Minutes of Waitematā Local Board

a) acknowledges the passing on 15 August 2017 of Graham “Rocky” McGlynn, President of the Grey Lynn RSC for 11 years and extends its sincere condolences to Mr McGlynn’s family and the RSC community.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation: Philippa Wilkie - Kelmarna Gardens

Resolution number WTM/2017/173

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) receive the Kelmarna Garden Accountability Report – Capacity Building Grant 2016.

b) thank Philippa Wilkie for her attendance and presentation about progress at Kelmarna Gardens in the last 12 months.

CARRIED

8.2

Deputation: Cheryl Adamson - Parking along The Strand

Resolution number WTM/2017/174

MOVED by Chairperson P Coom, seconded by Member M Davey :

That the Waitematā Local Board:

a) thank Cheryl Adamson, Jon Renton, James Proyer and Chris Heard for their attendance and presentation about parking along The Strand.

b) request Auckland Transport to respond to the issues raised by the Parnell Business Association and report back to the board.

CARRIED

Attachments

a Presentation

8.3

Deputation: Mark Knoff-Thomas - Station Square Enhancement Consultation

Resolution number WTM/2017/175

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) thank Mark Knoff-Thomas for his attendance and presentation about the findings from the Station Square Enhancement consultation.

CARRIED

Attachments

a Presentation

b Station Square Consultation Findings

9 Public Forum

9.1	Public Forum: Luke Nuie - Hobson Bay Walkway

	Resolution number WTM/2017/176 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) thank Luke Nuie for his attendance and presentation about the Hobson Bay walkway on behalf of the Parnell Community Committee. CARRIED
	Attachments a Presentation

9.2

Public Forum: Thom Gill - Co-housing development in Surrey Crescent

Resolution number WTM/2017/177

MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas:

That the Waitematā Local Board:

a) thank Thom Gill for his attendance and presentation about a co- housing development in Surrey Crescent.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Report
	Waitematā and Gulf Ward Councillor, Mike Lee was not in attendance.

Auckland Transport update – September 2017

Resolution number WTM/2017/178

MOVED by Chairperson P Coom, seconded by Member M Davey :

That the Waitematā Local Board:

a) receive the report Auckland Transport Update – September 2017.

CARRIED

Newmarket Park entrance approval

Resolution number WTM/2017/179

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) approve the proposed Newmarket Park entrance design shown in Attachment A at Laxon Terrace incorporating Auckland Transport’s design responses to the board’s feedback as noted in the report.

CARRIED

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter four, 1 April - 30 June 2017

Resolution number WTM/2017/180

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the performance report for the financial quarter ending 30 June 2017.

b) notes the following in the Local Board Work Programme Update 2016/17 Q4 (Attachment A)

i. Symonds St cemetery west new pathway (ref 4471) is incorrectly shown as cancelled

ii. Rose Road gully weed clearance (ref 1476) is not considered to be “complete” as reported

iii. There are additional elements to be included in the Grey Lynn Pump Track project related to signage, seating and landscaping that will be delivered in financial year 2017/2018

iv. The activity description for the Grey Lynn changing rooms (hireage of portacabin) is in relation to the Activity Name at ref 3430

c) request relevant officers to update the Work Programme 2016/17 accordingly.

CARRIED

Waitematā Local Board grant applications for Local Grants Round One 2017/2018

Resolution number WTM/2017/181

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) approve the following Local Grants round one 2017/2018 as listed in the table below:

Application ID	Applicant	Requesting funding for	Amount approved
LG1820-136	TAPAC The Auckland Performing Arts Centre	Towards electrical repairs and upgrades	$6,605.00
LG1820-134	Action Education Incorporated	Towards the total cost of facilitating 20 spoken word poetry workshops.	$2,000.00
LG1820-128	Auckland Fringe Trust	Towards a contribution to the management fees of the 2018 Auckland Fringe.	$7,500.00
LG1820-115	NZ Dance Advancement Trust (Operating as The New Zealand Dance Company)	Towards running costs for the “Youth and Seniors Engagement Programme,” specifically the spring school in October 2017.	$1,350.00
LG1820-104	Breaking Boundaries	Towards “LGBTIQ+ Emerging Music Night”	$2,500.00
LG1820-101	Adrienne Schierning under the umbrella of The Kauri Project	Towards materials, teaching costs and promotion of Hauora watercolour workshops	$2,500.00
LG1820-105	Circability Trust	Towards the delivery of three “Family Circus Sundays” workshops	$3,500.00
LG1820-137	Auckland Regional Migrant Services (ARMS) Charitable Trust	Towards costs for cafe training classes for women.	$1,800.00
LG1820-135	Parnell Community Committee	Towards operating costs for the committee	$2,000.00
LG1820-126	Ponsonby Park under the umbrella of Western Bays Community Group (WBCG) Incorporated trading as WBCG - Ponsonby Park	Towards costs for community liaison including flyers, posters, websites, facebook boosts and meeting expenses for the group.	$2,340.00
LG1820-121	Newmarket Community Association	Towards website technical design and development	$2,500.00
LG1820-138	Sarah Smuts-Kennedy	As a contribution towards facilitators, signage, plants, beehives, microbes, management and mentoring.	$5,000.00
LG1820-117	Parnell Heritage Incorporated	Towards the cost of printing the Parnell Heritage journal and part of the cost of the graphic design and layout.	$2,500.00
LG1801-104 (multi-board)	Chirag Jindal under the umbrella of the New Zealand Speleological Society Incorporated	Towards a contribution for archival grade 2D printing; 3D printing scale-replica fabrication; exhibition mounting; and advertisement for “Into the Underworld”exhibition on the Auckland Lava Caves..	$1000.00
Total			$43,095.00

b) decline the following Local Grants round one 2017/2018 as listed in the table below:

Application ID	Applicant	Requesting funding for	Amount requested	Comment
LG1820-127	Carbolic Productions Limited	Towards production costs for “The Revue”.	$7,500.00	Decline due to insufficient funds to support lower priority applications
LG1820-122	The Actor's Program	Towards location shoot costs	$5,000.00	Application Withdrawn
LG1820-120	The Amici Trust	Towards venue hire of ASB Waterfront Theatre for the Auckland season of "Sister Act'	$7,500.00	Decline due to insufficient funds to support lower priority applications
LG1820-112	Samuel Walsh	Towards guest speakers to present at workshops, venue hire and promotion	$5,000.00	Decline due to insufficient funds to support lower priority applications
LG1820-133	Youthline Auckland Charitable Trust	Towards the salary of the Auckland central youth development practise leader.	$7,500.00	Decline due to insufficient funds to support lower priority applications
LG1820-125	Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland	Towards Project K's Wilderness Adventure and Community Challenge	$7,500.00	Decline due to insufficient funds to support lower priority applications
LG1820-123	Parent to Parent Auckland	Towards the “Champion Your Needs” workshop	$3,500.00	Decline due to insufficient funds to support lower priority applications
LG1820-111	Citizens Advice Bureau Auckland City Incorporated	Towards replacement of worn and broken furniture	$5,558.00	Decline due to insufficient funds to support lower priority applications
LG1820-106	Auckland Asthma Society	Towards “Breathe Easy Asthma Education and Prevention” program with the school, preschool project.	$7,500.00	Decline due to insufficient funds to support lower priority applications
LG1820-132	Body Corporate 331068 under the umbrella of Crockers Body Corporate Management	Repair to the building clock on the Queen Victoria Building.	$7,500.00	Decline due to insufficient community outcome being demonstrated
LG1820-139	YMCA of Auckland	Towards construction work and materials for an accessible toilet.	$7,000.00	Decline due to insufficient funds to support lower priority applications
LG1811-111 (multi-board)	OneTree House Limited	Towards costs of development of translations and the design requirements for print ready artwork.	$7,500.00	Decline due to insufficient community outcome being demonstrated
LG1802-119 (multi-board)	StarJam Charitable Trust	Towards venue hire, tutor fees and programme coordinator salary for music workshops and community performance at The Auckland Performing Arts Centre (TAPAC)	$3,906.00	Decline due to insufficient community outcome being demonstrated
LG1808-101 (multi-board)	The Korean Society of Auckland	Towards venue hire, equipment hire and volunteer costs for the 2018 Korean Day	$3,000.00	Decline due to insufficient community outcome being demonstrated

c) consider funding of the initiatives as listed in the table below from the Waitematā Local Board Locally Driven Initiatives 2017/2018, subject to advice from officers on the requested amount.

d) request the Lead Financial Advisor to recommend the most appropriate budget.

Application ID	Applicant	Requesting funding for	Amount requested
LG1820-129	Kelmarna Community Gardens Trust	Towards the redevelopment of the entrance way to Kelmarna Community Gardens.	$7,312.00
LG1820-108	The Auckland Women's Centre Incorporated	Towards replacing the signage at the Auckland Women's Centre.	$3,530.00
LG1820-103	Andrea Reid under the umbrella of Gecko NZ Trust	Project management, garden supplies, signage, and administration by the umbrella organisation	$7,500.00

CARRIED

Closure of the Hobson Bay walkway between Awatea Road and St Stephens Avenue

Resolution number WTM/2017/182

MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas:

That the Waitematā Local Board:

a) note the officer recommendation that the no exit section of the Hobson Bay walkway between the Awatea Road access point and the headland below St Stephens Avenue should be closed due to ongoing embankment slips resulting in a health and safety risk to the public

b) approve the closure of the Hobson Bay existing mudcrete walkway between the Awatea Road access point and the headland below St Stephens Avenue due to health and safety risk.

c) notes the closure will be by way of advisory signage.

d) request officers update signage along the entire route as soon as possible including at the Elam Road access point and the section of the Hobson Bay walkway from Awatea Road to Parnell Baths/Pt Resolution in accordance the Pt Resolution Tararua Development Plan

e) request officers to investigate the feasibility of other options for maintenance, renewal and completion of the entire Hobson’s Bay walkway from Thomas Bloodworth Park to St Stephen’s Avenue.

e) delegate to the portfolio leads Member Shale Chambers and Member Adriana Avendano Christie for approval of the permanent walkway signage wording

CARRIED

Member R Thomas left the meeting at 5.29 pm.

Panuku Development Auckland Local Board Six-Monthly Update 1 February to 31 July 2017

Resolution number WTM/2017/183

MOVED by Chairperson P Coom, seconded by Member R Northey:

That the Waitematā Local Board:

a) receive the report Panuku Development Auckland Local Board Update 1 February to 31 July 2017.

CARRIED

Draft Waitemata Local Board Achievements Report 2016/2017

Resolution number WTM/2017/184

MOVED by Chairperson P Coom, seconded by Member M Davey :

That the Waitematā Local Board:

a) approve the Draft Waitematā Local Board Achievements Report, 2016/2017 as tabled.

b) delegate to the board chair and the deputy chair to approve for publication final copywriting edits, design, supporting photography selection and layout of the Waitematā Local Board Achievements Report 2016/2017.

CARRIED

Auckland Plan Refresh - Local Board Engagement

Resolution number WTM/2017/185

MOVED by Deputy Chairperson S Chambers, seconded by Member R Northey:

That the Waitematā Local Board:

a) provide feedback, including any specific feedback on the package of materials across the six outcome areas and the Development Strategy (Attachment A to the agenda report).

b) note that the resolutions of this meeting will be reported back to the Planning Committee for consideration in the drafting of the refreshed Auckland Plan.

c) delegate to the Chair Pippa Coom and Member Richard Northey to finalise the board’s feedback to be submitted by 30 September 2017.

CARRIED

Submission on Auckland Regional Pest Management Plan review

Resolution number WTM/2017/186

MOVED by Deputy Chairperson S Chambers, seconded by Chairperson P Coom:

That the Waitematā Local Board:

a) endorse the feedback on the proposed direction being developed as part of the Auckland Regional Pest Management Plan review (Attachment A to the agenda report).

CARRIED

Chair's Report

Resolution number WTM/2017/187

MOVED by Deputy Chairperson S Chambers, seconded by Member M Davey :

That the Waitemata Local Board:

a) receive the chair’s report for the period September 2017.

CARRIED

Board member reports

Resolution number WTM/2017/188

MOVED by Member M Davey , seconded by Chairperson P Coom:

That the Waitematā Local Board:

a) receive the written report from member Richard Northey for September 2017.

CARRIED

Governance Forward Work Calendar

Resolution number WTM/2017/189

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the governance forward work calendar as at September 2017 attached to the agenda.

CARRIED

Waitematā Local Board Workshop Records

Resolution number WTM/2017/190

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the workshop proceeding records for the meetings held on 22 August 2017, 29 August 2017, 5 September 2017 and 12 September 2017.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.47 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Mark Davey
	Richard Northey, ONZM
	Rob Thomas	Until 5.29pm, Item 18