaging with council and AT on the treatment of the footpaths around the project.

Marina Development & Management

23. SkyPath enabling project - A piece of work to integrate the SkyPath landing and its connection to Curran Street and Westhaven Drive. This piece of work is funded by Auckland Council and delivered by Panuku Development Auckland. The initial layout includes provisions for SkyPath landing, cycle way along the sea wall and additional lighting for the area.

24. St Marys Bay Water Quality Project – This is a project looking to improve water quality in St Marys Bay at Westhaven Marina. The project team, led by Healthy Waters, has completed functional concept design, decided on a consent strategy and formed a formal Project Working Group with Mana Whenua. In order to better align with other Council initiatives (especially the Safeswim review programme), we have decided to delay lodging for resource consents until January 2018. This will also enable us to make progress on the infrastructure design details, finalise agreements with Watercare and NZTA and undertake more extensive consultation with Mana Whenua and other stakeholders before seeking consent.

25. Hobson Wharf remediation project – This is a remediation project involving essential repairs for the concrete beams and piles lying underneath Hobson Wharf. The project is slightly behind on schedule, due to increased volumes because of spooling on piles and wharf heads being deeper into the sub base than expected, even though some areas had been repaired by the previous owners. The current area under repairs is at the Southern end of Hobson wharf, with the Northern end now complete. It is expected that repairs will again stop over the summer period December to April, and when recommenced in April 2018, it will now extend to August 2018.

26. Promenade stage 2 (Westhaven Marina Southern edge) – The second stage of the promenade will complete the waterfront route from Sails Restaurant to St Mary’s Bay. Stage 2 of the Promenade is not only a continuation of Stage 1 but will supplement the Marine Village waterfront interface and help facilitate the travel path joining up with SkyPath.

Design development is ongoing and project delivery methodology is well advanced with procurement completion expected the end October 2017.

Construction is expected to take between 8 to 12 months however this will be communicated once confirmed.

27. Pile Mooring – The project continues to be discussed between Mana Whenua and Panuku, with negotiations underway regarding co-governance and co-management of any potential reclamation/ cultural area. Target date for lodging of Resource Consent is estimated to be 15 October.

Queens Wharf

28. Panuku completed the handover of the venue management portion of Queens Wharf to Regional Facilities Auckland (RFA) on 10 July 2017 and continue to manage the master planning and place making programme of the asset.

29. Cruise – All is in place for the beginning of the 2017/2018 cruise season

30. Kiosk Operations – While the cruise meet and greet portion of the Kiosk Operations has been in hiatus pending the start of the season in October, the Karanga and Queens Wharf Kiosks continue to play an important role in public engagement and providing a warm welcome to Auckland and the Waterfront. The year round kiosk operations is managed by managers and two assistant managers with 30 volunteers.

Portfolio Strategy

Optimisation

31. The 2015-2025 Long-Term Plan reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, Auckland Council Property Limited (ACPL) developed a new method of dealing with service property, called optimisation.

32. Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio Review and Rationalisation

Overview

33. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

34. July 2016 to June 2017 Target

UNIT	TARGET	ACHIEVED
Portfolio Review	$75m disposal recommendations	$76.9 million as at 30 June 2017

35. Panuku works closely with the council and Auckland Transport to identify potentially surplus properties to help achieve disposal targets.

36. July 2017 to June 2018 Target

UNIT	TARGET	ACHIEVED
Portfolio Review	$60m disposal recommendations	$8 million as at 31 July 2017

Process

37. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, Council Controlled Organisations (CCOs), local board and Mana Whenua. This is followed by Panuku Board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally a governing body decision.

Under review

38. Properties currently under review in the Waitematā Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY	DETAILS
41 Cheshire Street, Parnell	Informal open space that is residual land from a larger block originally acquired by the former Auckland City Council previously used for works depot and railway purposes. There are future opportunities to provide pedestrian access to the Auckland Domain as proposed in the Waitematā Local Board’s greenways/pathways plan. Engagement with the Board is scheduled for 26 September 2017.
108 Hepburn Street, Freemans Bay	Informal open space remaining from multiple lots acquired by the former Auckland City Council for redevelopment purposes in the 1960’s. The lots were amalgamated into larger parcels and later re-subdivided into what is known as the “Napier Square Town House Development”. 108 Hepburn Street comprises land that was originally purchased from two owners. The site was reviewed by Council’s Parks and Recreation Policy department who found that the site does not contribute to the existing local open space network. Engagement with the Board is scheduled for 26 September 2017.
3 Ponsonby Road, Freemans Bay	A property remaining from land vested in the former Auckland City Council by the Crown in 1875 pursuant to the Auckland City Endowments and Reserves Act as part of a larger landholding. Since July 1999 the property has been leased as an artistic workspace on a monthly tenancy agreement. The Board has an advocacy initiative for a Ponsonby Road Arts Precinct and supports the creation of an arts precinct at 1-3 Ponsonby Road through transferring 3 Ponsonby Road from a commercial lease to a community arts facility, subject to the outcome of a business case The Board has allocated $20,000 from its FY2018 locally driven initiatives OPEX budget for a feasibility study towards a business case to retain the property as part of this arts precinct. Further engagement with the Board to discuss incorporating the property into the community leasing portfolio has been scheduled for 26 September 2017.

Acquisitions and Disposals

39. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

40. 22 properties have been purchased in the 2016-17 financial year for open space purposes around the region at a value of $48.6m, and seven properties have been purchased for storm water purposes at a value of $19.4m.

41. Two properties had purchase agreements signed in the Waitematā Local Board area during the reporting period.

42. Panuku undertakes acquisitions for Auckland Council Parks and Healthy Waters under delegation from Council’s Chief Executive. Panuku does not unilaterally decide what properties to buy and when but rather follows a directive to manage the commercial transactions following committee approval to purchase a particular property. A prerequisite of the committee resolution is reporting to the Waitematā Local Board.

43. All land acquisition committee resolutions contain a confidentiality clause due to the commercially sensitive nature of ongoing transactions, and thus cannot be reported on while in process.

Disposals

44. For the year ending 30 June 2017, the Panuku disposals team has achieved $22.92m of unconditional net sales proceeds from the sale of 16 properties against the 2016/17 disposals target of $20.0m for the year. The disposals target is agreed with council and is reviewed on an annual basis.

45. No properties were sold in the Waitematā Local Board area.

Regional Activities

Highlights

46. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

47. Transform locations – Panuku ‘Transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of our region; working alongside others and using our custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations.

48. Unlock locations – Panuku also ‘Unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including our council family, to create development opportunities.

49. Support locations – Panuku plays a ‘Support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

50. Transform Manukau was the first location to have a Framework Plan completed, outlining the five key moves for the project and the vision for Manukau in 2040. We are aiming to get the first housing site underway soon at Barrowcliffe Place. Public realm projects anticipated to start next year include the Council’s Hayman Park Playground and Putney Way street improvements in conjunction with the new bus station is targeted for completion by May 2018. Panuku is also exploring with the Scentre Group on how the shopping mall’s future development could relate to and interface with the town centre.

51. Plans to Transform Onehunga, on a similar scale to Wynyard Quarter and Manukau, were approved in late March. These plans were completed involving significant consultation with communities. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with the Government and others, to deliver positive outcomes for the local community. The Board of Inquiry relating to the East West link is currently going through a hearing process. A draft decision is expected to be made in October and will be finalised in November. This will contain numerous conditions of consent. Once the decision is known, Panuku can advance planning on the Onehunga wharf and foreshore precinct.

Unlock locations

52. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

53. In Northcote, we completed a Framework Plan in November that outlines the initial proposals for the town centre. An information kiosk was also opened by Homes Land Community in April. The town centre masterplan and the Awataha Greenway masterplan is targeted for completion in December 2017 and the acquisition of strategic leasehold interests in the town centre are continuing.

54. Plans to repurpose the iconic Civic Administration Building in Aotea Square into high quality apartments and develop the surrounding area were announced in September 2016, apartment sales are progressing well.

55. Hobsonville 20ha Airfields site - stage one of construction of 102 standalone and terrace homes is underway. Avanda Group have been announced as the developers that will deliver more than 500 homes in stage two, of which a minimum of 10 per cent will be affordable housing.

56. The council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June. Panuku is leading the redevelopment of the mall, a 2.5ha block of land, which will see the area opened up with a new plaza space, reconfigured shops, upgraded carpark and a revamped New World supermarket. In addition to the upgrade of the mall which is expected to be completed early next year, approximately 110 new homes are planned to be developed in the surrounding area.

57. With the overall plan for Henderson being approved in May 2017, the vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

58. The regeneration of Avondale has been upgraded from a Support location to an Unlock. A High Level Project Plan is underway, identifying opportunities within the development area. Ockham has commenced the construction of 72 apartments on Racecourse Parade, with 10% of the apartments being affordable. Panuku also sold a site in Avondale to Housing New Zealand in December which allowed for the development of 103 social housing units

59. A development agreement was signed with Todd Property for the delivery of more than 350 homes in Flat Bush, Ormiston. In December, Panuku sold a site at 187 Flat Bush School Road for a 30-lot subdivision.

Support locations

60. The Mariner Rise subdivision at 20 Link Crescent, Whangaparoa has been completed by our development partner McConnell Property along with the delivery of a 2700sqm park and playground. Sixty new homes will be built on this new subdivision.

Consideration

Local board views and implications

61. This report is for the Waitematā Local Board’s information.

62. Panuku requests that all feedback and/or queries relating to a property in the local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

63. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

64. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

65. There are 19 Mana Whenua in the region, with 14 having indicated an interest in Panuku lead activities within the Waitematā Local Board area.

66. Māori make up 6% of the Waitematā Local Board population, and there are three marae located within the local board area.

67. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

68. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

69. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Trina Thompson – Relationship Manager/Senior Local Board Advisor - Waitematā

Waitematā Local Board

19 September 2017

Auckland Plan Refresh - Local Board Engagement

File No.: CP2017/18790

Purpose

1. To seek local board feedback on the draft Auckland Plan content to inform the final draft of the refreshed Auckland Plan.

Executive summary

2. In June and July 2017 the Auckland Plan refresh team provided all local boards with summaries of the strategic themes and focus areas for the refreshed Auckland Plan for their consideration.

3. Resolutions and feedback from local boards over June and July, and feedback from stakeholders informed the further development of the content and development of the strategic framework. The framework was approved in principle by the Planning Committee on 1 August 2017. A summary of the feedback from local boards accompanied the report to the Planning Committee.

4. A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017.

5. Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy. This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan.

6. Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to public consultation in early 2018.

Recommendation/s

That the Waitematā Local Board:

a) provide feedback, including any specific feedback on the package of materials across the six outcome areas and the Development Strategy (attachment A).

b) note that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

Comments

7. Auckland Council is required under the Local Government (Auckland Council) Act 2009 to develop and review a spatial plan for Auckland. The Auckland Plan refresh provides an opportunity to revisit Auckland’s most challenging issues, to ensure the plan continues to be a useful guiding document for Auckland.

8. On 28 March 2017, the Planning Committee endorsed a streamlined spatial approach for the refresh of the Auckland Plan. The refreshed plan is intended to be more focused and structured around a small number of inter-linked strategic themes that address Auckland’s biggest challenges. The plan is also intended to have a greater focus on the development strategy.

Local Board involvement in the refresh

9. Local board chairs have been invited to all Planning Committee workshops on the Auckland Plan during 2017. Throughout these workshops, chairs (or their representatives) have provided early input into opportunities and challenges for Auckland over the next 30 years and feedback on the proposed strategic framework for the refreshed Auckland Plan. This input was the views of chairs only and does not represent formal local board feedback.

10. At local board cluster briefings in February and April 2017, local board members gave feedback and information which was used to refine the scope of strategic themes and focus areas.

11. A report on the Auckland Plan Refresh was considered at local board business meetings in June and July. Local boards were invited to consider their formal position on the themes and focus areas and provide further feedback.

12. Local board cluster briefings were also held in April and July on the Development Strategy which is a core component of Auckland Plan.

13. Resolutions and feedback from local boards over June and July informed the further development of a draft strategic framework. This was approved in principle by the Planning Committee on 1 August. A summary of the feedback from local boards accompanied this report to the Planning Committee.

14. A further update on the Auckland Plan refresh was sent by memo to local boards on 16 August 2017. This memo highlighted next steps, in particular that there would be further engagement with local boards in September 2017.

15. Local boards are scheduled to hold workshops during September 2017 to review the Auckland Plan package of materials, including content across the six outcome areas and the Development Strategy. This report seeks formal feedback on this content which will be considered as part of the proposed Auckland Plan.

16. Further Planning Committee meetings will be held in October and November to finalise draft content for the proposed Auckland Plan prior to full public consultation in early 2018.

Consideration

Local board views and implications

17. Local board feedback on the package of engagement material is being sought in this report.

18. Local boards play an important role in relation to the content of the Auckland Plan through communicating local views to the governing body and providing input to regional strategies, policies, and plans.

Māori impact statement

19. The council is required to provide opportunities for Māori engagement and to support Māori capacity to participate in decision-making. When making significant decisions in relation to land or a body of water, the council must take into account the relationship of Māori and their culture and traditions with their ancestral land, water, sites, waahi tapu, valued flora and fauna and other taonga.

20. Staff from the Independent Māori Statutory Board (IMSB) provided guidance on the strategic themes of the plan. The IMSB’s Māori Plan for Tāmaki Makaurau was a guiding document underpinning the development of the strategic themes and focus areas.

21. The strategic themes acknowledge and celebrate Māori culture as Auckland’s point of difference, and Māori as Treaty partners in Auckland.

22. Māori Identity and Wellbeing is one of the six outcomes of the plan. The outcome describes the application of Te ao Māori values to the region, acknowledges the unique role of mana whenua as kaitiaki of Tāmaki Makaurau and acknowledges the foundational role of Te Tiriti o Waitangi.

23. Engagement with mana whenua, mataawaka, and relevant Māori community groups has been undertaken to develop the draft plan.

Implementation

24. Feedback from the local boards will be summarised and provided to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

Attachments

No.	Title	Page
a ⇩	Auckland Plan Draft Content Package	241

Signatories

Authors

Denise O’Shaughnessy - Manager Strategic Advice

Authorisers

Jacques Victor - GM Auckland Plan Strategy and Research

Karen Lyons - General Manager Local Board Services

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendano Christie
	Mark Davey
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas

No.	Title	Page
a ⇩	Workshop Record for 22 August 2017	289
b ⇩	Workshop Record for 29 August 2017	291
c ⇩	Workshop Record for 5 September 2017	293
d ⇩	Workshop Record for 12 September 2017	295

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Authors	Corina Claps - Advisor Waitematā Local Board
Authorisers	Trina Thompson – Relationship Manager/Senior Local Board Advisor - Waitematā

Authors	Corina Claps - Local Board Advisor Waitematā
Authorisers	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board