Agenda of Community Development and Safety Committee

TERMS OF REFERENCE

Responsibilities and key projects

The committee is responsible for regional community development and safety, including:

· grants for regional events, arts and cultural organisations

· arts, culture and heritage

· alcohol harm reduction strategy (recommendation to Environment and Community Committee)

homelessness plan (recommendation to Environment and Community Committee).

Powers

All powers necessary to perform the committee’s responsibilities.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where the committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Environment and Community Committee

(i) the power to establish sub-committees.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

An apology from Cr D Newman has been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Community Development and Safety Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 17 August 2017, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

There were no notices of motion.

Community Development and Safety Committee

19 October 2017

Cultural Initiatives Fund - Marae Development & Papakainga 17/18

File No.: CP2017/16479

Purpose

1. To approve the allocation of 2017/2018 Māori cultural initiatives fund grants for marae and papakāinga development.

Executive summary

2. Budget Committee confirmed support for marae and papakāinga development in the 2015-2025 Long-term Plan [BUD/2015/50 refers]. This established a funding envelope of $1m per annum for years 1-3, the Cultural Initiatives Fund.

3. The purpose of the fund is to enable thriving and self-sustaining marae and to establish papakāinga across Auckland. These are Auckland Plan targets. The approach in years two and three aligned the fund to the community grants process. This year’s funding criteria are based on the past two year’s criteria. It is expected that a new policy framework, which is due to be completed in early 2018, will set priorities and guide future decision-making.

4. The use of the smarty grants website to manage the application process incurs an annual cost of $1,131.00. The total amount available for distribution to marae and papakāinga for 2017/2018 is $998,869.

5. Nine applications totaling $1,198,901.80 were received, 8 from marae and 1 application for papakāinga. Nine applications are recommended for funding totalling $998,869.00.

Recommendation/s

That the Community Development and Safety Committee:

a) approve the following funding allocations for marae and papakāinga development from the 2017/2018 Māori cultural initiatives fund:

b) agree that upon receipt of successful alternative sponsorship for planning costs, the contract for Te Aroha Pā provide for the council grant to be used for furniture and fittings only where consistent with the fund criteria, terms and conditions.

Comments

Background

Marae

6. Marae are an important part of Auckland’s wider community facilities and networks. While they provide for the cultural needs and aspirations of Māori, many provide services to the wider community. Some are and others aspire to be emergency centres in civil defence emergencies. Others provide social and health services to their wider community. In the past year, some marae have provided emergency housing and services for the homeless.

7. Support has been prioritised to mana whenua and Māori community marae who provide for the social and cultural needs of their communities. Council acknowledges that some mana whenua and Māori communities aspire to establish marae here in Auckland and is supportive of these aspirations. Those marae associated with institutions such as schools, universities, and churches or marae that have a primarily commercial focus are unable to apply. This position may change through the new policy framework.

8. Marae and papakāinga development have been considered as regional activities. Marae provide a focal point for Māori social, economic, and cultural development. Their communities of interest are wider than their location and in the majority of cases span multiple non-contiguous local board areas. Papakāinga development is a place-based activity and can be associated with marae, Māori land ownership and its communities of interest. The LTP 2015-2025 established a fund that umbrellas both activities. This allows for some agility to ensure that the fund is able to be fully expended in any one year.

9. The marae needs analysis and interim papakāinga policy will inform a policy framework to establish council’s position on and priorities for marae and papakāinga development. This work is expected to be completed in early 2018.

2017/2018 applications and assessment

10. Applications were open to mana whenua organisations and Māori community marae. Marae, mana whenua organisations, and local boards were sent an email informing them of the fund, application process and opening and closing dates. A link was provided to the smarty grants website. Staff provided guidance to applicants and potential applicants with in-person or phone support.

11. The graphs below show the marae applicants and proposed allocation of funding by marae community and the regional distribution:

12. The papakāinga application received was from the south Kaipara region. Two south Auckland applicants chose to defer their funding applications to March 2018 as they were not ready to proceed.

13. Staff from Te Waka Angamua, Operations Māori Responsiveness Hub, and Community Facilities assessed each application. Scores reflected how well the application aligned to each of the criteria areas (see Attachment A).

14. Following initial assessments against the assessment criteria, a moderation meeting of the three assessors prioritised the applications. The recommendations for funding presented in this report are the outcome of the assessment process. Details of the applications and their rankings are provided in Attachment B.

2016/2017 context

15. Of the nine applications from the 2016/2017 (contracts from 1 July 2017) round; one marae has fully allocated and accounted for the grant and three marae have provided invoices for and received part payment of their grant funding.

16. Mataatua Marae has allocated and completed the terms of the grant contract for FY16/17. Staff from the marae would like the opportunity to report to a future committee meeting on what they have done with the grant. The following is feedback that staff have received:

“2017 saw the first renovations to our kitchen facilities in 37 years at Mataatua Marae. We are both humbled and thankful for the assistance we have been provided in 2016/2017 in order to make this a reality for us”.

“Mataatua Marae Executive Committee is very pleased with the much needed upgrade of our facilities and we extend our gratitude to Auckland Council who has helped us to achieve this goal”.

Kitchen prior to completion

Kitchen after completion

Consideration

Local board views and implications

17. Local boards were advised by way of memo on 17 August 2017 of the Māori Cultural Initiatives Fund, its purpose and the process for Māori organisations to apply for grant funding.

18. As part of the assessment process due diligence local boards were advised of marae in their area that had applied and what they had applied for. Feedback was sought on information relevant to applications in their areas.

19. There has been no feedback on specific applications but feedback received generally supported the purpose and intent of the fund.

Māori impact statement

20. Marae and papakāinga development have been consistently signaled as a priority for Māori, mana whenua, and the Independent Māori Statutory Board. Many marae provide a valuable community service not only for Māori but for the wider community. The 2015 needs analysis demonstrated the underinvestment in the physical marae infrastructure. This funding will contribute to some vital and timely outcomes for marae in relation to their physical infrastructure. Further work such as in-kind support from council, which is out of scope of at present, will assist marae to manage their assets through maintenance, delaying the need for renewals. It also enables marae to leverage other funding from for example Foundation North to meet their wider strategic aspirations.

21. In line with the Auckland Plan target, council has focused on enabling thriving and self-sustaining marae. In 2015, Auckland Council completed a needs analysis of both physical and the organisational infrastructure of the 32 mana whenua and Māori community marae. The analysis highlighted that across all marae their major challenges are the costs relating to capital infrastructure maintenance and renewals.

22. Applications have been consistent with the needs analysis which formed part of the assessment process.

Papakāinga

23. An Auckland Plan target is to establish papakāinga in Auckland. An interim internal Papakāinga Grants Policy was approved by the Governance Director and Chief Financial Officer in May 2015. Under the interim policy the fund provides support for mana whenua papakāinga development on Māori land or Treaty Settlement land. The fund contributes to the costs of resource and building consent costs and offsetting the costs of development contributions. The interim policy has been used to guide allocation of funding for this financial year.

24. Māori have disproportionately low levels of home ownership and higher levels of homelessness. The Auckland housing market has exacerbated the situation. For mana whenua, this is of particular concern, when many aspire to bring their people back home. Papakāinga is one part of addressing Māori housing. The application received here will support the establishment of papakāinga for whānau from the south Kaipara providing for outcomes much wider than housing per se.

Implementation

25. Following the funding decisions by this Committee, all applicants will be notified of the outcome.

26. Funding agreements will be prepared for all successful Cultural Initiatives Fund applications. As part of the accountability, recipients are obligated to provide council with regular updates by way of verbal and written reports (photos) and evidence to verify money spent is in line with what was agreed. Payment is only made once Auckland Council is satisfied with invoices from third party suppliers.

27. Clause 2.5 of the funding agreement (‘Recognition’) sets out the obligation of the fund recipient to give fair and proper acknowledgement of Auckland Council’s support.

Attachments

No.	Title	Page
a ⇩	Cultural Initiatives Fund Assessment Criteria	15
b ⇩	Final Assessment & Recommendation	17
c ⇩	Marae Development Applicant Summaries	19
d ⇩	Papakainga Applicant Summary	35

Signatories

Author

Roslyn Pere-Morriss - Cultural Initiatives Fund Advisor

Authorisers

Luella Linaker - Lead Operations Maori Responsiveness Hub

Sanchia Jacobs - Executive Officer - Operations

Ian Maxwell - Director Community Services

Community Development and Safety Committee

19 October 2017

Regional Community Development Grant Allocation: 2017/2018

File No.: CP2017/18741

Purpose

1. To approve grants under the 2017/2018 Regional Community Development Grants programme.

Executive summary

2. The Regional Community Development Grants Programme has been developed in accordance with Auckland Council’s Community Grants Policy as adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (REG/2014/134).

3. The contestable Regional Community Development Grants has a budget of $175,000 for 2017 / 2018. This fund is allocated in one annual funding round for which applications closed on 18 August 2017. This report presents proposed allocations of the fund with rankings and recommendations.

4. Staff received a total of 58 applications, requesting funding of $1,607,814.

5. Staff assessed the applications and have made recommendations based on assessment criteria agreed by the Community Development and Safety Committee (COM2017/30) (Attachment B: Community Development Grant Programme Assessment Matrix).

6. Eleven projects that demonstrate organisational and project quality, and meet the programme priorities are recommended for funding as follows:

Organisation	Project	Recommended Grant	Detail
Age Concern Auckland	Community Mobilisation: Combating Loneliness and Isolation	$30,000	Towards development coordinator’s salary
Auckland Regional Migrant Services	WISE Catering Kitchen	$15,000	Contribution towards overall project costs / coordinator salary
CCS Disability Action Auckland INC	Disability Leadership and Community Development	$15,000	Contribution towards overall project costs
Diabetes Projects Trust	Empowering People from the Ground UP(Gardens for Health)	$15,000	Contribution towards overall project costs
EcoMatters Environment Trust	CO.STARTERS for Causes (Social enterprise programme)	$10,850	Towards overall programme costs
Family works - Presbyterian Support Northern	Pulea oi ia oi, “your boss of yourself” - Samoan Boys Anger Management programme	$28,000	Production of Samoan anger management DVDs and digital resources
Fresh Concept	Our Places - Working together to turn our spaces into places	$15,000	Contribution towards overall project development
Inspiring Communities	Celebrating and expanding Community Led Development	$7,200	Community led development training event
Religious Diversity Centre in Aotearoa New Zealand Trust	Facilitators workshops: training for positive engagement with cultural and religious diversity	$4,950	Delivery of two workshops addressing cultural and religious diversity
Social Enterprise Auckland	Social Enterprise Marketplace and website	$18,700	Website platform development excluding promotion and marketing
Volunteering Auckland	Strengthening Communities through Volunteering	$15,000	Contribution towards overall project costs / coordinator salary
Total		$174,700

7. Four other projects that scored highly against the criteria are not recommended for funding as they seek to meet social service needs that arise from a shortfall in central government service provision. Details of the applications and their rankings are provided in Attachment A: Regional Community Development Grants 2017/2018 Summary.

Recommendation/s

That the Community Development and Safety Committee:

a) approve the allocation of $174,700 for regional community development grants for the amounts and projects outlined below:

Organisation	Project	Recommended Grant	Detail
Age Concern Auckland	Community Mobilisation: Combating Loneliness and Isolation	$30,000	Towards development coordinator’s salary
Auckland Regional Migrant Services	WISE Catering Kitchen	$15,000	Contribution towards overall project costs / coordinator salary
CCS Disability Action Auckland INC	Disability Leadership and Community Development	$15,000	Contribution towards overall project costs
Diabetes Projects Trust	Empowering People from the Ground UP(Gardens for Health)	$15,000	Contribution towards overall project costs
EcoMatters Environment Trust	CO.STARTERS for Causes (Social enterprise programme)	$10,850	Towards overall programme costs
Family works - Presbyterian Support Northern	Pulea oi ia oi, “your boss of yourself” - Samoan Boys Anger Management programme	$28,000	Production of Samoan anger management DVDs and digital resources
Fresh Concept	Our Places - Working together to turn our spaces into places	$15,000	Contribution towards overall project development
Inspiring Communities	Celebrating and expanding Community Led Development	$7,200	Community led development training event
Religious Diversity Centre in Aotearoa New Zealand Trust	Facilitators workshops: training for positive engagement with cultural and religious diversity	$4,950	Delivery of two workshops addressing cultural and religious diversity
Social Enterprise Auckland	Social Enterprise Marketplace and website	$18,700	Website platform development excluding promotion and marketing
Volunteering Auckland	Strengthening Communities through Volunteering	$15,000	Contribution towards overall project costs / coordinator salary
Total		$174,700

Comments

Funding criteria and priorities

8. The Community Grants Policy sets out the policy framework for six regional grants programmes, including a regional community development grants programme. The purpose of this grant is to support the implementation of the Thriving Communities: Social and Community Development Strategic Action Plan and the Empowered Communities Approach.

9. The Community Development and Safety Committee approved the 2017/2018 Arts, Community and Events regional contestable grants programme (COM2017/30). The committee agreed the following priorities for projects funded through the Regional Community Development Grants Programme for 2017/2018:

· increasing diverse community participation

· responding to Māori aspirations in practical and effective ways

· community-led place-making initiatives

· community capacity building initiatives

· increasing community collaboration

· promoting transformative social change

· supporting social innovation.

These priorities are reflected in both the application form and assessment process.

10. The Community Grants Policy proposed two regional community development grant types, one-off project grants and multi-year strategic relationship grants. Due to the limited budget available, the committee limited the programme to one-off project grants for 2017/2018. This is consistent with the way the programme has operated previously.

11. The 2017/2018 funding round opened on 10 July 2017 and closed on 18 August 2017. Fifty-eight applications were received, with overall grants requested of $1,607,814. This represents 9.18 times the funding available.

Assessment of applications

12. Staff assessed the applications against the funding priorities and criteria, using the assessment matrix that considers the following factors: organisational and project quality, programme priorities aligned to the Empowered Communities Approach, and additional priorities agreed by the committee (Attachment B). The total score is from a maximum of 58. The criteria that support the Empowered Communities Approach are weighted more highly than the other factors. The recommendations for funding presented in this report are the outcome of the assessment process. Details of the applications and their rankings are provided in Attachment A: Regional Community Development Grants Summary 2017/2018.

13. Eleven applications assessed as demonstrating good organisational and project quality, and a strong alignment with programme priorities are recommended for funding. Seven of the applications fit the grant’s one-off criteria well. The other four recommended applications, while still discrete project proposals, primarily maintain or extend existing services. These 11 applications are listed in Table 1. The four applications that maintain or extend an existing project are in bold.

14. Table 1

Organisation	Project name	Score (/58)	Request	Recommend	Detail
Fresh Concept	Our Places - Working together to turn our spaces into places	33	$30,000	$15,000	Contribution towards overall project development
Age Concern Auckland	Community Mobilisation: Combating Loneliness and Isolation	30	$40,000	$30,000	Towards development coordinator’s salary
Social Enterprise Auckland	Social Enterprise Marketplace and website	30	$21,738	$18,700	Website platform development excluding promotion and marketing
EcoMatters Environment Trust	CO.STARTERS for Causes (Social enterprise programme)	28	$10,850	$10,850	Towards overall programme costs
Family works - Presbyterian Support Northern	Pulea oi ia oi, “your boss of yourself” - Samoan Boys Anger Management programme & resources	26	$40,000	$28,000	Production of Samoan anger management DVDs and digital resources
Religious Diversity Centre in Aotearoa New Zealand Trust	Facilitators workshops: training for positive engagement with cultural and religious diversity	26	$4,950	$4,950	Delivery of two workshops addressing cultural and religious diversity
Inspiring Communities	Celebrating and expanding Community Led Development	25	$15,200	$7,200	Community led development training event
Diabetes Projects Trust	Empowering People from the Ground UP(Gardens for Health)	36	$30,000	$15,000	Contribution towards overall project costs
Auckland Regional Migrant Services	WISE CATERING KITCHEN	35	$39,949	$15,000	Contribution towards overall project costs / coordinator salary
CCS Disability Action Auckland INC	Disability Leadership and Community Development	27	$27,670	$15,000	Contribution towards overall project costs
Volunteering Auckland	Strengthening Communities through Volunteering	28	$15,000	$15,000	Contribution towards overall project costs / coordinator salary
Total recommended				$174,700

15. Another four applications, listed in table 2 below, also scored highly. The four projects are considered to be providing a social service that indicates delivery shortfall in current service provision in areas that are primarily the responsibility of central government. These four applications were assessed as high quality projects that would be empowering for communities and therefore rated more highly than some of the others recommended for grants. However, funding such projects could be seen as taking on a central government responsibility. Because of this characteristic, we do not recommend a grant to these projects.

Table 2

Organisation	Project name	Score (/58)	Request
Auckland Action Against Poverty	Benefit Rights Community Education Programme	34	$39,984
Shakti Legal Advocacy & Family Social Services Inc.	Shakti Youth Network for Change (SYNC Project)	31	$27,244
Auckland Refugee Council Incorporated	Asylum Seekers Support Group	29	$39,920
Rape Crisis Auckland	Working with ethnic community to promote safe relationships	28	$16,100

16. We recommend the other 43 applications are declined for the following reasons

a. other funding sources are more appropriate for the projects applied for (10 applications). One of these projects (Rainbow Youth) is better suited to funding from the regional funding responding to homelessness and staff will work with this group to further develop the project proposal. Three of the projects are arts and culture related; three are sports and recreation projects; two are environmental projects and the final project will be referred to the relevant local board for consideration.

b. the projects or applicants were not eligible for funding under the community grants policy or regional community development grants criteria (15 applications). Ineligible applications include:

· applications for local initiatives; not regional projects

· applications for capital assets (e.g. buildings, vehicles)

· applications for operational costs, not defined projects

· projects that are not sufficiently developed, or outside the scope of the programme criteria.

c. projects that scored lower against the assessment criteria, particularly in the quality of the projects and capability of the applicants to deliver the project (18 applications).

Consideration

Local board views and implications

17. Local boards have expressed that there are organisations that do not qualify for local board funding who need a regional funding option. Local boards have also expressed that there are exceptional circumstances at a local level where organisations should be able to apply to a regional fund. These circumstances occur when the activity or project is so specialised or unique to the region that it is considered to be regional, and therefore should be eligible for the Regional Community Development Grants Programme. The assessment panel did not consider any of the applications for locally delivered projects met this threshold.

Māori impact statement

18. This funding supports both Māori and non-Māori organisations to deliver projects that respond to Māori aspirations, and support Māori outcomes. All applications were assessed for their response to Māori aspirations and delivery of Māori outcomes.

19. In this funding round only two applicants identified as Māori organisations. Neither project is recommended for a grant as the projects were primarily for arts and cultural workshops and festival. Twenty-seven applications (46%) indicate they address Māori outcomes; however in a number of these cases this is limited to encouraging participation from Māori.

20. The processes used to promote and administer the regional community development grants programme will be reviewed to identify improvements needed to respond to Māori aspirations. We will report on this matter to the committee when seeking approval of the 2018/2019 funding priorities.

21. Wherever applicable, the delivery of Māori outcomes will be included in the funding agreements for approved grants.

Implementation

22. Once funding allocation decisions have been confirmed, staff will prepare funding agreements in line with Auckland Council standard practice.

23. When grants are awarded that do not meet the full amount requested, staff will negotiate appropriate outcomes for the level of funding with the recipients and will reflect this in the funding agreement.

24. All funding agreements will include key performance indicators derived from regional priorities and the content of the application. All funding agreements will require recognition of Auckland Council on marketing collateral appropriate and proportionate to the investment made by Auckland Council via the grant programme.

25. All applicants will be offered the opportunity to discuss their application and be coached for areas for future improvement.

Attachments

No.	Title	Page
a ⇩	Attachment A - RCDG Application Summary 2017-2018 final	47
b ⇩	Attachment B - RCDG Assessment template	55

Signatories

Author

Paul Prestidge - Community Development Programme Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

Community Development and Safety Committee

19 October 2017

Regional Arts and Culture Grant Allocation: Round One 2017/2018

File No.: CP2017/21894

Purpose

1. To approve grants to regional arts organisations and artists through round one of the 2017/2018 Regional Arts and Culture Grants Scheme.

Executive summary

2. The Regional Arts and Culture Grants Scheme has been developed in accordance with Auckland Council’s Community Grants Policy as adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (REG/2014/134).

3. The confirmed regional sector investment budget for arts and culture for 2017/2018 is $1,887,553. The investment programme for arts and culture comprises of:

· the contestable Regional Arts and Culture Grants Scheme, which includes project grants and strategic relationship grants- $832,433,

· asset-based term grants with regional organisations Q Theatre and Te Tuhi -$983,120,

· a term grant for the Auckland Festival of Photography -$72,000.

4. The Regional Arts and Culture Grants Scheme is designed to enable organisations, communities and artists to deliver arts and culture projects and activities across the Auckland region. Grants delivered through this programme support the implementation of Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan.

5. The contestable Regional Arts and Culture Grants Scheme has a budget of $832,433 for 2017/2018. The scheme allocates $420,433 to strategic relationship grants and $412,000 to project grants through two funding rounds each year. Round one closed on 1 September 2017.

6. Staff received a total of 84 applications in round one, requesting funding of $1,798,348.93. $456,100 is recommended for allocation in this funding round.

7. Of the 84 applications:

· 44 were for audience development project grants

· 25 were for business and capacity development project grants

· 15 were for strategic relationship grants

8. Applicants for strategic relationship grants submitted an Expression of Interest (EOI) to the fund, based on the Regional Arts and Culture grants programme policy. 19 EOIs were received and assessed by staff. Of these:

· three were referred to audience development and business and capacity development project grants

· one deferred its application to round two

· 15 were accepted and made full strategic relationship applications in round one.

9. Staff and external experts assessed the applications and have made recommendations based on assessment criteria (Attachment B: Arts and Culture Assessment Matrix).

Multi-Year Funding

10. The Community Grants policy notes the intention to enter multi-year funding relationships with a small number of strategic organisations operating at the regional level. The strategic relationship applications in this round were assessed with this in mind, and grant recommendations made accordingly as outlined below. The term lengths are staggered to ensure a even and cyclic renewal opportunity for partners and enables better long term predictability of funding and planning.

Recommendation/s

That the Community Development and Safety Committee:

a) approve the following allocation of funding to arts organisations for the projects, amounts and terms outlined:

Organisation	Activity		Funding Allocation ($)
Audience development and programming grants
The PumpHouse Theatre	2018 Programme of Māori Theatre		8,000
Panacea Arts Charitable Trust t/a Mapura Studios	Regional programme development & delivery - art classes and art therapy for people living with disability and diversity		15,000
The Pantograph Punch Trust Board	Mini-festival for young people to engage with artists		7,000
Royal New Zealand Ballet	Education and community programme		5,000
The New Zealand Comedy Trust	Dialogue – a panel event with a focus on mental health and the arts		5,000
The Basement Theatre Trust	Education programme – Te Ara ki Angitu		5,000
New Zealand Dance Advancement Trust	Outreach programme		5,000
Rangmanch NZ Inc	International theatre festival		10,000
Te Pou Theatre Trust	Rangatahi project		5,000
Xcell Trust	Indigenous Ink Tattoo Festival 2018		15,500
Audio Foundation	Public workshop series and Nowhere! Festival		10,500
Auckland Chamber Orchestra	Concert series		10,000
Atamira Dance Collective Charitable Trust	Dance art work ATAMIRA presentation		5,000
Auckland Fringe Trust	Audience development and engagement		7,000
Girls Rock Camp Aotearoa	Music workshops		5,000
The PlayGround NZ Ltd	An exhibition at Silo Park		5,000
Prayas Cultural Group of NZ Inc	Dara – an original Pakistani play		5,000
NZ Barok Incorporated	Concert series and free children’s concert		5,000
Bach Musica NZ Inc.	Concert series		4,000
Action Education Inc	WORD The Front Line Secondary School Poetry Competition 2018		10,000
The Operating Theatre Trust T/A Tim Bray Productions	New Zealand children’s theatre		5,000
	Total		152,000
Business and capacity project grants
Te Pou Theatre Trust	Fundraising strategy development		8,000
New Zealand Dance Advancement Trust	Digital marketing upgrade		12,500
He Waka Eke Noa Charitable Trust	Brand strategy development and implementation		5,000
Auckland Fringe Trust	Organisational and business capacity development		7,000
The Auckland Performing Arts Centre at Western Springs	Website redevelopment		9,000
Script to Screen	New website build		7,600
Panacea Arts Charitable Trust t/a Mapura Studios	Database and web shop development		5,000
	Total		54,100
Strategic relationship grants Operational support to Term Amount
The Basement Theatre Trust	Deliver innovative, emergent, theatre that fosters and develops sector capacity through partnering, training and innovation.	3 Year	65,000
Tautai Contemporary Pacific Arts Trust	develop and provide ongoing support of Pacific arts and artists.	1 Year	25,000
Te Pou Theatre Trust	To foster, innovate and support Māori theatre practice.	3 Year	25,000
Massive Company Trust	Create pathways for emerging artists that lead into a professional life with a focus on youth theatre.	2 Year	20,000
The Big Idea Te Aria Nui Charitable Trust	Continue to develop Auckland’s core digital arts infrastructure platform focusing on providing sector connectivity.	1 Year	20,000
The Documentary New Zealand Trust	Deliver a festival platform that provides support and showcasing opportunities for documentary films.	2 Year	25,000
Silo Theatre Trust	Deliver brave, quality, innovative contemporary professional theatre that supports career progression in the sector.	3 Year	50,000
NZTrio Foundation	Foster the development of contemporary classical music with a focus on innovation and sector development of new talent.	3 Year	20,000
	Total		250,000

Comments

11. Regional Arts and Culture Grants Scheme

· Audience development and programming project grants: These grants support the delivery of a wide range of high quality arts and cultural experiences that would not otherwise be economically viable. These projects should be capable of attracting audiences from across the Auckland region.

· Business and capacity development project grants: These grants are intended to increase the professionalism and build the sustainability of regional arts and culture organisations through the development of strategic, business and marketing plans; feasibility studies; organisational development and digital/web development activities.

· Strategic relationship grants: These grants are single or multi-year funding relationships with a small number of strategic organisations operating at the regional level. These organisations are, or are capable of becoming the ‘cornerstones’ of a thriving arts and culture sector in Auckland.

12. Table one shows requests for each type of grant in Round One. Audience development and programming project grants showed a significant increase from round one in 2016/17 – from 29 in 2016 to 44 in this round.

Table One: Grant Types Round One 2017/ 2018

Grant Type	Number of Applications Round 1	Amount requested Round 1	Funding recommended Round 1
Audience development and programming project grants	44	$662,118.43	$152,000
Business and capacity development project grants	25	$391,230.50	$54,100
Strategic relationship grants	15	$745,000	$250,000
Total	84	$1,798,348.93	$456,100

13. Staff have provided guidance to applicants and potential applicants with in-person or phone consultations. The assessors were a mixture of staff and sector professionals. Following initial assessments against the assessment matrix (Attachment B), a moderation meeting with the seven assessors prioritised the applications.

Recommendations for funding

14. 36 applications are recommended for funding, with 47 proposed to be declined. One application received in round one was ineligible as it did not meet funding criteria.

15. Annually, the reasons for not recommending applications for funding are varied, but fall mainly in the following areas:

· projects that did not align sufficiently with the priorities and aims of the Regional Arts and Culture grants programme policy

· projects that did not show a clear focus on the programme they were applying to i.e. a strong focus on audience or building business capacity

· projects that were insufficiently developed at this time and require further development

· applications more closely aligned with priorities for other council grant funds and are referred to these programmes

· requests for grants far outweigh the available funds

Input from elected members for future direction

16. The Community Grants Policy is a tool for delivering outcomes determined through the Auckland Plan and sector-specific strategies, policies and plans. It is intended to be sufficiently flexible to give effect to elected members’ responsibility to represent their communities and respond to their needs. Elected members may highlight specific priorities within overall policy priorities to guide decision-making and inform the implementation of regional grant programmes.

17. The demands on each of the three Regional Arts and Culture grant types will be monitored and reviewed annually. Any recommendations to change the amounts allocated to each of the grant types will be reported to the Community Development and Safety Committee as part of the development of future Arts and Culture Work Programmes.

Consideration

Local board views and implications

18. Local boards have expressed that there are organisations that do not qualify for local board funding who need a regional funding option. Local boards have also expressed that there are exceptional circumstances at a local level where organisations should be able to apply to a regional fund. These circumstances occur when the activity or project is so specialised or unique to the region that it is considered to be regional, and therefore should be eligible for the Regional Arts and Culture Grants Programme.

Māori impact statement

19. This funding supports both Māori and non-Māori organisations and artists helping to deliver arts and culture outcomes for Māori. Two of the seven assessors were Māori.

20. All applications were assessed for delivery of Māori outcomes.

21. In this round, project grants recommended for organisations identifying as Māori include:

· one of eight strategic relationship grants

· two of 21 audience development and programming grants

· one of seven business and capacity development grants

22. Six of the eight applications recommended for strategic relationship grants deliver Māori outcomes through work with Māori practitioners.

23. The delivery of Māori outcomes will be included in the funding agreements for all approved strategic relationship grants.

Implementation

24. Once funding allocation decisions have been confirmed, funding agreements will be prepared in line with current Auckland Council standard practice.

25. When grants are awarded that do not meet the full amount requested, appropriate outcomes for the level of funding will be negotiated with the recipients and reflected in the funding agreement.

26. All funding agreements will include key performance indicators derived from regional priorities and the content of the application. All funding agreements will require recognition of Auckland Council on marketing collateral appropriate and proportionate to the investment made by Auckland Council via the grant scheme.

27. All applicants will be offered the opportunity to discuss their application and be coached for areas for future improvement.

Attachments

No.	Title	Page
a ⇩	Regional Arts and Culture Grants Summary	63
b ⇩	Arts and Culture Assessment Matrix 2016	67

Signatories

Author

Richard McWha - Manager Sector Engagement and Production

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

Chairperson	Cr Dr Cathy Casey
Deputy Chairperson	Cr Fa’anana Efeso Collins
Members	Cr Ross Clow
	Cr Alf Filipaina
	Cr Richard Hills
	Cr Mike Lee
	Cr Daniel Newman, JP
	Cr Dick Quax
	Cr Desley Simpson, JP
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson
IMSB Members	Tony Kake
	Dennis Kirkwood
Ex-officio	Mayor Hon Phil Goff, CNZM, JP
	Deputy Mayor Bill Cashmore

Author	Sonja Tomovska - Governance Advisor
Authoriser	Ian Maxwell - Director Community Services