Agenda of Albert-Eden Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirm the minutes of its ordinary meeting, held on Wednesday, 27 September 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Wairaka Land Company and the Carrington Road Upgrade project

Purpose

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2. Jeff Valenzuela, Stakeholder Engagement Manager, Wairaka Land Company, will be in attendance to present a Public Forum presentation and update the board on the group’s Carrington Road Upgrade proposal.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Jeff Valenzuela, Stakeholder Engagement Manager, Wairaka Land Company, for his attendance.

Attachments

a Wairaka Land Company - Albert-Eden Local Board Plan 2017 submission............................................................................................ 245

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Albert-Eden Local Board

25 October 2017

Albert-Eden Local Grants, Round One 2017/2018 grant applications

File No.: CP2017/18430

Purpose

1. The purpose of the report is to the present applications received for Albert-Eden Local Board local grants round one 2017/2018. The local board is requested to fund, part-fund or decline the applications.

Executive summary

2. The Albert-Eden Local Board has set a total community grants budget of $108,000 for the 2017/2018 financial year.

3. A total of 22 applications were received for Albert-Eden local grants round one, with a total requested of $159,379. A further five applications were submitted as multiboard applications with a total requested of $18,500.

Recommendation/s

That the Albert-Eden Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Albert-Eden local grants round one

App ID	Applicant	Main focus	Project	Amount requested	Eligibility
LG1801-109	African Film Festival New Zealand	Arts and culture	Towards design, publicity and advertising for the "African Film Festival Auckland 2018".	$10,000.00	Eligible
LG1801-145	Waking Dream Limited	Arts and culture	Towards the production and post-production of "The Waiting Room" film.	$6,000.00	Eligible
LG1801-149	Connected Media Trust	Arts and culture	Towards workshop costs for "The Outlook for Someday" film workhops including venue hire of Mount Eden War Memorial Hall.	$4,760.00	Eligible
LG1801-101	Auckland Asthma Society Incorporated	Community	Towards a salary contribution for the “Breathe Easy” school education project.	$10,000.00	Eligible
LG1801-116	Anxiety New Zealand Trust	Community	Towards advanced suicide prevention and risk management for the community training fees.	$4,500.00	Eligible
LG1801-125	First Mount Albert St Judes Scouts group umbrella’ed by The Scout Association of New Zealand	Community	Towards re-roofing the Mount Albert Scout Hall.	$6,000.00	Eligible
LG1801-127	Eritrean Community Of New Zealand Incorporated.	Community	Towards traditional costumes and instruments, venue hire and volunteer costs	$10,000.00	Eligible
LG1801-128	Problem Gambling Foundation of New Zealand - Asian Family Services	Community	Towards skill based training trainer fee, venue hire of Mt Eden War Memorial Hall, promotion, equipment hire, materials, resources and printing costs.	$7,670.00	Eligible
LG1801-132	PHAB Association (Auckland) Incorporated	Community	Towards Youth Worker wages, volunteer expenses, venue hire, and administration between November 2017 to July 2018.	$4,000.00	Eligible
LG1801-136	The Upsidedowns Education Trust	Community	Towards speech language therapy sessions for seven families in the Albert-Eden area.	$10,000.00	Eligible
LG1801-138	The Parenting Place Incorporated	Community	Towards the delivery of 65 Attitude life-skills presentations between November 2017 and August 2018.	$4,010.00	Eligible
LG1801-139	New Zealand Centre for Gifted Education Limited	Community	Towards subsidies to deliver the MindPlus programme in Auckland Central.	$5,000.00	Eligible
LG1801-140	Life Education Trust South Eastern Auckland trading as Life Education Trust Counties Manukau	Community	Towards the delivery of a preventative health message programme.	$10,000.00	Eligible
LG1801-142	Auckland Somali Community Association	Community	Towards a bilingual support tutor, resources and venue hire between 1 November 2017 and 31 October 2018.	$8,000.00	Eligible
LG1801-143	The UMMA Trust	Community	Towards venue hire of Ferndale House and the delivery of recreational activities for 50 Muslim adults, children and youth between November 2017 and October 2018.	$9,000.00	Eligible
LG1801-144	Serving Aotearoa Community Services	Community	Towards 45 weeks venue hire of Mount Albert Senior Citizens Hall for "Our Time Play Group".	$10,000.00	Eligible
LG1801-147	Problem Gambling Foundation - Asian Family Services	Community	Towards the two Chinese facilitator fees and buying water and refreshments for the family fun day.	$7,000.00	Eligible
LG1801-104	Chirag Jindal	Environment	Towards a contribution of archival grade 2D printing; 3D printing scale-replica fabrication; exhibition mounting; and advertisement for “Into the Underworld” exhibition.	$4,500.00	Eligible
LG1801-130	Stefan Rueegg	Environment	Towards the purchase of rat traps, material to build tunnels plus corflute signs.	$4,425.00	Eligible
LG1801-133	New Zealand AIDS Foundation	Events	Towards waste management and traffic management at "2018 Ending HIV Big Gay Out".	$10,000.00	Eligible
LG1801-105	Kohia Terrace School (to be paid via reimbursement)	Sport and recreation	Towards basketball court redevelopment.	$10,000.00	Eligible
LG1801-119	No. 19 (Auckland) Squadron - Branch of the Air Training Corps Association of NZ	Sport and recreation	Towards the purchase of 10 Pelican storage cases.	$4,514.00	Eligible
			Total	$159,379.00

b) consider the multiboard applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: Multiboard applications

App ID	Applicant	Main focus	Project	Amount requested	Eligibility
LG1806-138	NZ Dance Advancement Trust	Arts and culture	Towards the costs to create, rehearse and deliver the Youth Engagement performances and workshops.	$7,500.00	Eligible
LG1807-105	LifeKidz Trust	Community	Towards running the after school/school holiday programme and community participation programme, specifically the wages of youth workers, and activity resources, from October 2017 to January 2018.	$2,000.00	Eligible
LG1807-111	Royal New Zealand Foundation of the Blind	Community	Towards the purchase of multi-licence digital talking books for people affected by blindness and low-vision.	$4,000.00	Eligible
LG1811-111	OneTree House Limited	Community	Towards costs of translations and the design requirements for print ready artwork.	$4,000.00	Eligible
LG1803-124	NZ Women Limited	Events	Towards costs of performers fees, advertising, equipment and operational costs for “Elvis in the Gardens 2018”.	$1,000.00	Eligible
			Total	$18,500.00

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Albert-Eden Local Board will operate one accommodation, three quick response and two local grant rounds for this financial year. The first local grant round closed on 1 September 2017.

7. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8. The Albert-Eden Local Board has set a total community grants budget of $108,000 for the 2017/2018 financial year.

9. A total of $14,052 was allocated in quick response, round one and $4,000 to an early local grant. Leaving a total of $89,948 for the remaining two local grant and two quick response rounds.

10. A total of 22 applications were received for Albert-Eden local grants round one, with a total requested of $159,379. A further five applications with a total of $18,500 were submitted as multiboard applications.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that paragraph 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. A summary of each application is attached (see Attachment B).

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Two organisations applying in this round have identified as Maori and seven have indicated their project targets Maori or Maori outcomes.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Albert-Eden Local Board allocating funding for local grants round one, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Albert-Eden Grants Programme 2017/2018	15
b ⇩	Albert-Eden Local Grants, Round One 2017/2018 grant applications	19

Signatories

Author

Erin McVeigh - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

25 October 2017

PDF Creator

Albert-Eden Local Board

25 October 2017

Proposed terms of lease for the Auckland Rugby Union proposed building on Nixon Park, Kingsland

File No.: CP2017/20286

Purpose

1. The purpose of this report is to obtain a resolution from the Albert Eden Local Board on the terms of lease for the proposed Auckland Council and Auckland Rugby Union joint building on Nixon Park, Kingsland.

Executive summary

2. At the Albert Eden Local Board meeting in July 2015 the local board endorsed the concept of a new multi-sport facility at Nixon Park in order to provide for all sporting and other community needs associated with the site. (AE/2015/105).

3. Staff have been in discussions with the Auckland Rugby Union (ARU) on the proposed building at Nixon Park including location, operation, design and lease terms and conditions.

4. ARU have requested a 25 year lease term to meet their building depreciation period which does not align with the Albert Eden Local Board’s resolution of May 2017, which reduces the term for a community lease to 3 years plus a 3 year right of renewal unless there are exceptional circumstances surrounding the lease. The standard terms from the Community Occupancy Guidelines are 10 years with a right of renewal for a further 10 years.

5. In order to progress the joint building project staff recommend that a 10 year lease term with a 10 year right of renewal should be provided.

6. Although this exceeds the Albert Eden Local Board’s May 2017 resolution, a lease agreement with the ARU will result in significant investment into Nixon Park and is therefore considered an exceptional circumstance. The 10 by 10 year term is aligned with the Community Occupancy Guidelines which were adopted in 2012.

Recommendation/s

That the Albert-Eden Local Board:

a) approves that a 10 year lease with a 10 year right of renewal be provided to the Auckland Rugby Union for the provision of a joint Auckland Council and Auckland Rugby Union building on Nixon Park.

b) requires that the lease with the Auckland Rugby Union includes the provision for community access to the community room for a minimum of 30 hours per week for the term of the lease.

c) requires that a sport and recreation funding agreement be agreed for the Council’s investment of $1,300,000 to the building project.

Comments

Background

7. The ARU approached the Albert-Eden Local Board in early 2015 requesting approval to construct a building on Nixon Park, Kingsland for training and development of their representative teams.

8. In July 2015 the Albert-Eden Local Board endorsed the concept of a new multi-sport facility at Nixon Park with several conditions. (AE/2015/105). See Fig 1 and 2.

Figure 1

Figure 2

Figure 3

Figure 4

9. In August 2016 the Albert-Eden Local Board approved the transfer of field allocation for training on Nixon Park to Warren Freer Park to enable the proposed building project to proceed. (AE/2016/164)

10. The location, operation and design has been determined and workshopped with the Albert-Eden Local Board.

11. The proposed building will be three stories and contain public toilets, changing rooms and storage and located as per fig 1.

12. The ARU are providing on the third floor a community room at their cost for both community and ARU use.

13. The community room will be jointly used by Auckland Council for community use and by the ARU for lectures for the development of their representative teams.

14. Overall cost of the joint Auckland Council and ARU building including the toilets, changing rooms and Community room is approximately $5,000,000.

15. Auckland Council’s contribution will be $1,300,000 through a Development Funding Agreement or similar funding arrangement for the provision of new toilets/changing rooms/storeroom on the ground floor and common areas accessing and serving the new community room.

16. The ARU contribution will be approximately $3,700,000.

17. A footprint lease will be established with ARU and it is proposed that within the lease there will be conditions for community access to the new toilets, changing rooms, storage and community room.

18. The ARU will manage the new community room. This was proposed and supported by the Auckland Council Venue hire team and is part of their practice to empower communities to manage local facilities. Community access to the community room will be included in the lease and fees and charges are to be in line with Venue Hire requirements.

19. The ownership of the whole building will reside with the Auckland Rugby Union.

20. Auckland Council would maintain and manage the new toilets/changing rooms/store room for community use and have a separate meter for power and water use. This will be detailed within the proposed lease.

21. There is a community room (old prefab) and a toilets/changing room block on the site which will need to be removed as part of this project. It is expected that there will be no increase in costs for the ongoing maintenance of the new toilets/changing room block.

Auckland Lacrosse Lease

22. Auckland Lacrosse is currently occupying the old community building and have a lease till 2021.

23. Auckland Lacrosse will have club time and private storage in the community room. This will be protected until their lease expires in 2021.

24. Auckland Lacrosse will have use of the Auckland Council storage room on the ground floor to store their equipment for training and competition games.

ARU Lease term options

25. The ARU are seeking a 25 year lease term to match its depreciation period for the new facility.

26. The Albert-Eden Local Board resolved in May 2017 that its policy is that a community lease should be three years, with a further three year right of renewal providing a total term of six years, noting however that leases for any future new buildings constructed as part of significant park redevelopments may have lease terms that may differ.

27. The Auckland Council Community Occupancy guidelines recommend that a standard lease for a Community group-owned building on council-owned land is for 10 years, with a further 10 year right of renewal providing a total term of 20 years.

28. The lease options that the Albert Eden Local Board could consider as outlined in the table below.

Options	Description	Consideration and recommendation
1	Three year lease with three year right of renewal	A three year lease would not give ARU the certainty they require to invest in Nixon Park, and as such ARU would not enter into a lease with terms of three years. The Albert-Eden Local Board and community would lose the opportunity to benefit from the building development. This option is therefore not recommended.
2	15 year total term lease with no right of renewal	The ARU will invest significant funding at Nixon Park, from which the community will benefit. The project is viewed as a significant redevelopment for the park, and therefore a longer term lease should be considered. The ARU has indicated that the forecast for their return on investment is for longer than 15 years. With no guarantee that a new lease will be approved they will not be able to justify the level of investment in the park. The ARU will be reluctant to enter into a lease with no right of renewal after 15 years, and the Albert-Eden Local Board and community may lose the opportunity to benefit from the building development. This option is therefore not recommended.
3	15 year lease with ‘balloon payment’ – no right of renewal	The ARU have forecast that after 15 years, the building will not have depreciated to the value that it could be vested with council for nothing. Should the term be for 15 years, ARU would be seeking a lease that stipulates that a ‘balloon payment’ is made by the council for the building. This agreement would tie the council into a future unfunded liability, and would require Governing Body approval as Local Boards do not have authority to acquire assets for council. This would require a report to the Finance and Performance Committee for consideration. There are no precedents for entering into community leases with a balloon payment agreement. This balloon payment process may establish a precedent for similar projects and at the end of the 15 year lease period will creating a financial liability. This option is therefore not recommended.
4	10 year lease – 10 year right of renewal	The Community Occupancy Guidelines 2012 recommend this as the standard term of a community lease when a community group-owned building is on council-owned land. ARU will invest significant funding at Nixon Park, from which the community will benefit. Staff consider that this investment could be viewed as an ‘exceptional circumstance’ for the Albert-Eden Local Board. The Governing Body will not be required to make a decision which would impact on the terms of the lease (as with 3 above). It is likely the building will have depreciated after 20 years and no payment or acquisition of the building will be required at the end of the term. The agreement lease process will be quicker with all decisions being made by the Local Board. This option is therefore recommended.
5	25 year lease to ARU no right of renewal	This option is the preferred option as requested by the ARU. ARU will invest significant funding at Nixon Park, from which the community will benefit. Staff consider that this investment could be viewed as an ‘exceptional circumstance’ for the Albert-Eden Local Board. The Governing Body will not be required to make a decision which would impact on the terms of the lease (as with 3 above). The building will have depreciated after 25 years and no payment or acquisition of the building will be required at the end of the term. The agreement lease process will be quicker with all decisions being made by the Local Board. This option will not comply with the Community Occupancy Guidelines 2012 or the Albert-Eden Local Board policy. This option is therefore not recommended.
6	Withdraw offer of building lease to ARU	The changing room and toilets could be renewed separately at later date along with the community room, however the community will lose the use of the new community room proposed by the ARU, which will be developed at nil cost to Council. This option is therefore not recommended.

Consideration

Local board views and implications

29. Some members of the Albert-Eden Local Board have met informally with the ARU on a number of occasions to discuss the potential partnership agreement regarding the build of the new multi-use sporting facility. Also there have been a number of workshops since 2015 with the Albert-Eden Local Board on the project.

Māori impact statement

30. The contribution of parks outcomes is of significant importance to tangata whenua, their well-being, values, culture and traditions. Sites of significance to tangata whenua are an important part of their heritage, established through whakapapa. Maori are also major participants in sport and the provision of high quality sporting infrastructure, including both fields and changing / club rooms, is therefore of great importance to the Maori community.

31. All twelve local iwi who have historic connections with the Albert Eden area will be provided with further information on the project once Auckland Council enter into formal lease discussions with the ARU regarding the build of the new multi-use sporting facility.

Implementation

32. Should the local board approve the lease the Community Facilities leasing team will begin drafting the lease agreement in collaboration with the PSR Sports Parks team.

Attachments

There are no attachments for this report.

Signatories

Author

Grant Jennings - Principal Sports Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

25 October 2017

Auckland Transport Report – October 2017 to the Albert-Eden Local Board

File No.: CP2017/22284

Purpose

1. This report provides a progress update to the Board on its current transport capital fund projects and recommends that the Board request Auckland Transport to supply rough order of costs for six proposed transport capital fund projects.

Executive summary

2. This report proposes six transport capital fund projects for costing and investigation for the Board to consider. These projects have been suggested by the Board over a number of weeks and have been informed by the Albert-Eden Draft Local Board Plan 2017 and submissions to that plan.

3. The projects recommended for costing are:

· Sutherland Road – improvements to the surface of this link to the North Western cycle path

· Walford Street – addition of a cycle facility to Pt Chevalier School to complement the new facility under design for Meola Road

· Cycle slides for the pedestrian stairs at Mt Albert Train Station

· Improvements to signage for easier wayfinding to Greenlane Station

· Ngauruhoe Street berm improvement

· Delphine Reserve kerb reinstatement

4. The report provides a general progress report on other Board transport capital fund projects and notes the remaining funds to be allocated to new projects.

5. The report contains brief updates on the Pt Chevalier to Westmere Cycling and Walking Improvement project and the Dominion Road bus lane improvement project. Noted are decisions of AT’s Traffic Control Committee affecting the Board area and consultations sent to the Board for feedback. Included as attachments are reports which contain AT’s quarterly reporting information for the Board from April to June 2017.

Recommendation/s

That the Albert-Eden Local Board:

a) Request Auckland Transport to provide the Board with a recommendation and a rough order of costs for improvements to Sutherland Road that will create an enhanced cycling link to the North Western cycle path.

b) Request Auckland Transport to provide the Board with a recommendation for the treatment of Walford Street to complement the proposed new cycling and walking facilities on Meola Road and to provide a rough order of costs for this work.

c) Request Auckland Transport to provide a rough order of costs for the provision of suitable bike slides on the New North Road pedestrian access to the Mt Albert Train Station.

d) Requests Auckland Transport to provide the Board with options for signage and other improvements to Greenlane Station and its environs and a rough order of costs for this work.

e) Request Auckland Transport to provide the Board with some options analysis and a rough order of costs for the Ngauruhoe Street berm replacement.

f) Request Auckland Transport to investigate whether it is feasible to remove the indented parking bay at McGehan Close, in front of Delphine Reserve, and provide the Board with a rough order of costs for this work.

Comments

Transport Capital Fund Update

Financial Summary

Albert -Eden Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,944,920
Amount committed to date on projects approved for design and/or construction	$1,840,074
Remaining Budget left	$1,104,846

6. The Albert-Eden Local Board has discretionary funding available for transport related capital projects in its area. In this political term, the Board has committed funding to two major projects, the Carrington area traffic calming project and a shared path through Chamberlain Park (Meola Creek section). The table above indicates a budget of just over $1,000,000 remains to be allocated to projects in the Albert-Eden Local Board area.

7. Over a number of months, the Board has worked up a list of additional projects. These were assessed over a range of criteria established by the Board earlier in 2017. The projects were discussed by the transport working group in September and further discussed with the full Board at the September 2017 workshop. The Board expressed support for six projects and has requested Auckland Transport to provide rough order of costs for them.

Sutherland Road Shared Path

8. Sutherland Road performs as a link in the North Western cycle path, albeit a rather weak link. Currently there is no cycle infrastructure on the street and the surface is chip-sealed.

9. The chip-seal surface presents a hazard to novice riders and young children and likely adds to the severity of injury if a rider falls off, due to the rough surface.

10. The Board is requesting that Auckland Transport investigate measures to improve Sutherland Road for cyclists such as asphalt strips or a shared path. Any improvements should also link into the shared path that the Board is investigating near Meola Creek in Chamberlain Park.

Walford Street Cycle Lane/Shared Path

11. AT is progressing new cycling and walking facilities in Point Chevalier and Westmere. The route travels along Point Chevalier Road, from Great North Road to Meola Road, then along Meola Road.

12. During the consultation process for this project, submissions supported extending the scope of the project to provide a link to Pt Chevalier School in Walford Street. This was also supported by submissions to the Draft Albert-Eden Local Board Plan 2017.

13. The Board is requesting a rough order of costs from AT for an appropriate road treatment to improve walking and cycling to the school from the proposed new facility on Meola Road.

Bike Slides at Mt Albert Station

14. In 2015, the Board used its transport capital fund to build a pedestrian access bridge from the parking area on New North Road to the Mt Albert train station. The station platform is accessed by a set of stairs meaning that cyclists need to access the station via Carrington Road. To support the new town centre improvements which include improved facilities for cyclists, the Board is proposing to add “bike slides” to this set of stairs to allow cyclists to move up and down these stairs more easily.

15. The Board is seeking a rough order of costs from AT for this improvement.

Greenlane Station – Signage and Safety Improvements

16. Patronage at this station is running about 700 boarding and alighting (about 1400 daily) and Board members are interested in how these numbers can be improved.

17. Board members have expressed concern about the following:

· poor signage to direct passengers to the station

· an unobtrusive entrance means which means the station entrance is easily missed

· personal safety and security in the underpass

18. AT is aware of reported issues in the underpass and the police have been involved. AT has installed a camera that looks towards the mouth of the underpass from the ramp on the station platform and engaged a security guard who is in place on some afternoons when the local school children are using the station to go home.

19. The surface of the underpass is maintained by AT but the structure remains an NZTA asset. The underpass sits in the Orakei Local Board area and the Board may wish to discuss the possibility of improvements to the underpass with that Board and then decide if it would be prepared to contribute to them.

20. In terms of improving access, way-finding signage could be installed and the Board is able to request AT to provide advice on what measures could be undertaken to promote awareness of the station and any associated improvements. A recommendation is included for the Board to request a rough order of costs for this work.

Mt Eden Road/Ngauruhoe Street Berm Options

21. The Mt Eden Village Business Association has made some observations about the state of the grass berm outside “Circus Circus” café on Ngauruhoe Street. The berm is set against the kerb and with the heavy parking demand and foot traffic here, the berm is often unattractive and muddy.

22. The Business Association has approached the Board and requested that they consider ways to find a remedy for this unsightly problem in the village centre.

23. The Board has a range of ideas for improvements to this berm:

· Paving it over and restoring the kerb by the redundant driveway

· Using grid pavers to provide a hard surface but still allow some permeability

· Installing a rain garden

· Installing a pocket park

· Removing the berm to provide angle parking.

24. The Board is able to request Auckland Transport to assess the problem and make a recommendation on the use of the Board’s transport capital fund to provide suitable solutions and their likely costs.

Delphine Reserve Kerbline Restoration

25. Delphine Reserve is situated between Delphine Close and McGehan Close. On the McGehan Close side of the park, the footpath and berm area has been cut away to provide parking spaces.

26. It has been observed that these parking spaces are sometimes being used for anti-social behaviour which has discouraged use of the park by residents.

27. The Board is interested in whether it is feasible to restore the kerb, berm and footpath in this location so the area is not so likely to attract this kind of behaviour.

28. A recommendation for a rough order of costs for this work appears on this report.

29. The Board’s current Local Board projects are summarised in the table below.

Project	Description	Status	Funds Allocated
St Andrews Road Pedestrian Facility	Facilities to improve pedestrian safety when crossing between 131-137 St Andrews Road	Complete	$26,000
Owairaka Park Pedestrian Bridge	Pedestrian bridge	In Construction	$138,000
Mt Eden/Normanby Intersection Improvements	Road safety improvements to intersection	Complete	$169,310
Carrington Area Traffic Calming	Investigation of traffic calming devices in this general area	At the June Board meeting, the Board resolved that AT proceed to detailed design with Option B which included: improvements incorporating the do-minimum plan with further interventions with a rough estimate of costs of $400,000 to $420,000. A contract for detailed design work has now been awarded.	$420,000
Chamberlain Park Greenway and Bridge	Construction of shared path and bridge	The estimate of works assumes a path on the western side of the creek. The shared path will link Rawalpindi Reserve, through the proposed local park, to the North Western Cycleway. This project is being managed by Auckland Council Community Facilities.	$700,000

Strategic Alignment

30. The projects put forward to Auckland Transport for rough order of costing have all been assessed against the criteria agreed by the Board for allocating money from the Board’s Transport Capital fund. The projects were scored numerically by how they aligned with the Outcomes in the draft 2017-2020 Albert-Eden Local Board Plan and then it was noted if they contributed to other outcomes agreed by the Board.

31. The scoresheet used by the Board as a basis for allocating strategic priority to transport capital fund projects is appended to this report as Attachment A. It is notable that the project that scored most highly is the Chamberlain Park shared pathway – Meola Creek section. The Board supported this project in July 2017 and it is being managed by the Auckland Council Community Facilities team.

32. The next two highest scoring projects that were favoured by the Board are the Sutherland Road shared path and a cycle connection to Pt Chevalier School down Walford Street. Both of these proposed improvements scored points for contributing to the Board ‘s draft Plan outcomes as well as gathering support in the other areas noted on the benefit analysis scoresheet.

33. Submissions made to the draft 2017-2020 Albert-Eden Local Board Plan were also taken into account when the Board were selecting projects for rough order of costing as many submissions demonstrated strong support for active transport options.

Upcoming Projects and Activities of interest to the board

Pt Chevalier to Westmere Cycling and Walking Improvements

Background

34. AT is progressing new cycling and walking facilities in Point Chevalier and Westmere. The route travels along Point Chevalier Road, from Great North Road to Meola Road, then along Meola Road and Garnet Road to the Westmere shops.

35. The project aims to provide a safe and appealing route for people on bikes with a range of confidence levels, as well as major improvements for pedestrians. It will provide links to local places of interest, including Point Chevalier Town Centre, Westmere shops, Seddon Fields, Meola Reef Reserve and MOTAT Aviation.

36. It will also deliver a signalised intersection at Pt Chevalier Road /Meola Road. This will improve safety for motorists by making right hand turns into and from Meola Road easier and provide a safer crossing place for pedestrians and cyclists.

Update

37. The consultation results were discussed with the Board at its August 2017 workshop. Submissions showed a healthy level of support for the project overall with some reservations in regard to parking changes and tree removal.

38. AT is working through options to provide some relief to affected businesses in the area and will be using the services of an arborist to guide the necessary tree relocations along the route.

39. The project has now moved into detailed design phase and AT is aiming for construction to begin in 2018.

40. Further information can be viewed online at: at.govt.nz/projects-roadworks/pt-chevalier-to-westmere/

Waterview Shared Pathway Activation Day

41. AT’s Walking and Cycling team are planning a community event to celebrate the newly completed Waterview shared pathway.

42. The date has been set as Saturday 4 November. At the time of writing no further details were available.

Regional and Sub Regional Projects

Dominion Road Bus Lane Improvement Project Progress

43. Some optimisation of bus stop locations has taken place to ensure a good fit with shelters and footpath space. Consultation materials are being developed for delivery to local residents and businesses. Feedback from internal departments has been received and is being worked through.

44. The double decker verandah trimming works will be jointly delivered with the bus works to reduce disruption to business and the community.

45. Development of designs for the village upgrades is continuing and will be reported back to the community liaison group in late October 2017.

Manukau Road Double Decker Route

46. The Manukau Road double decker operational Route 30 is due to go live in April 2018, with one part in the CBD open for operation in Jan 2018. The route travels for 3.3kms through the Albert-Eden ward down Manukau Road, between Broadway and Lewin Road.

47. AT Metro is planning mitigation measures along the road corridor to ensure the clearance parameters for double decker buses on routes and at bus stops are met. As a result, AT Metro has proposed physical changes at a number of locations along the route to meet these requirements.

48. Along the Manukau Road Double Decker Bus Route there are 15 sites that require physical works. The works include:

· Kerb buildouts, island modification and bus stop relocation

· Relocation of two power poles, 15 street lights, 26 traffic signals, six bus VPID signs and 127 traffic signs

· Structural veranda cutback on four properties to gain significant clearance for double decker buses

49. Tree issues form a significant part in the mitigation measures required for double decker bus operation. Along the entire route there are 236 trees which have been identified as having root systems or branches that will affect double decker access. In the Albert-Eden Local Board section of the bus route, there are approximately 40 trees that require minor pruning and only five trees have been identified as needing structural pruning.

Consultation

50. AT provides the Board with the opportunity to comment on transport projects being delivered in its local board area. In this reporting period, the consultations noted below were sent to the Board and its responses were noted.

8 Central Road, Kingsland	A draft resolution plan for the consented subdivision being developed at 8 Central Road was sent to the Board for feedback. The design is now finalised and has received approval through the consenting process from Auckland Council and Auckland Transport.	Circulated 20 July 2017.
23 Carrington Road, Pt Chevalier	AT is proposing to install cycle separators and to enhance cycle lane markings circa 23 Carrington Road. The proposed changes will create a physical barrier between motorists and cyclists, improving cyclist safety.	Circulated 10 August 2017 for feedback by 24 August 2017.
Carrington Road Zebra crossing	AT is proposing to convert the existing Carrington Road zebra crossing near Sutherland Street into a dual cyclist / pedestrian crossing. AT is proposing to add a cycle crossing next to the existing zebra crossing on Carrington Road. This is to provide people on bikes a priority crossing, which they currently do not have when crossing on the zebra crossing. The crossing is along the North-western cycleway route, which is one of the busiest cycle routes in Auckland.	Circulated 18 August 2017 for feedback before 31 August 2017.
Selwyn St/Pah Road intersection	AT is seeking feedback on a proposal to upgrade the intersection of Pah Road and Selwyn Road in Epsom. AT is proposing to upgrade the intersection of Pah Road and Selwyn Road in Epsom. AT is responding to local requests to address the safety and efficiency of right turn movements at this intersection. We propose to install traffic signals, pedestrian crossings and cycle stop box facilities that will improve the intersection for all modes of travel. Changes include: · installing traffic lights and signalised pedestrian crossings · Installing pram crossings and tactile pavers on footpaths leading to the intersection · Marking new on-road cycle stop boxes · Modifying the southbound T3 lane on Pah Rd · Removing the raised traffic island on Selwyn Rd · Trimming trees where necessary to improve visibility of new traffic signals.	Circulated 14 August 2017, for feedback by 28 August 2017.
Toroa Terrace	AT is proposing to install broken yellow lines (no stopping parking restrictions) along the cul-de-sac at Toroa Terrace in Mount Albert. This proposal includes the removal of approximately six on-road carparks. These changes are needed to improve accessibility on this narrow road by preventing parked cars from obstructing driver movements, including waste trucks and emergency vehicles. NOTE: THIS PROPOSAL WAS WITHDRAWN	Circulated 5 August 2017 for feedback by 29 August 2017.
1 St Lukes Road	Proposed Change AT is seeking to Install a new bus stop, new bus shelter and realignment of cycle lane footpath. Reason for Change This section of St Lukes Rd has been identified as the bus corridor of one of the most frequent bus routes (eg. Crosstown 6) under the New Network for Auckland Central Suburbs. There are currently no bus stops along this section of road.	Circulated 24 August 2017 for feedback by 7 September 2017.

Traffic Control Committee Report

51. Decisions of the Traffic Control Committee affecting the Albert-Eden Local Board area in August and September 2017.

Street	Area	Work	Decision
Bright Street / Aitken Terrace / Alexander Street	Eden Terrace	No Stopping At All Times, Traffic Island	Carried
Sandringham Road / Walters Road / Reimers Avenue / Cricket Avenue / New North Road	Kingsland	Stopping, Standing, Parking Restrictions, Authorised Vehicle Parking, Bus Parking (Temporary for an event)	Carried
Central Road	Kingsland	No Stopping At All Times, P120 parking changes	Carried
Great South Road, Market Road, Mapau Street, Momona Road, Sunnyvale Road, Otahuri Crescent, Aratonga Avenue, Omahu Road, Karetu Road, Cornwall Park Avenue, Patey Street, Mauranui Avenue, Erinstreet, Ngaire Avenue, Margot Street	Greenlane	Lane Arrows, Bus Lanes, Ambulance Lanes, No Stopping At All Times, Clearway, Loading Zone, P30, P60, Bus Stops, Bus Shelters, Removal of Mobility, Removal of Bus Stops, Removal of Bus Shelters, Traffic Islands, Pedestrian Crossing, Pedestrian Signal, Traffic Signal, Stop, Give-Way, Flush Median, Removal of Traffic Islands	Carried
Manukau Road	Epsom	No Stopping At All Times, Clearway, P60, Taxi, Pedestrian Signal, Flush Median	Carried
Manukau Road	Royal Oak	No Stopping At All Times, Traffic Islands, Stop, Flush Median, Edge Lines	Carried
Great North Road, Herdman Street, Oakley Avenue	Waterview	No Stopping At All Times, Bus Lane, Bus Stop, Bus Shelter, Lane Arrows, Cycle Path, Traffic Signal Control, Flush Median, Traffic Island, Give-Way Control, Removal Of Traffic Island, Removal Of Road Hump	Carried

Consideration

Local board views and implications

52. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

53. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

54. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board Transport Capital Fund Benefit Analysis	135

Signatories

Author

Lorna Stewart, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

25 October 2017

Local Board involvement in Planning Committee workshops on the Mass Transit Spatial Planning Programme

File No.: CP2017/21409

Purpose

1. The purpose of this report is to request the Albert-Eden Local Board to nominate two local board members to attend Planning Committee workshops on council’s Mass Transit Spatial Planning Programme between the Airport and City Centre.

Executive summary

2. Spatial planning of the proposed mass transit corridor from the airport to the city is required to provide strategic direction for integrated land-use and transportation planning.

3. The Planning Committee has identified this project as a high priority, particularly in contributing to Auckland Transport’s business case for mass transit.

4. Three workshops with the Planning Committee have been arranged for 12 October 2017, 13 December 2017 and 15 February 2018 to discuss the programme.

5. The first workshop on 12 October will also cover the potential removal of the Dominion Road flyover and the associated development and place-making opportunities it provides.

Recommendation/s

That the Albert-Eden Local Board:

a) Appoint two Local Board Members to take part in the Planning Committee workshops on the Mass Transit Spatial Planning Programme.

Comments

Background

6. A strategic public transport route between the airport and the city centre was one of the priority projects identified in the Auckland Transport Alignment Project (ATAP). Auckland Transport is currently working on a business case for mass transit from the airport to the city centre.

7. Spatial planning of the corridor is required to provide strategic direction for integrated land-use and transportation planning. It will facilitate co-ordinated decision making, planning, infrastructure, services and investment in order to realise the land development and place making opportunities provided by the proposed mass transit investment.

8. The Mass Transit Spatial Planning Programme has been included in the Plans and Places Departmental Work Programme recently approved by the Planning Committee. The committee has identified this project as a high priority, particularly in contributing to Auckland Transport’s business case for mass transit.

The Programme

9. The Mass Transit Spatial Planning Programme is currently in development. The project sponsor is Plans and Places Departmental Manager, John Duguid, however, the project team will include staff across the council, CCOs and potentially government organisations.

10. The draft programme plan identifies four programme phases, depicted in figure 1. The first phase is the creation of a Project Charter that will guide all future work undertaken as part of the programme. This charter will apply to the proposed mass transit line from the airport to the city. It is also intended to apply to any mass transit routes which may be identified in the future.

11. The Strategic Thinking Phase will involve the creation of a plan/s that will provide a high level assessment of opportunities and constraints along the route and identify where further, more localised, planning responses are required. These planning responses (the Delivery Phase) will vary based on local context, and on what the appropriate planning tool is to effectively capture the mass transit investment benefits in that area. Planning responses may be statutory or non-statutory and could include centre plans, development framework plans, plan changes or street upgrades.

12. The Planning Committee has put in place three workshops to discuss the Mass Transit Spatial Planning Programme. The first of these will be on 12 October 2017 and will involve an overview of the programme as well as work being undertaken on the potential removal of the Dominion Road flyover. The workshop on 13 December will focus on spatial planning of the whole airport to city corridor, while the 15 February workshop will be a precursor to completing programme milestones in the first half of next year.

Consideration

Local board views and implications

13. Local board members will be able to provide local board perspectives when attending workshops on the Mass Transit Spatial Planning Programme.

Māori impact statement

14. N/A

Implementation

15. Two local board members appointed by each local board will be asked to attend approximately 3 workshops from October to February. Following this, more workshops may be arranged.

Attachments

There are no attachments for this report.

Signatories

Author

Tim Solomon - Planner, Plans and Places

Authorisers

Celia Davison – Central and South Manager, Plans and Places

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

25 October 2017

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

File No.: CP2017/21677

Purpose

1. To seek feedback from the local board on the proposed direction of the draft Waste Management and Minimisation Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Waste Management and Minimisation Plan. This plan is prepared under the Waste Minimisation Act 2008, and is part of council’s responsibility to promote effective and efficient waste management and minimisation in Auckland.

3. This report seeks feedback from the Albert-Eden Local Board on the revised proposed approach to waste management and minimisation. In particular:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams:

o construction and demolition waste

o organic waste, and

o plastic waste

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

4. These points were initially discussed with local boards during September and October workshops on the draft Waste Management and Minimisation Plan.

5. The proposed draft Waste Management and Minimisation Plan will be presented to the Environment and Community Committee in December 2017, seeking approval to publicly notify the draft plan. Formal feedback from all local boards will be included as a part of this report.

Recommendation/s

That the Albert-Eden Local Board:

a) provide feedback on the proposed direction of the draft Waste Management and Minimisation Plan.

Comments

Legislative context

6. Under the Waste Minimisation Act 2008, Auckland Council is required to adopt a Waste Management and Minimisation Plan, as part of its responsibility to promote effective and efficient waste management.

7. The first Auckland Waste Management and Minimisation Plan was adopted by council in 2012. It set an aspirational vision of achieving zero waste to landfill by 2040. It placed initial priority on waste reduction within the waste services that are more directly managed by council, which account for approximately 20 per cent of all waste to landfill in the region.

8. Council is required to review the Auckland Waste Management and Minimisation Plan every six years. This includes conducting a Waste Assessment to review progress, to forecast future demand for waste services, and to identify options to meet future demand. This assessment was completed in mid-2017, and the findings have been outlined below.

Findings of the Waste Assessment: progress and challenges

9. Under the first Waste Management and Minimisation Plan, seven separate council-managed waste services to households are being merged into one standardised region-wide service. This has included:

· introducing a new inorganic collection service

· introducing large bins for recycling across the region

· introducing bins for refuse in areas that had bag collections

· establishing five community recycling centres in Waiuku, Helensville, Devonport, Henderson and Whangaparaoa, with another seven to be established by 2024.

10. Some service changes agreed under the Waste Management and Minimisation Plan 2012 are still to be introduced to standardise the approach across the whole Auckland region, most notably, a food waste collection in urban areas and pay-as-you-throw charge for kerbside refuse collections.

11. Whilst the council-managed services have achieved waste minimisation, the total amount of waste to landfill has increased by 40 per cent between 2010 and 2016. This is due to the increased amounts of commercial waste being generated, particularly construction and demolition waste. The amount of waste sent to landfill is projected to continue to grow unless a concerted effort is made to intervene to address this trend.

12. Barriers to waste minimisation in Auckland include the low cost of sending waste to landfill compared to diverting waste to other productive uses, the lack of financial incentives to divert waste from landfill, the lack of council influence over the 80 per cent of waste that is commercially managed, and rapid population growth.

Options analysis

13. The Waste Assessment identified and evaluated three options to guide the direction of the Waste Management and Minimisation Plan 2018, as follows below.

14. Option one: status quo involving full implementation of the Waste Management and Minimisation Plan 2012. Undertaking the actions agreed in 2012 will focus interventions on 20 per cent of waste within council’s direct control. Although this option could be implemented within council’s waste budget envelope it would not meet council’s responsibilities under the Waste Minimisation Act 2008 to minimise waste in Auckland.

15. Option two: expanded focus. Full implementation of the Waste Management and Minimisation Plan 2012 and a focus on three priority commercial waste streams identified in the Waste Assessment - construction and demolition waste, organic waste and plastic waste. This option addresses the 80 per cent of waste outside of council’s direct control and could be implemented within the current waste budget, with some reprioritisation.

16. Option three: significant investment in residual waste treatment technologies. This option requires development of residual waste treatment facilities, with energy from waste (mass-burn incineration facilities) likely to achieve the best diversion. Significant investment is needed from both the private and public sector to develop these technologies, and there would be reputational risks associated with disposal of waste by incineration.

17. It is proposed the council adopts option two, which has the potential to significantly reduce total waste to landfill, and can be undertaken within the current funding envelope.

Proposed updates to the Waste Management and Minimisation Plan 2012

18. It is proposed that the new Waste Management and Minimisation Plan will continue the direction of the 2012 Plan, and extend the focus of council activity from the 20 per cent of waste that is directly managed by council and its contractors, to the other 80 per cent that is commercially managed.

19. The proposed vision of the draft Waste Management and Minimisation Plan is ‘Auckland aspires to be zero waste by 2040, taking care of people and the environment, and turning waste into resources’.

20. It is proposed that zero waste is maintained as an aspirational target. Achieving high diversion rates in Auckland (in the order of 80 per cent as achieved by an exemplar city, San Francisco) is considered to be a successful response to such an aspirational target.

21. To achieve the zero waste vision, three goals are proposed: minimise waste generation, maximise opportunities for resource recovery, and reduce harm from residual waste.

22. Three updated targets are proposed:

· total waste; reduce by 30 per cent by 2027 (no change from the current waste plan)

· domestic waste: reduce by 30 per cent by 2020/2021 (extension of date from 2018 to align with the roll-out of the food waste kerbside collection service; a new target will be set once this is achieved)

· council’s own waste;

o reduce office waste by 60 per cent by 2040 (target doubled from current waste plan)

o work across council to set a baseline for operational waste (generated as a result of council activities such as property maintenance, construction and demolition, and events, and implement these baseline targets by 2019.

23. The proposed draft Waste Management and Minimisation Plan identifies the actions that will be undertaken over the next six years. The priority actions that will have the biggest impact on waste reduction include:

· continued delivery of the Waste Management and Minimisation Plan 2012, including the transition to consistent kerbside services (including introduction of a kerbside organic collection in urban areas and the standardisation of pay-as-you throw kerbside refuse collection across the region), and establishment of the resource recovery network

· a focus on addressing the 80 per cent of waste that council does not directly influence, by;

o advocating to central government for a higher waste levy and for product stewardship

o addressing three priority commercial waste streams;

- construction and demolition waste,

- organic waste, and

- plastic waste

o addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

24. The draft Waste Management and Minimisation Plan will put emphasis on partnership and engagement with other sectors that are relevant to the priority action areas. Council recognises that it cannot achieve its waste minimisation responsibilities by acting alone.

25. It is important to note that council has limited tools to address commercially managed waste. Achieving policy changes at central government level will be essential to achieving waste to landfill reductions in Auckland. If council is unsuccessful in its advocacy, targets will not be met.

Request for local board feedback

26. Local boards are being asked whether they support the proposed approach taken in the draft Waste Management and Minimisation Plan, and in particular the focus on:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams;

o construction and demolition waste

o organic waste, and

o plastic waste

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

Financial implications

27. The actions proposed in the draft Waste Management and Minimisation Plan can be achieved within existing waste funding. Funding will be obtained through a combination of:

· pay-as-you-throw domestic refuse collections, which will be progressively introduced across the region

· rates funding, and

· revenue from the waste levy (from the $10 per tonne waste levy that is administered by the Ministry for the Environment, 50 per cent of which is distributed to councils, amounting to $6.1 million for Auckland Council in 2016).

28. Infrastructure to enable commercial resource recovery will require investment from external sources such as government and the private sector.

29. The budget for implementing the Waste Management and Minimisation Plan will be considered through the Long-term Plan 2018-2028 process.

Consideration

Local board views and implications

30. Workshops were held with all local boards in September and October 2017 to discuss the proposals set out in this report. This report seeks formal feedback from local boards.

Māori impact statement

31. Mana whenua and mātāwaka have been actively engaged in implementing the Waste Management and Minimisation Plan 2012. A number of initiatives have enabled waste minimisation from a te ao Māori context. Through Para Kore ki Tāmaki, marae in the Auckland region are able to foster kaitiakitanga practices and affirm their connections with the natural world. More than 2,000 whānau participate in the programme annually, and over 50 Para Kore zero waste events have been held since the programme rolled out in 2014. The programme provides a catalyst for taking the kaitiakitanga message from the marae into homes and the community. Protecting Papatūānuku, connecting with traditions and showing respect for customs has become a priority for whānau through this programme.

32. The proposed draft Waste Management and Minimisation Plan seeks to present a stronger mana whenua and mātāwaka perspective, recognising the close alignment between te ao Māori and zero waste. Two mana whenua hui and one mātāwaka hui held in June 2017 have identified mana whenua and matāwaka principles and priorities, for direct inclusion into the draft Waste Management and Minimisation Plan.

Implementation

33. The draft Waste Management and Minimisation Plan will have financial implications, as the targeted rate for food waste must be costed and included in consultation on the draft Waste Management and Minimisation Plan. It is proposed that this be aligned with consultation on the Long-term Plan 2018-2028. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

There are no attachments for this report.

Signatories

Authors

Parul Sood, General Manager Waste Solutions (Acting)

Julie Dickinson, Waste Planning Manager (Acting)

Authorisers

Barry Potter, Director Infrastructure and Environmental Services

Carol McKenzie-Rex Acting General Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

25 October 2017

Remuneration Authority Consultation Document

File No.: CP2017/22504

Purpose

1. For the Albert-Eden Local Board to provide comments on the Remuneration Authority’s ‘Local Government Review’ consultation document.

Executive summary

2. The Remuneration Authority is consulting local authorities on proposals outlined in its ‘Local Government Review’ consultation document.

3. The Authority proposes the following long-term changes to the way in which remuneration is decided:

(i) each council is sized according to proposed factors such as population

(ii) a remuneration pool for the council is determined based on the size

(iii) the mayor’s salary is determined by the Authority

(iv) the council then proposes how to allocate the total pool (after the mayor’s salary is deducted) among elected members to recognise positions of responsibility

(v) there is relativity between mayors and MPs, with the Auckland mayor being paid no more than a cabinet minister.

4. All local boards and the governing body are being provided the opportunity to respond. Feedback is due by Friday 15 December 2017.

5. The Remuneration Authority Consultation Document report was first reported to the Albert-Eden Local Board during its Wednesday, 27September 2017 business meeting.

6. During the business meeting, the board passed the following resolution and instructed staff to arrange a workshop to further discuss the board’s position and feedback:

Resolution number AE/2017/141

MOVED by Member M Watson, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) agrees that its feedback on the Remuneration Authority’s Consultation Document Local Government Review be deferred until the next meeting of the Local Board scheduled to be held 26 October 2017.

7. A workshop was facilitated by Emma Reed, Local Board Advisor, on Wednesday, 18 October 2017.

Recommendation/s

That the Albert-Eden Local Board:

a) Do not agree with the Remuneration Authority’s proposed factors of population, operational expenditure, asset size, social deprivation and number of guest nights as the primary way to determine local authority remuneration.

b) Consider that the roles and responsibilities of local board members have the most significant influence on the workload of local board members (including chairs and deputy chairs) and should be the primary factor in determining the base level of local board remuneration across all local boards.

c) Consider that the other factors of population, projected population change, operational expenditure, asset size and social deprivation should be used to provide additional remuneration to particular local boards, where appropriate, and should be of secondary importance to the base factors of local board member roles and responsibilities.

d) Do not agree with the Remuneration Authority’s proposed approach to establish a remuneration pool allocated to local authorities to decide on their own remuneration.

e) Do not agree with the Remuneration Authority’s proposed approach that local board remuneration should be decided by Auckland Council by either the governing body and/or local boards.

f) Consider that the current regime where remuneration is transparently determined by an independent authority should continue.

g) Consider that the current approach whereby the Remuneration Authority determines remuneration for local board chairs by taking into account roles and capabilities required should continue.

h) Consider that the local board chair role should continue to be treated as fulltime and remunerated accordingly.

i) Consider that the Remuneration Authority should recognise the role of deputy chair of local board as a position and should increase the rate of remuneration to reflect the additional responsibilities and workload expected of this role.

j) Support the introduction information included in the tabled document as it provides important context on the unique Auckland Council shared governance model and roles and responsibilities of local board members.

k) Support the reasons included in the tabled document around certainty, independence, transparency and adequacy of information as important factors when deciding on local board member remuneration.

l) Support the role and capabilities descriptions included in the tabled document and request that the Remuneration Authority sufficiently understand the roles and responsibilities unique to Auckland Council to enable the Remuneration Authority to makes its determinations.

m) Request General Manager Democracy Services:

i. Review Auckland Council’s interpretation and implementation of Section 12 - Communications allowance of the Local Government Members (2017/18) (Local Authorities) Determination 2017, relating to the provision of computer, laptop or tablet, mobile telephone, internet, printer and associated consumables

ii. Amend current practice to ensure elected members have access to an Auckland Council provided computer, laptop or tablet, mobile telephone, internet, printer and associated consumables

iii. Amend current practice to ensure elected members are reimbursed for use of members own computer, laptop or tablet, mobile telephone, internet, when used for council business and these items are not provided by Auckland Council.

Attachments

No.	Title	Page
a ⇩	Local Government Review	149

Signatories

Authors

Emma Reed - Local Board Advisor Albert-Eden

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Lee Corrick
	Graeme Easte
	Rachel Langton
	Ben Lee
	Jessica Rose
	Margi Watson

No.	Title	Page
a ⇩	Albert-Eden Local Board Workshop - 20 September 2017	235
b ⇩	Albert-Eden Local Board Workshop - 10 October 2017	237
c ⇩	Albert-Eden Local Board Workshop - 11 October 2017	239