Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 18 October 2017 at 4.03pm.

 

present

 

Chairperson

Danielle Grant

 

 

 

Deputy Chairperson

John Gillon

 

 

 

Members

Paula Gillon

 

 

 

 

Ann Hartley, JP

 

 

 

 

Kay McIntyre, QSM

 

 

 

 

Anne-Elise Smithson

 

 

 

 

Adrian Tyler

 

 

 

 

Lindsay Waugh

 

 

 

 

ALSO PRESENT

 

Councillor

Richard Hills

 

 

 

 


Kaipātiki Local Board

18 October 2017

 

 

 

1          Welcome

 

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2017/140

MOVED by Member A Tyler, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Wednesday, 20 September 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

David Thornton

 

The Kaipātiki Local Board wishes to acknowledge the passing of former North Shore City Councillor and Glenfield Community Board member David Thornton.  

David was elected to North Shore City Council in 1995 serving one term. He was then elected to the Glenfield Community board where he served three terms; 1995 - 1998, 2001 - 2004, and 2007 - 2010. Prior to coming to New Zealand, he served on the Greater London Council.

David was previously the Chairperson of the Glenfield Ratepayers Association and the Glenfield Community Centre and a trustee of the Kaipātiki Community Facilities Trust.

 

Resolution number KT/2017/141

MOVED by Member P Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)           acknowledges the passing of former North Shore City Councillor and Glenfield Community Board member David Thornton and extends their condolences to his family and friends.

 

CARRIED

 


 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Shyam Dass

 

Shyam Dass addressed the board regarding speed tables in Easton Park Parade.

 

Resolution number KT/2017/142

MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)            thanks Shyam Dass for their public forum presentation.

 

CARRIED

 

 

9.2

Birkenhead Town Centre Association

 

Pete Taylor, Chairperson of the Birkenhead Town Centre Association addressed the board regarding the slip at Rawene Road carpark and parking in Birkenhead.

 

Resolution number KT/2017/143

MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)            thanks Pete Taylor, Chairperson and the Birkenhead Town Centre Association for their public forum presentation.

 

CARRIED

 

 

9.3

Kim Chin

 

Kim Chin addressed the board regarding carparks and loading/ unloading bays for vehicles.

 

Resolution number KT/2017/144

MOVED by Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)            thanks Kim Chin for their public forum presentation.

 

CARRIED

 

 

 


 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

22

Kaipātiki Local Board Chairperson's Report

 

Hadyn Read, Head of Infrastructure Programmes, Development Programme Office, Duncan Miller, Senior Engineer - Investigation & Design, Auckland Transport, Ross Roberts, Geotechnical and Geological Practice Lead, Infrastructure and Environmental Services and Nahri Salim, Senior Communications Advisor, Auckland Transport were in attendance to discuss the slip at Rawene Road carpark.

A memorandum regarding Rawene Road carpark dated 18 October 2017 was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number KT/2017/145

MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)            note the chairperson’s report.

b)            receive the memorandum from Auckland Transport regarding Rawene Road carpark dated 18 October 2017.

c)            thank those who have been dealing with the slip at Rawene Road car park, particularly those whose actions before and after the slip helped to prevent injury to individuals or damage to private property.

d)            note that Auckland Transport are undertaking the following actions in response to the slip at Rawene Road car park:

i.          development and implementation of appropriate public safety measures and health and safety plans;

ii.         geotechnical assessments to determine the stability of the land surrounding the slip;

iii.        monitoring of surrounding properties to ensure buildings and their occupants remain safe;

iv.         a review of the circumstances that resulted in the failure of the carpark, with input from Auckland Council, and the options to remediate the asset;

v.         development and implementation of a parking plan, in consultation with the local board and town centre association, to address short, medium and long-term solutions to parking in the Birkenhead Town Centre;  and

vi.        investigating options that will reduce the demand for parking at Rawene Road car park, such as promoting alternative transport modes, exploring opportunities for utilising private parking, and supporting employees of local businesses with personalised trip planning advice from the travel demand team.

e)            request staff report back to the local board with further information on:

i.          initial investigations of options to repair or reinstate the Rawene Road car park;

ii.         the short-medium term options for clean-up and restoration of the gully below the slip; and

iii.       timing for reopening the service lane / slip road behind Mokoia Road to restore access to private property.

f)             request the continuation of regular and timely communication with the local board, local communities of interest, and the wider public.

g)            request staff report back on the status of any other known landfills on public land in the local board area, including the risk of subsidence.

h)            request staff to undertake necessary mitigation measures to minimise temporary closure of car parks during the construction of the Highbury corner development.

 

CARRIED

 

Attachments

a     Memorandum regarding Rawene Road carpark 18 October 2017

 

 

12

Auckland Transport Monthly Update - October 2017

 

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to discuss the Auckland Transport Monthly Update - October 2017.

 

Resolution number KT/2017/146

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)            note the Auckland Transport Monthly Update Kaipātiki Local Board October 2017.

b)            consider the modification of speed tables in Easton Park Parade, Glenfield, as one of the projects for consideration for potential allocation of funding through the Local Board Transport Capital Fund at a future date, as a result of the petition from residents on this matter.

 

CARRIED

 

 

13

Asset renewal at 17 Lauderdale Road, Birkdale

 

Kaitlyn White, Renewals Coordinator, Community Facilities was in attendance to discuss the Asset renewal at 17 Lauderdale Road, Birkdale report.

 

Resolution number KT/2017/147

MOVED by Member A Hartley, seconded by Member A Smithson:  

That the Kaipātiki Local Board:

a)            approves option two in Attachment B to the agenda report which is to demolish and re-build the main building within the vicinity of the current building at either 17 Lauderdale Road, Birkdale, or the adjacent section of the reserve at R 76 Eskdale Road, Birkdale.

b)            requests staff explore opportunities to re-build the building and develop the surrounding facilities in partnership with Kaipātiki Project.

c)            requests the concept plan come back to the local board for approval, including consideration of utilising locally driven initiative capital budget to deliver the following enhancements:

i.          increased space for meeting rooms, offices, and storage, with the option for stand-alone access.

 

CARRIED

 

 

14

Options for Highbury economic impact assessment

 

Jonathan Sudworth, Local Economic Development Advisor, Auckland Tourism, Events and Economic Development was in attendance to discuss the Options for Highbury economic impact assessment report.

 

Resolution number KT/2017/148

MOVED by Chairperson D Grant, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)            agree to cancel the Highbury economic impact assessment , and request staff work with the Birkenhead Town Centre Association investigate and present back alternate options to utilise the allocated funding to the November local board business meeting.

 

CARRIED

 

 

15

New community lease to Glenfield Tennis Club Incorporated at Elliott Reserve, 36 Elliott Avenue, Bayview.

 

Yusuf Khan, Senior Community Lease Advisor, Community Facilities and Angela Yang, Community Lease Advisor, Community Facilities were in attendance to discuss the New community lease to Glenfield Tennis Club Incorporated at Elliott Reserve, 36 Elliott Avenue, Bayview report.

 

Resolution number KT/2017/149

MOVED by Deputy Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)            defer consideration of a new community lease to the Glenfield Tennis Club Incorporated until further advice can be provided on the opportunities for public access to the courts when not in use by the leasee.

 

CARRIED

 


 

 

16

Renewal of the community lease to North Shore Women’s Centre for premises at the Mayfield Centre, 5 Mayfield Road, Glenfield

 

Yusuf Khan, Senior Community Lease Advisor, Community Facilities and Angela Yang, Community Lease Advisor, Community Facilities were in attendance to discuss the Renewal of the community lease to North Shore Women’s Centre for premises at the Mayfield Centre, 5 Mayfield Road, Glenfield report.

 

Resolution number KT/2017/150

MOVED by Deputy Chairperson J Gillon, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)            grants the renewal of the community lease to North Shore Women’s Centre for the 108 m² premises (outlined red in Attachment A to the agenda report) at the Mayfield Centre, 5 Mayfield Road, Glenfield subject to the following:

i.          term – one year commencing 1 August 2017 with no further right of renewal;

ii.         rent – $1.00 plus Goods and Services Tax per annum if requested; and

iii.        operational charge (including utilities) – $2,700 per annum plus Goods and Services Tax.

b)            approves all other terms and conditions as contained in the existing lease dated 1 August 2016 and in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

CARRIED

 

 

19

Panuku Development Auckland Local Board Six-Monthly Update 1 March to 31 August 2017

 

Carlos Rahman, Senior Engagement Advisor, Panuku Development Auckland was in attendance to discuss the Panuku Development Auckland Local Board Six-Monthly Update 1 March to 31 August 2017 report.

An email from Brian Putt dated 2 October 2017 regarding Rosie Bolt Reserve was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

MOVED by Member L Waugh, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)            note the Panuku Development Auckland Kaipātiki Local Board update 1 March 2017 to 31 August 2017.

b)            recognise the desire of council to materially reduce or slow down expenditure and to “unlock value from assets no longer required or are sub optimal for service purposes”.

c)            seek assurance from Panuku that council’s ownership of the commercial land in Northcote will not be disposed of ”as suboptimal for service purposes”, but that Panuku will capitalise on council’s ownership to ensure delivery of a quality and well-designed town centre to meet the aspirations of the local community and the strategic value of the location.

 

 

 

MOVED by Deputy Chairperson J Gillon, seconded by Chairperson D Grant:   

Deputy Chairperson J Gillon moved an amendment to the original motion as follows:

 

That the Kaipātiki Local Board:

 

Add the following clauses to the motion:

 

d)        request a list of all non-service land in the Kaipātiki Local Board area which Panuku Development Auckland currently has allocated or delegated decision-making over.

e)         receive the tabled email from Brian Putt on the history of Rosie Bolt Reserve and request that it be forwarded to relevant officers in Panuku Development Auckland.

f)          consider Rosie Bolt Reserve to be of significant heritage value and oppose the potential sale of this reserve in principle.

 

The amendment was put and declared

CARRIED

 

Secretarial Note:        In accordance with Standing Order 3.10.2, clause b) of the original motion was withdrawn with the consent of the meeting.

 

The Chairperson put the substantive motion.

 

Resolution number KT/2017/151

MOVED by Member L Waugh, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)         note the Panuku Development Auckland Kaipātiki Local Board update 1 March 2017 to 31 August 2017.

b)        seek assurance from Panuku that council’s ownership of the commercial land in Northcote will not be disposed of ”as suboptimal for service purposes”, but that Panuku will capitalise on council’s ownership to ensure delivery of a quality and well-designed town centre to meet the aspirations of the local community and the strategic value of the location.

c)         request a list of all non-service land in the Kaipātiki Local Board area which Panuku Development Auckland currently has allocated or delegated decision-making over.

d)        receive the tabled email from Brian Putt on the history of Rosie Bolt Reserve and request that it be forwarded to relevant officers in Panuku Development Auckland.

e)         consider Rosie Bolt Reserve to be of significant heritage value and oppose the potential sale of this reserve in principle.

 

The substantive motion was declared

CARRIED

 

Attachments

a     Email from Brian Putt regarding Rosie Bolt Reserve 2 October 2017

 


 

 

17

Review of representation arrangements - process

 

Resolution number KT/2017/152

MOVED by Member L Waugh, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)            supports the process for conducting the review of representation arrangements as endorsed by the Governing Body at its 28 September 2017 meeting.

 

CARRIED

 

 

18

Public alerting framework for Auckland

 

Resolution number KT/2017/153

MOVED by Member K McIntyre, seconded by Chairperson D Grant:  

That the Kaipātiki Local Board:

a)            notes the approach to public alerting as outlined in the Public Alerting Framework for Auckland as outlined in Attachment A to the agenda report.

b)            provides in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that:

i.          further information on design, placement and other considerations for the network will be reported in due course; and

ii.         public alerting is a regional priority which should be resourced through regional budgets.

 

CARRIED

 

 

Secretarial Note:        Item 19 - Panuku Development Auckland Local Board Six-Monthly Update 1 March to 31 August 2017 was considered prior to Item 17 - Review of representation arrangements - process.

Item 20 - Northart 360 strategic review was considered prior to 24 Governance Forward Work Calendar.

 

 

21

Governing Body and Independent Maori Statutory Board Members' Update

 

Councillor Richard Hills was attendance to provide an update.

A document titled ‘Kaipātiki Local Board Update’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number KT/2017/154

MOVED by Member A Tyler, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)            note the update from Councillor Richard Hills.

 

CARRIED

 

Attachments

a     Kaipātiki Local Board Update

 

Secretarial Note:        Item 22 - Kaipātiki Local Board Chairperson's Report was considered prior to Item 12 Auckland Transport Monthly Update - October 2017.

 

 

25

Workshop Records - Kaipātiki Local Board, held on 13 and  27 September 2017

 

Resolution number KT/2017/155

MOVED by Member A Hartley, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)            notes the records for the Kaipātiki Local Board workshops held on Wednesday 13 September 2017 and Wednesday 27 September 2017.

 

CARRIED

 

 

23

Members' Reports

 

Deputy Chairperson John Gillon provided a verbal report regarding the lack of maintenance of grassed areas in the Kaipātiki Local Board area.

 

Resolution number KT/2017/156

MOVED by Deputy Chairperson J Gillon, seconded by Chairperson D Grant:  

That the Kaipātiki Local Board:

a)            note the verbal report from Deputy Chairperson John Gillon.

 

CARRIED

 

 

 

 

20

Northart 360 strategic review

 

MOVED by Member L Waugh, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)            notes the Northart 360 strategic review as approved by the local board as part of its Arts, Community and Events 2016/2017 Work Programme.

b)            thanks the Northart board, staff and stakeholders for their input and involvement in the 360 strategic review.

c)            request consideration be given to increase Northart’s Asset Based Services grant, in response to the findings of the 360 strategic review, as requested by the Kaipātiki Local Board, to ensure the long term viability of Kaipātiki’s flag ship arts organisation.

d)            request that Panuku Development Auckland provides Northart with a written assurance that a comparable area will be developed in the proposed new community facility to house the Northart operation before any demolition of the Norman King building is actioned.

 

 

Resolution number KT/2017/157

MOVED by Member A Tyler, seconded by Deputy Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)         agree that, pursuant to Standing Order 3.13.1(c), the motion under debate now be put to a vote.

 

CARRIED

 

The Chairperson put the motion in parts.

 

 

 

Resolution number KT/2017/158

MOVED by Member L Waugh, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

a)            notes the Northart 360 strategic review as approved by the local board as part of its Arts, Community and Events 2016/2017 Work Programme.

b)            thanks the Northart board, staff and stakeholders for their input and involvement in the 360 strategic review.

 

CARRIED

 

 

 

MOVED by Member L Waugh, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

c)            request consideration be given to increase Northart’s Asset Based Services grant, in response to the findings of the 360 strategic review, as requested by the Kaipātiki Local Board, to ensure the long term viability of Kaipātiki’s flag ship arts organisation.

A division was called for, voting on which was as follows:

For

Member A Hartley

Member K McIntyre

Member L Waugh

Against

Deputy Chairperson J Gillon

Member P Gillon

Chairperson D Grant

Member A Smithson

Member A Tyler

Abstained

 

The motion was declared lost by 3 votes to 5.

 

LOST

 

 

 

Resolution number KT/2017/159

MOVED by Member L Waugh, seconded by Member K McIntyre:  

That the Kaipātiki Local Board:

d)            request that Panuku Development Auckland provides Northart with a written assurance that a comparable area will be developed in the proposed new community facility to house the Northart operation before any demolition of the Norman King building is actioned.

 

CARRIED

 


 

 

24

Governance Forward Work Calendar

 

Resolution number KT/2017/160

MOVED by Member K McIntyre, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)            notes the Kaipātiki Local Board governance forward work calendar – October 2017.

 

CARRIED

 

 

Secretarial Note:        Item 25 - Workshop Records - Kaipātiki Local Board, held on 13 and  27 September 2017 was considered prior to Item 23 Members' Reports.

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

7.19pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................