Hibiscus and Bays Local Board

OPEN MINUTES

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 18 October 2017 at 4.30pm.

present

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Janet Fitzgerald, JP
Members	Chris Bettany
	David Cooper
	Gary Holmes
	Caitlin Watson
	Vicki Watson
	Mike Williamson

Hibiscus and Bays Local Board 18 October 2017

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2          Apologies

There were no apologies.

Councillors Wayne Walker and John Watson requested their apologies be noted.

3          Declaration of Interest

Local board member Caitlin Watson declared an interest in two applications in Item 20 Hibiscus and Bays Local Grants Round One 2017/2018,  Love Soup Hibiscus Coast and Whangaparaoa Tennis Club.

4          Confirmation of Minutes

Resolution number HB/2017/168

MOVED by Chairperson J Parfitt, seconded by Member C Bettany:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 September 2017, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

Items were taken in the following order:

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

13	Hibiscus Coast Temporary Alcohol Ban Request
	Paul Wilson (Team Leader, Social Policy and Bylaws) and Bonnie Apps (Policy Analyst, Social Policy and Bylaws) were in attendance with Area Commander Mark Fergus and Senior Sergeant Steve Pivac representing the NZ Police.
	Resolution number HB/2017/169 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: The Hibiscus and Bays Local Board: a) adopt a temporary alcohol ban at all times on 2 and 3 December 2017 in the following locations: (i) all beach, foreshore and adjoining parks and reserves from Hatfields Beach around the coastline to Arkles Bay within the local board’s delegated authority. This includes the Orewa River to the Arran Drive bridge and areas adjoining the Te Ara Tahuna walkway and cycleway, Western Reserve, Stanmore Bay Park and Manly Park, Tindalls Beach, Army Bay, Okoromai Bay, Gulf Harbour and Matakatia,  (ii) Hatfields Beach Recreation Reserve and Hatfields Bay Domain (iii) Victor Eaves Park. b)      allocate up to $3,500 from the ‘Local Community Grants’ Locally Driven Initiatives operational budget to cover the costs of temporary signage and a public notice for the alcohol ban on 2 December and 3 December 2017 at the locations identified in a) above. c)      request council staff to organise and install standard Auckland Council signage to inform the public of the temporary alcohol ban area dates and times. d)      request council staff organise the public notice advertising the alcohol ban on 2 December and 3 December 2017. e)      request local board communications  staff to work with the New Zealand Police to communicate the decision in a) above via council’s communication channels including facebook and to local media. f) request  the New Zealand Police communicate the decision in a) above to any known promotors of the event. CARRIED

12	Adoption of the Hibiscus and Bays Local Board Plan 2017
	Michelle Sanderson, Senior Local Board Advisor was in attendance for this item.
	Resolution number HB/2017/170 MOVED by Chairperson J Parfitt, seconded by Member C Bettany: That the Hibiscus and Bays Local Board: a)      adopts the final Hibiscus and Bays Local Board Plan 2017, Attachment A to the agenda report, noting new translations will be required for outcomes that have been reworded. b)      notes the following changes as a result of feedback to the draft Local Board Plan 2017: i.        encouraging sustainable business practices by local businesses ii.       recognising the importance of providing parking in and around local centres and advocating for the retention of the land and carpark at 19 Anzac Road, Browns Bay iii.      investigating options for more pontoons at local beaches iv.      recognising the rich history of the local area v.       supporting only those developments that demonstrate a willingness to protect and enhance the environment vi.      reducing the use of chemicals for weed control vii.     supporting initiatives that reduce waste to landfill viii.    investigating low carbon initiatives for the local board area. ix.      change the wording of key initiatives, number 6 on page 16, from ‘following completion of’ to ‘in conjunction with’ the Penlink project. c)      delegates authority to the Chairperson to approve any minor edits to the local board plan that may be necessary. CARRIED

14	Land owner approval for an ice cream van to operate at Orewa Domain and Stanmore Bay Park
	Raewyn Sendles, Land Use Advisor,  was in attendance for this item.
	Resolution number HB/2017/171 MOVED by Member V Watson, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a) approves the application from Super Kool Ice Cream for landowner approval to operate an ice cream van in the car park areas of Orewa Domain and Stanmore Bay Park, as indicated in Attachment A, for a trial period of three months, from 1 November 2017 to 31 January 2018 at each site at any one time for approximately 30 minutes, between 12.00pm and 5.00pm during weekends and school holidays. CARRIED

15	Orewa Estuary (Te Ara Tahuna) Community Restoration Plan
	Resolution number HB/2017/172 MOVED by Member C Bettany, seconded by Member C Watson: That the Hibiscus and Bays Local Board: a)      adopt the Orewa Estuary (Te Ara Tahuna) Community Restoration Plan, as attached (Attachment A). CARRIED

16

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

Resolution number HB/2017/173 MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald: That the Hibiscus and Bays Local Board: a)      provides the following feedback on the proposed direction of the draft Waste Management and Minimisation Plan: i.        supports advocating to central government for a higher waste levy providing it is introduced gradually and for product stewardship ii.       supports addressing three priority  commercial waste streams of construction and demolition waste, organic waste and plastic waste iii.      supports addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste iv.      In addition the following feedback is provided: a) the waste levy needs to be more cost effective b)      the fund collected should be distributed to local authorities for further development of best practice waste minimisation work c)      the waste levy needs to be kept at a reasonable amount or it will encourage dumping of rubbish and should be introduced gradually d)      the waste levy could help fund product stewardship schemes for organisations such as tyre distributors are keen to see old tyres recycled for a legitimate use e)      the draft Waste Management and Minimisation Plan needs to be realistic about what can be achieved f)       incinerators, although requiring significant investment, may be required to achieve targets g)      a deposit scheme offering 10c each for returned cans and bottles is likely to have good take up and reduce both littering and indiscriminate disposal h)      increased and ongoing education of the public is required i)       encourage investigation for development of more private recycling centres for a joint recycling centre serving Upper Harbour, Rodney and Hibiscus and Bays Local Board areas. CARRIED

17	Auckland Transport Update to the Hibiscus and Bays Local Board for October 2017
	Ellen Barrett , Elected Member Relationship Manager North, Auckland Transport, was in attendance. A copy of the tabled art work design has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2017/174 MOVED by Chairperson J Parfitt, seconded by Member D Cooper: That the Hibiscus and Bays Local Board: a)      notes the Auckland Transport (AT) Update to the Hibiscus and Bays Local Board for October 2017. b)      approve the design of the art work to be carried out by the Department of Corrections Northland Regional Corrections Facility at Ngawha for the pole to be installed at the Hibiscus Coast Busway Station, Silverdale titled ‘Concept drawing for Silverdale pou, Pioneering Aspect of Silverdale, 2013’, as tabled. c)      reconfirms that the local board opposes the disposal of the land at 19 Anzac Road, Browns Bay because of the current and future negative impacts it will have on the capacity of car parking in the Browns Bay town centre (a reduction of over 30% of the current  available off-street car parking) and expresses concern that the local board has not received the further information we sought from Auckland Transport Parking and Design Team. d)      request that the Finance and Performance Committee, in making its decision on the possible disposal of the land at 19 Anzac Road, Browns Bay, and considering the local board’s opposition, ask that Panuku Development Auckland ensure the best possible community outcome for the land is achieved which would be for its continued use as car park and with the existing parking time limits (P90) including free public access and its current community use for the Sunday market. CARRIED
	Attachments a     Tabled drawings

18

Public alerting framework for Auckland

Resolution number HB/2017/175 MOVED by Chairperson J Parfitt, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a)      note the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A to the agenda report). b)      provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course. CARRIED

19	Road Name Approval for new road names in the Orewa Developments Ltd subdivision at 264 West Hoe Heights, Orewa
	Resolution number HB/2017/176 MOVED by Member M Williamson, seconded by Chairperson J Parfitt: That the Hibiscus and Bays Local Board: a) approve the new road names of Endurance Rise, Maraeariki Avenue, Haines Place, Tagish Way and Snuggery Loop for the Orewa Developments Ltd subdivision at 264 West Hoe Heights, Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974. CARRIED

20

Hibiscus and Bays Local Grants Round One:2017/2018

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this Local grant round one 2017/2018 as listed in Table One below:

Table One

App ID	Applicant	Project Requesting funding for	Amount requested	Amount Allocated Reasons/ Conditions
LG1806-101	Browns Bay Chinese Society	Towards costs of hall usage; English language education and cultural festivals	$2,500	$0 Low priority
LG1806-104	Sport Limited	Towards costs associated with marketing  and delivery of the community engagement hockey project at Orewa College turf	$2,510	$1,200
LG1806-105	Orewa Lions Club	Towards the purchase of outdoor free gym equipment on Orewa Beach Reserve	$10,000	$0
LG1806-106	North Harbour Volleyball Association Incorporated	Towards the cost of coaches, event management fees, facility costs, maintenance and equipment costs for the summer beach volley competition 2017-2018 at Mairangi Bay Beach Volleyball Centre	$10,000	$5,000
LG1806-107	Browns Bay Business Association	Towards costs of screen and film rights for the Flicks & Fun event at Browns Bay (Beachfront/Plaza) on 3-4 March 2018.	$10,000	$5,000
LG1806-108	Centrestage Theatre Company (Orewa) Inc.	Towards costs of lighting for  production of the New Zealand Amateur Premiere “Chitty Chitty Bang Bang” at the Centrestage Theatre in Orewa on 19 November 2017	$9,085	$5,000
LG1806-109	Hibiscus Coast Cricket Club	Towards costs of purchasing gazebos for use by cricket clubs and wider communities in the Hibiscus Coast areas	$7,200	$0 Outside policy guidelines
LG1806-111	Hibiscus Petanque Inc	Towards costs of excavation and construction of an 18 piste pentaque terrain at 214 Hibiscus Highway, Orewa.	$10,000	$5,000
LG1806-112	Mairangi Bay Business Association	Towards costs of hiring of equipment for the food and wine festival on 17 February 2018 at Beachside, Mairangi Bay	$10,000	$5,000
LG1806-115	Mairangi Bay Tennis Club	Towards a contribution of costs for the court removal and remedial work at the Mairangi Bay Tennis Club	$9,750	$5,000
LG1806-116	Coast Youth Community Trust Incorporated	Towards costs associated with a youth worker programmes in Whangaparaoa	$10,000	$ 5,000
LG1806-117	Kelly McQuinlan	Towards costs of organising a summer dip event at Castor Bay Beach on 2 December 2017, including umbrellas, surf life saving costs, first aid costs, food for volunteers and advertising	$2,499	$0
LG1806-119	Long Bay Primary School	Towards costs of gardening tools for Long Bay Primary School "Team Green" garden and native planting extension project	$2,361	$1,500
LG1806-120	Stage51 Limited	Towards costs of  staging and production for the Christmas event on the 23 December 2018 at Western Reserve Orewa	$10,000	$5,000
LG1806-121	Canterbury and New Zealand Business Association	Towards costs of administrative expenses: phone, internet, volunteer expenses, and community office rental in Auckland central	$4,000	$0 Outside policy guidelines
LG1806-122	Harbour Sport Trust	Towards costs of traffic management and promotional printing  for the “Shore to Shore 5km Fun Run/Walk” on the 25 March 2018	$8,000	$5,000
LG1806-123	Hibiscus Coast Youth Council Incorporated.	Towards costs associated with youth development, mentoring, counselling and safe space facility, health and safety and child safety approvals and other operational support for Hibiscus Coast Youth Council Incorporated	$20,000	$5,000
LG1806-124	Torbay Business Association	Towards the costs of advertising  for the "Through our eyes" photo competition	$1,500	$1,500
LG1806-126	Whangaparaoa Tennis Club	Towards funding contribution for tennis court lighting upgrade for Whangaparaoa Tennis Club	$10,000	$4,000
LG1806-127	Carole McMinn	Towards costs of purchasing watches with Global Positioning Systems to track Alzheimer sufferers	$3,500	$0 Applicant to seek other funding options
LG1806-128	Equestrian 4 Everyone	Towards costs of wages for a head coach for six months, excluding school holidays	$10,000	$0 Lower priority
LG1806-132	Whangaparaoa Golf Club Inc.	Towards the cost of plants and pest control for the “Whangaparaoa Golf Club Swamp Restoration Phase Three” projects	$2,542	$0 Recommend applying to Environmental grants programme
LG1806-133	Love Soup Hibiscus Coast	Towards costs of transportation, operational costs, kitchen and office supplies, gardening supplies for the “Love Soup Hibiscus Coast” programme, Whangaparaoa	$5,000	$2,500
LG1806-134	Community Impact Trust	Towards costs of purchasing equipment for gardening, cleaning, tools for furniture regeneration	$5,000	$0 Lower priority
LG1806-136	Eaves Bush Appreciation Group (EBAG)	Towards costs of material to install education signage around Eaves Bush Reserve	$2,135	$1,500
LG1806-138	New Zealand Dance Advancement Trust	Towards costs to create, rehearse and deliver the Youth Engagement performances and workshops including dancers’ salaries, artistic teams’ salaries, transport to schools and rehearsal space hire	$7,500	$0 Lower priority
LG1806-139	Mairangi Arts Centre	Towards costs of project management, artist and skilled practitioner fees, documentation, and reporting for the free public workshops project “Edible Landscape project” at Mairangi Arts Centre	$9,250	$5,000
LG1806-140	Rodney Aphasia Group, Incorporated.	Towards a contribution of costs for an administrator for people with language disabilities at Rotary House, Main Road, Silverdale	$4,000	$2,000
LG1806-141	Friends of Long Bay	Towards costs for weed control at Awaruku Wetland.	$10,000	$0 Recommend applying to Environmental grants programme
G1806-142	Estuary Arts Charitable Trust	Towards 60 volunteer training and facilitation costs for the Estuary Arts Centre at Orewa	$2,000	$2,000
LG1806-143	Hibiscus Coast Softball Club Incorporated.	Towards costs of secure storage for club equipment and an information technology upgrade project for the club office bearers for Hibiscus Coast Softball Club Incorporated	$10,000	$1,000
LG1806-144	Okura Forest Festival 2018	Towards the event running costs, such as fence hire, lighting, stage, sound and food at the Okura Forest Festival 2018 on 10 February 2018	$10,000	$5,000
LG1806-145	Hibiscus Rodders Incorporated	Towards costs of traffic management during the Rodders festival from the 26 to 28 March 2018	$11,853	$10,000
LG1806-146	Orewa College	Towards costs of purchasing a saxaphone and a tuba for use by members of the Hibiscus Coast Community Band and Orewa College	$10,000	$0
LG1806-147	Awatuna Sea Scout Group	Towards costs associated with  roof replacement for the Awatuna Sea Scout Hall,Torbay	$60,645	$10,000
LG1806-148	45 Events Limited trading as Beach Series	Towards funding key event operational costs, mainly assisting with the cost of Surf Life Saving New Zealand to manage the water safety of the ocean swim and stand-up paddle events at Orewa Beach over 14 Thursday evenings on Orewa Beach from November 2017 to March 2018)	$8,500	$5,000
LG1806-149	Youthline Auckland Charitable Trust	Towards  a contribution for a salary for a senior youth development worker  for the months of November to December 2017 and January 2018	$10,000	$0 Lower priority
LG1806-150	Stephanie Rigold	Towards costs for a sound and lighting director, band director and marketing costs of the Romeo and Juliet Production at Whangaparaoa Hall on 2 to18 February 2018	$7,500	$0 Lower priority
LG1806-151	New Zealand Stand Up Paddling (NZSUP) Incorporated	Towards the design, and printing of event signage, event delivery: including event safety management, race number bibs and first aid costs	$9,200	$2,500
LG1806-152	Diane Sharp	Towards costs of a large dome shelter to be used by Rodney Home-school Community playgroups	$770	$0
LG1806-153	Murrays Bay Residents Association	Towards costs of  the  Birdman Festival at Murrays Bay beach including;  sound equipment, scaffolding, entertainment and performers, security, waste management, traffic management costs on the 25 March 2018	$10,000	$7,500
LG1806-155	YMCA of Auckland	Towards the cost of purchasing and replacing wet-suits for Shakespear Lodge facility	$5,394	$0
LG1806-156	Whangaparaoa College	Towards costs associated with plants and site maintenance for the Rata Stream	$10,000	$0
LG1806-157	Windsor Park Redevelopment	Towards costs of concept plans for the multi-sport indoor facility, feasibility study completion and project management costs for Windsor Park redevelopment	$22,625	$10,000
LG1806-158	Kids Safe With Dogs Charitable Trust	Towards costs of printing of material and paying instructors/ administrators	$10,000	$1,500
LG1817-113	Browns Bay Racquets club	Towards costs associated with completing the ceiling and lighting installation at Browns Bay Racquets club	$10,000	$2,000
		Total	$416,819	$125,700

b) agree to fund, part-fund or decline the multi-board applications from the Local Grants Round One 2017/2018 as listed in Table Two below:

Table Two

App. ID

Applicant

Project Requesting funding for

Amount Requested

Amount Allocated Reasons/ Conditions

LG1807-111	Royal New Zealand Foundation of the Blind	Towards costs of purchasing digital talking books for 177 blind or low vision residents vision residents in the Hibiscus and Bays Local Board area	$  2,000	$2,000
LG1802-116	North Shore Centres of Mutual Aid Incorporated	Towards a contribution for operating costs for the 2017/2018 financial year	$15,000	$2,000
LG1802-139	Hockey New Zealand Incorporated	Toward the costs for the Women's World League Hockey Final, school and community engagement programme	$ 5,000	$0
LG1808-101	The Korean Society of Auckland	Towards costs of venue and equipment hire and volunteer costs for the 2018 Korean Day at the North Shore Event Centre on the 14 of April 2018	$ 1,400	$  500
LG1803-124	NZ Women Ltd	Towards costs of performers fees, advertising, equipment and operational costs for Elvis in the Gardens 2018  on 4 March 2018  at Auckland Botanic Gardens	$ 1,000	$0
LG1706-203	Project Litefoot Trust	Towards salaries, materials, administration costs, travel costs, and promotion for the assessment at Orewa Tennis Club, East Coast Bays Rugby League Pupuke Golf Club and Red Beach Surf Lifesaving Club and Squash Club	$7,089	$3,500
		Total	$31,489	$8,000

Resolution number HB/2017/177

MOVED by Member D Cooper, seconded by Member G Holmes, an amendment to clause a):

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this Local grant round one 2017/2018 as listed in Table One with the exception of Hibiscus Coast Youth Council Incorporated whose allocation be increased to $10,000.

CARRIED

The substantive motion was put.

Resolution number HB/2017/178

MOVED by Chairperson J Parfitt, seconded by Deputy Chairperson J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this Local grant round one 2017/2018 as listed in Table One below:

Table One

App ID	Applicant	Project Requesting funding for	Amount requested	Amount Allocated Reasons/ Conditions
LG1806-101	Browns Bay Chinese Society	Towards costs of hall usage; English language education and cultural festivals	$2,500	$0 Low priority
LG1806-104	Sport Limited	Towards costs associated with marketing  and delivery of the community engagement hockey project at Orewa College turf	$2,510	$1,200
LG1806-105	Orewa Lions Club	Towards the purchase of outdoor free gym equipment on Orewa Beach Reserve	$10,000	$0
LG1806-106	North Harbour Volleyball Association Incorporated	Towards the cost of coaches, event management fees, facility costs, maintenance and equipment costs for the summer beach volley competition 2017-2018 at Mairangi Bay Beach Volleyball Centre	$10,000	$5,000
LG1806-107	Browns Bay Business Association	Towards costs of screen and film rights for the Flicks & Fun event at Browns Bay (Beachfront/Plaza) on 3-4 March 2018	$10,000	$5,000
LG1806-108	Centrestage Theatre Company (Orewa) Inc.	Towards costs of lighting for  production of the New Zealand Amateur Premiere “Chitty Chitty Bang Bang” at the Centrestage Theatre in Orewa on 19 November 2017	$9,085	$5,000
LG1806-109	Hibiscus Coast Cricket Club	Towards costs of purchasing gazebos for use by cricket clubs and wider communities in the Hibiscus Coast areas	$7,200	$0 Outside policy guidelines
LG1806-111	Hibiscus Petanque Inc	Towards costs of excavation and construction of an 18 piste pentaque terrain at 214 Hibiscus Highway, Orewa	$10,000	$5,000
LG1806-112	Mairangi Bay Business Association	Towards costs of hiring of equipment for the food and wine festival on 17 February 2018 at Beachside, Mairangi Bay	$10,000	$5,000
LG1806-115	Mairangi Bay Tennis Club	Towards a contribution of costs for the court removal and remedial work at the Mairangi Bay Tennis Club	$9,750	$5,000
LG1806-116	Coast Youth Community Trust Incorporated	Towards costs associated with a youth worker programmes in Whangaparaoa	$10,000	$ 5,000
LG1806-117	Kelly McQuinlan	Towards costs of organising a summer dip event at Castor Bay Beach on 2 December 2017, including umbrellas, surf life saving costs, first aid costs, food for volunteers and advertising	$2,499	$0
LG1806-119	Long Bay Primary School	Towards costs of gardening tools for Long Bay Primary School "Team Green" garden and native planting extension project.	$2,361	$1,500
LG1806-120	Stage51 Limited	Towards costs of  staging and production for the Christmas event on the 23 December 2018 at Western Reserve Orewa	$10,000	$5,000
LG1806-121	Canterbury and New Zealand Business Association	Towards costs of administrative expenses: phone, internet, volunteer expenses, and community office rental in Auckland central	$4,000	$0 Outside policy guidelines
LG1806-122	Harbour Sport Trust	Towards costs of traffic management and promotional printing  for the “Shore to Shore 5km Fun Run/Walk” on the 25 March 2018	$8,000	$5,000
LG1806-123	Hibiscus Coast Youth Council Incorporated.	Towards costs associated with youth development, mentoring, counselling and safe space facility, health and safety and child safety approvals and other operational support for Hibiscus Coast Youth Council Incorporated.	$20,000	$10,000
LG1806-124	Torbay Business Association	Towards the costs of advertising  for the "Through our eyes" photo competition	$1,500	$1,500
LG1806-126	Whangaparaoa Tennis Club	Towards funding contribution for tennis court lighting upgrade for Whangaparaoa Tennis Club	$10,000	$4,000
LG1806-127	Carole McMinn	Towards costs of purchasing watches with Global Positioning Systems to track Alzheimer sufferers	$3,500	$0 Applicant to seek other funding options
LG1806-128	Equestrian 4 Everyone	Towards costs of wages for a head coach for six months, excluding school holidays	$10,000	$0 Lower priority
LG1806-132	Whangaparaoa Golf Club Inc.	Towards the cost of plants and pest control for the “Whangaparaoa Golf Club Swamp Restoration Phase Three” projects	$2,542	$0 Recommend applying to Environmental grants programme
LG1806-133	Love Soup Hibiscus Coast	Towards costs of transportation, operational costs, kitchen and office supplies, gardening supplies for the “Love Soup Hibiscus Coast” programme Whangaparaoa.	$5,000	$2,500
LG1806-134	Community Impact Trust	Towards costs of purchasing equipment for gardening, cleaning, tools for furniture regeneration	$5,000	$0 Lower priority
LG1806-136	Eaves Bush Appreciation Group (EBAG)	Towards costs of material to install education signage around Eaves Bush Reserve	$2,135	$1,500
LG1806-138	New Zealand Dance Advancement Trust	Towards costs to create, rehearse and deliver the Youth Engagement performances and workshops including dancers’ salaries, artistic teams’ salaries, transport to schools and rehearsal space hire	$7,500	$0 Lower priority
LG1806-139	Mairangi Arts Centre	Towards costs of project management, artist and skilled practitioner fees, documentation, and reporting for the free public workshops project “Edible Landscape project” at Mairangi Arts Centre	$9,250	$5,000
LG1806-140	Rodney Aphasia Group, Incorporated.	Towards a contribution of costs for an administrator for people with language disabilities at Rotary House, Main Road, Silverdale	$4,000	$2,000
LG1806-141	Friends of Long Bay	Towards costs for weed control at Awaruku Wetland	$10,000	$0 Recommend applying to Environmental grants programme
G1806-142	Estuary Arts Charitable Trust	Towards 60 volunteer training and facilitation costs for the Estuary Arts Centre at Orewa.	$2,000	$2,000
LG1806-143	Hibiscus Coast Softball Club Incorporated.	Towards costs of secure storage for club equipment and an information technology upgrade project for the club office bearers for Hibiscus Coast Softball Club Incorporated	$10,000	$1,000
LG1806-144	Okura Forest Festival 2018	Towards the event running costs, such as fence hire, lighting, stage, sound and food at the Okura Forest Festival 2018 on 10 February 2018	$10,000	$5,000
LG1806-145	Hibiscus Rodders Incorporated	Towards costs of traffic management during the Rodders festival from the 26 to 28 March 2018	$11,853	$10,000
LG1806-146	Orewa College	Towards costs of purchasing a saxaphone and a tuba for use by members of the Hibiscus Coast Community Band and Orewa College	$10,000	$0
LG1806-147	Awatuna Sea Scout Group	Towards costs associated with  roof replacement for the Awatuna Sea Scout Hall,Torbay	$60,645	$10,000
LG1806-148	45 Events Limited trading as Beach Series	Towards funding key event operational costs, mainly assisting with the cost of Surf Life Saving New Zealand to manage the water safety of the ocean swim and stand-up paddle events at Orewa Beach over 14 Thursday evenings on Orewa Beach from November 2017 to March 2018)	$8,500	$5,000
LG1806-149	Youthline Auckland Charitable Trust	Towards  a contribution for a salary for a senior youth development worker  for the months of November to December 2017 and January 2018	$10,000	$0 Lower priority
LG1806-150	Stephanie Rigold	Towards costs for a sound and lighting director, band director and marketing costs of the Romeo and Juliet Production at Whangaparaoa Hall on 2 to18 February 2018	$7,500	$0 Lower priority
LG1806-151	New Zealand Stand Up Paddling (NZSUP) Incorporated	Towards the design, and printing of event signage, event delivery: including event safety management, race number bibs and first aid costs	$9,200	$2,500
LG1806-152	Diane Sharp	Towards costs of a large dome shelter to be used by Rodney Home-school Community playgroups	$770	$0
LG1806-153	Murrays Bay Residents Association	Towards costs of  the  Birdman Festival at Murrays Bay beach including;  sound equipment, scaffolding, entertainment and performers, security, waste management, traffic management costs on the 25 March 2018	$10,000	$7,500
LG1806-155	YMCA of Auckland	Towards the cost of purchasing and replacing wet-suits for Shakespear Lodge facility	$5,394	$0
LG1806-156	Whangaparaoa College	Towards costs associated with plants and site maintenance for the Rata Stream	$10,000	$0
LG1806-157	Windsor Park Redevelopment	Towards costs of concept plans for the multi-sport indoor facility, feasibility study completion and project management costs for Windsor Park redevelopment	$22,625	$10,000
LG1806-158	Kids Safe With Dogs Charitable Trust	Towards costs of printing of material and paying instructors/ administrators	$10,000	$1,500
LG1817-113	Browns Bay Racquets club	Towards costs associated with completing the ceiling and lighting installation at Browns Bay Racquets club	$10,000	$2,000
		Total	$416,819	$130,700

b) agree to fund, part-fund or decline the multi-board applications from the Local Grants Round One 2017/2018 as listed in Table Two below:

Table Two

App. ID

Applicant

Project Requesting funding for

Amount Requested

Amount Allocated Reasons/ Conditions

LG1807-111	Royal New Zealand Foundation of the Blind	Towards costs of purchasing digital talking books for 177 blind or low vision residents vision residents in the Hibiscus and Bays Local Board area	$  2,000	$2,000
LG1802-116	North Shore Centres of Mutual Aid Incorporated	Towards a contribution for operating costs for the 2017/2018 financial year	$15,000	$2,000
LG1802-139	Hockey New Zealand Incorporated	Toward the costs for the Women's World League Hockey Final, school and community engagement programme	$ 5,000	$0
LG1808-101	The Korean Society of Auckland	Towards costs of venue and equipment hire and volunteer costs for the 2018 Korean Day at the North Shore Event Centre on the 14 of April 2018	$ 1,400	$  500
LG1803-124	NZ Women Ltd	Towards costs of performers fees, advertising, equipment and operational costs for Elvis in the Gardens 2018  on 4 March 2018  at Auckland Botanic Gardens	$ 1,000	$0
LG1706-203	Project Litefoot Trust	Towards salaries, materials, administration costs, travel costs, and promotion for the assessment at Orewa Tennis Club, East Coast Bays Rugby League Pupuke Golf Club and Red Beach Surf Lifesaving Club and Squash Club.	$7,089	$3,500
		Total	$31,489	$8,000

CARRIED

21	Ward Councillors Update
	The ward councillors were not in attendance.

22	Governance Forward Work Calendar
	Resolution number HB/2017/179 MOVED by Chairperson J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a)      receive the Governance Forward Work Calendar. CARRIED

23	Record of Workshop Meetings
	Resolution number HB/2017/180 MOVED by Deputy Chairperson J Fitzgerald, seconded by Member V Watson: That the Hibiscus and Bays Local Board: a)      endorse the record of the workshop meeting held on 7 September 2017. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Dinner adjournment 6.15pm – 6.30pm

8 Deputations

8.1	Silverdale Community Action Group
	Brian Mullen and Geoff Matthews in attendance to discuss the issue of pedestrian safety in Millwater Parkway/Bankside Road area. A copy of the tabled documentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2017/181 MOVED by Chairperson J Parfitt, seconded by Member M Williamson: That the Hibiscus and Bays Local Board: a) thank the Silverdale Community Action Group for their presentation on pedestrian safety in the Millwater Parkway/Bankside Road area.            b)      request a report from Auckland Transport addressing the concerns raised by the Silverdale Community Action Group  giving some guidance on how Auckland Transport intend addressing those concerns. CARRIED
	Attachments a     Tabled documentation

9 Public Forum

There was no public forum.

6.45 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................