Minutes of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

18 October 2017

1 Welcome

Togiatolu Walter Togiamua led the meeting in prayer.

2 Apologies

Resolution number MO/2017/186

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board accept the apologies from Tafafuna’i Tasi Lauese and Christine O’Brien for absence.

CARRIED

Secretarial Note: Cr Collins tabled his apology for absence.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number MO/2017/187

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the Māngere-Ōtāhuhu Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 20 September 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

· Book launch Mangere Hero’s.

· 20 years Vaiola Budgeting Service 1997 to 2017.

· Future Streets nominated in the Bike to Future Awards 2017 to be held in Christchurch 19 October 2017.

· Sally Ikinofo NZIM Investiture Queen’s Birthday Awards.

· Kirkbride Tunnel was opened by the Prime Minister and the Minister of Transport.

· Black Ferns Women’s Rugby won the World Cup Trophy, Māngere-Ōtāhuhu Local Board was part of the Welcome Home Ceremony at Auckland Airport.

· Thank you from the Mangere Community for Pepe Mona funeral and the offers for financial support from the community were outstanding. Thank you to Member Tauanu’u Nick Bakulich and the MP for Mangere Aupito William Sio as we worked together for the funeral arrangements for the burial of Pepe Mona, and thank them for their support.

· The Chair thanked the Board Members for their continued work with the community particularly in the time of the General Election.

· Invitations were sent to Member Bakulich from the Manukau AFC Massey Park and the Manukau Rovers Club.

· Kiwi Ferns named for the upcoming Rugby League World Cup, including Mangere residents & former Otahuhu College students: Aieshaleigh Smalley – Otahuhu Rugby League Club and Maitua Feterika.

· Pacific Language Week – Tokelau, Fiji & Niue (October).

· Pacific Challenge Netball Cup.

· Niue Rugby League had a successful tournament (U/6’s up to Premier men).

· Yates Road Park Community Event – Mangere Crime patrol vehicle presented by Sponsors.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation - Auckland Teaching Garden Trust

Resolution number MO/2017/188

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the Māngere-Ōtāhuhu Local Board thanks Graeme Hansen, Yvonne Thomas, Toni Helleur and Colleen Smith for their attendance and presentation.

CARRIED

9 Public Forum

9.1

Public Forum - Imran Mohammed - Mangere United AFC

Resolution number MO/2017/189

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board thanks Imran Mohammed and Noel Robinson for their attendance and presentation.

CARRIED

Deputy Chairperson W Togiamua left the meeting at 5.54 pm during Item 9.1.

Deputy Chairperson W Togiamua returned to the meeting at 5.55 pm.

Secretarial Note: Items 9.3 and 9.4 were considered after 9.1. Item 9.2 was considered after Item 9.4.

9.2

Public Forum - SCOUTS New Zealand

Resolution number MO/2017/190

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the Māngere-Ōtāhuhu Local Board thanks Carol Chamley for her attendance and presentation.

CARRIED

9.3

Public Forum - CIDANZ

Resolution number MO/2017/191

MOVED by Chairperson L Sosene, seconded by Member M Kolo:

That the Māngere-Ōtāhuhu Local Board thanks Rouruina Brown from CIDANZ for her attendance and presentation.

CARRIED

9.4

Public Forum - Mangere Town Centre BID Incorporated

Resolution number MO/2017/192

MOVED by Chairperson L Sosene, seconded by Member M Kolo:

That the Māngere-Ōtāhuhu Local Board thanks Dave Fearon from the Mangere Town Centre BID Incorporated for his attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Manukau Ward Councillors Update

Resolution number MO/2017/193

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the verbal report from Cr Alf Filipaina be received.

CARRIED

Local Board Leads and Appointments Report

Resolution number MO/2017/194

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the verbal updates from local board members be received.

CARRIED

Chairpersons Report and Announcements

Resolution number MO/2017/195

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the verbal update be received.

CARRIED

Otahuhu Community Needs Assessment & Options Analysis Report

Resolution number MO/2017/196

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board:

a) note the findings of the Ōtāhuhu Community Needs Assessment & Options Analysis (2017).

b) endorse Panuku proceeding with the assessment of feasibility for the optimisation of council assets, based upon the findings of the needs assessment.

c) request Council officers to pursue Option 3 as noted in the Ōtāhuhu Community Needs Assessment & Options Analysis (2017):

· Develop a purpose built community facility (at a site to be determined), with the opportunity to accommodate additional activities and services to deliver an integrated service and improve flexibility for shared use, and investigate opportunities for improved services at other Council-owned sites.

CARRIED

Member C Elliott left the meeting at 6.56 pm during Item 15.

Member C Elliott returned to the meeting at 7.01 pm.

Secretarial Note: Item 17 was considered before Item 16.

Auckland Transport Update - October 2018

Resolution number MO/2017/197

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the Māngere-Ōtāhuhu Local Board:

a) note the Auckland Transport Update – October 2017 report.

b) request a workshop on Local Board Transport Fund options.

c) request a progress report on the Bader Drive road resurfacing concerns and options to mitigate these matters.

CARRIED

Member N Bakulich left the meeting at 7.31 pm during Item 16.

Member N Bakulich returned to the meeting at 7.33 pm.

Mangere-Otahuhu Local Grant Round One 2017/2018 grant applications

Resolution number MO/2017/198

MOVED by Chairperson L Sosene, seconded by Member M Kolo:

That the Māngere-Ōtāhuhu Local Board:

a) approve/grant/decline the Māngere-Otahuhu Local Board Round One Local

Grant applications listed in Table One below:

Application number and applicant	Requesting funding for	Focus area	Amount requested	Approved/ Granted/ Declined
TM (2016) Limited LG1809-102	Towards initial printing costs for Te Reo Māori resources	Community	$12,000	Declined Low priority
Spyro Fitness Trust LG1809-106	Towards costs of purchasing equipment to assist with the running of the Heavy Hitters programme at 4/9 Brigade Road, Mangere.	Sport and recreation	$18,265	Grant $6,500
Congregational Christian Church Samoa (Mangere Bridge) Trust Board LG1809-108	Towards costs of cultural costumes, uniforms, hall hire, for the final celebration of 'Fiafia cultural night.	Arts and culture	$5,000	Grant $2,000
Youthline Charitable Trust LG1809-110	Towards the Youthline South Auckland Community Centre manager’s salary based in Papatoetoe.	Community	$5,000	Approved $5,000
The New Zealand Archive of Film Television and Sound Nga Taonga Whitiahua me Nga Taonga Korero LG1809-115	Towards costs of venue hire, travel, accommodation, artist fees and audiovisual costs for a presentation of the historic film 'Moana with Sound' in Auckland at the Metro Theatre, Māngere East Hall.	Arts and culture	$5,254	Grant $3,300 Towards AV-screen, sound and venue hire costs
Otahuhu Townhall Community Centre Incorporated LG1809-118	Towards costs involved with the daily running of the playgroup, including tea, coffee, activities, stationary, costs for a zoo trip including transportation and zoo gate fees, and costs for new toys for the playgroup.	Community	$5,000	Grant $2,000 Towards costs of acquiring new toys for play centre and costs of a zoo trip
New Zealand Sikh Womens Association Incorporated LG1809-119	Towards rental costs for office space at Otahuhu for clients’ assessments, counselling and courses.	Community	$10,000	Grant $3,000 Towards costs of space
Salvation Army Manukau LG1809-121	Towards costs for trophies for the new music competitions, T-shirts for the high school students, gifts for the judges and the cost for additional white ribbon items for White Ribbon Day on 25 November 2017.	Event/Community	$2,000	Approved $2,000
Ohomairangi Trust LG1809-122	Towards funding for two facilitators to coordinate, prepare and deliver four groups consisting of eight sessions each for 2017/2018 at the Mangere East Community Centre.	Community	$12,800	Grant $5,000 Towards costs of facilitators for programmes
Pathways New Zealand Hip Hop Performing Arts Trust LG1809-125	Towards a tutor's salary for “Pathways to Performing Arts and Digital Media” programme.	Arts and culture	$8,000	Grant $2,000
Auckland Kids Achievement Trust LG1809-126	Towards costs of two tablets for Kiwi Can staff at Koru and Sutton Park Schools.	Community	$2,116	Approved $2,116
Auckland Provincial German Shepherd Dog League LG1809-127	Towards costs of a rates rebate for the club’s property at 10 Hall Avenue, Mangere, Auckland.	Community	$2,000	Decline Low priority
Tom Tai Malo LG1809-128	Towards costs of venue hire, printing of flyers, banners, mileage, a small contribution to the fitness instructor and monthly weight loss prizes.	Sport and recreation	$6,429	Grant $2,600 Towards costs venue hire (umbrella group Mangere Baptist Church)
Mangere East Community Centre LG1809-129	Towards costs of event organizing, performance and entertainment, sound and staging for the Mangere East Festival on 18 November 2017.	Event/Community	$10,000	Grant $5,000
Mangere East ACCESS Trust LG1809-130	Towards costs of data analysis day, resources and idealization workshops with young people for the Mangere area.	Community	$5,000	Approve $5,000
Auckland Niue Rugby League LG1809-131	Towards costs of public address system and gazebo for Auckland Niue Rugby League Representatives Day 2017 on 28 October 2017 at Walter Massey Park.	Sport and recreation	$6,347	Grant $5,000
Maggie Gould LG1809-132	Towards musicians’ fees, hire of equipment, venue hire, publicity costs, media promotion costs, travel costs to the venue and printing of material for workshops for students.	Event/Community	$4,500	Decline
Action Education Inc LG1809-133	Towards costs of facilitating the 20 spoken word poetry workshops for schools in Mangere-Otahuhu area.	Arts and culture	$4,000	Approve $4,000
Mangere Town Centre Business Improvement District incorporated LG1809-135	Towards entertainment costs, sound and live streaming to Facebook for New Zealand Music Month 2018.	Event	$5,000	Approve $5,000
Time To Thrive To Stay Alive Charitable Trust LG1809-138	Towards costs associated with bike parts, triathlon participants medallions for kids and high visability vests for volunteers for the “Mangere Schools' Kids Triathlon” on 10 November, 2017	Sport and recreation	$3,906	Approve $3,906
Tugi John Sagala LG1809-139	Towards costs of a salary to write the script and prepare a proposal for the "Pimp My South Auckland ride" television show.	Arts and culture	$5,000	Decline Low priority
Kids Safe With Dogs Charitable Trust LG1809-140	Towards costs for printing of material and paying instructors and administrators for the Kids Safe With Dogs - Māngere-Otāhuhu programme.	Community	$5,000	Grant $2,000
Mangere East Access Trust LG1809-141	Towards costs for the local “Science in the van” group to facilitate the weekly “Super Southside Science” workshops with young people including the school holiday programme in the Mangere area.	Community	$3,000	Approve $3,000
		Total requested	$145,617	$68,422

Secretarial Note: Member Togiatolu Walter Togiamua declared an interest in the Auckland Niue Rugby League LG1809-131 and took no part in the discussion or voting.

b) approve/grant/decline the Māngere-Otahuhu Local Board Round One Local

Grant Multi-board applications listed in Table Two below:

LifeKidz Trust LG1807-105	Towards costs of running the after school, school holiday programme and community participation programme, including the wages of youth workers, and activity resources, from October 2017 to January 2018.	Community	$2,500	Approve $2,500
Royal New Zealand Foundation of the Blind LG1807-111	Towards the purchase of multi-licence digital talking books for people affected by blindness and low-vision people in the Mangere-Otahuhu areas.	Community	$2,000	Approve $2,000
Father and Child Trust LG1807-141	Towards costs of rent for the Onehunga Community Centre and the printing and distribution of Mauri Ora flyers.	Community	$2,000	Decline Outside local board area
OneTree House Limited LG1811-111	Towards costs of development of translations and the design requirements for print ready artwork for multilingual children's books	Community	$4,000	Decline Low priority
OKE Charity LG1803-106	Towards the costs of event management including the event manager, volunteer uniforms and marketing material for the 2017 OKE Head2Head Walk from Orua Bay to Huia, on 11 November 2017.	Events/Sports and recreation	$1,500	Decline Low priority
NZ Women Ltd LG1803-124	Towards costs of performers' fees, advertising, equipment and operational costs for” Elvis in the Gardens 2018” at the Auckland Botanical Garden on 3 April 2018.	Events	$2,000	Decline Low priority
PHAB Association (Auckland) Incorporated LG1813-127	Towards “Skills for All” employment and life skills workshops for all Pasifika members, specifically the cost of coordination, staffing, volunteers and administration from October 2017 to April 2018.	Community	$2,000	Approve $2,000
		Total requested	$16,000	$6,500

CARRIED

Secretarial Note: Item 17 was considered before Item 16.

Moyle Park, 48 Bader Drive, Mangere - new licence for telecommunication lines with Vodafone New Zealand Limited

Resolution number MO/2017/199

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board:

a) approve the continued use of Moyle park 48 Bader Drive, Mangere by Vodafone New Zealand Limited for underground telecommunications equipment.

b) delegate Panuku Development Auckland Limited to negotiate a new licence to Vodafone New Zealand Limited on Auckland Council’s standard non-road side telecommunications licence terms and conditions for an initial term of six years from 1 February 2018, with two rights of renewal of six years.

c) request a report on the distribution of revenue from licence agreements of this kind, including distribution to the local board.

A division was called for, voting on which was as follows:

For

Chairperson L Sosene

Deputy Chairperson W Togiamua

Against

Member N Bakulich

Abstained

Member C Elliott

Member M Kolo

The motion was declared carried by 2 votes to 1.

CARRIED

Mangere Mountain Education Trust - Funding Agreement

Resolution number MO/2017/200

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board:

a) approve the KPI’s set out in the Mangere Mountain Education Trust’s Funding Agreement in order to facilitate the payment of $94,000 Asset Based Service funding to the Trust with the following amendment to Schedule 1:

Outcome	Outcome Description	KPIs/Delivery requirements	Reporting
3. Relationship management	Add: Maintain a governance level relationship with the Mangere-Otahuhu Local Board	Annual meeting to discuss funding agreement and delivery of KPIs	Six monthly

CARRIED

Māngere-Ōtāhuhu and Ōtara-Papatoetoe Youth Connections Local Governance Group 2016/2017 update

Resolution number MO/2017/201

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board receive the Youth Connections South Local Governance Group (LGG) work programme 2016/2017 report and thank the officer Tracey Hainsworth-Faaofo for coming along tonight.

CARRIED

Secretarial Note: Item 29 was considered after Item 20.

An Update on the Place-based Spatial Planning Programme

Resolution number MO/2017/202

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the Māngere-Ōtāhuhu Local Board:

a) note the update on progress achieved to date with delivering actions contained in the Māngere-Ōtāhuhu area plan.

b) note the commencement of spatial planning work as an input into Auckland Transport’s business case investigating the provision of mass transit between the airport and the city centre.

CARRIED

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

Resolution number MO/2017/203

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board receive the report and provide feedback at the 15 November 2017 business meeting on the proposed direction of the draft Waste Management and Minimisation Plan.

CARRIED

Review of representation arrangements - process

Resolution number MO/2017/204

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board delegate to the Chair and Deputy Chair to develop and complete the board’s feedback on the Review of representation arrangements – process, before the 14 December 2017 deadline.

CARRIED

The Mangere-Otahuhu Local Board Plan 2017 - 2020 translation into Te Reo Maori.

Resolution number MO/2017/205

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:

That the Māngere-Ōtāhuhu Local Board approve $7,000 from the board’s community response fund for the Mangere-Otahuhu local board plan 2017 - 2020 to be translated into Te Reo Maori.

CARRIED

Local board resolution responses and information report

Resolution number MO/2017/206

MOVED by Chairperson L Sosene, seconded by Member M Kolo:

That the Māngere-Ōtāhuhu Local Board:

a) notes the update memo on the update on 161 Robertson Road, Mangere from Panuku Development Auckland.

b) receive the Regional Facilities Auckland Fourth Quarter Report 2016-17.

CARRIED

Governance Forward Work Calendar

Resolution number MO/2017/207

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:

That the Māngere-Ōtāhuhu Local Board notes the Governance Forward Work Calendar.

CARRIED

Mangere-Otahuhu Local Board Workshop Notes

Resolution number MO/2017/208

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the Māngere-Ōtāhuhu Local Board receive the workshop notes from the workshops held 6 and 13 September 2017.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Māngere-Ōtāhuhu Social Enterprise Collective Funding 17/18

Resolution number MO/2017/209

MOVED by Chairperson L Sosene, seconded by Member C Elliott:

That the Māngere-Ōtāhuhu Local Board defer this report until the 15 November 2017 business meeting.

CARRIED

Secretarial Note: Item 29 was considered after Item 20.

Member N Bakulich left the meeting at 8.21 pm during Item 29.

Member N Bakulich returned to the meeting at 8.26 pm.

8.44pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo