I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 9
October 2017
6.00pm
Council
Chamber
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Sunil Kaushal
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Deputy Chairperson
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Jade Tang-Taylor
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Members
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Bill Guan
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Naoe Hashimoto
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Anita Keestra
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Denise Lee
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Ljubica Mamula-Seadon
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Jessica Phuang
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Anukool Sathu
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Dave Tomu
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Liaison Councillor
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Cr Denise Lee
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Chief Liaison Councillor
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Cr Dr Cathy Casey
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(Quorum 6 members)
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Luka Grbavac
Governance Advisor
3 October 2017
Contact Telephone: 021 710 159
Email: Luka.Grbavac@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
(Excerpt
– full
terms of reference available as a separate document)
The terms of reference set out
the purpose, role and protocols of the Panel.
Panel members abide by the Code
of Conduct for members of Auckland Council advisory
panels.
Purpose
As one of council’s
engagement mechanisms with diverse communities, the demographic
advisory panels provide advice
to the governing body and council staff within the remit of the
Auckland Plan on the following
areas:
·
Auckland Council’s regional policies, plans and strategies
·
regional and strategic matters including those that Council-Controlled
Organisations deal
with
·
any matter of particular interest or concern to diverse communities.
Outcomes
The panel’s advice will
contribute to improving the outcomes of diverse communities and
social cohesion as set out in
the Auckland Plan. The panel will advise through their agreed
strategic agenda and detailed
work programme.
Strategic agenda and work
programme
The panel must develop a work
programme and set a strategic agenda for the term. The
agendas should be focused and
integrated across the panels for collaborative input into
shared agendas, particularly on
the Auckland Plan, the Long-term Plan and annual plans.
The panel should advise on
council’s organisational strategies relevant to diverse
communities.
The governing body and council
staff should work with the panel for the development of their
strategic agendas and work
programme. An appropriate committee will approve the panel’s
work programme and any
subsequent major changes to it.
Submissions
The panel must not make formal
submissions to Auckland Council on council strategies,
policies and plans, for example,
the annual plan.
In its advisory role to the
council, the panel may have input to submissions made by the
council to external
organisations but do not make independent submissions, except as
agreed with the council.
This does not prevent individual
members being party to submissions outside their role as
panel members.
Review
The form and functioning of the
panels may be reviewed prior to or after, the end of the
panel’s term in September 2019.
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Ethnic Peoples
Advisory Panel
09 October
2017
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ITEM TABLE OF CONTENTS PAGE
Opening Karakia
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Public
Input - Census 2018 Engagement Team 7
5 Public Input -
Chinese New Settlers Services Trust 11
6 Auckland
Transport - Ethnic Engagement for the New Network 15
7 Discussion on
the Ethnic Peoples Advisory Panel's community forum 2017/2018 17
8 Ethnic Peoples
Advisory Panel - Liaison Councillor's Update 19
9 Ethnic Peoples
Advisory Panel - Members' Update 21
Closing Karakia
Opening Karakia
1 Apologies
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 17 July 2017, including the
confidential section, as a true and correct record.
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Ethnic Peoples
Advisory Panel
09 October
2017
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Public Input
- Census 2018 Engagement Team
File No.: CP2017/21350
Purpose
1. Identify
key leader/event/activity to engage with local Culturally and Linquistly
Diverse (CALD) communities strategically
2. Collect
stories to share with communities the power of Census (the WHYs)
3. Design
best methodology to engage with local communities (WeChat, presentations,
workshops etc.)
4. Identify
barriers to complete census from local communities (language, trust etc.)
5. Discussion
Questions:
· How
Ethnic Peoples Advisory Panel (EPAP) members, in their individual capacities
and as community leaders/ influential members, can help propagate and spread
the 2018 Census message to our ethnic communities
· How
the Census team can empower our ethnic communities in this crucial process
Executive
summary
6. During
Census 2013, the Census engagement team identified some hard to reach target
groups which they would like to focus on:
· High CALD
populations (TOP4: Chinese, Indian, Filipino, Koreans)
· Young Working Age
CALD (People aged 15-29 years)
· International
Students, Seasonal Workers and Visitors
· Middle Eastern/Latin
American/African (MELAA), these people have not been captured in last census
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) provide
advice to the Census Engagement Team on the discussion questions.
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Attachments
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No.
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Title
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Page
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a⇩ 
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Public Input - Census 2018 Engagement Team Attachment
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9
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Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Wei-Nung Huang – Deputy Lead Officer
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Ethnic Peoples
Advisory Panel
09 October
2017
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Ethnic Peoples
Advisory Panel
09 October
2017
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Public Input - Chinese New Settlers Services Trust
File No.: CP2017/21377
Purpose
1. Improved
understanding about Chinese New Settlers Services Trust (CNSST)
2. Feedback
on the need for Chinese Culture and Language Initiative by Government
Orgnisations (GOs) and Non-government Organisations (NGOs) in Auckland.
3. Discussion
questions:
· From
the perspective of the Panel, is there a need for the Chinese Culture and
Language Initiative by GOs and NGOs in Auckland?
· Does
Auckland Council have this need?
Executive
summary
4. Chinese
New Settlers Services Trust (CNSST), as a registered charitable trust from
1998, offers culturally and linguistically appropriate social services,
education and social housing to Asian and the wider community in New Zealand.
CNSST is one of the largest Asian community organisation in Auckland and New
Zealand, in support of a variety of Auckland Council’s social,
environment economic and cultural projects in the past years. The recent
partnership projects include Auckland Council Annual Budget Public
Consultation, Local Board Plans Public Consultation, Migrant Business Support
Programme, etc.
5. CNSST
provide culturally and linguistically appropriate social services, education
and social housing to over 15,000 Aucklanders per annum. All the services are
related to the Auckland Plan in terms of how to effectively support the
continued growth population in Auckland, in a culturally and linguistically
appropriate manner, in terms of employment, education, housing, health and
wellbeing, connectivity and inclusion, etc.
6. CNSST
Services empower and engage the Asian-focused community and the wider
community. Annually, we support around 15,000 people in Auckland in provision
of social services, education and social housing including ethnic, senior and
youth groups.
7. In
details, CNSST provides wraparound services by its five teams:
· Social work &
counselling team, annually serving over 249 individuals and families and
running community parenting programmes for over 500 local young parents;
· Employment &
enterprise team, annually serving over 717 job seekers with over 397 successful
job placements;
· Education &
settlement team, annually serving over 500 new comers with settlement support
and over 1600 youths and community participants into cultural and art
programme;
· Korean community
services team, annually serving over 200 Korean families;
· Social
enterprise team, annually serving over 2000 elderly through Senior Mutual
Support Network as well as weekly educating over 1500 young students at CNSST
Cultural Learning Centre.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) advise
Gloria Gao, Senior Manager Social Services from Chinese New Settlers Services
Trust on the discussion questions.
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Attachments
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No.
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Title
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Page
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a⇩
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Public Input - Chinese New Settlers Services Trust
Attachment
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13
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Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Wei-Nung Huang – Deputy Lead Officer
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Ethnic Peoples
Advisory Panel
09 October
2017
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Ethnic Peoples
Advisory Panel
09 October
2017
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Auckland Transport - Ethnic Engagement for the New
Network
File No.: CP2017/21349
Purpose
1. Auckland Transport’s goal is to inform the Ethnic Peoples
Advisory Panel of the New Network and seek their advice on how best to advise
ethnic communities of the significant public transport changes.
2. Discussion questions:
· How
best can Auckland Transport connect with ethnic groups in East Auckland,
particularly Chinese, Korean and Indian communities?
· How
can Auckland Transport be culturally relevant in communities to the above
ethnic groups? For example, engaging young vs senior Chinese people.
· What
would the panel recommend for Auckland Transport’s 2018 Central and North
Shore implementations of the New Network?
Executive
summary
3. The
New Network Team at Auckland Transport is part way through implementing a
region wide transformation of the public transport system. In particular, the whole
model for buses is changing. This includes new bus routes, new timetables, new
bus numbers and branding. These changes are based on creating a simpler, more
frequent and better connected network. Auckland’s current public
transport network and current bus routes have developed over the years through
a series of small modifications and are complex and infrequent in many places.
There has been limited opportunity for co-ordination as Auckland has grown. The
New Network project is our opportunity to redesign Auckland’s bus routes
to make them work with each other and with trains and ferries.
4. We
have already made these changes on the Hibiscus Coast, and in South Auckland,
Pukekohe, Waiuku, and West Auckland. In December we will change East
Auckland’s buses, followed by Central and North Auckland in 2018.
5. We
need a New Network to cater for growth in Auckland and changes to
people’s needs and lifestyles:
· by designing the
network to operate through connections we can provide more bus trips and more
options to get you where you want to go
· by making buses and
trains work together as a single network we can reduce duplication and provide
more service where it’s needed
· leading to more
people using public transport more often and therefore contributing to
achieving the Auckland Plan targets.
6. The Auckland Plan targets are to increase public transport trips to
140 million by 2022 (subject to additional funding), increase the proportion of
trips made by public transport into the City Centre during the morning peak to
70% by 2040. The Plan also aims to reduce road crash fatalities and injuries,
reduce congestion levels on the strategic freight network and increase the
proportion of people living within walking distance of frequent public
transport stops to 32% by 2040.
Consideration
7. Our
key objective is making public transport information accessible and easy to
apply for ethnic groups and non-native English speakers. We aim to empower
ethnic communities to use public transport to get where they want, when they
want to.
8. Public
transport is used by all sectors of our community but it has particular
importance to those who have no other options for travelling i.e. those who
cannot drive a car for any number of reasons, those without the ability to walk
far or ride a bike, those without a network of friends to help them travel or
navigate this city. These changes are disruptive but we have a desire to make
them as easy as possible for bus users by providing information and offering
assistance.
9. Using
the 2013 census data for the area where changes are happening (the Howick Local
Board area), we see there is a sizable portion of the population who do not
speak English with most of this group speaking only a Chinese language. Can you
recommend any ways of notifying these people?
Next
steps
10. The panel’s advice will be used to refine our Ethnic
Engagement Plan for the East New Network and help to shape how we will engage
ethnic communities for the Central and North Auckland New Network
implementations. Advice on key stakeholders and channels for communications
will contribute to how we deliver information about the public transport
changes. Our project deadline for the East Auckland roll out is 10 December
2017 but the communications campaign starts at the beginning of November. The
remaining areas of Auckland will have the New Network implemented in 2018.
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Recommendation/s
That the Ethnic Peoples Advisory
Panel:
a) provide
advice to Auckland Transport on the discussion questions.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Wei-Nung Huang – Deputy Lead Officer
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Ethnic Peoples
Advisory Panel
09 October
2017
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Discussion on the Ethnic Peoples Advisory Panel's
community forum 2017/2018
File No.: CP2017/21232
Purpose
1. To
discuss the topics and format of the Ethnic Peoples Advisory Panel’s community
forum(s) for the 2017/2018 financial year.
Executive
summary
2. The
Ethnic Peoples Advisory Panel is entitled to organise one or more community
forums within the allocated operating panel budget for the 2017/2018 financial
year.
3. The
purpose of community forums is to engage with wider ethnic communities in
Auckland to seek their views on important council agendas that impact the
ethnic people.
4. In
the 2013-2016 term of the council, the demographic panels used different models
of engagement through community forums. The following table illustrates the
type of forums:
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Type
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Description
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general forums
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More than 300 older people
from diverse communities participated in an open Seniors Advisory Panel forum
in 2016 to share their experiences.
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targeted engagement
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In April 2016, a youth forum
saw 70 young attendees from the local youth councils to discuss how to
increase youth civic participation in the local government elections
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surveys
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The Rainbow Communities
Advisory Panel conducted a survey for the rainbow communities who
participated in the Big Gay Out 2016 event. The survey outcomes supported the
development of the panel’s work programme and recommendations to the
governing body.
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workshop with staff
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The Seniors and Disability
Advisory Panels jointly organised a workshop with managers and staff of
Panuku Development Auckland to discuss the Universal Design principles. 20
people participated to learn and discuss the principles.
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partnership
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The Ethnic Peoples Advisory
Panel partnered with AUT University to organise a forum on ethnic communities
and media. More than 100 people participated.
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5. The
panel should consider the council’s key agenda items as a forum theme.
Council’s significant agendas include the Long-term Plan 2018-2028 and the
Auckland Plan Refresh.
6. The
panel can also use the forums as a way of understanding their community
concerns and opportunities and share the recommendations from the forums with
the governing body.
7. The
forum must be held by 30 June 2018. The panel should prepare for making
decisions on the topic, target audience, venue(s) and how to run a
forum.
8. The
panel may consider a contracted project manager for their forums if they are
planning large scale forums.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) discuss
the themes and format of the panel’s community forum(s).
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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Wei-Nung Huang – Deputy Lead Officer
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Ethnic Peoples
Advisory Panel
09 October
2017
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Ethnic Peoples Advisory Panel - Liaison Councillor's
Update
File No.: CP2017/21343
Purpose
1. To
provide the Liaison Councillor for the Ethnic Peoples Advisory Panel an
opportunity to update the meeting on regional issues of significance affecting
ethnic communities.
Executive
summary
2. The
Liaison Councillor for the Ethnic Peoples Advisory Panel will have the
opportunity to discuss any regional issues of significance or highlight any
issues affecting ethnic communities.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive
the update on regional issues of significance affecting ethnic communities.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Wei-Nung Huang – Deputy Lead Officer
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Ethnic Peoples
Advisory Panel
09 October
2017
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Ethnic Peoples Advisory Panel - Members' Update
File No.: CP2017/21345
Purpose
1. To
provide members of the Ethnic Peoples Advisory Panel an opportunity to update
the meeting with upcoming events and issues impacting ethnic communities.
2. To
discuss the work programme of the Ethnic Peoples Advisory Programme.
Executive
summary
3. Ethnic
Peoples Advisory Panel members will discuss issues impacting ethnic communities
or highlight upcoming events which are of interest.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive
the update about upcoming events and issues impacting ethnic communities
b) discuss
the panel’s work programme
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Luka Grbavac - Governance Advisor
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Authoriser
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Wei-Nung Huang – Deputy Lead Officer
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