Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 17 October 2017 at 4.00pm.

 

present

 

Chairperson

Dr Grant Gillon

 

Deputy Chairperson

George Wood, CNZM

 

Members

 

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

 

 

ABSENT

 

Member

Mike Cohen, QSM, JP

 

 

 

 

 

ALSO PRESENT

 

Councillor

Richard Hills

From Item 12 – 40 Anzac Street (5.30pm)

 

 

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board

17 October 2017

 

 

 

1          Welcome

 

Chairperson Gillon, opened the meeting and welcomed those present

 

 

2          Apologies

 

Resolution number DT/2017/218

MOVED by Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)         accept the apology from Member Cohen for leave.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number DT/2017/219

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)         confirms the ordinary minutes of its meeting, held on Tuesday, 19 September 2017, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

The recent passing of David Thornton

 

David came to New Zealand from the United Kingdom (UK), before coming to New Zealand, he served on the Greater London Council.

 

David was elected to North Shore City Council in 1995 serving  one term. He was then elected to the Glenfield Community board where he served three terms; 1995 to 1998, 2001-2004, and 2007-2010.

 

David prided himself on asking the hard questions in the area of council finances.  In 2003 he campaigned against Council rate increases by forming a group ‘NoMoreRates’.

 

David was Chairman of the Glenfield Ratepayers Association and the Glenfield Community Centre, he was a resident of  Hillcrest and later in Hauraki.

 

 

Resolution number DT/2017/220

MOVED by Deputy Chairperson GW Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

 

a)           acknowledges the passing of former Councillor David Thornton. Our thoughts are with his family and close friends at this difficult time.

 

CARRIED

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum – Ruth Ell

 

Ruth Ell, Christopher Johnstone, Chairman and Genevieve Becroft of the Shore Exhibition Centre Trust were in attendance to address the board regarding 2 The Strand, Takapuna.

A copy of the tabled speaking notes are attached to these official minutes.

 

 

Resolution number DT/2017/221

MOVED by Member J McKenzie, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receives the presentation from Ruth Ell and Christopher Johnstone and thank them for their attendance.

CARRIED

 

Attachments

a     Christopher Johnstone - tabled speaking notes  

 

 

9.2

Public Forum - Susan Wann

 

Susan Wann was in attendance to address the board regarding 2 The Strand, Takapuna.

A copy of the tabled speaking notes are attached to these official minutes.

 

 

Resolution number DT/2017/222

MOVED by Member J O'Connor, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      receives the presentation from Susan Wann and thank her for her attendance.

CARRIED

 

Attachments

a     Susan Wann - tabled speaking notes

 

9.3

Public Forum - Bill Rayner

 

Bill Rayner, Grey Power was in attendance to address the board regarding 2 The Strand, Takapuna.

 

 

Resolution number DT/2017/223

MOVED by Member J O'Connor, seconded by Chairperson G Gillon:   

That the Devonport-Takapuna Local Board:

a)        receives the presentation from Bill Rayner and thank him for his attendance.

CARRIED

 

 

9.4

Public Forum - Sandra Allen

 

Sandra Allen was in attendance to address to the board regarding rubbish and car parking in the Takapuna area.

 

 

Resolution number DT/2017/224

MOVED by Member M Sheehy, seconded by Member J O'Connor:   

That the Devonport-Takapuna Local Board:

a)      receives the presentation from Sandra Allen and thank her for her attendance.

CARRIED

 

 

9.5

Public Forum - Garry Venus

 

Garry Venus was in attendance to address the board regarding 40 Anzac Street, Takapuna.

A copy of the tabled speaking notes are attached to these official minutes.

 

 

Resolution number DT/2017/225

MOVED by Member J O'Connor, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      receives the presentation from Garry Venus and thank him for his attendance.

CARRIED

 

Attachments

a     Garry Venus - tabled speaking notes

 

 

9.6

Public Forum - Ruth Jackson

 

Ruth Jackson of Takapuna Action Group was in attendance to address the board regarding 40 Anzac Street, Takapuna.

A copy of the tabled document regarding the Takapuna Centre Plan 2014 is attached to these official minutes.

 

 

Resolution number DT/2017/226

MOVED by Member J O'Connor, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      receives the presentation from Ruth Jackson and thank her for her attendance.

CARRIED

 

Attachments

a     Ruth Jackson - tabled document regarding Takapuna Centre Plan 2014

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

Item 13 was taken before Item 12

 

13

Proposed Shore Exhibition Centre, 2 The Strand, Takapuna: Project Review

 

Xanthe Jujnovich, Arts Culture and Events Advisor and John Duthie of Tattico were in attendance to address the board regarding 2 The Strand, Takapuna, project review.

 

 

Resolution number DT/2017/227

MOVED by Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      advises the Shore Exhibition Centre Trust that council is not in a position to support the Trust and provide a lease of 2 The Strand, Takapuna, for the purpose of an exhibition centre. 

b)      formally acknowledges and thanks the Shore Exhibition Centre Trust for the energy and passion they have brought to the exhibition centre project.

c)      writes to the Becroft family, Shore Exhibition Centre trustees, explaining why council is unable to support the project and acknowledge and thanks them for their previous generous offer to the Trust.

d)      requests staff investigate the process to return and reallocate the $270,000 residual transitional fund given to the Shore Exhibition Centre Trust at the time of amalgamation to arts and culture activities within the North Shore.

e)      requests Devonport-Takapuna Local Board’s strategic broker to investigate alternative uses and potential occupants for 2 The Strand, Takapuna. This should include working with and involving the Shore Exhibition Centre Trust as part of that process, and that the Trust retains the transitional funds until the strategic broker reports back to the Devonport-Takapuna Local Board and further decisions are made.

f)       requests officers investigate the location of art, cultural and heritage items originally located within all former North Shore City Council buildings and that the results of this investigation be reported back to the board in due course.

 

CARRIED

 

 

12

Proposed change of use of 40 Anzac Street, Takapuna

 

Kate Cumberpatch, Development Manager, Carlos Rahman Senior Engagement Advisor Panuku Development Auckland, were in attendance to address the board regarding the changed use of 40 Anzac Street, Takapuna.

 

 

Resolution number DT/2017/228

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)         strongly supports the community’s views where:

                 i.             57 percent of all submitters do not support the change of use of 40 Anzac Street from a single-level asphalt car park to an area of mixed development; and  

               ii.             30 percent of all submitters either support retaining the carpark, or want more carparking on 40 Anzac Street.

b)            recommends that there be no change of use to 40 Anzac Street and the site continue to be used as a carpark.

c)            notes that the Hearings Panel has endorsed the change of use of 40 Anzac Street, and subsequently recommends that if the Planning Committee recommends a change in use, that the sale and purchase agreement include the following provisions:

                i.             the mixed development be constructed on the perimeter of the existing site; as this will enable the development of quality open space and / or a civic plaza that also links Potter’s Park to Hurstmere Green;

               ii.             that the quality public open space and / or civic plaza  is large enough to retain the Takapuna Sunday markets (as noted by 44 percent of all submitters), and meets the plaza provisions as outlined council’s Open Space Provision Policy;

              iii.             the mixed development does not have any detrimental impacts to Potter’s Park (i.e. shadowing); and no reduction in the overall size of the park.

              iv.             that there be no overall reduction in quality open space at 40 Anzac Street; and

               v.             an underground public carpark be constructed, with a minimum of 400 carparks on the current site, and preferably is managed by Auckland Transport.

d)            recommends that if there is a change of use to 40 Anzac Street, that under no circumstances will there be a reduction in the overall size of Potter’s Park.

e)            notes that Panuku advises that any change at Anzac Street should not take place for two years.

f)             recommends that, following the Planning Committee’s decision on this issue, that if there is a decision for change of use, that further public consultation be undertaken to ensure the local views and preferences are reflected before any change of use to 40 Anzac Street, and before the site is sold within that two year period.

g)            recommends that no changes in use at 40 Anzac Street be undertaken until the development of the Gasometre carpark is completed.

h)            recommends the Finance and Performance Committee endorse the proposal to reinvest proceeds of any property sales back to the same Unlock location, with the purpose to fund capital projects and initiatives articulated in not only the council-approved High Level Project Plans, but also the relevant local board plan, or other key planning documents (e.g. a local board centre plan).

i)             requests from Auckland Transport the report which outlines the updated carparking projections and statistics, as outlined at the 16 October Hearings Panel deliberations.

j)             requests from staff the Hearings Panel full recommendations.

k)            delegates authority to Chair Gillon and Deputy Chair Wood to finalise the local board’s feedback, following the release of the Hearings Panel report on the proposed change of use at 40 Anzac Street.

 

UNANIMOUSLY CARRIED

 

 

The meeting was adjourned at 6.10pm for 15 minutes.

 

The meeting reconvened at 6.25pm.

 

Secretarial note: Item 15 - Auckland Transport monthly update was taken at this time.

 

15

Auckland Transport monthly update - October 2017

 

Marilyn Nicholls, Elected Member Relationship Manager was in attendance to address the board regarding her October update.

 

 

Resolution number DT/2017/229

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson GW Wood:  

That the Devonport-Takapuna Local Board:

a)         receives the Auckland Transport October 2017 monthly update report and thank Marilyn Nicholls, Elected Member Relationship Manager for her presentation and attendance.

CARRIED

 

 

14

Local Board Services monthly report - October 2017

 

Tristan Coulson, Senior Devonport-Takapuna Local Board Advisor, Simon Court, Closed Landfills and Contaminated Land Response Manager, Tony Matthews, Capital Programmes Specialist, Duncan Millar, Senior Engineer Investigation and Design, Auckland Transport, Anne Betts, Senior Librarian Community Engagement and Helen Woodhouse, Manager, Takapuna Library were in attendance to address the board:

 

 

Resolution number DT/2017/230

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson GW Wood:  

That the Devonport-Takapuna Local Board:

a)         provides the following feedback on the Hurstmere Road streetscape upgrade:

                   i.          supports the project’s strategic outcomes as it aligns to a key deliverable in the Devonport-Takapuna Local Board Takapuna Centre Plan.

                  ii.          supports the project’s objective to make Hurstmere Road a more pedestrian and people-friendly space.

                 iii.          supports the installing a new stormwater treatment system, which will ensure higher quality water flowing into Takapuna Beach.

                 iv.          recognises that the project will address and improve critical infrastructure issues with Hurstmere Road.

                  v.          notes with concern that Hurstmere Road becoming a one-way lane may significantly increase traffic flows on The Strand and at the Lake Road bus terminal. The local board requests Auckland Transport identify measures to ensure the majority of traffic who previously travelled along Hurstmere Road to Lake Road is diverted via Anzac Street, then Lake Road. It is also suggested that additional traffic controls are implemented on The Strand to regulate commuter speeds and behaviour.

                 vi.          does not support the inclusion of a cycle lane along Hurstmere Road as proposed.

b)             requests that there is no or minimal loss of carparking on Hurstmere Road as part of the proposed upgrade.

CARRIED

 

Secretarial Note: Member McKenzie voted against a) vi.

 

 

Resolution number DT/2017/231

MOVED by Member J O'Connor, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

c)         requests Auckland Transport to undertake the process to implement parking restrictions at the Takapuna Library carpark.

CARRIED

 

Resolution number DT/2017/232

MOVED by Member M Sheehy, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

d)        grants land owner consent to council’s Closed Landfills team to undertake remediation and storm water improvement works at Barry’s Point Reserve, Takapuna.

e)         delegates to the Manager Land Advisory Services to issue landowner approval to the applicant, council’s Closed Landfills team, to undertake remediation and storm water improvement works at Barry’s Point Reserve, Takapuna.

f)         recommends that the Manager of Land Advisory Services, Community Facilities determines all relevant conditions and signs off a landowner approval letter in accordance with the provisions outlined in resolution d) above.

CARRIED

 

Resolution number DT/2017/233

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

g)        grants land owner consent to council’s Healthy Waters department to undertake a stormwater pipe upgrade at Killarney Park, Takapuna

CARRIED

 

Resolution number DT/2017/234

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson GW Wood:  

That the Devonport-Takapuna Local Board:

h)        notes the governance forward work calendar included as Attachment G to the agenda report

CARRIED

 

16

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

 

Tristan Coulson, Senior Local Board Advisor was in attendance to address the board regarding this report on behalf of Theresa Pearce, Relationship Advisor Infrastructure and Environmental Services.

 

 

Resolution number DT/2017/235

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson GW Wood:  

That the Devonport-Takapuna Local Board:

a)               supports the proposed approach and outcomes associated with the draft Waste Management and Minimisation Plan.

b)              provides the following feedback on the draft plan.

i.           supports the target to reduce council’s own in-house office waste by 60 percent by 2024:

ii.         supports measures to advocate to central government for a higher waste levy and for measure to implement product stewardship.

iii.      supports the transition to consistent kerbside services for refuse collection and the implementation of weekly kerbside food waste collection.

iv.      supports the goal of having 12 community recycling centres by 2024.

v.       supports the reduction for construction and demolition waste initiatives, across the region services and working with large developers be prioritised over the development of resource recovery plans.

                    vi.          recognises the ability of  community-led programmes to educate and increase awareness of the benefits of food and green waste diversion and separating plastic waste.

                   vii.          recognises the community has an important role to support the plan’s implementation, and requests advice from staff on potential community-led initiatives to deliver the plan’s outcomes.

c)         requests an update from staff on the progress of the new kerbside collection for the North Shore.

CARRIED

 

 

 

 

17

Public alerting framework for Auckland

 

Craig Glover, Head of Strategy and Planning was in attendance to  address the board regarding the public alerting framework for Auckland.

 

 

Resolution number DT/2017/236

MOVED by Deputy Chairperson GW Wood, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)            notes the approach to public alerting as outlined in the Public Alerting Framework for Auckland as outlined in Attachment A to the agenda report.

b)            supports the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.

CARRIED

 

 

18

Remuneration Authority consultation document

 

Eric Perry, Relationship Manager, was in attendance to address the board regarding the Remuneration Authority consultation document and its recommendations.

 

 

Resolution number DT/2017/237

MOVED by Deputy Chairperson GW Wood, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      adopts the submission on the ‘Local Government Review Consultation Document’ presented as Attachment B to the agenda report.

CARRIED

 

 

19

Devonport-Takapuna Quick Response Round One 2017/2018 grant applications

 

Marion Davies, was in attendance to address the board regarding the grants applications and guide the members through them.

 

 

Resolution number DT/2017/238

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)         considers the applications listed in the table below and agree to fund, part-fund or decline each application in this round:

CARRIED

 

 

Application number

Organisation

Project Title

Amount Agreed

Notes

QR1802-101


Milford Business Association

Towards a contribution for the Auckland Symphony Orchestra Free Family Concerts.

$2,000

 

QR1802-102


Age Concern North Shore Incorporated

Towards a contribution for catering, taxis, transportation, entertainment and venue hire for ‘Club Gordon’.

$2,000

 

QR1802-103

‘GL?TCH Collective’

under the umbrella of  the Depot Artspace

Towards a contribution for the production of products (T shirts and kits), promotional material, online promotion, website domain, gallery rental and posters for the product launch.

$1,200

 

QR1802-104


Devonport Peninsula Trust

Towards the cost of planting and seating for the Ngataringa Maze restoration project.

$2,000

Notes that this is not a grant but an internal journal transfer between budgets.

QR1802-106


Wilson Home Trust

Towards a contribution for the cost of hiring the stage for entertainment for the Wilson Home Trust Christmas Party.

$2,000

 

QR1802-107


 Paul Cornish

Towards a contribution for the cost of marketing such as flyers, road signs and banners for the ‘Jets community run’.

$608

 

QR1802-109

Les Mills Takapuna

Towards a contribution for the permit fee for the Free Community Group Fitness Classes.

$2

To assist with waiver of event application fees

QR1802-110


45 Events Limited trading as Beach Series

Towards a contribution for the cost of water safety for the ‘Takapuna Beach series’ for 18 evenings from 7 November to 27 March 2018.

$2,000

 

QR1802-111


Elvis in the Gardens Incorporated Society

Towards a contribution for the operational costs for ‘Elvis in the Gardens 2018’.

$0

Low priority

QR1802-112


StarJam Charitable Trust

Towards the cost of equipment and resources, tutor fees, salary and travel for regional programme coordinator for the end of year concert for youth with disabilities.

$1,929

 

QR1802-113


Lake House Trust Incorporated

Towards a contribution for artist fees and materials for the ‘Hitting the Boards - Street Art meets Summer Shakespeare’.

$2,000

 

QR1802-114


Youthline Auckland Charitable Trust

Towards a contribution for the cost of two barista training workshops to support young people into employment.

$1,676

 

QR1802-115


North Shore Rowing Club Incorporated

Towards a contribution for the cost of waste management, special event toilets, first aid, sound, lane laying equipment hire and security guard hire. For the ‘R F Bennett Shield Rowing Regatta’ on 4 and 5 November 2018.

$2,000

 

QR1802-116


Devonport Peninsula Precincts Society

Towards a contribution for printing information flyers for delivery three times a year.

$0

Received funding through other sources

LG1802-138

Tennis Northern Region Incorporated

Towards removal of invasive trees on the boundary of the tennis club.

$11,000

Deferred from previous local grants funding round.

 

 

Total

$30,415.00

 

 

 

 

 

20

Record of Workshop's - September 2017

 

Tristan Coulson, Senior Local Board Advisor  was in attendance to address the board regarding the receipt of the September workshops.

 

 

Resolution number DT/2017/239

MOVED by Member J McKenzie, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      receives the records of the workshops held during September 2017.

CARRIED

 

 

21

Ward Councillors Update

 

Councillor Hills was in attendance to address the board on the issues that are current in or coming up in the boards area.

A copy of the North Shore Ward Councillors, Darby and Hills tabled October report is attached to these minutes.

 

 

Resolution number DT/2017/240

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      receives and thanks Councillor Richard Hills for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

CARRIED

 

Attachments

a     North Shore Ward Councillors - tabled October 2017 report

 

 

22

Elected Members' reports

 

Deputy Chairperson Wood was in attendance to address the board on the current issues described in his October report.

 

 

Resolution number DT/2017/241

MOVED by Deputy Chairperson GW Wood, seconded by Member J O'Connor:   

That the Devonport-Takapuna Local Board:

a)            receives and thanks Deputy Chairperson Wood for his October report.
A copy has been attached to these official minutes.

CARRIED

 

Resolution number DT/2017/242

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)         receives and thanks Member Sheehy for his verbal report.

CARRIED

 

Attachments

a     Members report - Deputy Chairperson Wood, October 2017

 


 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

8.05 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................