Agenda of Howick Local Board

Howick Local Board

16 October 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Councillor Update 7

13 Chairperson's Report 9

14 Auckland Transport Update - October 2017 11

15 Donegal Glen Reserve - Playground Concept Plan 29

16 Local Paths Project - Funding Approval 33

17 Ara Tai Reserve - Car Park Survey Funding Request 37

18 Land owner approval for an ice cream van to operate in Lloyd Elsmore Park, Barry Curtis Park, Cockle Bay Reserve and Macleans Park 41

19 Land owner approval for the operation of a drone at Salford Park, Flat Bush 47

20 Land owner approval for the use of 108 Selwyn Road as a laydown/storage area for a stream stabilisation project 51

21 Land owner approval for the installation of marine biosecurity informative signage at The Sandspit and Bucklands Beach 59

22 New Road Name Approval for the residential subdivision by Aklander Investment Ltd at 83 Thomas Road, Flat Bush 65

23 New community lease to Koru Pakuranga Lawn Tennis Club Incorporated for Blyton Lane Reserve, 111R Gossamer Drive, Pakuranga 73

24 Adoption of a regional membership structure across council operated pools and leisure centres 81

25 Adoption of the Howick Local Board Plan 2017 87

26 ATEED six-monthly report to the Howick Local Board 121

27 Regional Facilities Auckland - fourth quarter report: for the quarter ending 30 June 2017 137

28 Public Alerting Framework for Auckland 165

29 Governance Forward Work Calendar 237

30 Workshop Records 241

31 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 18 September 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Howick Local Board

16 October 2017

Auckland Transport Update - October 2017

File No.: CP2017/21469

Purpose

1. The purpose of this report is to; respond to requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Howick Local Board (HLB) and its community.

Executive summary

2. A decision is required this month and the report also contains information about the following matters:

· Auckland Transport’s response to last month’s HLB ‘resolution’ requesting information about the Half Moon Bay project

· A Local Board Transport Capital Fund update including a number of ‘Recommendations’ for the HLB to consider and updates on projects that are underway

· Auckland Transport projects that are being delivered in Howick specifically: AMETI, the Ti Rakau Drive Bus lanes, Chapel Road and the Eastern New Network

· Attachments include a register of local issues and media releases specific to the Howick area.

Recommendation/s

That the Howick Local Board:

a) note the Auckland Transport Update – October 2017 report

b) request Auckland Transport provide a ‘Rough Order of Cost’ for improving pedestrian amenity in the Howick Village, specifically along both sides of Picton Street between Selwyn Road and Wellington Street

c) request Auckland Transport provide a ‘Rough Order of Cost’ for upgrading the footpaths at the Howick Village end of Uxbridge and Selywn Roads

d) request Auckland Transport provide a ‘Rough Order of Cost’ for improved ‘wayfinding’ and information signage in the Howick Village and to local attractions such as Howick Beach and Stockade Hill.

e) request Auckland Transport provide a ‘Rough Order of Cost’ for upgrading footpaths, lights and other improvements to pedestrian amenity on the stretch of Picton Street that runs from Wellington Street to Stockade Hill.

Comments

Response to Resolutions

3. The Resolution is recorded below in bold. Auckland Transport’s response is below the Resolution in normal font.

Resolution Number HW/2017/169

f) request a formal response from Auckland Transport outlining the reason for the delay to the Half Moon Bay Ferry Pier project and confirmation the project will be completed by November 2017.

4. This project is running behind schedule. The Resource Consent was submitted on 27 September 2017. This is much later than was expected.

5. The Project Manager met with the Howick Local Board on 4 October 2017 to explain the reasons for the delay in detail.

6. The current estimate is that the turning circle will not be complete until April 2018. This is considerably longer than the Howick Local Board was initially told and the Auckland Transport apologises for the delay.

7. Auckland Transport is working very hard to try and make up time by conducting as much forward planning as possible and the Project Manager will discuss these steps with the Howick Local Board directly.

Eastern New Network

8. Auckland Transport staff visited the Howick Local Board on 20 September 2017and discussed the Eastern New Network.

9. The Eastern New Network is a public transport plan that will simplify bus routes across Howick. By simplifying routes it will increase reliability and the number of buses servicing each individual route. People will be able to use regular, reliable bus services to either get to their final destination or to access trains or ferries with which to complete their journeys. Further information is available on the Auckland Transport website by using the following link - https://at.govt.nz/projects-roadworks/new-public-transport-network/new-network-for-east-auckland/

10. The main focus of the discussion was letting the HLB know about the size and scale of the project. The project involves a significant work programme with changes to approx. 100 bus stops and shelters. Some bus routes will change and Auckland Transport officers outlined the steps that are being taken to ensure that the public knows what is happening, including:

· Posting out approx. 75,000 information flyers.

· Radio advertising.

· Media advertising.

· Public open days (see Table 1 below)

Table One: Eastern New Network Public Open Days

11. The New Network Team has also discussed the links between this project and AMETI. Both projects are part of a bigger plan to improve public transport in Auckland and the teams delivering them work together.

12. During the remainder of 2017 the Eastern New Network Team will provide information to the HLB about the bus stops and shelters being changed as part of the project. In any large project of this nature it is important that adverse impacts on local people are minimised and Local Board input is very useful ‘local knowledge’ that is highly valued.

Local board transport capital fund (LBTCF) update

13. The LBTCF is a capital budget provided to all Local Boards by Auckland Council and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

HLB’s funding in this term is approx. $ 2.9 million.

14. Auckland Transport encourages all Local Board’s to identify potential projects as early as possible to ensure delivery within the current electoral term.

Projects

15. The HLB has worked through a number of ideas identifying possible projects and using workshops to manage their progress. The current progress of all projects is summarised in the table below:

Table 2: Local Board Transport Capital Fund Projects

Projects	Current Status	Problem or Opportunity Being Addressed	Current Status
Half Moon Bay Ferry Pier and Bus Turnaround		Providing better facilities for ferry passengers at Half Moon Bay	‘Rough Order of Cost’ requested by the HLB in 2013. ‘Detailed Design’ was authorised by HLB in October 2014 . ‘Construction’ The pier is complete and was opened on 7 April 2017. Progress on the bus ‘turning circle is considerably delayed and is scheduled to be discussed with the HLB in early October 2017.
Buckland’s Beach Walkway Improvements		Providing safer pedestrian facilities at Buckland Beach	‘Rough Orders of Cost’ have been provided to the HLB. This project has a long history. Concept design was carried out in a number of stages starting in 2014 when detailed design of a small initial project was authorised by resolution. In June 2015 – The HLB expanded the project to include detailed design for a project running the length of ‘The Parade’. 13 July 2015 Concept design reported to the HLB and public consultation undertaken. · 26 April 2017 the HLB requested investigation of two projects identified during consultation. Last month Rough Orders of Cost were provided for these projects: · Pedestrian and traffic safety improvements along The Parade between Laings Road and Whitcombe Road, options to include: crossings, speed control measures and a ‘one way’ system with the option for retention of ‘two way’ access into Laings Road – Approx. $ 80,000 · A roundabout at the intersection of Buckland Beach and Whitcombe Roads – Approx. $ 450,000 ‘Firm Cost Estimate’: was authorised at the May Howick Local Board meeting for the following elements of the project: · Improved pedestrian facilities and one-way options on The Parade · A roundabout at the intersection of Buckland Beach and Whitcombe Roads. ‘Construction’ of improvements to pedestrian safety, consisting of widening the shoulder of the road using Macrocarpa sleepers, between Numbers 61 and 68A of The Parade is complete.
Howick Village Centre Plan		Supporting improvements to Howick Village that will make it nicer, safer and more pedestrian friendly.	Howick Village Centre Plan is adopted. Auckland Transport and Auckland Council planners discussed options with the Howick Local Board on 13 September 2017. Recommendations to initiate Rough Orders of Cost are included above.
Cascades Walkway		Building a footpath on Cascade Road that will provide access under the bridge on the western edge of the golf course to the walking track that follows the stream.	Auckland Transport has provided options with of either approx. $83,000 or approx. $225,000 depending on the route of the pathway ‘Rough Orders of Cost’. The HLB accepted the option with the Rough Order of Cost of $225,000. ‘Firm Estimate of Cost’: development of a ‘Firm Cost Estimate’ was authorised at the June 2017 Howick Local Board meeting.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and on budget. Orange – An issue has been identified that may need to be resolved. Red - An major issue has been identified that needs to be resolved

Howick Village Plan

16. Since the Howick Village Centre Plan was approved by the Howick Local Board in June 2017, officers have been putting together ideas for delivering on the plan. On 13 September 2017 council officers discussed options with the Howick Local Board. Auckland Transport’s role is to support the Howick Local Board to investigate using it’s LBTCF to help deliver work.

17. The Howick Village Centre Plan has numerous potential projects that could be paid for using this fund. AT,the Howick Local Board and officers have discussed these and required information about four projects:

· Investigate options to allow the south side of Picton Street to be more pedestrian friendly

· Upgrading the footpaths in the Howick Village specifically along both sides of Picton Street between Selwyn Road and Wellington Street and Uxbridge and Selwyn Roads

· Improved ‘wayfinding’ and information signage in the Howick Village area and to local attractions such as Howick Beach and Stockade Hill.

· Upgrading footpaths, access points, and other improvements to pedestrian amenity on Picton Road from Wellington Street to Stockade Hill.

18. The next step is to provide the HLB with quality advice for decision-making by requesting ‘Rough Orders of Cost’ for these ideas. This process involves a quick assessment of the ideas feasibility and potential cost by qualified Auckland Transport staff. The information provided will allow the HLB to prioritise between projects or to seek more advice.

19. A ‘Rough Order of Cost’ must be requested by ‘resolution’ and ‘recommendations’ have been drafted above for the HLB’s consideration.

Cascade Road Update

20. Auckland Transport has reported its position to the HLB that can be summarised as follows:

· The work is in a riparian reserve so will require iwi input.

· Auckland Transport guidelines for delivery of Local Board projects emphasise the importance of the relationship between iwi and local elected representatives and require that we highlight any project that requires liaison between these parties.

· Auckland Transport has requested that the HLB discuss the project with iwi.

· Auckland Transport has done this and the HLB has stated that they choose not to lead engagement with iwi believing this is an Auckland Transport responsibility.

21. Auckland Transport accepts this position and can provide this service but it will need to be factored into the cost of the design process.

Upcoming projects and activities

Consultations

22. Auckland Transport provides the HLB with the opportunity to comment on transport projects being delivered in this Local Board Area and one project was circulated. Details are included in Attachment A.

Traffic Control Committee (TCC) decisions

Table 2: Traffic Control Committee Summary of Decisions August 2017

Street

Area

Work

Decision

Middlefield Drive, Gracechurch Drive, Willowbank Close

East Tamaki Heights

No Right Turn, Roundabout, Traffic Islands, Pedestrian Crossing, School Crossing Point

Carried

Regional and sub-regional projects

CBD ferry wharf repairs

23. Auckland Transport is about to start work on repairs to part of the seawall in the ferry basin at the bottom of Queen St. Due to the age of the seawall Auckland Transport has been regularly monitoring its condition and during an inspection of the seawall in August 2017 , divers identified an increase in the amount of erosion of the seabed and seawall in front of the Ferry Building. The seawall has been inspected again and Auckland Transport has started planning to fix it. Work will start soon because the aim is to complete this work before the summer holidays.

Independent experts have completed a preliminary stability analysis and confirmed that there is no risk of imminent failure and have recommended completing the works as soon as possible to prevent the erosion from continuing. Repair work will start in around two weeks and will take 6 to 10 weeks. This will stop any further erosion.

24. From Howick resident’s perspective some ferry services will be relocated within the ferry basin during the work but full services should be able to be maintained and ferry customers will be kept informed of the progress.

Ti Rakau Drive Bus Lanes

25. Improving public transport is a key element of Auckland Transport’s overall plan. Soon Auckland Transport plans to re-mark Ti Rakau Drive to provide bus lanes. The road is wide enough that there is room to install the bus lanes without the loss of normal traffic lanes. Some parking will need to be removed but this will only be a small amount.

26. The project was discussed in detail with the HLB on 14 September 2017.

27. The project will improve public transport services and it is part of Auckland Transport’s larger plan. It will provide an immediate increase in public transport capacity from Botany to Tauranga supporting the Eastern New Network’s implementation. This in turn will make public transport a more attractive option for people and when construction of the AMETI project starts should help to manage traffic impacts by encouraging more commuters to use the bus rather than their cars.

AMETI

28. Auckland Transport is working towards a strategic plan for improving public transport across Auckland. In East Auckland we are delivering the AMETI project, a very large project that will provide better public transport between Panmure and Botany. The main feature of AMETI will be New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station to Botany.

29. AMETI will be delivered in three stages:

· A busway linking Panmure and Pakuranga.

· Then Reeves Road in Pakuranga will be rebuilt to make sure that traffic can flow through the area better when the bus lanes are built

· Finally a busway will be built linking Pakuranga and Botany.

30. The first stage of AMETI, the busway running from Pakuranga to Panmure, is currently undergoing Notice of Requirement (NOR) hearings. Recently some streets within this area have been given a second opportunity to submit on this project because new traffic data has become available. This means local residents have a fair opportunity to review the impacts of the project and to make submission based on the most up-to-date information. It should not slow down the project and work is still planned to start late next year.

31. Public consultation about the Pakuranga to Botany part of the programme will start soon and ahead of this the HLB was briefed about this on 17 August 2017. Part of this process will involve discussions with local people so Auckland Transport has rented space in Pakuranga so that people do not have to travel too far to meet with our staff.

Chapel Road

32. Straightening Chapel Road and building a new bridge near Ormiston is a safety driven project that will look at the area between Stancombe Road and Ormiston Road. The overall aim being to bring it to an ‘urban’ standard for an arterial road.

33. The road used to be a rural road and as development has occurred it now needs to be upgraded. The project’s includes making the road straighter, building a new bridge, a new signalised intersection, and widening Stancombe Road intersection with cycle lanes and two southbound traffic lanes.

34. Recently a first round of geo-technical investigation finished. That geotechnical investigation showed a large, actively moving landslip immediately north of Otara Creek. This means that original plans for the area need to be reassessed, The ideas suggested either a straight road that removes the turns or a curve following the existing road both need to be reconsidered and that more geo-technical investigation needs to be done.

35. The new geotechnical testing is underway and the results will help us to fully understand the behaviour and conditions of the landslip. It is anticipated it will require two to three months.

36. When the second stage of geotechnical investigation is finished. It will need to be reviewed and new options using that information will be developed. This means that the project is running slower than was originally predicted and that there business case for the project will require review.

37. A briefing on the project by the Project Manager is scheduled for the HLB on 4 October 2017.

Attachments

No.	Title	Page
a ⇩	Consultation Information	21
b ⇩	Issues Register	23
c ⇩	Media Releases	25

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Nina Siers, Relationship Manager

Howick Local Board

16 October 2017

Auckland Transport Media Releases in September 2017 Relevant to Howick Local Board Area

Description: Description: Description: image005 Auckland Transport media release

29 September 2017

Repair work to start on seawall

Auckland Transport is about to start work on repairs to part of the seawall in the ferry basin at the bottom of Queen St.

AT Chief Engineer Andrew Scoggins says due to the age of the seawall Auckland Transport has been regularly monitoring its condition and during an inspection of the seawall in August, divers identified an increase in the amount of erosion of the seabed and seawall in front of the Ferry Building.

“Another check was made two weeks ago and there has been no further erosion.”

He says the erosion is approximately 16 metres long and varies in depth from 0.2 metres to 1.2 metres.

“We are progressing with design and construction planning to begin repairs to ensure we can complete this work prior to the busy summer holidays.”

Engineering firm Tonkin and Taylor have completed a preliminary stability analysis and have confirmed that there is no risk of imminent failure and have recommended completing the works as soon as possible to prevent the erosion from continuing.

“Repair work will commence in around two weeks and will take 6 to 10 weeks. This will stop any further erosion.”

Berth 1A will be closed during repairs. Auckland Transport is working with its operator because some ferry services will have to be relocated within the ferry basin. Full services should be able to be maintained.

The cost of the repair work is expected to be under $1million.

Description: Description: Description: image005 Auckland Transport media release

29 September 2017

Intermittent issue with some AT HOP top-ups

Auckland Transport has been experiencing isolated technical issues with some AT HOP credit and debit card top-ups.

AT has today contacted customers about the issue (SEE ATTACHED). It involves some credit and debit card transactions appearing to have been completed when, in fact, they have not been.

Auckland Transport stresses it has not received the funds and no-one’s credit or debit card has been charged.

Essentially, the amount is “on hold” with the customer’ bank.

AT has identified the problem and is working on a fix.

There are no issues with auto top-ups.

If customers have have an issue or a query they can contact Auckland Transport on ph 09 366 4467, Mon-Fri 6am - 9pm, Sat 7am - 8pm, Sun and public holidays 8am - 6.30pm.

Description: Description: Description: image005 Auckland Transport media release

26 September 2017

Public transport is on the up

Aucklanders are loving the on-going improvements to public transport.

The latest customer satisfaction survey done for Auckland Transport for the year to September 2017 shows overall satisfaction across bus, trains and ferries has risen to 91%.

Those levels compare well to Wellington at 92% and Sydney at 89% (Nov 2016).

Brendon Main, Group Manager AT Metro Operations says satisfaction levels have been rising year on year as AT has introduced more services that are more punctual and reliable.

Customer satisfaction for rail services has jumped the most from 79.0% in June 2013 to 93.7% now. Over the same period satisfaction with bus services has leapt from 80.2% to 90.5%.

Mr Main says, “Our customers are loving the changes we’re making. Over the past four years we’ve introduced AT HOP, electric trains, double decker buses, Simpler Fares, more services and a new stations and there are more improvements on the way.”

Auckland Council Planning Committee chair Councillor Chris Darby says is also pleased with the improved performance. “I use the ferry daily and I’m happy to see the satisfaction level is sitting at 91% overall.

“We’re in the midst of a public transport revolution, with record levels of patronage. Aucklanders have a growing appetite for bus, ferry and rail travel, and making this reliable and easy to use is a key priority.

“We’ve come a long way in the past few years but we can still do better. I’m looking forward to more services rolling out across the next year, and to enhancing the punctuality and reliability to bring satisfaction closer to 100%.”

Overall public transport boardings totalled 89.4 million boardings for the 12 months to August 2017, an increase of 7.1%, or 6.0 million boardings in a year.

The number of passengers using the AT HOP card has risen from 89 to 92%. Again, this is world-class in terms of uptake.

The Auckland Transport Customer Satisfaction Survey was conducted by Gravitas Research, in the 12 months to September 2017 there were 10,796 surveys done.

Howick Local Board

16 October 2017

Donegal Glen Reserve - Playground Concept Plan

File No.: CP2017/21089

Purpose

1. To approve the concept plan for the Donegal Glen playground and accept a $40,000 donation from the Hugh Green Group towards the build of the playground.

Executive summary

2. The local community provided support for the playground development through consultation feedback conducted in October 2016, with all twenty respondents supporting the project.

3. The Hugh Green Group, the sub-division property developer, have offered a $40,000 donation to increase play provision within the playground design and provide a memorial plaque for the founder of their organisation; Hugh Green a former landowner and philanthropist.

4. Workshops were held with the local board who provided support for the concept design, memorial plaque and $40,000 donation from the Hugh Green Group. The Donegal Glen Reserve Playground Concept Plan (Attachment A) has been amended in order to align with this donation.

Recommendation/s

That the Howick Local Board:

a) Approves the Donegal Glen playground concept plan.

b) Supports the $40,000 donation from the Hugh Green Group towards the build of the Donegal Glen playground and memorial plaque installation.

Comments

5. The development of a playground will serve the new community at the Donegal Glen sub-division in Flat Bush.

6. The project was named Dunkineely Playground Development after the adjacent Dunkineely Road, however, the park was renamed Donegal Glen Reserve by Howick Local Board in 2013.

7. Feedback from community consultation provided support for the development of a playground at Donegal Glen Reserve. A letter drop was carried out resulting in all 20 respondents supporting the playground development.

8. The sub-division property developer (the Hugh Green Group) indicated a desire to commemorate the founder of their organisation, Hugh Green, through a financial contribution to the development of the playground and the installation of a memorial plaque.

9. Hugh Green was an Irish immigrant who operated as a farmer, property developer and ultimately a philanthropist funding a range of charitable projects in New Zealand. He died in 2012 but his charitable legacy continues through the Hugh Green Foundation.

10. The Hugh Green Group has offered $40,000 to support the delivery of the playground. The concept plan has been amended to reflect the increase in play provision that the donation provides.

11. Specifically, the pathway (item 3 on the concept plan - Attachment A) has been upgraded from a connecting footpath to a circular balance-bike track with raised humps. The balance-bike track provides a space for young children to learn to ride a bike, and is also suitable for scooters, trikes as well as parents and caregivers with prams, strollers and wheelchair users.

12. The concept plan identifies a memorial seating area to enable the installation of a plaque to commemorate Hugh Green (item 14 on the concept plan – Attachment A).

Consideration

Local board views and implications

13. The local board provided support for the draft playground concept plan at a workshop in July 2017.

14. The board also supported the Hugh Green Group’s $40,000 donation to provide a greater level of play provision within the concept design and the installation of a suitable memorial and plaque within the playground footprint (item 14 on the attached concept plan – Attachment A). The board requested that the memorial take the shape of a seating area to house the plaque and provide a space to reflect and enjoy the park.

15. Development of a playground at Donegal Glen meets with the local board aspirations outlined in the draft Local Board Plan (2017) of providing; better used facilities and open space to meet existing and future growth needs.

Māori impact statement

16. Parks value the relationship with mana whenua and the input they provide in park development projects. The development of a playground at Donegal Glen will benefit iwi and the local community with increased access to recreation. Iwi will be engaged as part of the resource consent requirements.

Implementation

17. The playground development is planned for delivery in July 2018.

Attachments

No.	Title	Page
a ⇩	Donegal Glen Reserve - Concept Plan	31

Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Local Paths Project - Funding Approval

File No.: CP2017/18978

Purpose

1. To approve $25,000 Local Development Initiative (LDI) Opex to produce a Local Paths Network Plan to provide walking and cycling connections throughout the local board area.

Executive summary

2. Production of a Local Paths Network Plan for Howick will outline a high-level vision for the development of a board-wide walking and cycling network.

3. The Local Paths Plan seeks to provide safe, enjoyable ways for people to travel and connect with their community and environment. It will achieve this by linking parks and open space via road corridors within Howick Local Board, and neighbouring areas. It will also identify ecological and landscape enhancement opportunities for these routes.

4. The Local Paths Network Plan will be developed by a working group consisting of representatives from across council and the Howick Local Board. The plan will be developed in consultation with interest groups and stakeholders and is expected to take approximately 22 weeks to complete.

Recommendation/s

That the Howick Local Board:

a) Approves the allocation of $25,000 from the community response fund Locally Driven Initiative Opex budget to fund the development of a Local Paths Plan for the Howick Local Board area.

Comments

6. The purpose of the Local Paths Plan is to identify suitable walking and cycling connections for recreation and commuting purposes throughout the Howick local board area.

7. The plan will also identify potential ecological enhancement opportunities to create wildlife corridors and increase native planted areas.

8. The plan will identify walking and cycling connections through:

· Local parks and reserves

· Road corridors

· Private land

9. ‘Local Paths’ are high-amenity walking and cycling connections providing links to transport hubs, town centres, schools, parks and community facilities. A Local Paths connection will provide:

· Safe recreational walking connections

· Safe recreational active transport connections (bicycles, scooters, long-boards etc)

· Improved community access to recreational facilities by linking parks and open space and creating slow-speed streets for informal recreation.

10. The primary driver for developing the plan is to increase walking and cycling connections for recreation and commuter purposes. These connections provide for a range of different users within the walking and cycling network and will be reflected within the plan through provision of the following elements.

11. On-street commuter path – These high-use connections provide preferential use for cyclists and make use of a variety of street furniture to separate cyclists from motor vehicles. The pathways provide direct links to local and regional centres.

12. Off-street commuter path – These high-use connections provide for both cyclists and pedestrian users and promote a ‘share with care’ approach.

13. Local Paths street – Neighbourhood Local Paths are located on residential streets. They are designed to promote safer vehicle speeds, reduce non-local vehicle traffic and prioritise people over vehicles. Neighbourhood Local Paths streets can help to encourage more walking and cycling trips to local destinations.

14. Local Paths open space – These are connections that are located in parks or private open space. They seek to connect with Local Paths streets, plus provide links to local centres and commuter connections.

15. Recreational trails – these are generally trails and pathways for recreational purposes. While they may form part of a person’s commute, they are not intended to create connections between destinations and often run in loops.

16. The Local Paths Network Plan will be developed by a ‘working group’ which includes local board members, council and Auckland Transport (AT) staff. The working group will meet to discuss the developing route network and provide input at each stage.

17. The Local Paths Network Plan programme stages are summarised below:

· Background research, mapping and project scoping

· Agree Howick Local Paths definition with the local board working group

· Site visits and preliminary Local Paths mapping

· Present to Local Board for approval to go to targeted stakeholder consultation Phase 1

· Phase 1 targeted consultation

· Analysis of feedback from phase 1 consultation with working group

· Refine/complete plan and present to Local Board for approval to go to public consultation Phase 2

· External public consultation Phase 2

· Complete Local Paths plan for adoption.

Consideration

Local board views and implications

18. The local board has provided support for the development of a Local Paths Plan through workshop discussions. The Local Paths Plan will deliver on the draft Local Board Plan (2017) outcome of ‘our people are active and healthy’.

Māori impact statement

19. Parks and heritage is of fundamental importance to Tangata Whenua, their culture and traditions. Sites of significance to Tangata Whenua are an important part of their heritage, established through Whakapapa. The activities identified in the report will have an impact on Maori, and consultation with iwi will form a key part of the initial process for project delivery.

20. The development of the Local Paths Plan will benefit iwi as it will provide increased access to recreation. Delivery of the plan will provide opportunities for iwi to connect with parks, sporting hubs, community centres and transport links. The plan also seeks to provide increased ecological enhancement which include potential water quality outcomes.

21. Consultation with iwi will continue at a project level as discrete projects are identified for delivery and as Mana Whenua are engaged to assist in defining cultural requirements and outcomes.

Implementation

22. The plan will be developed by the working group that will include local board members and council and AT staff. It is estimated that process of plan development, consultation and formal adoption will take approximately five months.

23. Funding for on ground delivery of the adopted Local Paths Plan will be sought through the local board’s LDI capex and the Transport Capital Fund to deliver priority projects. Further funding opportunities exist through the Annual Plan and Long Term (10 year budget) planning processes.

24. Connections identified within road, motorway and railway corridors will be managed through negotiations with the respective land owners.

Attachments

There are no attachments for this report.

Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Ara Tai Reserve - Car Park Survey Funding Request

File No.: CP2017/21085

Purpose

1. To approve $17,000 Locally Driven Initiative (LDI) Opex funding for a car park survey at Ara Tai Reserve, Bucklands Beach to inform provision of exclusive car parking to Bucklands Beach Yacht Club and provide car park improvement options.

Executive summary

2. Bucklands Beach Yacht Club has a long-standing request for the Howick Local Board to provide exclusive car parking spaces for their members at the Ara Tai Reserve car park.

3. Ara Tai Reserve is entirely sealed providing unrestricted car parking for visitors and commuters using the ferry terminal plus bus connection and nearby commercial hub.

4. Ara Tai Reserve is held under the Reserves Act (1977). The decision to grant exclusive car parks to the yacht club resides with the local board. The Bucklands Beach Yacht Club is a commercial entity and development of a lease would be managed by Panuku.

5. It is recommended that the board fund a survey to understand use patterns of the car park and inform the decision on exclusive car park provision. It will also provide an understanding of the impact exclusive car parking will have on other users and provide options to facilitate increased traffic management through revised car park layout.

Recommendation/s

That the Howick Local Board:

a) Approves $17,000 LDI Opex budget to conduct a car park survey at Ara Tai Reserve that will help inform decisions relating to exclusive car parking for Bucklands Beach Yacht Club and provide car park design option improvements.

Comments

6. The Bucklands Beach Yacht Club has a long-standing request with the Howick Local Board to provide a number of exclusive car parking spaces at the Ara Tai Reserve car park for members of their club.

7. Ara Tai Reserve located in Bucklands Beach, Howick is entirely sealed to provide car parking spaces for visitors and commuters using the Half Moon Bay ferry service, marina, Bucklands Beach Yacht Club and shopping area (see Attachment A - Ara Tai Reserve).

8. Discussions between council and the Bucklands Beach Yacht Club has taken place over many years concerning the provision of exclusive car parking spaces at Ara Tai Reserve for club members.

9. To date, Auckland Council and previous councils have resisted requests from the club as the reserve was developed to provide car parking for all users, and an agreement with the club has never materialised.

10. The most recent conversations held in September 2016 were based on the club’s desire to secure approximately 130 car parking spaces as outlined in Attachment A.

11. The decision to grant exclusive use of car parking spaces to the club resides with the local board under section 61 of the Reserves Act (1977).

12. Bucklands Beach Yacht Club is a commercial entity and lease arrangements are managed by Panuku.

13. It is recommended that the board undertake a car park survey that identifies use patterns of the parking area. The survey results will help inform alterations to car park layout to increase car park provision and manage traffic flow to facilitate better access and egress at peak times.

14. It will also enable the board to make an informed decision concerning the number of car parking spaces to provide for exclusive use by the club.

15. Should the board wish to provide the club with exclusive car parking spaces, there may be a requirement to conduct community consultation before deciding on whether to grant a lease over a portion of the existing car park. Iwi consultation must also form part of the lease development discussions and this process will be managed by Panuku.

Consideration

Local board views and implications

16. A workshop was held on 26 July 2017 with the local board who were generally supportive of providing a number of exclusive car parking spaces to the Buckland Beach Yacht Club. They also requested reconfiguration of the car park to increase car parking provision and connectivity to the bus stop and ferry terminal, in line with Auckland Transport development plans.

17. The board indicated that should they provide exclusive use of parking spaces, the total number would take into consideration those spaces currently utilised as dinghy storage (blue dotted area on Attachment A).

18. The board were not supportive of providing a commercial lease to the club through Panuku. Instead, they would prefer to manage exclusive car park provision through the land owner approval process.

Māori impact statement

19. Parks and reserves are of significant importance to mana whenua through whakapapa. Iwi will be engaged to determine whether they wish to provide input on car park concept designs.

Implementation

20. The car park survey will take place over a series of days including evenings and weekends to develop a picture of the use of Ara Tai Reserve car park. The findings of the assessment will be provided to the Howick Local Board early 2018.

Attachments

No.	Title	Page
a ⇩	Ara Tai Reserve	39

Signatories

Authors

Steve Owens - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Land owner approval for an ice cream van to operate in Lloyd Elsmore Park, Barry Curtis Park, Cockle Bay Reserve and Macleans Park

File No.: CP2017/20173

Purpose

1. To seek support from the Howick Local Board to approve the land owner application from Super Kool Ice Cream for an ice cream van to operate in the car park areas of Lloyd Elsmore Park, Barry Curtis Park, Cockle Bay Reserve and Macleans Park for a trial period of three months.

Executive summary

2. Super Kool Ice Cream seeks land owner approval to operate an ice cream van in the car park areas of Lloyd Elsmore Park, Barry Curtis Park, Cockle Bay Reserve and Macleans Park between 12.00pm (noon) and 5.00pm during weekends and school holidays.

3. Staff recommends that the local board supports the application on a three month trial basis. This will enable staff and the board to identify the level of support for and the level of success of the operation of the ice cream van at the above locations.

Recommendation/s

That the Howick Local Board:

a) support the application from Super Kool Ice Cream for land owner approval to operate an ice cream van in the car park areas of Lloyd Elsmore Park, Barry Curtis Park, Cockle Bay Reserve and Macleans Park for a trial period of three months between 12.00pm and 5.00pm during weekends and school holidays.

Comments

4. Super Kool Ice Cream seeks land owner approval to operate an ice cream van in the car park areas of Lloyd Elsmore Park, Barry Curtis Park, Cockle Bay Reserve and Macleans Park, as shown in Attachment A.

5. The applicant seeks to operate two vans which will be located at the above sites between 12.00pm and 5.00pm during weekends and school holidays. Each van will move between each location, typically staying at each site at any one time for approximately 30 minutes.

6. Lloyd Elsmore Park, Cockle Bay Reserve and Macleans Park are all classified as recreation reserves under the Reserves Act 1977 (the Act). Per section 54 of the Act and further advice of council’s Legal Services team, Land Advisory Services can grant short-term permission to trade on classified recreation reserves for up to a maximum of five days a week for three months; longer-term permission would require public notification and approval of a formal license agreement.

7. Barry Curtis Park is held under the Local Government Act 2002 (the LGA). Land Advisory Services can grant short-term permission to trade on park held under the LGA; longer-term permission would require approval of a formal license agreement, but no public notification.

8. The options available to the board are to support or reject the land owner application. If the board supports the application, this will enable the applicant to operate an ice cream van from the proposed sites. This is the recommended option. If the board rejects the application, this will not allow the applicant to operate an ice cream van from the proposed sites.

9. Staff recommends that the application be approved on a three month trial basis to allow for the determination of the level of effects and support for the ice cream van at each of the park locations. Following the three month period, a longer term approval may be determined by the board.

10. The applicant will be required to subsequently obtain a valid mobile trading licence, which will be issued by the council’s Licensing and Compliance Services.

Consideration

Local board views and implications

11. The application was discussed with the Howick Local Board at a workshop on 6 September 2017, where the board indicated its support for the application being granted on a three month trial basis.

Māori impact statement

12. The operation of the ice cream van does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

Implementation

13. If the local board supports the application, the applicant will operate an ice cream van in the car park areas of Lloyd Elsmore Park, Barry Curtis Park, Cockle Bay Reserve and Macleans Park for a trial period of three months.

14. Conditions will be placed on any land owner approval regarding:

· the three month trial operation time

· restricting days and hours of operation to those specified

· the requirement for a Health and Safety plan

· ensuring the applicant controls litter

· ensuring the non-displacement of other park users.

Attachments

No.	Title	Page
a ⇩	Car park locations	43

Signatories

Authors

Darren Cunningham - Senior Land Use Advisor

Authorisers

Remy De La Peza - Manager Land Advisory Services

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Land owner approval for the operation of a drone at Salford Park, Flat Bush

File No.: CP2017/20572

Purpose

1. To seek support from the Howick Local Board to approve the land owner application from Pilbrow Surveying Limited, on behalf of Auckland Council’s Healthy Waters department, to operate a drone at Salford Park, Flat Bush.

Executive summary

2. Pilbrow Surveying Limited, on behalf of the council’s Healthy Waters department, seek land owner approval to operate a drone to undertake a topographical survey of the storm water pond located at Salford Park, Flat Bush.

3. Staff recommends that the local board supports the application as the operation of the drone will not impact on the public use of, or access to, Salford Park. The survey will provide important topographical information on the storm water pond located at Salford Park.

Recommendation/s

That the Howick Local Board:

a) supports the application from Pilbrow Surveying Limited on behalf of the council’s Healthy Waters department for land owner approval to operate a drone at Salford Park, Flat Bush.

Comments

4. Pilbrow Surveying Limited, on behalf of the Healthy Waters department, seek land owner approval to operate a drone to undertake a topographical survey of the storm water pond located at Salford Park, Flat Bush, to provide information on ground contours and land features.

5. A topographical survey via the operation of a drone is required as undertaking a survey using a GPS via walking is not viable given the difficult terrain near the area to be surveyed.

6. The dates and times that the drone activity will occur is weather dependent. Two people will undertake the drone operation activity and a maximum of three days will be needed to undertake the survey work.

7. A robust health and safety plan will be put in place by the applicant for the operation of the drone. The applicant holds a Civil Aviation 102 certificate at a national regulatory level which provides the authority to operate drones anywhere within the New Zealand Domestic Flight Information Region.

8. A maintenance delivery co-ordinator from Community Facilities has reviewed the request and has provided no objection to the proposal as the drone operation will not result in any adverse effects on the park.

9. The options available to the Howick Local Board are to support or reject the land owner application. If the Local Board supports the application, the applicant may undertake a topographical survey of the storm water pond at Salford Park. This is the recommended option. If the Local Board rejects the application, the applicant will be prohibited from undertaking the topographical survey and important topographical information on the storm water pond will not be gathered.

Consideration

Local board views and implications

10. The application was discussed with the Howick Local Board at a workshop on 6 September 2017. No objections to the proposal were raised by the board.

Māori impact statement

11. The operation of the drone does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

Implementation

12. If the local board supports the application, the applicant will undertake the operation of the drone activity at Salford Park, Flat Bush.

Attachments

No.	Title	Page
a ⇩	Salford Park storm water pond	49

Signatories

Authors

Darren Cunningham - Senior Land Use Advisor

Authorisers

Remy De La Peza - Manager Land Advisory Services

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Land owner approval for the use of 108 Selwyn Road as a laydown/storage area for a stream stabilisation project

File No.: CP2017/20889

Purpose

1. To seek support from the Howick Local Board to approve the land owner approval application from council’s Healthy Waters department to use 108 Selwyn Road as a lay-down/storage area for an urgent stream stabilisation project.

Executive summary

2. Council’s Healthy Waters department seeks land owner approval to use 108 Selwyn Road as a laydown/storage area from November 2017 until the end of April 2018 for an urgent stream stabilisation project that is occurring to the rear of the properties at Luplau Crescent.

3. Officers recommend that the local board supports the application.

Recommendation/s

That the Howick Local Board:

a) supports the application from council’s Healthy Waters department for land owner approval to use 108 Selwyn Road as a laydown/storage area from November 2017 until the end of April 2018 for an urgent stream stabilisation project that is occurring to the rear of the properties at Luplau Crescent.

Comments

4. Healthy Waters seeks land owner approval to use 108 Selwyn Road as a laydown/storage area from November 2017 until the end of April 2018 for an urgent stream stabilisation project that is occurring to the rear of the properties at Luplau Crescent. The stabilisation works are required to prevent damage to properties adjacent to the stream. The site at 108 Selwyn Road and the location of the stream stabilisation works are shown in Attachment A.

5. The stabilisation works involve approximately 180 metres of wooden retaining walls and the placement of boulders at the toe of slopes and along the wall (ripraps) to prevent erosion to the stream banks that are posing a risk to properties.

6. The lay-down/storage area will be used for wood and rock materials which cannot be stored at the project site due to the tight working space within the project area.

7. The area required for storage at 108 Selwyn Road will be cordoned off with 6 foot high fencing to prevent the public from accessing the laydown area. Trucks will be driving across 108 Selwyn Road to load and unload material into the fenced area. Spotters will be required to ensure pedestrian safety.

8. Adjacent properties to 108 Selwyn Road will be advised two weeks prior to the use of the site as a laydown/storage area informing them of the intention to use the area and its purpose of allowing the stream stabilisation works to occur.

9. Remediation of 108 Selwyn Road back to its original condition will occur following the use of the site.

10. Council’s Maintenance Delivery Co-ordinator and Parks and Places Specialist have reviewed and provided no objection to the proposal, given there are no viable alternatives available and provided the laydown area is reinstated to its original condition.

11. The options available to the board are to support or reject the land owner approval application.

12. If the board supports the application, the applicant will be able to use 108 Selwyn Road as a laydown/storage area for the urgent stream stabilisation works. This is the recommended option.

13. If the board rejects the application, the applicant will not be able to use 108 Selwyn Road as a laydown/storage area for the urgent stream stabilisation works. The applicant will then be required to find an alternative laydown/storage area, of which there are no viable alternatives in close proximity to the stream project site, potentially delaying the commencement date of the stream stabilisation works and risking damage to the adjacent private properties.

Consideration

Local board views and implications

14. The land owner approval application was discussed with the Howick Local Board at a workshop on 27 September 2017, where the board expressed their support for the application being granted.

Māori impact statement

15. The use of 108 Selwyn Road as a laydown/storage area does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

Implementation

16. If the local board supports the application, the applicant will utilise 108 Selwyn Road as a laydown/storage area for an urgent stream stabilisation project that is occurring to the rear of the properties at Luplau Crescent. Conditions will be placed on any land owner approval regarding:

· the requirement for a Health and Safety plan

· ensuring the applicant controls rubbish at the site

· reinstatement of 108 Selwyn Road to at least its original condition

· the requirement to notify adjacent land owners of the use of the 108 Selwyn Road as a laydown/storage area

· fencing off 108 Selwyn Road to prevent the public from accessing the lay-down/storage area

· requiring spotters to ensure pedestrian safety during truck movements.

Attachments

No.	Title	Page
a ⇩	Lay-down area	55
b ⇩	Location map	57

Signatories

Authors

Darren Cunningham - Senior Land Use Advisor

Authorisers

Remy De La Peza - Manager Land Advisory Services

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Land owner approval for the installation of marine biosecurity informative signage at The Sandspit and Bucklands Beach

File No.: CP2017/20992

Purpose

1. To seek support from the Howick Local Board to approve the land owner approval application from council’s Environmental Services team to install marine biosecurity signage at The Sandspit and Bucklands Beach.

Executive summary

2. Council’s Environmental Services team seeks land owner approval for the installation of marine biosecurity signage at The Sandspit and Bucklands Beach.

3. The signs aim to raise awareness of marine biosecurity issues including the risk of spreading marine pests.

4. The signs will be affixed to existing infrastructure.

5. Officers recommend that the local board supports the application.

Recommendation/s

That the Howick Local Board:

a) supports the application from council’s Environmental Services team for land owner approval to install marine biosecurity signage at The Sandspit and Bucklands Beach.

Comments

6. The applicant, council’s Environmental Services team, seeks land owner approval to affix Auckland Council and Ministry for Primary Industries marine biosecurity informative signage at the Sandspit (197R Sandspit Road, Shelly Park) and Bucklands Beach (56R The Parade, Bucklands Beach), as shown in Attachment A.

7. The signs aim to raise awareness of marine biosecurity issues, including the risk of spreading marine pests and are illustrated in Attachment B.

8. Existing infrastructure will be used to affix to the signage and the signage will be installed along with other biosecurity messages at the location (if present). The location of the signs will also take into account safety (i.e. not blocking sight lines at boat ramps) and aesthetics.

9. The marine biosecurity signage will be 600x800mm or 1200x900mm in size depending on the suitability of the location, such as the type of existing infrastructure used to affix the signage.

10. Council’s Maintenance Delivery Co-ordinator and Parks and Places Specialist have reviewed and provided no objection to the proposal.

11. The options available to the board are to support or reject the land owner approval application.

12. If the board supports the application, the applicant will be able to install marine biosecurity signage at The Sandspit and Bucklands Beach. This is the recommended option as it will help to raise awareness of the risk of spreading marine pests.

13. If the board rejects the application, the applicant will not be allowed to install marine biosecurity signage at The Sandspit and Bucklands Beach. The applicant will then be required to identify alternative methods to raise awareness of the risk of spreading marine pests, which will delay their efforts and increase the potential for the spread of marine pests.

Consideration

Local board views and implications

14. The land owner approval application was discussed with the Howick Local Board at a workshop on 27 September 2017, where the board expressed their support for the application being granted.

Māori impact statement

15. The installation of the marine biosecurity signage does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on others.

Implementation

16. If the local board supports the application, the applicant will install marine biosecurity signage at The Sandspit and Bucklands Beach.

17. Conditions will be placed on any land owner approval regarding:

· reinstatement of any damage done to park land as a result of the installation of the signage

· the requirement for continued maintenance of the signage

· the requirement for the signage to be affixed to existing infrastructure.

Attachments

No.	Title	Page
a ⇩	Signage locations	61
b ⇩	Marine signage	63

Signatories

Authors

Darren Cunningham - Senior Land Use Advisor

Authorisers

Remy De La Peza - Manager Land Advisory Services

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

New Road Name Approval for the residential subdivision by Aklander Investment Ltd at 83 Thomas Road, Flat Bush

File No.: CP2017/20665

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for a new road name for a road created by way of subdivision at 83 Thomas Road, Flat Bush.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Hikoi Street,’ (Road 1) ‘Piki Street,’ (Road 2) ‘Aklander Rise,’ (Road 3) ‘Tiro Street,’ (Road 4) ‘Elevation Street,’ (Road 6) ‘Ripa Street,’ (Road 7) ‘Lime Hill Rise,’ (Road 8) ‘Teitei Rise,’ (Accessway 10) ‘Purei Rise,’ (Accessway 11) ‘Toetoe Lane,’ (Accessway 12) ‘Pae Lane,’ (Accessway 13) and ‘Rakiraki Lane’ (Accessway 14) (applicant’s preferred road names), and the alternate road names, ‘Piwari Place,’ ‘Tairanga Street,’ ‘Tiro Street,’ ‘Aklander Rise,’ ‘Whakatai Street,’ ‘Lime Hill Rise,’ ‘Taketake Street,’ ‘Rakiraki Street,’ ‘Native Street,’ ‘Mingimingi Street,’ ‘Takatake Lane,’ ‘Rakiraki Lane,’ and ‘Piwari Lane’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and responses were received from Ngai Tai Ki Tamaki and Ngaati Whanaunga. Ngai Tai Ki Tamaki confirmed they had no objections to the proposed names, and Ngaati Whanaunga provided a report with suggested road names; some of which have been submitted by the applicant.

5. The names ‘Hikoi Street,’ ‘Piki Street,’ ‘Aklander Rise,’ ‘Tiro Street,’ ‘Elevation Street,’ ‘Ripa Street,’ ‘Lime Hill Rise,’ ‘Teitei Rise,’ ‘Purei Rise,’ ‘Toetoe Lane,’ ‘Pae Lane,’ and ‘Rakiraki Place,’ proposed by the applicant and the alternative names ‘Piwari Rise,’ ‘Tairanga Street,’ ‘Tiro Street,’ ‘Aklander Rise,’ ‘Whakatai Street,’ ‘Lime Hill Rise,’ ‘Taketake Street,’ ‘Rakiraki Street,’ ‘Native Street,’ ‘Mingimingi Street,’ ‘Takatake Lane,’ ‘Rakiraki Lane,’ and ‘Piwari Lane,’ are considered for approval by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names ‘Hikoi Street,’ ‘Piki Street,’ ‘Aklander Rise,’ ‘Tiro Street,’ ‘Elevation Street,’ ‘Ripa Street,’ ‘Lime Hill Rise,’ ‘Teitei Rise,’ ‘Purei Rise,’ ‘Toetoe Lane,’ ‘Pae Lane,’ and ‘Rakiraki Place,’ proposed by the applicant, for the new roads created by way of subdivision at 83 Thomas Road, Flat Bush while noting that ‘Piwari Rise,’ ‘Tairanga Street,’ ‘Tiro Street,’ ‘Aklander Rise,’ ‘Whakatai Street,’ ‘Lime Hill Rise,’ ‘Taketake Street,’ ‘Rakiraki Street,’ ‘Native Street,’ ‘Mingimingi Street,’ ‘Takatake Lane,’ ‘Rakiraki Lane,’ and ‘Piwari Lane,’ also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. The residential subdivisions will be serviced by 3 new roads off Thomas Road and one new road of Adamson Road. The applicant seeks to name 7 new roads and 5 new accessways.

The Applicant has proposed the following names for consideration for the road created as part of the development at 83 Thomas Road, Flat Bush.

Preference	Proposed New Road Name (Road 1)	Meaning
Preferred Name	Hikoi Street	Meaning “walkway.” The road is connected to a reserve via a walkway.
First Alternative	Piwari Place	Translates to “to be made beautiful.” This option was suggested by iwi.
Second Alternative	Elevation Rise	The development has sweeping views over Flat Bush due to its elevation.

Preference	Proposed New Road Name (Road 2)	Meaning
Preferred Name	Piki Street	Meaning “climb” or “rise.” The road grade climbs steeply to the south.
First Alternative	Tairanga Street	Meaning “elevation.” The road grade climbs steeply to the south.
Second Alternative	Tiro Street	Meaning “view,” as there are sweeping views over Flat Bush.

Preference	Proposed New Road Name (Road 3)	Meaning
Preferred Name	Aklander Rise	The developer’s name.
First Alternative	Piwari Rise	Translates to “to be made beautiful.” This option was suggested by iwi.
Second Alternative	Whakatai Street	Translates to “to be placed in an elevated position.” This option was suggested by iwi.

Preference	Proposed New Road Name (Road 4)	Meaning
Preferred Name	Tiro Street	Meaning “view.”
First Alternative	Lime Hill Rise	Significant lime stabilisation was used on-site to advance earthworks.
Second Alternative	Takatake Street	Meaning “native”. The development will have native planting.

Preference	Proposed New Road Name (Road 6)	Meaning
Preferred Name	Elevation Street	The development has sweeping views over Flat Bush due to its elevation.
First Alternative	Taketake Street	Meaning “native.” The development will have native planting.
Second Alternative	Rakiraki Street	Maori word for Mallard Duck

Preference	Proposed New Road Name (Road 7)	Meaning
Preferred Name	Ripa Street	Meaning “horizon”
First Alternative	Native Street	The development will have native planting
Second Alternative	Mingimingi Street	Maori word for native shrub

Preference	Proposed New Road Name (Road 8)	Meaning
Preferred Name	Lime Hill Rise	Significant lime stabilisation was used on-site to advance earthworks.
First Alternative	Teitei Rise	Meaning “to be high”
Second Alternative	Puawananga Street	A native clematis.

Preference	Proposed New Road Name (Accessway 10)	Meaning
Preferred Name	Teitei Rise	Meaning “to be high,” as the road grades up to a ridge/high point.
First Alternative	Dollar Rise	The developer’s first name translates to “money.”
Second Alternative	Mingimingi Rise	Maori word for native shrub

Preference	Proposed New Road Name (Accessway 11)	Meaning
Preferred Name	Purei Lane	Native planting, as the development will have native planting.
First Alternative	Taketake Lane	Meaning “native.” The development will have native planting.
Second Alternative	Rakiraki Lane	Maori word for Mallard Duck. This option was suggested by iwi.

Preference	Proposed New Road Name (Accessway 12)	Meaning
Preferred Name	Toetoe Lane	Native planting. The development will have native planting.
First Alternative	Taketake Lane	Meaning “native.” The development will have native planting.
Second Alternative	Hikoi Lane	Meaning “walkway.” The road is connected to a reserve by a walkway.

Preference	Proposed New Road Name (Accessway 13)	Meaning
Preferred Name	Pae Lane	Translates to “horizon.” The road has sweeping views and has the highest elevation in the development.
First Alternative	Teitei Rise	Meaning “to be high”
Second Alternative	Moni Lane	Developer’s name

Preference	Proposed New Road Name (Accessway 14)	Meaning
Preferred Name	Rakiraki Place	Maori word for Mallard Duck. This option was suggested by iwi.
First Alternative	Piwari Place	Translates to “to be made beautiful.” This option was suggested by iwi.
Second Alternative	Mingimingi Place	Maori word for native shrub. This option was suggested by iwi.

Accessway 13 Road 4 Road 6 Road 3 Road 2 Road 8 Accessway 10 Accessway 11 Accessway 14

Figure One: Location and layout of new roads and accessways.

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. The proposed suffixes of ‘Rise,’ ‘Place,’ ‘Street’ and ‘Lane’ are appropriate as they reflect the physical characteristics of the proposed roads.

11. As the applicant’s preferred names ‘Hikoi Street,’ ‘Piki Street,’ ‘Aklander Rise,’ ‘Tiro Street,’ ‘Elevation Street,’ ‘Ripa Street,’ ‘Lime Hill Rise,’ ‘Teitei Rise,’ ‘Purei Rise,’ ‘Toetoe Lane,’ ‘Pae Lane,’ and ‘Rakiraki Place,’ meet the criteria, they are recommended for consideration for approval while noting that alternatives proposed by the applicant (‘Piwari Rise,’ ‘Tairanga Street,’ ‘Tiro Street,’ ‘Aklander Rise,’ ‘Whakatai Street,’ ‘Lime Hill Rise,’ ‘Taketake Street,’ ‘Rakiraki Street,’ ‘Native Street,’ ‘Mingimingi Street,’ ‘Takatake Lane,’ ‘Rakiraki Lane,’ and ‘Piwari Lane’) are also appropriate as they comply with the criteria of the road naming guidelines.

12. The name ‘Dollar Rise,’ offered as an alternative name for accessway 10 is not considered to be consistent with the objectives and principles of the road naming guideline, therefore has not been recommended for consideration.

Consideration

Significance of Decision

13. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

14. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. The applicant has emailed the relevant iwi groups and responses were received from Ngai Tai Ki Tamaki and Ngaati Whanaunga. Ngai Tai Ki Tamaki confirmed they had no objections to the proposed names, and Ngaati Whanaunga provided a report with some suggested names, some of which have been offered by the applicant.

16. NZ Post was consulted, who indicated that the proposed names are acceptable.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Danielle Ter Huurne - Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

New community lease to Koru Pakuranga Lawn Tennis Club Incorporated for Blyton Lane Reserve, 111R Gossamer Drive, Pakuranga

File No.: CP2017/21302

Purpose

1. To grant a new community lease to Koru Pakuranga Lawn Tennis Club Incorporated for Blyton Lane Reserve, at 111R Gossamer Drive, Pakuranga.

Executive summary

2. Koru Pakuranga Lawn Tennis Club Incorporated was granted a ground lease of the site occupied by its clubrooms at Blyton Lane Reserve, at 111R Gossamer Drive, Pakuranga by the former Manukau City Council for a period of 15 years from 1 April 1998. The lease expired on 31 March 2013 and is holding over on a month to month basis.

3. As specified in Auckland Council’s Community Occupancy Guidelines 2012 groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process. The Koru Pakuranga Lawn Tennis Club Incorporated wishes to exercise this right and has made a formal application for a new community lease of the site on Blyton Lane Reserve.

4. This report recommends that a new community lease be granted to Koru Pakuranga Lawn Tennis Club Incorporated for ten years commencing 1 November 2017 with one ten year right of renewal. The recommended term is in accordance with Auckland Council’s Community Occupancy Guidelines 2012.

Recommendation/s

That the Howick Local Board:

a) grant a new community lease to Koru Pakuranga Lawn Tennis Club Incorporated, for the land at Blyton Lane Reserve, 111R Gossamer Drive, Pakuranga legally described as Lot 217 DP 52254, Part NA1813/58 (Cancelled) and is held in fee simple by Auckland Council under the Reserves Act 1977 (outlined in red on Attachment A) on the following terms and conditions:

i) term – ten years commencing 1 November 2017 plus one right of renewal for ten years

ii) rent -$1.00 (plus GST) per annum, if demanded

iii) the approved Koru Pakuranga Lawn Tennis Club Incorporated Community Outcomes Plan be attached to the lease document

b) note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

5. The land at Blyton Reserve is described as Lot 217 DP 52254, Part NA1813/58 (Cancelled) and is held in fee simple by Auckland Council under the Reserves Act 1977 as a classified recreation reserve. The new lease would be issued under section 54(1)(b) and (c) of the Reserves Act 1977.

6. The clubrooms comprise of a single story structure. The facility has a lounge, kitchen, toilets, and a storage area. The building is well used, managed and maintained.

7. Floodlights were added to the courts in 2008. Drainage improvements and court resurfacing work were completed in August 2012. These improvements ensure the safety of players and enabled the extension of playing hours.

8. The club owns all improvements and is responsible for maintenance and utilities costs on Blyton Lane Reserve (Attachment A).

The club

9. Koru Pakuranga Lawn Tennis Club Incorporated was first registered as an incorporated society in June 1968, and began playing at the Mt Wellington courts at Dunkirk Road, Tāmaki, with junior members playing at Edgewater College. In 1973 the club relocated to Blyton Lane Reserve where five hard courts and the carpark were completed. The clubhouse was built in 1984 and extended in 2002. The club’s objective is “the playing of, and the promotion of, tennis and fostering the interest of junior players in Pakuranga”. The club has strived to foster the development of tennis with junior, senior, veteran, mid-week ladies social and casual players utilising the courts. Development programmes are held throughout the week for each group of players. Club coaches offer programmes for all levels and run a comprehensive junior programme to foster young players.

10. The club has approximately 193 playing members; over 100 of these members ranging from the age of 20 to 51 years of age, and the rest being below the age of 20. The club has approximately 78 female members.

11. Auckland Council staff have negotiated and agreed to a community outcomes plan with the club (Attachment B) which, if approved by the Howick Local Board, will be appended as a schedule to the community lease.

12. The financial accounts provided indicate that the club’s funds are sufficient to meet its liabilities and are being managed appropriately.

13. The club has all necessary insurance cover, including public liability insurance in place.

Consideration

Local board views and implications

14. The recommendations within this report fall within local boards’ allocated authority relating to the local, recreation, sports and community facilities and align with the Howick Local Board Plan 2014 outcome: our community is active and healthy.

15. The proposed lease was discussed at the local board workshop held on 31 August 2017.

Māori impact statement

16. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. Community leases support a wide range of activities and groups, and are awarded based on an understanding of local needs, interests and priorities. The purpose of community leases is to encourage participation and create local benefits for all communities, including Maori.

Implementation

17. Auckland Council’s community lease staff will work with the club to finalise the deed of lease.

18. There are no direct cost implications for Auckland Council.

Attachments

No.	Title	Page
a ⇩	Site Plan for Koru Pakuranga Lawn Tennis Club Incorporated, Blyton Lane Reserve, 111R Gossamer Drive, Pakuranga	77
b ⇩	Community Outcomes Plan - Koru Pakuranga Lawn Tennis Club Incorporated	79

Signatories

Authors

Angela Yang - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Adoption of a regional membership structure across council operated pools and leisure centres

File No.: CP2017/21600

Purpose

1. To endorse the introduction of a regional membership structure across Auckland Council operated pools and leisure centres and approve new membership prices for Lloyd Elsmore Park Pool & Leisure Centre, Marina Fitness and Howick Recreation Centre.

Executive summary

2. The Active Recreation team have developed a strategic “Game Plan” to support the vision of the Auckland Sport and Recreation Strategic Action Plan – inspiring more Aucklanders to be more active, more often – and to achieve local board priorities.

3. Deploying a single consolidated operating system across all council operated leisure facilities is a key project in this work programme. The new system supports improved operational and business processes. It also enables Auckland Council to offer a new range of affordable and accessible memberships across all council operated leisure centres.

4. A new membership structure was piloted in three leisure centres in June: Moana-Nui-a-Kiwa, Stanmore Bay and East Coast Bays (Albany Stadium Pool opened in February with the same membership categories).

5. The response to the pilot was overwhelmingly positive, with increases in membership, member satisfaction and staff engagement. Active Recreation intends to offer the new memberships at council operated pools and leisure centres, beginning in November 2017.

6. The recommended membership model will provide more choice and membership features, improved benefits and allow full members access to more activities in more centres throughout the region. It will also provide lower cost options for people that predominantly enjoy one activity at their home centre.

The impact in the Howick Local Board area:

7. Marina Fitness will become a gold centre. New members will pay $23.00/week for full membership and access to all council operated pools and leisure centres. Approved 2017/18 membership is $20.50/week

8. Lloyd Elsmore Park (LEP) Pool and Leisure Centre will become a silver centre. New members will pay $17.50 per week for full membership and access to all functions at LEP and at fourteen silver and bronze centres across Auckland (this is an exceptional rate for LEP, the recommended cost at other silver sites is $19.50). Currently approved membership is $15.70 per week and includes access to Howick Recreation Centre (this would continue).

9. Howick Recreation Centre will become a bronze centre. New members will pay $16.00 for full membership at Howick and 9 other bronze centres across Auckland. Currently approved membership is $15.70 and includes access to LEP.

10. Alternatively, new members can choose single function memberships at each location:

· Gym It (gym access) – Marina at $19.50/wk, LEP at $16.00/wk, Howick at $14.00/wk

· Move It (group fitness) – LEP at $16.00/wk, Howick at $14.00/wk

· Swim It (swimming) – LEP at $16.00/wk.

11. Concessions for seniors, students, families, disabled, community services card holders and green prescription will apply to these prices.

12. Existing members are welcome to retain their memberships until:

a. Their current fixed term membership period ends, at which time they will be offered one of the new fixed or open-term memberships, or

b. They choose to upgrade or cancel their open-term direct debit membership.

13. These changes only apply to membership-based products and services. There will be no impact on the cost, features or availability of other activities, including pool entry, Learn-To-Swim, spa/sauna/steam access, casual fitness, OSCAR after school care, Early Childhood Education (ECE), recreation or holiday programmes.

Recommendation/s

That the Howick Local Board:

a. Endorse the introduction of a regional membership structure across council operated pools and leisure centres.

b. Approve new membership prices for local pools and leisure centres for the 2017/18 financial year:

	Full “Get Into It” membership	Single function membership: Gym It, Move It or Swim It
Marina Fitness	Gold, at $23.00/week	$19.50/wk
Lloyd Elsmore Park Pool & Leisure Centre	Silver, at $17.50/wk	$16.00/wk
Howick Recreation Centre	Bronze, at $16.00/wk	$14.00/wk

Comments

Background – enabling more Aucklanders to be more active, more often

14. Council manages 44 aquatic, leisure and ECE facilities across the Auckland region. Nineteen pools and leisure centres are operated under contract or lease agreements by third parties. The remainder are managed and operated by council’s Active Recreation team.

15. The Active Recreation “Game Plan” is a three year transformation programme designed to achieve outcomes aligned to the Auckland sport and recreation strategic action plan (ASARSAP):

· Inspiring more Aucklanders to be more active, more often

· Enabling our children, young people and whanau to reach their potential

· Delivering quality experiences through an operationally cost neutral leisure network.

16. Active Recreation has developed a range of new initiatives to improve engagement with “insufficiently active” Aucklanders, based on extensive sector insights, market research, pilot testing and customer feedback. These include:

· Offering flexibility and variety in our membership offering, including regional access to Auckland Council operated pools and leisure centres (a new membership structure)

· Providing consistently high quality and engaging member services that encourage and support regular activity for a wide variety of Aucklanders (a new customer promise).

17. Our new leisure consolidated operating system (LCOS) will be deployed across all council operated leisure facilities by March 2018. The new system will support improvements in operational processes and business practices (including: point of sale, processing entries and payments, managing memberships, running programmes and courses, allocating staff).

New Auckland-wide Leisure Membership

18. One significant advantage of the consolidated operation system – for both customers and council – is the ability to simplify and standardise products (memberships), services (courses and programmes) and prices across the leisure network. It will also enable us to offer a new range of affordable and accessible “Get Active Your Way” memberships that include access to many more of our council operated leisure centres and activities. We have ensured that within each membership tier there is a mix of services including pool, gym and group fitness programmes for customers with “Get into it” membership and that all prices are attuned to the local community.

19. If members want access to centres or services that don’t fall within their home centre’s tier they are welcome to purchase a membership for a tier above.

20. Active Recreation has also introduced a new single function (swimming, fitness, group fitness) membership at each centre to offer a cheaper, more targeted alternative.

21. Screenshot%202017-09-27%2020
Get Active Your Way Membership Structure:

22. The table below outlines the proposed changes to individual membership:

Type of membership	Description	Replaces	What’s the change?
Get Into It	Full membership, offers access to all activities within each centre and to other council operated centres across the region according to three tier groupings: Gold (17 centres, including silver & bronze) Silver (15 centres, including bronze) Bronze (10 centres)	Over 50 different full access memberships. Offered in single or small clusters of centres across the region. Currently prices, services, terms and benefits vary across the region and from centre to centre. Full membership: Marina = $20.50/week LEP = $15.70/week Howick = $15.70/week	Simplicity, clarity and consistency of prices, services and benefits. Access to a much wider range of Auckland Council operated leisure centres. Improved range and quality of services offered. Get Into It membership: Marina, gold = $16.00/week LEP, silver = $16.00/week Howick, bronze = $14.00/wk
Gym It Swim It Move It	Activity based membership option. Offers access to a specific activity at the local centre: Gym It – gym/fitness centre Swim It – pool/spa/sauna Move It – group fitness	Off-peak and restricted single-centre memberships. NA	This is a new, cheaper membership category meeting the demands of customers who only wish to use the gym, pool or group fitness. Gym It/Swim It/Move It memberships: Marina = $19.50/week LEP = $16.00/week Howick = $14.00/week
Concessions	Senior, disabled, student, youth and green prescription concessions are available for all membership types	Existing concession offers	Membership concessions will be carried forward. Both new and current offers will be applied more consistently.

Membership Pilot and Positive Feedback

23. The membership framework has been extensively researched, developed and tested prior to piloting in three sites (Stanmore Bay, East Coast Bays and Moana-Nui-a-Kiwa) in June and July 2017. Albany Stadium Pool opened in February with the same membership categories. These sites represent a diverse range of customers, services and functions. This allowed Active Recreation to test the membership model across a range of local communities, functions and facilities.

24. Feedback from new members who signed up during the pilot period was overwhelmingly positive (e.g. over 90% opted for the “Get Into It” full access bronze membership at Moana-Nui-a-Kiwa).

25. All three pilot centres experienced similar benefit from the new membership structure and have continued with the new membership offering past the end of the period (note that new prices have not been introduced, only the new membership services). This has allowed Active Recreation to continue to evaluate the new membership model against the existing membership offering in other centres.

26. Results remain positive. Sales have increased in all pilot centres and both customer and staff experience measures have improved. This is shown in the tables below.

27. New membership growth at pilot leisure centres:

Membership Totals	30 May 2016	30 May 2017	Membership Pilot Begins	30 June 2017	30 July 2017	27 Aug 2017
MNAK Total members	956	985		988	1039	1062
Get Into It members	na	0		+59	+143	+210
ECB Total members	553	571		597	590	576
Get Into It members	na	0		+83	+106	+128
Stanmore Bay Total	1784	2095		2126	2115	2148
Get Into It members	na	0		+117	+191	+260

Customer Feedback on the Recommended Changes

28. Active Recreation performs regular customer research, using Net Promoter Score (NPS) surveys – which provide a quantitative measurement of customer satisfaction. This benchmarks the quality of our customer engagement and service standards.

29. NPS results suggest that, along with other improvements to the service and support offering, the new membership framework has been received really positively by customers.

30. Customer experience results at pilot sites:

Average NPS Scores	3 months, March to May 2017	3 months, June to Sept 2017
Pilot centres	43.6	48.7
Auckland Council Pools & Leisure	28.9	27.4

31. The survey also enquires about the key attributes that customers valued. The top attributes across the pilot sites are:

1. Programme suitability

2. Good instructors/teachers

3. Friendliness

4. Value for money

These are all benefits associated with the new membership services, which reinforces the positive feedback received from staff and through customer interactions.

Inclusion of Contracted Pools and Leisure Centres

32. These new membership options will only apply to council operated facilities at this time, with one exception. Staff have an agreement in principle with Community Leisure Management (CLM), one of our three contracted operators, that Auckland Council membership will also include Otahuhu Pool and Leisure Centre (Toia) as a bronze centre.

Impact on Existing Members of the Recommended Changes

33. One of the key principles of the change process is that existing members, particularly concession holders, are not disadvantaged by the changes. All current membership types will either be continued for active members and access will not change, or the current membership will be matched to an equivalent new membership (and any cost difference discounted). If the new cost is lower in price, existing members will pay the lesser amount. New members will sign up to one of the new membership types at the new prices.

34. Active Recreation are confident that the new Get Active Your Way membership model, coupled with improvements to the service offering and a more integrated network of pools and leisure centres will provide Auckland residents with better access to quality facilities, expert staff and engaging recreation opportunities.

Consideration

Local board views and implications

35. Hibiscus and Bays and Mangere-Otahuhu local boards were notified before piloting and updated in workshops after the pilot.

36. The Mangere-Otahuhu Local Board has approved the new membership prices.

37. The new membership structure and prices were presented and discussed in a workshop to the Howick Local Board on 20^th September 2017.

38. To date, this has been presented in workshops to Devonport-Takapuna, Hibiscus and Bays, Upper Harbour, Manurewa, Orakei and Waitemata local boards. They have all expressed their support for the new membership model.

39. The pools and leisure network is a regional asset-based service, so the recommendation carries no financial risk to the local board.

Māori impact statement

40. The Active Recreation Game Plan and the membership model have been presented to the Northwest Iwi hui. The Iwi representatives were very supportive of these initiatives.

41. Recreation, leisure and aquatics programmes, provided for local communities through pools, leisure centres and recreation teams, contribute to improving wellbeing among Maori communities. Some programmes, such as free swimming for under 16s, are intended to benefit local Maori as a targeted population.

Implementation

42. The membership model and changes to access are being presented to Local Boards for approval during September and October. Meanwhile the Active Recreation support team are developing and delivering staff training to support the new membership structure and customer activation process. Communications for existing members and marketing materials for the new memberships are being created. Active Recreation is aiming, with local board approval, to introduce these membership options in early November.

Attachments

There are no attachments for this report.

Signatories

Authors

Garth Dawson - Leisure Business Manager

Authorisers

Rob McGee - Manager Leisure – Parks, Sports and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Adoption of the Howick Local Board Plan 2017

File No.: CP2017/19606

Purpose

1. To adopt the final version of the Howick Local Board Plan 2017.

Executive summary

2. Under the Local Government (Auckland Council) Act 2009 each local board is required to adopt a local board plan by 31 October 2017.

3. The Act also requires local board plans to be developed using the special consultative procedure. The consultation period for the 2017 local board plans ran from 22 May to 30 June.

4. The local board have considered submissions received and feedback gathered from the consultation period. As a result of this consideration, the following changes are proposed

· All reference to the investigation of a targeted rate to enable free access to pools be removed from the Local Board Plan;

· In the descriptive text for Outcome 1 “Involved and connected communities”, insert the words “and wellbeing” after the word “belonging” in the fourth paragraph, sentence beginning “Strong, connected and safer communities . . .”;

· Add the words “and cycle ways” after the word “pathways” in the Key initiative “Provide a quality network of parks and open spaces, including local pathways that accommodate a variety of needs” in Outcome 2 “Our future growth is managed effectively”;

· Add the sentence “We will also continue to support the council’s Smokefree policy initiatives” to the introductory text of Outcome 5 “Our people are active and healthy”.

5. The Howick Local Board Plan 2017, which includes proposed changes, is attached to this report.

6. Pending adoption of the plan, photos and other design features will be added to prepare it for publication.

Recommendation/s

That the Howick Local Board:

a) approves the following changes being made from the draft Local Board Plan 2017

· All reference to the investigation of a targeted rate to enable free access to pools be removed from the Local Board Plan;

· Add the sentence “We will also continue to support the council’s Smokefree policy initiatives” to the introductory text of Outcome 5 “Our people are active and healthy”.

b) subject to recommendation a), adopts Attachment A as the final Howick Local Board Plan 2017.

c) delegates authority to the Chair to approve any minor edits that may be necessary

Comments

7. The Local Government (Auckland Council) Act 2009 requires local boards to produce and adopt a local board plan every three years. This means that the Howick Local Board Plan 2017 must be adopted by 31 October 2017.

8. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies.

9. The plans form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes. They also inform the development of council’s 10-year budget.

10. Under Section 83 of the Local Government Act 2002 local boards are required to use the special consultative procedure in adopting their local board plan. The consultation period ran from 22 May to 30 June 2017. The board also held a hearing on 15 August 2017.

11. Submissions were made through the following channels and coded together:

· online form available on the Shape Auckland website

· hard copy form included in the household summary document

· via email or post.

12. In total 412 submissions were received on the draft Howick Local Board Plan 2017. In addition, we received 110 documented pieces of feedback at engagement events and there were 13 pieces of feedback gathered through Facebook. Twenty people spoke at the hearing.

Consideration of submissions and feedback

13. The board has considered the submissions and feedback gathered. They received data analysis reports and all submissions and feedback to read in early August and held a workshop to discuss this on 23 August 2017. They also held a hearing where submitters were able to speak to their written submission on 15 August 2017, and held a deliberations meeting following this. Advice has been sought from staff on matters raised in the consultation period and this is reflected in the table included later in this report.

14. Public feedback on the draft plan was generally positive although some feedback was given concerning things people didn’t like about the draft or thought were missing. Key feedback points are outlined in the table below. Analysis of these points, and any resulting substantive proposed changes to the outcome chapters, are outlined in the corresponding columns.

Key public feedback points	Analysis	Proposed changes
The vast majority of submissions related to specific projects and/or requested new projects. There was overwhelming support for each of the six outcome areas contained within the local board plan	The Howick Local Board Plan is a strategic document that, in the main, does not specify particular projects. However, all submissions related to projects have been collated and will be used to inform future work programmes and the annual Local Board agreement. Common themes included: Transport issues, including congestion, public transport, provision of park and rides and more walkways and/or cycleways; Supporting youth employment; Maintaining or formalizing the special character of the Howick Village; and More focus on the management of coastal erosion.	No change to the local board plan.
The majority of submitters did not agree with the consultation question proposing to investigate a targeted rate for Howick residents to enable free access to our pools.	The Howick Local Board acknowledges this feedback.	All reference to the investigation of a targeted rate to enable free access to pools be removed from the Local Board Plan
A small number of submitters suggested specific changes or additions that they would like to see within the local board plan:
Include a reference to “mental health and emotional health” in Outcome 5 “Our people are active and healthy”	Outcome 5 relates primarily to physical health. However, the Howick Local Board considered mental and emotional health from a more holistic position of “wellbeing” and included reference to such within Outcome 1 “Involved and connected communities”	In the descriptive text for Outcome 1 “Involved and connected communities”, insert the words “and wellbeing” after the word “belonging” in the fourth paragraph, sentence beginning “Strong, connected and safer communities . . .”.
Suggest a rewording of some of the text describing Outcome 6 “A prosperous local economy”, replacing the phrase “attract new businesses” with terms like “partnering with” or “facilitating with”.	The Howick Local board is comfortable with the current text in the introduction to Outcome 6 “A prosperous local economy”, as it wishes to continue to attract new businesses to the Howick Ward, and notes that the words “partnering” and “facilitation” are both used to describe what it wants to achieve.	No change
Suggest the inclusion of a new initiative under Outcome 6 “A prosperous local economy” to: “Add safe cycleways in and out of the Highbrook business area to provide sustainable transport choices to workers.”	The Howick Local Board is of the opinion that this is too specific an initiative for a strategic document and feels that it is already adequately addressed by the initiative “Continue to extend existing walkways and cycle ways, including informative signage” in Outcome 5, and the initiative “Provide a quality network of parks and open spaces, including local pathways that accommodate a variety of needs” in Outcome 2 “Our future growth is managed effectively”. However, the Howick Local Board will add the words “and cycle ways” after the word “pathways” in the Outcome 2 initiative described above for additional clarity.	Add the words “and cycle ways” after the word “pathways” in the Key initiative “Provide a quality network of parks and open spaces, including local pathways that accommodate a variety of needs” in Outcome 2 “Our future growth is managed effectively”.
Suggest the inclusion of references to Smokefree in the Howick Local Board Plan.	The Howick Local Board acknowledges this feedback and adds reference in support of coucnil’s ongoing Smokefree policy initiatives.	Add the sentence “We will also continue to support the council’s Smokefree policy initiatives.” To the introductory text of Outcome 5 “Our people are active and healthy”.

Changes to the Howick Local Board Plan 2017

15. The Howick Local Board Plan 2017, with proposed substantive changes to the outcome chapters as described in the above table, is attached to this report.

16. Other minor changes, made for the purposes of clarification, are also included.

Consideration

Local board views and implications

17. The local board’s views have driven the development of the plan attached to this report.

18. In developing the plan, the board considered:

· what we already know about our communities and what is important to them

· submissions received via online forms, hardcopy forms, emails and post as well as feedback provided by people at engagement events and gathered through Facebook

· regional strategies and policies, including The Auckland Plan, Quality of Life Survey 2016, 2013 Census Data, Waste Management and Minimisation Plan 2012, Draft Coastal Management Strategy 2015, Howick Sport and Recreation Plan, Howick Heritage Plan, and Supporting Growth – Delivering Transport Networks (a joint initiative between Auckland Transport, Auckland Council and NZ Transport Agency)

· staff advice

Māori impact statement

19. As part of developing the plan, the board have:

· considered views expressed by mana whenua authorities at a sub-regional governance level hui and local level one-on-one hui

· considered pre-existing feedback from Māori within the local board area

Implementation

20. Pending adoption of the plan, minor edits may be necessary. This report recommends that responsibility for approving these are delegated to the Chair.

21. Photos and other design features will then be added to the plan to prepare it for publication.

Attachments

No.	Title	Page
a ⇩	Howick Local Board Plan 2017	93

Signatories

Authors	Ian Milnes - Senior Local Board Advisor Howick
Authorisers	Nina Siers - Relationship Manager

Howick Local Board

16 October 2017

Public Alerting Framework for Auckland

File No.: CP2017/21550

Reduction

Readiness

Response

Recovery

Purpose

1. To provide information on the Public Alerting Framework for Auckland.

2. To provide the results of an analysis carried out by GNS Science, identifying communities at risk from tsunami across Auckland.

3. To seek in-principle support for the proposed enhancement of Auckland’s tsunami siren network.

Executive summary

4. In February 2017, the Auckland Civil Defence and Emergency Management (CDEM) Group Committee endorsed the draft Public Alerting Framework for Auckland (Attachment A).

5. Following on from this, crown research agency, GNS Science was commissioned to provide an analysis of those communities most at risk from tsunami within the orange and red tsunami evacuation zones.

6. The GNS report and the Public Alerting Framework was presented to local boards in workshop sessions. Auckland Emergency Management is asking local boards for in principle support for the Public Alerting Framework and for an enhanced tsunami siren network.

7. Next steps involve procurement and design of tsunami siren and signage. Further information will be presented to local boards in due course.

Recommendation/s

That the Howick Local Board:

a) note the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A).

b) provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.

Comments

Tsunami risk for Auckland

8. A tsunami is a natural phenomenon consisting of a series of waves generated when a large volume of water in the sea, or in a lake, is rapidly displaced^{^[1]}. Tsunami threats pose a risk to New Zealand and to Auckland. Occurrence rates of tsunami are higher in the Pacific than for other oceans because of the "Ring of Fire".^{^[2]} Tsunami waves are most commonly caused by underwater earthquakes. In addition, these events have the potential to cause multiple other hazards including but not limited to; fire, fault line ruptures, coastal inundation, landslides, lifeline utility failures and serious health issues.^{^[3]}The Tonga-Kermadec trench is one of the Earth’s deepest trenches, and is Auckland’s highest risk for tsunami. Auckland is susceptible to regional and distant source tsunami, that is, tsunami generated from earthquakes in and around the Pacific Rim with travel time more than 1 hour as well as locally generated tsunami. Tsunami can be categorised as local, regional or distant based on their travel time or distance to the Auckland coastline.

· Local source – less than 1 hour travel time. These tsunamis can be generated by offshore faults, underwater landslide or volcanic activity.

· Regional source – Earthquakes in and around the Pacific Islands and the Tonga-Kermadec Trench 1 to 3 hours travel time to Auckland

· Distant source – Commonly generated by a large earthquake from any location around the Pacific Rim including but not limited to South America, Japan, the Aleutian Islands and Alaska. The travel time to Auckland will be 3 hours or greater. ^{^[4]}

Figure 1. This map shows the position of New Zealand in the Pacific Ocean within an area of intense seismic activity called the ‘Ring of Fire’. Source: GNS Science

Tsunami sirens

9. Currently, Auckland has 44 fixed tsunami warning sirens across nine sites in legacy Rodney and Waitakere. These sirens were installed in 2008 and 2010 and do not meet current government technical standards^{^[5]} for tsunami warning sirens. All new and existing siren installations will need to meet these standards by June 2020.

10. Auckland Emergency Management is currently investigating the upgrading of its existing siren network from ‘tone-only’ sirens to those with PA/voiceover loudspeaker capability. The sirens have a strong immediate effect and can prompt immediate action to seek further information. There are valuable benefits in using tsunami sirens, in particular, sirens can be used when other communications (e.g. cell phones and radio broadcasting) may not have the maximum reach or be as effective. It is commonly accepted across the emergency management sector that effective public alerting systems are those that take a holistic view. This being said, public alerting needs to be well planned, understood, and in conjunction with effective public education information and campaigns. This is imperative for a regionally consistent approach to public alerting that communities can use and understand.

11. The limited locations of the present tsunami siren systems have been identified as a gap in the public alerting capabilities of Auckland region. Presently, Auckland is not well represented by tsunami sirens with the estimated reach of Auckland’s current sirens being only eight per cent of the ‘at-risk’ population. Auckland’s tsunami siren network is currently being considered for enhancement and expansion through the delivery of the Public Alerting Framework

Public Alerting Framework

12. Auckland Council has recognised the need for a regionally consistent approach to public alerting through the adoption of the Public Alerting Framework. The Framework, which was approved for consultation with local boards in February 2017, has been designed to:

· explain what public alerting in a CDEM sense is, what it can and cannot do;

· give detail on the range of channels for public alerting currently available in Auckland;

· highlight the advances being taken with regards to public alerting at a national level;

· provide some commentary on tsunami sirens, their uses and limitations; and

· assist with decisions taken by the Auckland CDEM Group Committee, local boards and partners and stakeholders with regards to the prioritisation of budgets and options for enhancing public alerting across the Auckland region.

13. Auckland Council recognises the need to enhance the public alerting network, and as such, has allocated funds from the Long-Term Plan for this venture. This funding provides a starting point for consultation on the future of Auckland’s tsunami siren network and the enhancement of public alerting.

14. It is important to understand that no one public alerting system is without fault. The Public Alerting Framework focusses on the use of multi-platforms, understanding that a holistic approach is one that maximises the reach of public alerting in an emergency or hazard event. Through this project, prioritised public education is critical. Without effective public education and engagement activities, sirens alone are not considered a standalone approach to public alerting.

GNS Science report

Introduction and methodology

15. Following the endorsement of the Public Alerting Framework, crown research agency GNS Science was contracted to complete an independent analysis (see Attachment B) of those communities most at-risk of tsunami.

16. A GIS based analysis was used to calculate the number of exposed residents in communities. The analysis used 2013 census population data to identify the number of residents located in the red and orange tsunami evacuation zones (see Figure 2). For further detail on the evacuation zones and the methodology please see Attachment B.

Figure 2. Auckland red and orange tsunami evacuation zones as used in the GNS Science analysis

Results

17. The results of the analysis carried out by GNS Science identified 217 communities at-risk from tsunami. For all 217 communities modelled, there are a total of 49,853 people at-risk from tsunami in the orange and red evacuation zones. For detailed information on the results of this analysis including detail on those communities at risk of tsunami please refer to the report from GNS Science at Appendix B.

Next steps

18. Workshops have been held with local boards across the region in order to share the results of the GNS Science report and the intention to implement an enhanced and expanded regional tsunami siren network. This report seeks in-principle support for this enhanced and expanded network. More information on design, placement and other considerations for the network will be reported in due course.

Consideration

Local board views and implications

19. Workshops on tsunami risk were held with local boards in 2016. Following the development of the Public Alerting Framework further information on tsunami risk, including the results of the GNS Science report, were shared with local boards between July and October 2017. Local boards were told that in-principle support for the enhanced and expanded tsunami siren network would be sought at formal business meetings of local boards.

20. As key decision makers representing local communities, local board input into this important project will continue.

Māori impact statement

21. There are no particular impacts on Maori communities which are different from the general population arising from this report. The Public Alerting Framework for Auckland notes the importance of community resilience, of reaching all members of the community and of having systems in place to ensure that public alert messages are understood and ubiquitous.

Attachments

No.	Title	Page
a ⇩	Public Alerting Framework for Auckland	171
b ⇩	GNS Science Report	181

Signatories

Authors

Celia Wilson – Project Manager

Authorisers

Craig Glover - Head of Strategy and Planning

John Dragicevich - Director Civil Defence and Emergency Management

Nina Siers - Relationship Manager

[1] Berryman, K. et al. (2005) Review of Tsunami Hazard and Risk in New Zealand. Dunedin, Institute of Geological and Nuclear Sciences Limited.

[2] GNS Science, Tsunami in New Zealand data accessed on 26th June 2017 from https://www.gns.cri.nz/Home/Our-Science/Natural-Hazards/Tsunami/Tsunami-in-New-Zealand

[3] ACDEM (2016), Auckland Civil Defence and Emergency Management Group Plan 2016-2021

[5] [5] MCDEM (2014), Tsunami Warning Sirens Technical Standard [TS 03/14]

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

No.	Title	Page
a ⇩	6th September 2017 Workshop Record	243
b ⇩	7th September 2017 Workshop Record	245
c ⇩	13th September 2017 Workshop Record	247
d ⇩	14th September 2017 Workshop Record	249
e ⇩	20th September 2017 Workshop Record	251
f ⇩	21st September 2017 Workshop Record	253
g ⇩	27th September 2017 Workshop Record	255

Workshop Item/ Presenters	Governance role	Summary of Discussions
Land Owner Approval Darren Cunningham	Local initiatives and specific directions	Land owner approval was requested for the operation of an ice-cream van out of the car park areas of multiple parks and reserves within the Howick Local Board area. ACTION: Board support a 3 month trial of an ice cream vendor operating in the car park areas of Cockle Bay Reserve, Lloyd Elsmore Park, Macleans Park and Barry Curtis Park. Officer to prepare formal report to 16 October 2017 business meeting. ACTION: Board supported land owner approval for Healthy Waters request to fly a drone over a stormwater catchment. Officer to prepare formal report 16 October 2017 business meeting. ACTION: Local Board Services to hold a future workshop to review the minor Land owner approval criteria and discuss minor food items.
Health & Safety Alice McCarthy & Oliver Sanandres	Keeping informed	Develop knowledge and understanding of an elected member’s duties and obligations under the Health and Safety at Work Act 2015. ACTION: Officer to e mail the link to the Kura Kuwana H&S register for Elected Member’s. ACTION: Officer to confirm who Elected Member incidents reported in risk manager are escalated to.
Auckland Plan Refresh Engagement with Local Boards Ian Milnes	Input into regional decision-making, policies, plans and strategies	Local Board informal feedback on the refreshed Auckland Plan strategic framework and development strategy prior to a giving formal feedback in response to a generic report on September business meeting agendas. Board agreed previous feedback had been included in the refreshed plan with the exception of safety. ACTION: Board requested an emphasis on community safety, more definition on what community safety is.

Workshop Item/ Presenters	Governance role	Summary of Discussions
Network Discharge Consent and Wastewater Network strategy Brent Evans & Leanne McKenzie	Oversight and Monitoring	Members received an update on the Central Interceptor, the recent pipe testing at Melons Bay and the safe swim programme. ACTION: Officer to send the youtube link to the Manukau Rovers water saving initiative.
Pest Free Auckland Emma Joyce & Brett Butland	Keeping Informed	Members were briefed on the Pest Free Auckland programme, including councils’ role to increase and support community-led conservation on private and public land. ACTION: Officer to advise the board on extending the support to schools across the ward to expand the pest free initiative.
Auckland Transport Ben Stallworthy	Keeping informed	Members discussed their concerns and were provided with information about the flooding issue on The Parade and how it is being managed.

Workshop Item/ Presenters	Governance role	Summary of Discussions
ACE - Work programme Update Asma Bashir, Chade Julie	Oversight and Monitoring	The board was updated on the 1^st quarter Arts, Culture, community and Events Work Programme. ACTION: Additional budget for pre-entertainment for Movies in Parks will be included in the 1^st Quarter Performance report. ACTION: Request project plan for the Christmas lights. ACTION: Follow up on budget for Celebrated Citizens in 2017/18.
AMETI Update Matt Poland	Oversight and Monitoring	The board will be updated on various components of the AMETI project.
PACT (Pakuranga Athletics Charitable Trust) project at Lloyd Elsmore Park Rose Ward	Local Initiatives and specific directions	The board discussed the proposal from the Pakuranga Athletics Charitable Trust and will follow up with a second workshop with the consultant on 27 September 2017.

Authors	Nichola Painter - Democracy Advisor
Authorisers	Nina Siers - Relationship Manager