Agenda of Franklin Local Board

Franklin Local Board

24 October 2017

2017/2018 Franklin Local Board Waterway Protection Fund

File No.: CP2017/18294

Purpose

1. The purpose of this report is to present applications received for 2017/2018 Franklin Local Board Waterway Protection Fund. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Franklin Local Board adopted the 2017/2018 Franklin Local Grants Programme on 18 April 2017. The document sets application guidelines for community contestable grants.

3. The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city.

4. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year. A total of $6,700 was allocated in Quick Response round one leaving a total of $174,300 to be allocated for 2017/2018.

5. Five applications were received in 2017/2018 Franklin Waterway Protection Grant round requesting a total of $49,594.27.

Recommendation/s

a) That the Franklin Local Board considers the applications listed in Table One and agrees to fund, part-fund or decline each application in this round.

Table One: 2017/2018 Franklin Waterway Protection Grant applications

App ID	Applicant	Project	Requested	Eligibility
FWPF17-04	Pukekohe Land Company Limited	Fultons Green Initiative	$34,350.30	Eligible
FWPF17-05	Wright Family Trust	Wright Family Trust planting of stream and banks	$810.00	Eligible
FWPF17-06	Wendy Clark	Clark's New Block fencing and planting	$2,558.00	Eligible
FWPF17-07	Peter Rensen, Utopia Family Trust	Peter Rensen Mauku Stream protection project 2018	$4,830.00	Eligible
FWPF17-08	Peter Gregson	Gregson - Riparian Planting Stage 2	$7,045.97	Eligible
		Total:	$49,594.27

Comments

6. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2017/2018, see Attachment A.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas.

9. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2017/2018 financial year. A total of $6,700 was allocated in Quick Response round one leaving a total of $174,300 to be allocated for 2017/2018.

10. Five applications were received in 2017/2018 Franklin Waterway Protection Grant round requesting a total of $49,594.27.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. Section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Franklin Local Board allocating funding for Franklin Waterway Protection Grant round 2017/2018 Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grants Programme 2017-2018	9
b ⇩	Franklin Waterways Protection Fund application summary and recommendations	15

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Fran Hayton - Environmental Funding Advisor

Jennifer Rose - Operations Support Manager

Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Grant of renewal of leases in Franklin Local Board area in 2017

File No.: CP2017/21862

Purpose

1. To seek approval for the renewal of leases to Franklin Woodturners Club Incorporated, Maraetai Tennis Club Incorporated, Marama Hou Ministries Charitable Trust, Pukekohe Netball Association Incorporated (with a variation of the name to Pukekohe Netball Centre Incorporated), Runciman Tennis Club incorporated, South Auckland Group Riding for the Disabled Association Incorporated and Te Puru Community Charitable Trust.

Executive summary

2. Community leases are one of the ways in which council provides support to local community organisations, assisting them to sustain the activities and experiences they provide aligned with local priorities.

3. This report and attachments include details of seven groups within the Franklin Local Board area whose leases contain a renewal of lease clause. It is recommended that the lease renewals be granted for these groups under the terms and conditions specified in the schedule – Grant of community lease renewals (Attachment A).

4. For the recommended lease renewals a process has been followed which includes a review of the lessees’ performance, that the organisation is sustainable, the services and programmes offered are beneficial to the community and that they align with objectives stated in the Auckland Plan and Franklin Local Board Plan.

5. The terms of renewal recommended are those which are contained in each existing lease. For two of the groups the original site plans are not correct and a deed of lease for additional premises is recommended for Maraetai Tennis Club Incorporated and Pukekohe Netball Centre Incorporated to accurately reflect the correct leased areas. The leases for additional premises will run in conjunction with the existing leases and expire at the same time. Details of the additional areas are contained in the site plans (Attachment B) and (Attachment C).

Recommendation/s

That the Franklin Local Board:

a) grants the renewal of leases for the following groups under the terms and conditions specified in the schedule – Grant of community lease renewals (Attachment A of the report entitled ‘Grant of renewal of leases in Franklin Local Board area in 2017’):

· Franklin Woodturners Club Incorporated, 23A Collingwood Road, Waiuku for 10 years commencing 1 May 2016;

· Maraetai Tennis Club Incorporated, Te Puru Park, 954R Whitford Maraetai Road, Maraetai for 10 years commencing 1 August 2014;

· Marama Hou Ministries Charitable Trust, Hamilton Estate Recreation Reserve, 2R Hamilton Drive. Waiuku for 5 years commencing 1 April 2016;

· Pukekohe Netball Association Incorporated, Bledisloe Park, 130-142 Queen Street, Pukekohe for 21 years commencing 1 April 2017;

· Runciman Tennis Club incorporated, Runciman Reserve, 29R Pitt Road, Drury for 10 years commencing 2 August 2014;

· South Auckland Group Riding for the Disabled Association Incorporated, Ngakaroa Reserve, 50R Karaka Road, Drury for 10 years commencing 1 November 2017;

· Te Puru Community Charitable Trust, 954R Whitford Maraetai Road, Maraetai for 10 years commencing 1 December 2014.

b) approves a variation of the lease to Pukekohe Netball Association Incorporated to change the name of the lessee to Pukekohe Netball Centre Incorporated.

c) grants a deed of lease for additional premises to Maraetai Tennis Club Incorporated, 954R Whitford Maraetai Road, Maraetai for the land indicated on the site plan (Attachment B of the report entitled ‘Grant of renewal of leases in Franklin Local Board area in 2017’) on the following terms and conditions:

i) Term – to commence on 1 November 2017 and expire on 31 July 2024;

ii) All other terms and conditions to reflect those contained in the original community lease to Maraetai Tennis Club Incorporated.

d) grants a deed of lease for additional premises to Pukekohe Netball Centre Incorporated, Bledisloe Park, 130 - 142 Queen Street, Pukekohe for the land indicated on the site plan (Attachment C of the report entitled ‘Grant of renewal of leases in Franklin Local Board area in 2017’) on the following terms and conditions:

i) Term – to commence on 1 November 2017 and expire on 31 March 2038;

ii) All other terms and conditions to reflect those contained in the original community lease to Pukekohe Netball Association Incorporated.

Comments

6. There is a programme of community leasing work to complete each year, work which includes the grant of renewal of leases to groups whose original leases have expired but which contain a renewal of lease clause.

7. Attachment A includes the details of groups within the Franklin Local Board area with expired leases where a renewal is required. It is recommended the renewal of community leases be granted for these groups under the terms and conditions specified in the schedule – Grant of community leases renewals.

8. For each of the recommended lease renewals a process has been followed which includes a review of the lessees’ performance to ensure that lease conditions are being met, the organisation is financially sustainable, the services or programmes offered align with objectives stated in the Auckland and Local Board Plans, that compliance requirements are met and the facility is well maintained. Input has been sought from relevant council departments.

9. Checks have been undertaken to confirm the land classification for each of the sites and land information is included in the schedule. The terms of renewal recommended are those which are contained in each existing lease and all other terms and conditions will remain as contained in the original lease.

10. The site plan contained in the original Maraetai Tennis Club Incorporated lease is incorrect as it contains the tennis court area but not the club building. This was an oversight in the original lease and to correct this it is recommended a deed of lease for additional premises be granted to Maraetai Tennis Club Incorporated for the land indicated on the site plan (Attachment B). The lease for additional premises will expire on 31 July 2024 in line with the original lease renewal and all terms and conditions will reflect those contained in the original lease.

11. The site plan contained in the original Pukekohe Netball Association Incorporated lease is incorrect as since it was granted new courts have been added. Although council approval for the new courts was given in 2008 the land area has not been included in the original lease. To correct this it is recommended a deed of lease for additional premises be granted, under the clubs new name, Pukekohe Netball Centre Incorporated, for the land indicated on the site plan (Attachment C). The lease for additional premises will expire on 31 March 2038 in line with the original lease renewal and all other terms and conditions will reflect those contained in the original lease.

Consideration

Local board views and implications

12. The recommendations within this report fall within local boards’ allocated authority relating to the local, recreation, sports and community facilities.

13. The lease renewals form a part of the Franklin Local Board Community Lease Workplan 2017/2018 and have been approved for action as part of this workplan. Any progress made on the renewal process undertaken has been reported in the monthly updates when appropriate.

14. The grant of renewal of community leases helps to support the local board outcome of proud, safe and healthy communities.

Māori impact statement

15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

16. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Māori and Māori are beneficiaries of the services provided by these groups.

17. Marama Hou Ministries Trust work closely with local Māori and provide wrap around whanau support and services. Pukekohe Netball Centre hosts the Counties Manukau Māori Netball trials each year, have a high level of Māori participation in the sport and the centre is used for Turuki Health Care classes. South Auckland Riding for the Disabled work with a high number of Māori special needs riders with 9 of 23 students in 2016 being Māori. Te Puru Community Charitable Trust has a large number of local Māori participants, particularly in their Touch tournament and gym, fitness and children’s classes. The Trust meets regularly with local iwi to work closely on meeting local needs.

Implementation

18. All costs involved in the preparation of the lease documents are borne by Auckland Council.

Attachments

No.	Title	Page
a ⇩	Grant of community lease renewals	21
b ⇩	Maraetai Tennis Club Inc additional premises site plan	23
c ⇩	Pukekohe Netball Centre Inc additional premises site plan	25

Signatories

Authors

Christine Benson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Auckland Transport Update to the Franklin Local Board – October 2017

File No.: CP2017/22213

Purpose

1. This report:

a) Provides an update on the current status of the Local Board Transport Capital Fund

b) Responds to resolutions on transport-related matters

c) Provides a summary of consultation material sent to the Franklin Local Board, and

d) Provides information on transport related matters of specific application and interest to the Franklin Local Board and its community.

Executive summary

2. In particular, this report covers:

a) Updates on current local board transport capital fund projects; particularly the Waiuku pavers upgrade and new footpath and kerb and channel projects in Beachlands

b) Update of the Pukekohe station project currently under construction

c) Implementation of the East Auckland New Network and the impact on Beachlands, Maraetai and Whitford services

d) New mana whenua (Ngati Te Ata) signage unveiling in Pukekohe

e) Update on Pukekohe lighting issues, including proposed lighting improvements in alleyways and lanes.

Recommendation/s

That the Franklin Local Board:

a) receives the report entitled ‘Auckland Transport Update to the Franklin Local Board – October 2017’.

Comments

Local Board Transport Capital Fund (LBTCF) update

3. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#	Project Description	Progress/Current Status
443	Upgrade of Beachlands town centre gardens · FEC estimate of $279,396 (for hardwood) · Spend as at 6-Oct-17 $14,659	· On 24-Nov-15, the Board approved the project for detailed design and costing. · On 6-Jun-17, the Board approved construction using hardwood. Latest update: · Landscape architect engaged and preparing construction drawings in liaison with Council arborist. · Finalising agreement with Council arborist regarding work around tree roots (within the drip line of the affected trees) prior to submitting resource consent
515	Additional King Street pedestrian signage, Pukekohe · FEC estimate of $7,950 · Spend as at 6-Oct-17 $1,925	· On 6-Jun-17, the Board approved the project for construction for the installation of pedestrian signage (identical to previous signage already installed) at three further locations based on the firm estimate of $7,950. *Latest update:* · The contractor ordered the signs and installation is imminent.
516	Waiuku pavers upgrade Stage 2 · ROC estimate of $505,000 · Spend as at 6-Oct-17 $15,135	· On 6-Jun-17, the Board approved the project for construction based on the estimate of $505,000. · Construction is aimed for the January to April 2018 window so as to have the least impact on civic activities and events. · A meeting and site walk-over was held with Waiuku town centre manager and the prospective contractor to confirm the scope of works and identify any issues. *Latest update:* · Reset Urban Design has provided plans and quantities for the project, which are being checked. · Procurement of the physical works contractor is underway. · A contract is in place for supply of the pavers. · Storage of the old pavers has been arranged at the Waiuku ITM yard.
517	Weatherly Drive, Beachlands – new footpath through to Te Puru Park · ROC of $23,712 · Spend as at 6-Oct-17 $1,330	· On 6-Jun-17, the Board approved the project for construction based on the estimate of $23,712. *Latest update:* · Landowner permission has been obtained from Council. · Procurement is underway to install the new footpath.
518	First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides) · ROC estimate of $376,000 · Spend as at 6-Oct-17 $21,063	· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $376,000. · A consultant has been engaged to carry out investigation and design for the proposed works. *Latest update:* · Waiting for a revised draft design from consultant as design issues were encountered with first draft (re steepness of three driveways on the southern side of the road). This should be resolved by mid-Oct. · The design includes a 1.8m wide footpath adjacent to the new kerb line (previous design had the footpath away from the existing open water table). PM liaising with AT’s Walking and Cycling Team to review and approve footpath component of this project (this component being paid by AT’s regional footpath budget). · The draft design has allowed for a dropped kerb for future recess parking that forms part of the Sunkist Development Plan. · The design and cost estimates are expected to be ready by early to mid-Nov, which will provide time to report them to the Board and obtain construction approval before Christmas.
519	Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side) · ROC estimate of $272,000 · Spend as at 6-Oct-17 $10,813	· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $272,000. · A consultant has been engaged to carry out investigation and design for the proposed works. *Latest update:* · The consultant has completed and submitted the draft design for review. The project manager has reviewed these and sent back comments for the consultant to complete the design. · The design and cost estimates are expected to be ready by early to mid-Nov, which will provide time to report them to the Board and obtain construction approval before Christmas.
520	Pukekohe Flagtrax – installation on existing streetlights in Pukekohe · ROC estimate of $147,000 (based on an estimated 150 units) · Spend as at 6-Oct-17 $2,265	· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 FlagTrax units. · Following a meeting on 17-Aug-17, AT’s Streetlighting team will consider and develop guidelines and conditions that would be required for approval to be granted to install FlagTrax on AT lighting poles. This is expected to take 2-3 months. *Latest update:* · AT staff met Board and business association representatives to begin the task of identifying desirable and suitable light poles for installation of Flagtrax. · Following that meeting, an inventory of poles has been compiled. This this for the loop road around the Pukekohe CBD that has 154 poles.

ID#

Project Description

Progress/Current Status

443

Upgrade of Beachlands town centre gardens

· FEC estimate of $279,396
(for hardwood)

· Spend as at 6-Oct-17
$14,659

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· On 6-Jun-17, the Board approved construction using hardwood.

Latest update:

· Landscape architect engaged and preparing construction drawings in liaison with Council arborist.

· Finalising agreement with Council arborist regarding work around tree roots (within the drip line of the affected trees) prior to submitting resource consent

515

Additional King Street pedestrian signage, Pukekohe

· FEC estimate of $7,950

· Spend as at 6-Oct-17
$1,925

· On 6-Jun-17, the Board approved the project for construction for the installation of pedestrian signage (identical to previous signage already installed) at three further locations based on the firm estimate of $7,950.

Latest update:

· The contractor ordered the signs and installation is imminent.

516

Waiuku pavers upgrade
Stage 2

· ROC estimate of $505,000

· Spend as at 6-Oct-17
$15,135

· On 6-Jun-17, the Board approved the project for construction based on the estimate of $505,000.

· Construction is aimed for the January to April 2018 window so as to have the least impact on civic activities and events.

· A meeting and site walk-over was held with Waiuku town centre manager and the prospective contractor to confirm the scope of works and identify any issues.

Latest update:

· Reset Urban Design has provided plans and quantities for the project, which are being checked.

· Procurement of the physical works contractor is underway.

· A contract is in place for supply of the pavers.

· Storage of the old pavers has been arranged at the Waiuku ITM yard.

517

Weatherly Drive, Beachlands – new footpath through to Te Puru Park

· ROC of $23,712

· Spend as at 6-Oct-17
$1,330

· On 6-Jun-17, the Board approved the project for construction based on the estimate of $23,712.

Latest update:

· Landowner permission has been obtained from Council.

· Procurement is underway to install the new footpath.

518

First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)

· ROC estimate of $376,000

· Spend as at 6-Oct-17
$21,063

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $376,000.

· A consultant has been engaged to carry out investigation and design for the proposed works.

Latest update:

· Waiting for a revised draft design from consultant as design issues were encountered with first draft (re steepness of three driveways on the southern side of the road). This should be resolved by mid-Oct.

· The design includes a 1.8m wide footpath adjacent to the new kerb line (previous design had the footpath away from the existing open water table). PM liaising with AT’s Walking and Cycling Team to review and approve footpath component of this project (this component being paid by AT’s regional footpath budget).

· The draft design has allowed for a dropped kerb for future recess parking that forms part of the Sunkist Development Plan.

· The design and cost estimates are expected to be ready by early to mid-Nov, which will provide time to report them to the Board and obtain construction approval before Christmas.

519

Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side)

· ROC estimate of $272,000

· Spend as at 6-Oct-17
$10,813

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $272,000.

· A consultant has been engaged to carry out investigation and design for the proposed works.

Latest update:

· The consultant has completed and submitted the draft design for review. The project manager has reviewed these and sent back comments for the consultant to complete the design.

· The design and cost estimates are expected to be ready by early to mid-Nov, which will provide time to report them to the Board and obtain construction approval before Christmas.

520

Pukekohe Flagtrax – installation on existing streetlights in Pukekohe

· ROC estimate of $147,000 (based on an estimated 150 units)

· Spend as at 6-Oct-17
$2,265

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 FlagTrax units.

· Following a meeting on 17-Aug-17, AT’s Streetlighting team will consider and develop guidelines and conditions that would be required for approval to be granted to install FlagTrax on AT lighting poles. This is expected to take 2-3 months.

Latest update:

· AT staff met Board and business association representatives to begin the task of identifying desirable and suitable light poles for installation of Flagtrax.

· Following that meeting, an inventory of poles has been compiled. This this for the loop road around the Pukekohe CBD that has 154 poles.

4. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund financial summary:

Funds Available in current political term (NB: includes 2019/20 FY)	$1,654,863
Amount committed to date on projects approved for design and/or construction	$1,625,502
Remaining budget left that needs to be allocated to new projects by the end of the current political term.	$29,361

Responses to Franklin Local Board resolutions and requests

5. At its June 2017 business meeting, the Franklin Local Board passed the following resolutions:

Resolution number FR/2017/71

That the Franklin Local Board:

d) requests Auckland Transport to upgrade the streetlighting in Hall Street Pukekohe to meet current streetlighting standards.

6. Auckland Transport has received and is currently reviewing a lighting design for upgrading the streetlighting in Hall Street.

7. At its August 2017 business meeting, the Franklin Local Board passed the following resolution:

Resolution number FR/2017/130

That the Franklin Local Board:

b) requests that Auckland Transport consult the local board on new local roads, including the road widths and parking provisions, prior to resource consents being issued.

8. As Auckland Council is the consenting authority, Auckland Council’s Resource Consents team has provided the following response:

The Franklin Local Board’s resolution has been considered in light of the statutory timeframe of 20 working days to determine a non-notified resource consent application and the Service Level Agreement that Council has with Auckland Transport (5 working days).

The Local Board could be consulted within these timeframes by utilising the existing procedures for Local Board comment via the Local Board’s Planning Representative. This process requires the Local Board to provide comment to Council within 5 working days in relation to Council’s notification determination. The Local Board’s comments are not a determination or a submission, but can be taken into account. However, these timeframes may not provide adequate time for comments to be sought from a formal Franklin Local Board Meeting, if that is envisaged in the resolution.

The Franklin Local Board has not identified subdivision applications proposing new public roads as a trigger for Council to send subdivision proposals to the Board’s representative for consideration. However, the Southern Team Leader will investigate whether the triggers could be modified to include all subdivision applications that create new public roads, or whether the triggers could be better defined in consultation with the Local Board to include, for example, applications that involve through-roads and extensions to existing public roads.

Local projects and activities

Pukekohe Station project update

9. The scope of works for Stage 2 of the project is a new bus station catering for six bus bays, an 87-space park-and-ride, a new over-bridge with lifts linking the rail and bus stations, customer toilets and bus shelters, bicycle parking, new ticket machines on the bus side, and improved rail platforms with the removal of timber decks and replacement with concrete and asphalt.

10. Construction continues on Stage 2 of the project follows:

a. The Block of Line (BOL) for 23-24 September was used to excavate the lift shaft base on the platform, remove the northern section of timber platform and start installation of new platform units. Works continue during night works for the platform units. The base for the lift shaft has been poured and a temporary structure is preparing to be installed

b. The Transdev portacoms were relocated during the September BOL. The area for the new park and ride is now clear

c. Temporary structures for the Custom Street lift shaft and bridge support column have been removed and works continue

d. The timber retaining wall for the park and ride area is almost complete

e. Stormwater works, including additional works for Council’s Stormwater department, are nearing completion

f. Some car parks on Station Road will temporarily be closed from 16 October when works on the medium strip, along Station Road and opposite the station entrance, will start. This is planned to take 3 weeks, and during this time the short term car parking spaces will be removed. Following these works, Downers plan to start the remaining works along Station Road. These will continue for the duration of the project and will result in the temporary loss of 6 car parking spaces. Advance warning will be given to commuters

g. Auckland Transport is working with Iwi for designs to be added to timber panels on the bus shelter. A meeting has been arranged for 12 October to review and progress.

11. The overall Stage 2 scheme is behind programme with contractor completion expected in March, which is approximately two months behind schedule. This is due to delays in preparing shop drawings for the bus shelter and changes to the bus shelter foundation design. This delay is being assessed by Auckland Transport and a programme meeting was arranged for the second week in October with the contractor to determine ways to speed up the programme where possible. The exact date for the opening will be confirmed closer to the time.

12. For more information on the project, visit at.govt.nz/pukekohestation.

Implementation of East Auckland New Network

13. Building on the success of the New Network implementation in South Auckland in 2016 and West Auckland in June 2017, the East Auckland New Network will be implemented on 10 December this year.

14. Everything about East Auckland buses is changing including bus routes, bus numbers, timetables, operators, and branding. These changes are part of a simpler, more integrated public transport network that is being implemented for the whole of Auckland by the end of 2018.

15. Key changes for the Franklin area, which affect Beachlands, Maraetai and Whitford are:

· new bus route 739 for Maraetai and Beachlands to Botany (via Whitford and Ormiston) will replace the existing route 589 and will run hourly, seven days a week (see route map at Attachment A)

· there will be new bus stops, a new timetable and new buses for the new 739 route.

16. Please note there are no changes to school bus routes in Beachlands, Maraetai and Whitford at this time.

17. Auckland Transport will have a comprehensive marketing campaign to notify bus users of the changes and provide the information they need to know once the new routes are operating. The campaign will include mailing an information brochure and local timetable to over 72,000 households in East Auckland, posters at bus stops, newspaper advertising, AT Ambassadors, language videos on social media, utilising the database of public transport users, and working with stakeholder and community groups to spread the word.

18. Auckland Transport will also be hosting two information events in Beachlands on Saturday 2 December at Pine Harbour Fresh Market (from 8am to 12pm) and outside Countdown at the new Pohutukawa Coast Shopping Centre (from 3pm to 6pm).

19. For an overview of the New Network for Auckland, see www.AT.govt.nz/newnetwork

Mana whenua (Ngati Te Ata) signage

20. As previously reported, Auckland Transport’s Regional Signage Project team and Maori Policy and Engagement team have been working with the 19 iwi comprising mana whenua for Tāmaki Makaurau (Auckland) to develop a template for dedicated signage to tell the story of mana whenua’s connection to and history of the region, including Ngati Te Ata.

21. As part of that project, the 19 iwi have been given the opportunity to choose a site and provide the content for a specific sign. Ngati Te Ata has chosen a sign detailing its connections to Pukekohe, and a number of possible sites for the sign were proposed and discussed with both Ngati Te Ata and Franklin Local Board representatives.

22. Agreement was reached for the Ngati Te Ata sign to be situated near the back of the Pukekohe town square, within Roulston Street road reserve. The blessing and unveiling ceremony for the sign will be held on the morning of Wednesday 25 October, and an invitation has been extended to the Franklin Local Board.

Pukekohe lighting issues

23. Representatives of Auckland Transport, the Franklin Local Board and the Pukekohe Business Association met in late September to consider quotes provided by Downer for options on improving lighting within the Devon, Edinburgh, Cressey and Seddon Lane walkways in Pukekohe. A meeting has now been scheduled with Auckland Transport’s Streetlighting project manager to discuss implementation options and funding, and a verbal update will be provided at the meeting.

24. Downer and Counties Power have also undertaken an audit within the ring road to determine the extent of veranda lights attached to public circuits, and a diagram plan has been drawn up and provided to the Pukekohe town centre manager. The audit will be used to inform further discussions between Auckland Transport and Auckland Council over the ongoing maintenance of that lighting.

Consultation documents on proposed improvements

25. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback, and are summarised here for information purposes only.

26. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

27. Proposed Kea crossing, Paparata Road, Bombay – Bombay School currently has no pedestrian crossing facility which has led to the area being identified as a safety risk, especially during school peak times, due to the high volume of pedestrians and traffic. Auckland Transport is therefore proposing to install a new controlled Kea Crossing outside Bombay School on Paparata Road. This involves the installation of side islands and associated road markings, as well as a new footpath along the southern side of the road directly opposite the school. The proposal also involves the closure of the current two lane drop-off/pick-up bay outside the school and the creation of a single vehicle crossing to the staff car park, which is to be closed at school peak times.

28. Proposed new bus stops (5), Maraetai School Road, Maraetai – Auckland Transport is moving to a simpler and more integrated public transport network for Auckland. After extensive consultation, the Eastern New Network is being rolled out in Howick and Beachlands/Maraetai on 10 December 2017. Where necessary, the roll out includes changes to existing bus stops, and the installation of new bus stop infrastructure. As part of the new bus route 739 (see Attachment A), Auckland Transport is proposing five new bus stops along Maraetai School Road.

29. Proposed traffic controls for new residential subdivision, 46 Belmont Road, Pukekohe – a new residential subdivision has been consented by Auckland Council at 46 Belmont Road, Pukekohe. As part of the development, the following traffic and parking controls have been proposed for formal resolution:

· ‘Give Way’ intersection controls

· ‘No Stopping At All Times’ parking restrictions

· side islands

· threshold treatments

· recessed parking bays.

Traffic Control Committee (TCC) report

30. There were no TCC decisions during the month of September 2017 affecting the Franklin Local Board area.

Regional and sub-regional projects

Auckland Transport appoints new Chief Executive

31. Auckland Transport has appointed Shane Ellison as its new Chief Executive; taking over from the organisation’s founding Chief Executive, David Warburton.

32. Mr Ellison will join Auckland Transport on 11 December for a handover from Dr Warburton.

33. Mr Ellison is a returning New Zealander with whakapapa linking him to the iwi of Ngai Tahu and Te Ati Awa. He has had more than 20 years of global experience in senior leadership roles across the transport and infrastructure sectors in complex commercial, political and organisational environments.

SH1 Southern Corridor Improvements project update

34. The Orams Road bridge reopened to traffic, pedestrians and cyclists on Saturday 7 October. Work continued on the structures around the Takanini Interchange for the southbound and northbound shoulders. Piers were constructed for the southbound bridge over Great South Road and the deck was poured for the new southbound bridge over the railway line.

Orams Road Bridge to Hill Road:

· At Orams Road Bridge, formwork for the concrete deck was removed, the footpaths were placed, and the bridge was asphalted and line marked

· In the southbound shoulder at the Botanic Gardens, work continued on relocating services, including a gas main, to allow drainage works to begin.

Hill Road to Takanini Interchange:

· From Hill Road to Alfriston Road, lighting poles were installed in the median, and temporary traffic barriers were removed from both the northbound and southbound lanes

· Finishing works continued in the southbound shoulder, including painting the noise walls with anti-graffiti paint and planting swales.

Takanini Interchange:

· Major underground service relocation, including electricity and gas, continues to advance

· A new drainage crossing was installed across the southbound Takanini on-ramp

· The concrete deck for the new northbound bridge over the railway line was poured, and then formwork stripped. Barriers were also installed on the bridge

· Earthworks to widen the southbound shoulder continued

· In the northbound shoulder, service relocation, ground improvements, and retaining wall construction continued to advance to support the new northbound on-ramp.

Takanini to Pahurehure Inlet:

· Installation began for wire trellis to support vine growth on the noise walls

· Piling rigs were mobilised at the Pahurehure Inlet bridge and piling started for the new southbound bridge as well as the northbound shared user path bridge

· Noise wall construction continued in the northbound shoulder through Conifer Grove.

35. In October, over the nights only of 8-10 October, and the following 15-17 October, precast beams for the new southbound bridge across Great South Road will be placed. To accommodate the beam lift, Great South Road under the Takanini Interchange will be closed to traffic and detours will be in place for traffic via the motorway. Puhinui Stream pathway will be closed to all pedestrians and cyclists from Monday 16 October and there will be a detour in place, across Orams Bridge and along Pedestal Lane.

Orams Road Bridge to Hill Road:

· On Saturday 7 October, the Orams Road bridge reopened to all traffic.

· The Puhinui Stream footpath will be closed from Monday 16 October and removed to prepare for the widening of the motorway bridge over Puhinui Stream. The path will be reinstated and open for public use in April 2018.

· The gas main under the motorway near Puhinui Bridge will be relocated. Once the new line has been installed, the old line will be removed.

· Drainage works will continue along the southbound shoulder from Orams Road to Hill Road, and new culverts will be installed under the motorway.

Hill Road to the Takanini Interchange:

· In the southbound shoulder, finishing works will continue with swales being planted and noise walls being painted.

· Lighting poles will continue to be installed in the median.

· Maintenance bays will be constructed in the southbound shoulder both north and south of Alfriston Road Bridge.

Takanini Interchange:

· Bridge beams will be placed to construct the southbound bridge deck over Great South Road. This will provide an additional third lane southbound through the Takanini Interchange.

· Piling will begin in the northbound shoulder of the motorway for the two new northbound bridges over the railway line. One bridge will accommodate an additional lane on the motorway, while the other will support the extended Takanini northbound on-ramp.

· Gas main relocation works will be completed along Great South Road.

· A large pit will be opened to facilitate the relocation of electrical services through the Interchange area.

· Concrete panels and straps will be installed to construct the retaining wall supporting the new northbound on-ramp.

Takanini to Pahurehure Inlet:

· Establishment works will start in the Pahurehure Esplanade Reserve, Papakura, to support the construction of the shared user path bridge across the Motorway to Pescara Point.

· Fill will be placed and compacted along the northbound shoulder at Conifer Grove to bring the existing surface in the shoulder level with the motorway.

· Mangroves will be removed along the northbound shoulder of the motorway at the Pahurehure Inlet.

· Pavement works will continue in the southbound shoulder at the Pahurehure Inlet.

· The Kindergarten Reserve site compound will be removed and reinstatement of the Reserve will begin.

At the Pahurehure Inlet, mangroves have been removed to make room for the new shared user path on the northbound side and piling has begun in the southbound shoulder for the new bridge

36. To find out more about the project through the website, visit: www.nzta.govt.nz/auckland-southern-corridor

More Transport Officers for Auckland’s trains

37. Transport Officers are being recruited as part of the Security and Fare Enforcement (SaFE) programme which will increase passenger’s security and safety on trains and at rail stations.

38. Transport Officers will target fare evaders, have the power to issue infringements, deal with any anti-social behaviour and help commuters. They will be the “go to” person if there are issues on a train or at a station.

39. With the number of rail passenger journeys at a record high 20 million a year, Auckland Transport is aiming to employ more than 200 Transport Officers. The first group of Transport Officers are currently being trained and will be on the job from November.

40. Another part of the SaFE programme is the electronic gating of more stations. Gates have recently been installed at Otahuhu and Henderson, with further station gating for Manurewa, Middlemore, Parnell, Papatoetoe and Papakura stations to be complete by mid-2018.

41. Electronic gates at Manurewa are due to be installed in October and expected to become operational in October/November.

Public transport getting the thumbs up

42. The latest customer satisfaction survey done for Auckland Transport for the year to September 2017 shows overall satisfaction across bus, trains and ferries has risen to 91%. Those levels compare well to Wellington at 92% and Sydney at 89% (Nov 2016).

43. Customer satisfaction levels have been rising year on year as Auckland Transport has introduced more services that are more punctual and reliable. Satisfaction for rail services has jumped the most from 79.0% in June 2013 to 93.7% now. Over the same period satisfaction with bus services has leapt from 80.2% to 90.5%.

44. The Auckland Transport Customer Satisfaction Survey was conducted by Gravitas Research. In the 12 months to September 2017, there were 10,796 surveys undertaken.

45. Over the past four years, Auckland Transport has introduced AT HOP, electric trains, double decker buses, Simpler Fares, more services and new stations – and there are more improvements on the way.

46. The number of passengers using the AT HOP card has also risen from 89 to 92%, which is world-class in terms of uptake.

47. Auckland is in the midst of a public transport revolution, with record levels of patronage. Overall public transport boardings totalled 89.4 million boardings for the 12 months to August 2017, an increase of 7.1%, or 6.0 million boardings in a year.

Manukau bus station project update

48. Progress continues on the Manukau bus station construction site, with the station due to open in the second quarter of 2018.

49. The bus station, together with the train station just across the road, will make it safer and more accessible for people to travel around south Auckland and the rest of the city.

50. The Manukau bus and train stations will support the new bus network in South Auckland and allow more efficient bus-to-bus and bus-to-train connections.

51. The project is Auckland Transport’s first to contain a “Social Outcomes” component in its procurement process for a contractor. When NZ Strong was awarded the contract, it had to demonstrate how it would train and employ South Auckland graduates from The Southern Initiative at no additional cost to Auckland Transport. The Southern Initiative is an Auckland Council programme which aims to champion, stimulate and enable social and community innovation in South Auckland and equip Māori and Pasifika people in the area with skills and access to meaningful employment opportunities.

52. For more information on the project, construction updates, photographs, drone and time-lapsed video footage, visit https://at.govt.nz/manukaustation (under “Latest updates”).

Manukau bus station construction site, October 2017

Consideration

Local board views and implications

53. The local board’s views on Auckland Transport projects will be taken into account during consultation on any proposed scheme. Any implications are discussed in the relevant section of the report.

54. Local board views on transport capital projects are discussed and addressed during the design phase of those projects and will be considered in the relevant section of report at the time.

Māori impact statement

55. As this is an information only report, no specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

56. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Bus route 739 for Maraetai and Beachlands to Botany via Whitford and Ormiston	39

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

File No.: CP2017/21295

Purpose

1. To seek feedback from the Franklin Local Board on the proposed direction of the draft Waste Management and Minimisation Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Waste Management and Minimisation Plan. This plan is prepared under the Waste Minimisation Act 2008, and is part of council’s responsibility to promote effective and efficient waste management and minimisation in Auckland.

3. This report seeks feedback from the Franklin Local Board on the revised proposed approach to waste management and minimisation. In particular:

· advocating to central government for a higher waste levy and for product stewardship;

· addressing three priority commercial waste streams:

o construction and demolition waste,

o organic waste, and

o plastic waste;

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

4. These points were initially discussed with local boards during September and October 2017 workshops on the draft Waste Management and Minimisation Plan.

5. The proposed draft Waste Management and Minimisation Plan will be presented to the Environment and Community Committee in December 2017, seeking approval to publicly notify the draft plan. Formal feedback from all local boards will be included as a part of this report.

Recommendation

That the Franklin Local Board:

a) provides feedback on the proposed direction of the draft Waste Management and Minimisation Plan.

Comments

Legislative context

6. Under the Waste Minimisation Act 2008, Auckland Council is required to adopt a Waste Management and Minimisation Plan, as part of its responsibility to promote effective and efficient waste management.

7. The first Auckland Waste Management and Minimisation Plan was adopted by council in 2012. It set an aspirational vision of achieving zero waste to landfill by 2040. It placed initial priority on waste reduction within the waste services that are more directly managed by council, which account for approximately 20 per cent of all waste to landfill in the region.

8. Council is required to review the Auckland Waste Management and Minimisation Plan every six years. This includes conducting a Waste Assessment to review progress, to forecast future demand for waste services, and to identify options to meet future demand. This assessment was completed in mid-2017, and the findings have been outlined below.

Findings of the Waste Assessment: progress and challenges

9. Under the first Waste Management and Minimisation Plan, seven separate council-managed waste services to households are being merged into one standardised region-wide service. This has included:

· introducing a new inorganic collection service;

· introducing large bins for recycling across the region;

· introducing bins for refuse in areas that had bag collections;

· establishing five community recycling centres in Waiuku, Helensville, Devonport, Henderson and Whangaparaoa, with another seven to be established by 2024.

10. Some service changes agreed under the Waste Management and Minimisation Plan 2012 are still to be introduced to standardise the approach across the whole Auckland region, most notably, a food waste collection in urban areas and pay-as-you-throw charge for kerbside refuse collections.

11. Whilst the council-managed services have achieved waste minimisation, the total amount of waste to landfill has increased by 40 per cent between 2010 and 2016. This is due to the increased amounts of commercial waste being generated, particularly construction and demolition waste. The amount of waste sent to landfill is projected to continue to grow unless a concerted effort is made to intervene to address this trend.

12. Barriers to waste minimisation in Auckland include the low cost of sending waste to landfill compared to diverting waste to other productive uses, the lack of financial incentives to divert waste from landfill, the lack of council influence over the 80 per cent of waste that is commercially managed, and rapid population growth.

Options analysis

13. The Waste Assessment identified and evaluated three options to guide the direction of the Waste Management and Minimisation Plan 2018, as follows below.

14. Option one: status quo involving full implementation of the Waste Management and Minimisation Plan 2012. Undertaking the actions agreed in 2012 will focus interventions on 20 per cent of waste within council’s direct control. Although this option could be implemented within council’s waste budget envelope it would not meet council’s responsibilities under the Waste Minimisation Act 2008 to minimise waste in Auckland.

15. Option two: expanded focus. Full implementation of the Waste Management and Minimisation Plan 2012 and a focus on three priority commercial waste streams identified in the Waste Assessment - construction and demolition waste, organic waste and plastic waste. This option addresses the 80 per cent of waste outside of council’s direct control and could be implemented within the current waste budget, with some reprioritisation.

16. Option three: significant investment in residual waste treatment technologies. This option requires development of residual waste treatment facilities, with energy from waste (mass-burn incineration facilities) likely to achieve the best diversion. Significant investment is needed from both the private and public sector to develop these technologies, and there would be reputational risks associated with disposal of waste by incineration.

17. It is proposed the council adopts option two, which has the potential to significantly reduce total waste to landfill, and can be undertaken within the current funding envelope.

Proposed updates to the Waste Management and Minimisation Plan 2012

18. It is proposed that the new Waste Management and Minimisation Plan will continue the direction of the 2012 Plan, and extend the focus of council activity from the 20 per cent of waste that is directly managed by council and its contractors, to the other 80 per cent that is commercially managed.

19. The proposed vision of the draft Waste Management and Minimisation Plan is ‘Auckland aspires to be zero waste by 2040, taking care of people and the environment, and turning waste into resources’.

20. It is proposed that zero waste is maintained as an aspirational target. Achieving high diversion rates in Auckland (in the order of 80 per cent as achieved by an exemplar city, San Francisco) are considered to be a successful response to such an aspirational target.

21. To achieve the zero waste vision, three goals are proposed: minimise waste generation, maximise opportunities for resource recovery, and reduce harm from residual waste.

22. Three updated targets are proposed:

· total waste: reduce by 30 per cent by 2027 (no change from the current waste plan);

· domestic waste: reduce by 30 per cent by 2020/2021 (extension of date from 2018 to align with the roll-out of the food waste kerbside collection service; a new target will be set once this is achieved);

· council’s own waste:

o reduce office waste by 60 per cent by 2040 (target doubled from current waste plan);

o work across council to set a baseline for operational waste (generated as a result of council activities such as property maintenance, construction and demolition, and events, and implement these baseline targets by 2019.

23. The proposed draft Waste Management and Minimisation Plan identifies the actions that will be undertaken over the next six years. The priority actions that will have the biggest impact on waste reduction include:

· continued delivery of the Waste Management and Minimisation Plan 2012, including the transition to consistent kerbside services (including introduction of a kerbside organic collection in urban areas and the standardisation of pay-as-you throw kerbside refuse collection across the region), and establishment of the resource recovery network;

· a focus on addressing the 80 per cent of waste that council does not directly influence, by:

o advocating to central government for a higher waste levy and for product stewardship;

o addressing three priority commercial waste streams:

- construction and demolition waste,

- organic waste, and

- plastic waste;

o addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

24. The draft Waste Management and Minimisation Plan will put emphasis on partnership and engagement with other sectors that are relevant to the priority action areas. Council recognises that it cannot achieve its waste minimisation responsibilities by acting alone.

25. It is important to note that council has limited tools to address commercially managed waste. Achieving policy changes at central government level will be essential to achieving waste to landfill reductions in Auckland. If council is unsuccessful in its advocacy, targets will not be met.

Request for local board feedback

26. Local boards are being asked whether they support the proposed approach taken in the draft Waste Management and Minimisation Plan, and in particular the focus on:

· advocating to central government for a higher waste levy and for product stewardship;

· addressing three priority commercial waste streams:

o construction and demolition waste,

o organic waste, and

o plastic waste;

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

Financial implications

27. The actions proposed in the draft Waste Management and Minimisation Plan can be achieved within existing waste funding. Funding will be obtained through a combination of:

· pay-as-you-throw domestic refuse collections, which will be progressively introduced across the region,

· rates funding, and

· revenue from the waste levy (from the $10 per tonne waste levy that is administered by the Ministry for the Environment, 50 per cent of which is distributed to councils, amounting to $6.1 million for Auckland Council in 2016).

28. Infrastructure to enable commercial resource recovery will require investment from external sources such as government and the private sector.

29. The budget for implementing the Waste Management and Minimisation Plan will be considered through the Long-term Plan 2018-2028 process.

Consideration

Local board views and implications

30. Workshops were held with all local boards in September and October 2017 to discuss the proposals set out in this report. This report seeks formal feedback from local boards.

Māori impact statement

31. Mana whenua and mātāwaka have been actively engaged in implementing the Waste Management and Minimisation Plan 2012. A number of initiatives have enabled waste minimisation from a te ao Māori context. Through Para Kore ki Tāmaki, marae in the Auckland region are able to foster kaitiakitanga practices and affirm their connections with the natural world. More than 2,000 whānau participate in the programme annually, and over 50 Para Kore zero waste events have been held since the programme rolled out in 2014. The programme provides a catalyst for taking the kaitiakitanga message from the marae into homes and the community. Protecting Papatūānuku, connecting with traditions and showing respect for customs has become a priority for whānau through this programme.

32. The proposed draft Waste Management and Minimisation Plan seeks to present a stronger mana whenua and mātāwaka perspective, recognising the close alignment between te ao Māori and zero waste. Two mana whenua hui and one mātāwaka hui held in June 2017 have identified mana whenua and matāwaka principles and priorities, for direct inclusion into the draft Waste Management and Minimisation Plan.

Implementation

33. The draft Waste Management and Minimisation Plan will have financial implications, as the targeted rate for food waste must be costed and included in consultation on the draft Waste Management and Minimisation Plan. It is proposed that this be aligned with consultation on the Long-term Plan 2018-2028. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

There are no attachments for this report.

Signatories

Authors

Parul Sood - General Manager Waste Solutions (Acting)

Julie Dickinson - Waste Planning Manager (Acting)

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Remuneration Authority consultation document

File No.: CP2017/19507

Purpose

1. To provide comments on the Remuneration Authority’s Consultation Document “Local Government Review” by 15 December 2017.

Executive summary

2. The Remuneration Authority is consulting local authorities on proposals in its consultation document “Local Government Review”. Feedback is due by Friday 15 December 2017. The Remuneration Authority wants to discuss the proposals with Local Government New Zealand (LGNZ) zone meetings.

3. The Authority has noted that they are seeking the views of councils, not individual elected members or staff. All local boards are being provided the opportunity to respond as is the governing body.

4. The Authority proposes the following long-term changes to the way in which remuneration is decided:

(i) each council is sized according to proposed factors such as population

(ii) a remuneration pool for the council is determined based on the size

(iii) the mayor’s salary is determined by the Authority

(iv) the council then proposes how to allocate the total pool (after the mayor’s salary is deducted) among elected members to recognise positions of responsibility

(v) there is relativity between mayors and MPs, with the Auckland mayor being paid no more than a cabinet minister.

5. The consultation document sets out the proposals and asks for feedback in regard to specific questions.

6. The proposals do not impact on expenses policies or meeting fees for resource management hearings.

7. The body of this report summarises the content of each section of the document and quotes the questions. Comments from staff highlight issues the local board might wish to consider. The document is in Attachment A and provides the full details of the proposals.

8. The proposal to provide each council with a remuneration pool gives councils more flexibility to recognise varying responsibilities among members, but it puts elected members in the position of making decisions about their own salaries.

9. The consultation document does not discuss local boards. In other councils, community board salaries would be funded from the council pool, unless they were funded by a targeted rate. Local boards are very different from community boards and local boards should make their comments in the context of their role and responsibilities within Auckland Council. Local boards may wish to comment on how, if the remuneration pool concept proceeds, the remuneration of local boards should be decided.

Recommendation/s

That the Franklin Local Board:

a) provides its comments on the Remuneration Authority’s Consultation Document Local Government Review.

Comments

Introduction

10. The Remuneration Authority has circulated a discussion document with a request for comments by 15 December 2017. This is appended in Attachment A. The Authority states that a separate consultation document will be circulated for Auckland Council but that the principles in the current document will apply to Auckland Council.

11. The Authority has noted that they are seeking the views of councils, not individual elected members or staff. All local boards are being provided the opportunity to respond as is the governing body.

12. Currently, the key aspects for setting remuneration for councils other than Auckland are:

(i) a size index for each council based on population and expenditure

(ii) job-sizing council positions in sample councils

(iii) assessing the portion of full-time work

(iv) the Authority’s pay scale

(v) a pool equivalent to one member’s salary for recognising additional positions of responsibility

(vi) a loading of 12.5% for unitary councils

(vii) hourly rates for resource consent hearings.

13. The report summarises the content of each section of the discussion document and quotes the questions. Comments from staff highlight issues the local board might wish to consider. The document is in Attachment A and provides the full details of the proposals.

Council size

14. The discussion document defines council size as “the accumulated demands on any council resulting from its accountability for its unique mix of functions, obligations, assets and citizenry”. It proposes a number of measures on which to base council size such as:

(i) population

(ii) operational expenditure

(iii) asset size

(iv) social deprivation

(v) guest nights.

15. For regional councils, social deprivation would not be used to assess size, but land area would be.

16. For unitary councils, land area would be added to all other factors in order to recognise regional responsibilities. The previous 12.5% loading would not apply.

17. Detailed explanations about why these factors were chosen are in the discussion document.

18. Remuneration Authority questions on sizing factors:

With regard to the proposed factors to be used for sizing councils:

· Are there significant influences on council size that are not recognised by the factors identified?

· Are there any factors that we have identified that you believe should not be used and why?

· When measuring council assets, do you support the inclusion of all council assets, including those commercial companies that are operated by boards?

· If not, how should the Authority distinguish between different classes of assets?

19. Comments:

(i) It is noted that prior to 2013, the Authority took population growth into account. The councils experiencing higher growth might be expected to be faced with more complex issues to resolve than councils with stagnant growth.

(ii) In a review conducted in 2012, the Authority stated:

The adjustment for ‘abnormal population growth’ has been discontinued, because it is felt that such growth will be reflected in a council’s expenses

Weighting

20. The discussion document proposes weighting the factors slightly differently for different types of council.

Territorial authorities:

Population, operational expenditure

Assets

Deprivation index, visitor nights

Regional councils:

Operational expenditure, geographic size

Assets, population

Visitor nights

Unitary authorities:

Population, operational expenditure, geographic size

Assets

Deprivation index; visitor nights

21. Remuneration Authority questions on weighting:

· Are you aware of evidence that would support or challenge the relativity of the factors for each type of council?

· If you believe other factors should be taken into account, where would they sit relative to others?

22. Comments:

(i) Staff do not see any issues with this proposal.

Mayoral remuneration

23. Mayors are considered to be full-time positions. The discussion document states that a base rate would be determined and additional amounts would be based on the size of the council as assessed above. The Remuneration Authority would set the mayor’s salary.

24. Remuneration Authority questions on Mayoral remuneration:

· Should mayor/chair roles be treated as full time?

· If not, how should they be treated?

· Should there be a “base” remuneration level for all mayors/chairs, with additional remuneration added according to the size of the council?

· If so, what should determine this “base remuneration”?

25. Comments:

(i) For Auckland Council, the roles of the mayor, councillors and local board chairs have all been treated as full-time. There has been no diminution in role responsibilities since that was determined. There is no rationale for change.

Councillor remuneration

26. A total remuneration pool would be set for each council and each council would decide how to distribute the pool among elected members (after the mayoral salary has been deducted). A 75% majority vote would be required. The Remuneration Authority would receive each council’s decisions and would then make formal determinations.

27. The pool could be used to recognise additional workload arising from appointments to external bodies.

28. Remuneration Authority questions on councillor remuneration:

· Should councillor remuneration be decided by each council within the parameters of a governance/representation pool allocated to each council by the Remuneration Authority?

· If so, should each additional position of responsibility, above a base councillor role, require a formal role description?

· Should each council be required to gain a 75% majority vote to determine the allocation of remuneration across all its positions?

29. Comments:

(i) Setting a remuneration pool for an entity with the entity then responsible for deciding how it is allocated among members, is a valid remuneration practice.

(ii) One issue to consider relating to the pool proposal is that the size of the pool, once determined, is fixed. If a pool is determined for each local board, then if the number of members on a board is increased or decreased, say by a review of representation arrangements, the amount that each member is paid will decrease or increase accordingly. This issue is acknowledged in paragraphs 102 and 103 of the discussion document.

(iii) In view of this, the local board might wish to consider its view on the assumption that the governance responsibility can be represented by a fixed pool.

(iv) A further issue to consider is that elected members would need to debate how to allocate the pool. The Remuneration Authority currently fully sets Auckland Council’s elected member remuneration. Council has not had to debate how remuneration might be apportioned among governing body and local board members. This would be a major change.

(v) Staff do not see any issues with the proposals for role descriptions and a 75% majority vote.

External representation roles

30. The Authority notes that elected members are increasingly being appointed to represent councils on various outside committees and bodies.

31. Remuneration Authority questions on external representation roles:

· Should external representation roles be able to be remunerated in a similar way to council positions of responsibility?

32. Comments:

(i) There are many bodies such as trusts and co-governance entities to which Auckland Council elected members are appointed. These appointments are currently treated as part of the role of being an elected member.

(ii) If the pool proposal allows councils to recognise additional responsibilities (or workload) attached to representation on external organisations, an issue to consider is whether such recognition of additional workload might then extend to internal committee membership, including the number of committees a member is part of. The issue is how granular the recognition of responsibilities should be.

Appointments to CCOs

33. The Authority notes that some councils make appointments of elected members to CCOs.

34. Remuneration Authority questions on appointments to CCOs:

· Do the additional demands placed on CCO board members make it fair for elected members appointed to such boards to receive the same director fees as are paid to other CCO board members?

35. Comments:

(i) Auckland Council cannot legally appoint elected members to substantive CCOs, other than Auckland Transport.

(ii) In the current term, Auckland Council has not appointed elected members to Auckland Transport, but in previous terms the two appointees received directors’ fees.

Community boards

36. The discussion document includes proposals and questions regarding community boards. Auckland Council does not have community boards and we recommend this is clearly stated in any local board response.

37. Community board salaries would either come from the council pool or be separately funded by way of a targeted rate.

38. Remuneration Authority questions on community boards:

· Should community board remuneration always come out of the council governance/representation pool?

· If not, should it be funded by way of targeted rate on the community concerned?

· If not, what other transparent and fair mechanisms are there for funding the remuneration of community board members?

Local Boards

39. The discussion document does not mention local boards.

40. Most local boards are larger or similar in size to other councils in New Zealand.

41. Local boards have decision-making and governance responsibilities over $500million per annum

42. Comments:

Local boards should comment

(i) On the merits or otherwise of a bulk funding approach

(ii) If the Remuneration Authority does decide on a bulk funding approach

a. Should the governing body determine remuneration for each local board, or

b. Should the Remuneration Authority determine separate bulk funding for the governing body and each local board.

Local government pay scale

43. The discussion document discusses how the role of elected members might compare to other roles and other entities for the purposes of setting a pay scale. It considers local government managers, central government managers and boards of directors. These are not elected member roles.

44. The document then considers parliamentary elected member salaries for comparison.

45. Remuneration Authority questions on local government pay scale:

· Is it appropriate for local government remuneration to be related to parliamentary remuneration, but taking account of differences in job sizes?

· If so, should that the relativity be capped so the incumbent in the biggest role in local government cannot receive more than a cabinet minister?

· If not, how should a local government pay scale be determined?

46. Comments:

(i) The Authority suggests in the document that mayor/chair salaries are related to MPs. The question refers to the “biggest role in local government” which would be the Auckland mayor. By setting the salary of the Auckland mayor to that of a cabinet minister, other mayors would be scaled accordingly.

Timetable

47. A determination setting councils’ remuneration pools will be made around 1 July in each election year. Following the elections, each council is to resolve its remuneration policy on the allocation of the pool for the triennium. In the years between elections, adjustments will be made based on published “Labour Market Statistics”.

Conclusion

48. These proposals constitute a major change for Auckland Council. From its inception, the salaries of Auckland Council elected members have been fully determined by the Remuneration Authority.

49. The remuneration pool proposal provides councils with more flexibility to recognise varying responsibilities among members, but this puts elected members in the position of making decisions about their own salaries

Consideration

Local board views and implications

50. This report seeks the local boards’ views on the proposals contained in the Remuneration Authority’s discussion document. Local board views will be reported individually to the Remuneration Authority.

Māori impact statement

51. The level at which elected members are remunerated does not impact differently on Māori as compared with the wider community.

Implementation

52. Feedback from the local board will be communicated to the Remuneration Authority.

Attachments

No.	Title	Page
a ⇨	Remuneration Authority Local Government Review (Under Separate Cover)

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Phil Wilson - Governance Director

Karen Lyons - General Manager Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Locally Driven Initiatives 2017/2018 funding allocation for Te Puru Park and Karaka Sports Park

File No.: CP2017/21556

Purpose

1. To seek approval from Franklin Local Board for the allocation of locally driven initiatives discretionary capital funding (LDI Capex) for projects ‘Te Puru Park: basketball and netball court markings’ and ‘Karaka Sports Park civil engineering design works’

Executive summary

2. Funding is being sought for the line marking of a full sized basketball court with reversible netball/basketball hoops at Te Puru Park. The line marking is proposed within the existing court area currently used by the Pohutukawa Coast Netball Club (PCNC).

3. The court will remain fully-functional as a netball court; will have marked coloured lines for both codes and reversible netball/basketball hoops.

4. The Karaka Sports Park is home to a number of sports clubs catering for multiple sports codes including tennis, rugby, cricket, netball and bowls.

5. The Karaka Sports Park Trust was formed to facilitate the development of the park and has prepared the concept plan dated July 2016. This concept plan was adopted by Franklin Local Board at its business meeting on 26 September 2017.

6. Granting $226,000 LDI capital funding to the Karaka Sports Park Trust will enable them to progress the civil engineering designs for the next stage of the development of Karaka Sports Park.

Recommendation/s

That the Franklin Local Board:

a) approves up to $30,000 of LDI Capex 2017/2018 funding to the Te Puru Park: basketball and netball court markings project.

b) approves up to $226,000 of LDI Capex 2017/2018 funding to the Karaka Sports Park Trust to progress the civil engineering design works phase for the development of Karaka Sports Park.

Comments

Te Puru Park: basketball and netball court markings

7. Te Puru Park is a multi-use park which caters for football, rugby, netball, basketball, athletics, touch rugby, bowls and tennis.

8. The Pohutukawa Coast Basketball Club (PCBC) provides regular coaching and game time for players from six years up to 15 years old, plus weekly adult men’s and women’s sessions.

9. PCBC facilitates for approximately 35 regular players and are recognised by the Auckland Basketball Services Limited (ABSL) as the PCBC, affiliated with Te Puru.

10. This is a no open-access basketball court facility at Beachlands and Maraetai. The Te Puru main sports hall offers an excellent indoor multi use court, but limits as to when basketball can use the facility.

11. Funding is sought to provide an outdoor basketball facility at Te Puru by utilising the existing court area used by Pohutukawa Coast Netball Club (PCNC), as a cross-code shared court.

12. A full basketball court is proposed within the footprint of the number three netball court by replacing the existing netball hoops with reversible netball/basketball hoops.

13. Funding will include for the relining of all courts, noting that the number three netball court will be delineated from the basketball court area by clearly coloured lines. Please refer to Attachment A ‘Te Puru outdoor basketball netball court proposal’.

14. This proposal will impact on PCNC and will require coordinated scheduling between the two codes; however the third court will remain fully-functional as a netball court.

15. The proposal has been presented to the PCNC committee, which has expressed its support subject to final details of the reversible hoops to ensure they are workable for netball.

16. Te Puru Sport Centre is supportive of the proposal.

Karaka Sports Park – civil engineering design works

17. Karaka Sports Park has been identified as having the potential to become the area’s premier green field community recreation venue.

18. The Karaka Sports Park Trust in partnership with Auckland Council are seeking a community focused venue aligning with a mission for any development to be financially sustainable, with a key objective being to strengthen the trust’s ability to increase its revenue while delivering the community an improved level of service.

19. Two development studies and park layouts were previously carried out for the park in 2009 and 2014.

20. A final concept plan and costings for the park were developed by Karaka Sports Park Trust in 2016. The concept plan was adopted by the local board on 26 September 2017 under resolution number FR/2017/159.

21. The Karaka Sports Park Trust now formally seeks funding of $225,080.00 (excluding GST) from the local board for the progression of the civil engineering works design phase. These civil design works include geotechnical investigation, lighting and electrical, structural designs (foundations), landscaping design, public consultation, civil and tender documentation and the resource consent application.

22. Further detail on the proposed civil engineering design works is provided under Attachment B ‘Karaka Sports Park civil engineering design proposal’.

Consideration

Local board views and implications

23. The projects in this report have been discussed with the Local Board in Community Services and Community Facilities workshops; the local board gave direction that it was in support of the proposed recommendations.

24. The recommendations support the Franklin Local Board Plan 2017 Outcome 5: Communities feel ownership and connection to their area.

Māori impact statement

25. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed projects are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

Implementation

26. The projects in this report will be progressed as soon as the board approves the recommended funding allocations.

27. The line marking and hoop installation at Te Puru Park is to be implemented by 25 November 2017 to enable a basketball tournament to take place.

28. The Karaka Sports Park Trust will confirm a delivery timeframe for the civil engineering design works completion once the funding has been approved.

Attachments

No.	Title	Page
a ⇩	Te Puru outdoor basketball netball court proposal	75
b ⇨	Karaka Sports Park civil engineering design proposal (Under Separate Cover)

Signatories

Authors

Katrina Morgan - Senior Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Reallocation of funding within the Franklin Local Board Arts, Community and Events work programme 2017/2018

File No.: CP2017/22316

Purpose

1. The purpose of this report is to seek allocation of funding from the Franklin Local Board’s community response fund and agree consequential changes to the Franklin Local Board Arts, Community and Events 2017/2018 work programme adopted on 6 June 2017 (resolution number FR/2017/74).

Background

2. Staff have identified two changes that need to be made to the Arts, Community and Events 2017-2018 work programme adopted on 6 June 2017. These concern the Manukau Beautification Charitable Trust’s Eye on Nature Event 2018 and start-up funding for the community management of the Kawakawa Bay Community Hall.

Executive summary

3. Following a recent review of the Event Partnership Fund, staff identified that funding support for the Eye on Nature event had been incorrectly omitted from the adopted Arts, Communities and Events 2017/2018 work programme.

4. At its 26 September 2017 business meeting, Franklin Local Board approved a funding agreement with Kawakawa Bay Community Association Incorporated, along with an initial start-up payment of $1,000 for the hall committee to take the hall into community management. The resolution did not state from which budget the $1,000 start-up fee should be allocated.

5. The Franklin Community Response Fund is proposed as the funding source for correcting these procedural errors. Further resolutions are required from the local board in order to make the appropriate payments and consequential changes to the approved Arts, Communities and Events 2017/2018 work programme.

Recommendation/s

That the Franklin Local Board:

a) allocates $8,000 from the 2017/2018 Community Response Fund (work programme item 2173) to Manukau Beautification Trust, as a contribution to the Eye on Nature event 2018;

b) approves the amendment of the Arts, Communities and Events 2017/2018 work programme to add $8,000 allocated to Eye on Nature 2018 to the Events Partnership Fund (work programme item 211) in order to enable project implementation and reporting;

c) allocates $1,000 from the 2017/2018 Community Response Fund (work programme item 2173) to the Kawakawa Bay Community Association Incorporated, as a one-off start-up payment to manage the Kawakawa Bay Community Hall, subject to a signed funding agreement.

Comments

Eye on Nature 2018

6. Franklin Local Board support for the Manukau Beautification Trust Eye on Nature event to date has been as follows:

Date	Amount	Funding Source
2013 (for 2014 event)	$5,000	Local Event Support Fund
2014 (for 2015 event)	$6,000	Local Event Support Fund
2015 (for 2016 event)	$6,000	Local Event Support Fund
2016 (for 2017 event)	$8,000	Local Event Support Fund ($5,300) Community Response Fund ($2,700)

7. During the development of the 2017/2018 annual work programme, the local board indicated continued support for the Manukau Beautification Charitable Trust’s Eye on Nature event.

8. Following a recent review of the Event Partnership Fund, staff identified that funding support for the Eye on Nature event had been omitted from the adopted Arts, Communities and Events 2017/2018 work programme.

9. To correct this omission, it is proposed that $8000 from the Franklin 2017/2018 community response operational fund be allocated to the Eye on Nature 2018 event and transferred into the Franklin event partnership fund. This would be a correction to the Franklin Local Board Arts, Communities and Events 2017/2018 work programme adopted on 6 June 2017.

Kawakawa Bay Community Hall

10. At its 26 September 2017 business meeting, Franklin Local Board granted a licence to the Kawakawa Bay Community Association Incorporated to occupy and manage the Kawakawa Bay Community Hall for a three year term (resolution number FR/2017/1). Kawakawa Bay Hall was previously a venue for hire under council control. The purpose of granting the licence is to implement the community-led operating model for community management of rural halls, as directed by the board.

11. Franklin Local Board also approved a funding agreement with an initial start-up payment of $1,000 for the hall committee. The resolution did not state from which budget the $1,000 start-up fee should be allocated. It is therefore proposed that $1,000 from the Franklin 2017/2018 community response operational fund be allocated to the Kawakawa Bay Community Association Incorporated as start-up funding for the halls committee.

Consideration

Local board views and implications

12. At a workshop on 4 April 2017, the Franklin Local Board provided direction to staff on the draft Arts, Communities and Events 2017/2018 work programme. The local board indicated their intent for continued support for the Eye on Nature event, however in the adopted work programme there was an omission in the Event Partnership Fund detail. A formal resolution is required in order to resolve the omission.

13. At the Franklin local board meeting on 26 September 2017, the board allocated start-up funding towards community management of the Kawakawa Bay Community Hall. As the source of this funding was not identified in the report and not specified in the resolution, a further resolution is required in order to make the payment and complete a funding agreement.

Māori impact statement

14. This report is for reallocation of funding only and therefore does not have direct impact on Maori.

Implementation

15. If the local board is supportive of the proposed alterations to the Arts, Communities and Events 2017/2018 work programme, staff will proceed with the funding agreements with Manukau Beautification Charitable Trust and Kawakawa Bay Community Association Incorporated.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Gadomski - Senior Local Board Advisor - Franklin Local Board
Authorisers	Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Amendment to Franklin Ecological Volunteers work programme 2017/2018

File No.: CP2017/21774

Purpose

1. To reallocate $10,000 Locally Driven Initiative (LDI) funding from the Franklin Local Board’s Coastal Erosion budget to the Ecological Volunteer Programme budget in order to provide the Mudlarks volunteer group with additional operational funds.

Executive summary

2. The Franklin Local Board has allocated $100,000 from the 2017/2018 Locally Driven Initiative (LDI) budget towards the ‘Franklin local parks: Ecological Volunteers Programme 2017/2018’. An outline of the work programme and budget was approved in June 2017. Since this work programme and budget allocation was approved a further $10,000 has been requested by the Waiuku Estuary Restoration Trust Incorporated (Mudlarks) volunteer group for operational and tool maintenance.

3. A workshop was held on 15 August 2017 with the Franklin Local Board to discuss options for providing the $10,000 to cover the request from the Mudlarks. The local board were supportive of the Mudlarks request for the 2017/2018 financial year and asked officers to provide the funding by reallocating budget from within the Franklin Local Board allocated parks, sport and recreation LDI budget.

4. This report recommends reallocating $10,000 from the coastal erosion planting budget to provide a grant to the Mudlarks for operational maintenance costs.

Recommendation/s

That the Franklin Local Board:

a) reallocates $10,000 of LDI budget from the 2017/2018 Coastal Erosion planting programme budget to the 2017/18 Ecological Volunteers Programme budget.

b) grants the Mudlarks an additional $10,000 from the 2017/2018 Ecological Volunteer budget towards operational maintenance costs.

Comments

5. The Franklin Local Board adopted the 2017/2018 Parks, Sport and Recreation Work Programme in June 2017 with a total allocation of $100,000 to the ‘Franklin Local Parks Volunteer Programme’. This includes a $40,000 allocation towards the Waiuku estuary mangrove removal undertaken by the Mudlarks volunteer group (attachment A).

6. The Mudlarks volunteer group is responsible for the removal of mangroves in the Waiuku Estuary, as allowed by resource consent. This is a long-term consent and the Mudlarks will be undertaking removals over a 30 year time frame (effective April 2015). Council is responsible for ensuring compliance with the resource consent conditions and health and safety legislation.

7. The Mudlarks have requested additional funding of $10,000 for tool maintenance and operational costs. The following options were proposed for the local board to consider in response to the request from the Mudlarks:

a) Retain the status quo – continue to provide support for the Mudlarks to remove mangroves with the $40,000 budget used for pest control, mulching, planting and resource consent conditions. Do not provide additional funding.

· Council has an obligation to ensure volunteers are operating according to health and safety legislation. Maintenance of tools is an important part of health and safety. This will need to be accounted for in future local board budgets or the Mudlarks will need to source additional funding.

· Consistent with previous direction for the Mudlarks to source external funding.

· Mudlarks may not be able to continue with current operational levels, i.e. less mangroves may be removed.

b) Retain the volunteers budget at $40,000 – reduce the allocation for mulching by $10,000 and provide the $10,000 operational funding to the Mudlarks.

· The Mudlarks are actively seeking alternatives to the current mulching situation as this is the biggest cost to the project.

· Council has an obligation to ensure volunteers are operating according to health and safety legislation. Maintenance of tools is an important part of health and safety.

· If an alternative mulching regime cannot be developed by the Mudlarks they will need to reduce the current operational levels, i.e. reduce mangrove removal rate.

c) Increase the volunteer’s budget to $50,000 by providing $10,000 additional funding to the Mudlarks for operational costs associated with mangrove removal.

· Council has an obligation to ensure volunteers are operating according to health and safety legislation. Maintenance of tools is an important part of health and safety.

· Increased cost to the board.

· Enables current removal levels to be maintained.

d) Retain the volunteer’s budget at $40,000 and recommend that the Mudlarks apply for a community grant for any additional funding required.

· Council has an obligation to ensure volunteers are operating according health and safety legislation. Maintenance of tools is an important part of health and safety.

· This would require a funding agreement between council and the Mudlarks, The Mudlarks would have to apply each year to obtain this.

· Increased cost to the board.

8. The local board gave the direction to support the Mudlarks further through a $10,000 reallocation from the coastal erosion budget as the work of the Mudlarks focuses not only on mangrove removal but also coastal riparian planting.

Consideration

Local board views and implications

9. The Local Parks Volunteer Programme for Franklin is supported through the Franklin Local Board Plan, local board agreement and Locally Driven Initiatives funding 2017/2018.

10. Four options to accommodate the Mudlarks budget increase of $10,000 were discussed at the local board workshop on 15 August 2017 with option three being the preferred option. The provision of $10,000 additional funding was however considered a ‘one off’ increase to the Mudlarks for the 2017/2018 financial year.

11. To manage future costs the Mudlarks are to explore other cost effective disposal options for the waste mangrove material from this project and/or to look for other sources of funding (e.g. environmental grants).

12. By reallocating funds from the Coastal erosion budget the overall board spend for 2017/2018 will not be affected.

Māori impact statement

13. The Franklin Local Board Plan recognises and supports local iwi and hapu in their role as kaitiaki. Ngati Te Ata support the works as it improves their connection to the water visually and physically in terms of better access to kaimoana and access for waka and improved navigation.

Implementation

14. A funding agreement between Auckland Council and the Mudlarks will be prepared which will outline the conditions of the $10,000 grant.

Attachments

No.	Title	Page
a ⇩	Franklin Ecological Volunteer and Environmental Programme 2017/2018	87

Signatories

Authors

Kara Goddard - Community Park Ranger

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Franklin Local Board

24 October 2017

Memo

To:	Franklin Local Board
Cc:	Debra Langton, PSR Portfolio Manager
	Relationship Manager or Local Board Advisor
From:	Kara Goddard, Community Park Ranger, Community Parks and Places
Date:	27 March 2017


Subject:	Franklin Ecological Volunteer and Environmental Programme 2017/2018

Background

In financial year 2017/2018 there is $100,000 allocated for ecological and environmental activities in the Franklin Local Board area.

This memo sets out the Franklin Ecological Volunteer and Environmental Programme 2017/2018 budget allocation by activity, and the proposed budget allocation by volunteer group. Budget allocations may change to respond to environmental or ecological needs during the year, but will be managed within the total budget allocation. Progress reports and any proposed changes to the programme will be reported to the local board in the Quarterly updates.

Proposed 2017/2018 Ecological Volunteer Work Programme by type of activity

Activity	Proposed Budget Allocation 2017/2018
Community Plantings	$30,000
Plant and animal pest eradication equipment	$3,000
Rubbish removal	$2,000
Mangrove removal and restoration Waiuku	$40000
Mulch for restoration sites	$5000
Miscellaneous expenditure to support volunteer activities such as: Community BBQs, catering for volunteer events; newsletters; promotion of the volunteer network and events; equipment, health and safety items for volunteers, mulch deliveries, metal for track repairs, peer advice for the creation of new groups	$20,000
Total	$100,000

The groups identified in the following table will continue to undertake similar projects and activities as they have during 2016/2017.Within the table is an indicative detailed allocation to each volunteer group. Note that this may change due to the requirements of each group during the year.

Franklin Volunteer Programme in Parks 2017/18 by volunteer group

Group	Programme	Purpose	Est. cost
Waiuku Waterfront and Advisory Committee	Waiuku clean up Mud basin monitoring and beautification	Mangrove seedling removal Plantings and community clean-up around estuary area	$10,000
Pohutukawa Coast Community	Planting at Maraetai and Omana	Continue current programme to ease coastal erosion Consult with iwi and archaeologists over Omana planting	$10,000
Community planting	Planting of Pohutukawa and other coastal binding plants	Part of ongoing programme in consultation with iwi and archaeologists	$10,000
Beach Clean ups		Community involvement	$5,000
Hunua Residents	Restoration in Hunua Domain and Hunua triangle	Working with Biodiversity team	$5,000
Mudlarks, Waiuku	Mangrove removal	Resource consent granted for 30 years to remove mangroves within the Waiuku Estuary, including the needles Looking into mulching/removal options due to concern over ongoing costs of disposal	$40,000
Whitford Estuary Conservation Society	Revegetation	Revegetation of Wades/Turanga Walkway and the Porterfield Walkway Parks providing support in way of plants, site preparation and contractors to supervise	$5,000
Corrections	Supply of a portaloo	Create opportunities for partnerships clean-ups, maintenance, plantings	$3,000
Friends of Rooseville	Care of Rooseville Reserve	Continue planting and maintenance	$4,000
Orere Point Community Association	Planting and beach clean-up	Discussions are taking place with the Coastal Management team and Auckland Transport	$1,000
Karioitahi Beachcare	Beach clean-up	Annual programme being developed	$1,000
Awhitu Landcare	Planting, weed clearance, nursery	Equipment and support	$1,000
Whakaupoko Landcare	Planting and maintenance at Patumahoe	Continue planting and maintenance of important ecological area	$5,000
Total			$100,000

Franklin Local Board

24 October 2017

Franklin Governance Forward Work Calendar 2017-2018 (as at 18 October 2017)

Month	Topic	Purpose	Governance Role
2017
October	Transport monthly report	Review progress with projects	Oversight and monitoring
	Remuneration Authority consultation document	Define board position and feedback	Input to regional decision making
	Draft Waste Management and Minimisation Plan 2018	Define board position and feedback	Input to regional decision making
	Structure Plans: Drury-Opaheke and Pukekohe-Paerata – issues and opportunities	Define board position and feedback	Input to regional decision making
	Review of representation arrangements - process	Define board position and feedback	Input to regional decision making

November	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quick response grants round two	Determine allocation of funding	Local initiatives/specific decisions
	Panuku Auckland Local Board Six-Monthly update 1 April to 30 September 2017	Receive update on progress	Keeping informed
	National Policy Statement on Freshwater Management – plan implementation	Define board position and feedback	Input to regional decision making
	Regional Facilities Auckland – end of year report 2016/17	Information dissemination	Keeping informed
	Quarterly report – quarter one of 2017/2018	Check in on performance/inform future direction	Oversight and monitoring
	Input into the review of Citizens Advice Bureaux services	Define board position and feedback	Input to regional decision making
	Standing Orders review	Define board position and feedback	Local initiatives/specific decisions
	Licence to Occupy and Manage for Franklin Rural Halls	Review progress with projects	Oversight and monitoring

December	Long-term plan 2018/2028 – consultation content for local board agreement	Agree priorities for consultation	Setting direction, priorities, budget
	Transport monthly report	Review progress with projects	Oversight and monitoring

2018
February	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter two of 2017/2018	Check in on performance/inform future direction	Oversight and monitoring
	Draft Auckland Plan	Define board position and feedback	Input to regional decision making
	Draft Regional Pest Management Plan	Confirm board position and feedback	Input to regional decision making

March	Transport monthly report	Review progress with projects	Oversight and monitoring
	Structure Plans: Drury-Opaheke and Pukekohe Paerata – draft plans	Confirm board position and feedback	Input to regional decision making
2018
April	Long-term plan – local board advocacy	Confirm advocacy priorities	Setting direction, priorities, budget
	Quick response grants round three	Determine allocation of funding	Local initiatives/specific decisions
	Transport monthly report	Review progress with projects	Oversight and monitoring

May	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quarterly report – quarter three of 2017/2018	Check in on performance/inform future direction	Oversight and monitoring
June	Long-term plan – local board agreement	Formal adoption	Setting direction, priorities, budget
	Local community grants round two	Determine allocation of funding	Local initiatives/specific decisions
	Transport monthly report	Review progress with projects	Oversight and monitoring

July	Transport monthly report	Review progress with projects	Oversight and monitoring

August	Quarterly report – quarter 4 of 2016/2017	Check in on performance/inform future direction	Oversight and monitoring
	Annual Report – approve local board input	Formal approval	Accountability to the public
	Transport monthly report	Review progress with projects	Oversight and monitoring
	Quick response grants round 1	Determine allocation of funding	Local initiatives/specific decisions
	School swimming pools grants	Determine allocation of funding	Local initiatives/specific decisions
	Waterways protection fund grants	Determine allocation of funding	Local initiatives/specific decisions

September	Transport monthly report	Review progress with projects	Oversight and monitoring
	Local community grants round 1	Determine allocation of funding	Local initiatives/specific decisions

Dates to be confirmed for 2017/2018:

Topic:	Expected timeframe
Gambling Venues Policy/Bylaw	July to December
Dog Management Bylaw and Policy on Dogs	October to December
Public Safety and Nuisance Bylaw	October to March
Solid Waste Bylaw	October to December
Facilities Partnerships	October to December
Finalised Coastal Management Framework	October to December
Draft Sports Facilities Investment Plan(SFIP)	October to December
Golf Facilities Investment Plan	October to December
Smokefree policy and implementation plan (prioritisation of sites for signage)	January to March
Takaaro – Investing in Play - draft policy	January to March
Heritage Asset Management Plan	April or May
Smoke Free Bylaw	April to June
Freedom Camping Bylaw	April to June
Climate Action Plan	April to June
Health and Hygiene Bylaw	June or July

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

App ID	Project Title	Brief Project Description	Total Project Cost	Total Amount Requested	Amount Recommended	Funding recommended for	Special conditions
FWPF17-04	Fultons Green Initiative planting project	This project aims to complete planting of a riparian margin with natives along the waterway and weed control and sediment entering the waterway will be managed. Area to be planted: 35720 sq. metres No. of plants required: 17458	$74,503.15	$34,350.30	$10,778	As a contribution towards the purchase of 6278 plant.	* To use the Auckland Council Riparian Planting Factsheet as guideline * Plant species list to be checked with a Biodiversity officer before purchasing.
FWPF17-05	Clear water project	This project aims to fence 50m for stock exclusion and plant riparian margins with natives along the waterway. Proposed fence: post wire and electric Fence length: 50 metre Protected area: 50 m² Set back area: 10 m Area to be planted: 120 m² No. of plants required: 116 Pipe length: 100 m	$950.00	$810.00	$0
FWPF17-06	New Block Planting	This project aims to fence 250m along the waterway and planting approx. 750 natives along the waterway. Fence length: 250 metres Protected area: 250 sq. metres Set back area: An average of 5 metres, depending on contour Area to be planted: 625m square No. of plants required: 750	$5,117.00	$2,558.00	$2,558	As a contribution towards 250m fencing and the purchase 750 plants.	* To use the Auckland Council Riparian Planting Factsheet as guideline * Plant species list to be checked with a Biodiversity officer before purchasing.
FWPF17-07	Mauku stream protection project 2018	This project aims to fence the portion of the Mauku stream and a small tributary that runs through the property, plant the riparian margins and carry out weed control and removal of willows. Proposed fence: sheep fence (9 wire boundary fence?) Fence length: 250 metres Protected area: 1500 Set-back area: up to 50 meters from stream Area to be planted: 1500 meters No. of plants required: 1200	$10,653.00	$4,830.00	$3,947	As a contribution towards half the cost of planting and fencing.	* To use the Auckland Council Riparian Planting Factsheet as guideline * Plant species list to be checked with a Biodiversity officer before purchasing.
FWPF17-08	Riparian Planting Stage 2	This project aims to fence the wetlands and gully, planting in with natives and weed control. Completion of project FWPF-108 for which funding was scaled to 35%. Proposed fence: 7 wire post and batten Fence length: approx. 150 m plus 4 gates Protected area: 2200 m² based on approx. 110 m x 20 m Set back area: approx. 16 m to approx. 278 m with an approx. average of 20 m Area to be planted: 2000 m² No. of plants required: approx. 800 Pipe length: approx. 100 m	$14,091.92	$7,045.97	$2,755.54	As a contribution towards fencing and alternative water supply.	* To use the Auckland Council Riparian Planting Factsheet as guideline * Plant species list to be checked with a Biodiversity officer before purchasing.

Question	Comment
A shared walking and cycling and cycling path along the western side of the motorway	We support this as it will increase transport choice for local residents seeking to access services and employment, in particular if it joins with the path being built presently between Papakura and Takanini.
An additional northbound and southbound lane	There has been significant growth at Pokeno and in the number of people choosing to live in North Waikato and commute to work in Auckland. This has led to a sustained increase in traffic using this stretch of SH1 as there is not presently an alternative to using the private car for these journeys. The provision of additional lanes in the short-medium term is therefore vital for safety and economic reasons. Retention of an additional south bound slow vehicle lane on the northern side of the Bombay incline should be retained blending into the off ramp at Bombay.
New or upgraded interchanges	The existing junctions at Drury and Bombay are not designed to take the volume of traffic now using them. The safety of motorists at the Bombay junction and the northbound service station is jeopardised as a result of the right turn movements that the majority of existing traffic needs to make. Junction improvements should therefore be a critical element of any SH1 improvements in this area. The Bombay interchange requires urgent attention by NZTA and AT collaboratively.
Intelligent Transport Systems, such as managed motorways and variable speed limits	Where technology will help to manage the flow of traffic and improve safety and highway capacity, it should be a central part of any proposed highway improvements.
New local road connections	The SH1 improvements, and the implementation of the wider ‘supporting growth’ programme, will enable the provision of a new road link to Pukekohe and the southern extension of the Mill Road-Redoubt Road link. Both of these improvements to the local road network are supported.

No.	Title	Page
a ⇩	Franklin Local Board workshop record: 12 September 2017	121
b ⇩	Franklin Local Board workshop record: 19 September 2017	123
c ⇩	Franklin Local Board workshop record: 26 September 2017	127
d ⇩	Franklin Local Board workshop record: 3 October 2017	129

Authors	Anthea Clarke - Democracy Advisor
Authorisers	Nina Siers - Relationship Manager