Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

24 October 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation : Tui Tonga Canoe Club 5

8.2 Deputation : No Six 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Governing Body Member's Update 9

13 Chairperson's Report 11

14 Board Members' Reports 13

15 Taniwha Reserve Development 15

16 Disposals recommendation report 21

17 New Road Name Approval for Fenchurch 2B (Stage 2) and Overlea South Development Sites 27

18 Auckland Transport monthly report - October 2017 41

19 Local Driven Initiatives Unallocated Expenditure 45

20 Feedback on the proposed direction of the draft Waste Management and Minimisation Plan 55

21 Review of representation arrangements - process 61

22 Regional Facilities Auckland Fourth Quarter Performance Report for the quarter ending 30 June 2017 73

23 Resolutions of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board 101

24 Record of Maungakiekie-Tāmaki Local Board Workshops 105

25 Governance Forward Work Calendar 111

26 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 26 September 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation : Tui Tonga Canoe Club

Purpose

1. Providing Tui Tonga Canoe Club the opportunity to present to the Maungakiekie-Tāmaki Local Board regarding their request to relocate Tui Tonga Canoe Club (TTCC) to the Taumanu Reserve.

Executive summary

2. As per standing orders the Chairperson has approved the deputation request from Tui Tonga Canoe Club regarding their request.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Tui Tonga Canoe Club, for their attendance.

8.2 Deputation : No Six

Purpose

1. Providing No Six, a group of young content creators and entrepreneurs the opportunity to present to the Maungakiekie-Tāmaki Local Board to raise awareness of the work they do with the community.

Executive summary

2. As per standing orders the Chairperson has approved the deputation request from No Six regarding their request.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank No Six, for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Maungakiekie-Tāmaki Local Board

24 October 2017

Taniwha Reserve Development

File No.: CP2017/21881

Purpose

1. To seek approval from the Maungakiekie-Tāmaki Local Board for the Taniwha Reserve concept plan.

Executive summary

2. Taniwha Reserve is one of a number of reserves in the Maungakiekie-Tāmaki area requiring development to support the increase in population anticipated by the spatial priority zoning.

3. There is $700,000 approved funding available through the Tāmaki Precinct ‘Infrastructure Funding Framework Agreement’ (Community Facilities) over the next two financial years for this reserve upgrade. An additional $260,000.00 funding has been requested from the ‘Infrastructure Funding Framework Agreement’ to provide a comprehensive upgrade as proposed by the ‘Taniwha Reserve Concept Plan’ and the ‘Taniwha Reserve Landscape Business Case’ which will deliver a much improved public amenity with suitable connections to and through the reserve.

4. There is $1,280,000 approved funding available through the ‘Infrastructure Funding Framework Agreement’ (Healthy Waters) available over the next two financial years to complete the stormwater detention pond and improvements required in Taniwha Reserve to provide for the additional stormwater capacity and mitigation resulting from the growth anticipated by the spatial priority zoning. This budget has been determined following an assessment of options as detailed in Healthy Waters ‘Taniwha Reserve Detention Business Case’.

5. The proposed Taniwha Reserve Concept Plan has identified a number of ‘aspirational elements’ which are considered to be beyond standard park provision but which would add further amenity to the reserve if alternative funding sources were available. These elements include lighting to the shared path through the reserve ($144,000.00), an additional circuit walk via a boardwalk across the stormwater detention pond ($200,000.00) and a viewing platform at Line Road ($60,000.00).

6. Additional funding for the lighting has been tentatively sourced through the ‘Infrastructure Funding Framework Agreement’ between council and the Tāmaki Regeneration Company subject to local board agreement, public consultation and completion of a CPTED report identifying this as an element desirable in this park development.

7. An additional $260,000 is required if the board wishes to see the remaining additional ‘aspirational elements’ to be included in the reserve development – these elements would need to be funded from either Locally Driven Initiative Capex or Transport Capital Funds.

8. A workshop was held with the local board 15^th August, 2017 where the Taniwha Reserve proposals were presented and discussed.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the Taniwha Reserve concept plan (Attachment A) for consultation.

b) Endorse further development and cost estimates to inform a decision on whether additional funding through either Locally Driven Initiative Capex or the board’s Transport Capital Fund should be approved to enable all or some of the ‘aspirational elements’ to be included in a final Taniwha reserve concept plan.

Comments

9. Taniwha Reserve is located in a spatial priority area that’s been identified for growth. It is located in the Tāmaki subdivision. It requires redevelopment to support the increase in population that is anticipated and to support water quality outcomes for the Omaru Creek. This reserve is the first in a number of reserves tagged for redevelopment and is able to be delivered in a coordinated approach alongside the first stage of the Tāmaki Regeneration residential developments.

10. The Taniwha Reserve concept plan reflects key council and local board objectives of providing safe, well-connected, environmentally and culturally sensitive public reserves

11. The reserve upgrade will see a new shared cycle/pedestrian path network created improving connectivity through the reserve, between adjacent neighbourhoods and to the Glen Innes town centre.

12. Improvements in stormwater management will lead to benefits in water quality, biodiversity and stream health as well as providing additional capacity for the proposed residential developments. These benefits will have a flow-on effect to water quality in reserves downstream – in particular Maybury Reserve which it is noted is a high local board priority for redevelopment.

13. Landscaping, furniture and signage will help to improve the open space quality of the reserve as well as aiding in wayfinding and encouraging public use of the reserve. This in turn will lead to benefits in safety through passive surveillance.

14. Engagement with mana whenua will provide the opportunity to incorporate a cultural layer into the design detail as well as ensuring cultural aspirations especially with respect to ensuring environmental outcomes and kaitiakitanga are respected.

15. Further improvements to safety and surveillance may be achieved through strategic land exchanges with the Tāmaki Regeneration Company to increase reserve street frontages and improvements in sight lines through the reserve. This process will be managed on a reserve by reserve basis and each proposed land exchange will be assessed for its relative benefits to the overall reserve network and community provision.

16. Consultation with the public and stakeholders will be carried out to ensure the final concept design reflects the needs and desires of the majority balanced with the key objectives of delivering a well-connected and safe public space within the available budget. This consultation could proceed either concurrent to the board’s consultation on the ‘Open Space Network Plan’ or it could be part of the same consultation which would allow the public to see an example of the next phase of development following endorsement of the ‘Open Space Network Plan’ and clearly demonstrate the ability for the public to engage on each individual reserve development.(Attachment A)

Consideration

Local board views and implications

17. Consultation on the Taniwha Reserve development will be mindful of the board’s consultation programme with the community over the Tāmaki Open Space Network Plan. Care will be taken to manage the indicative land exchange component of this reserve development during consultation noting that a formal consultation process is required under the Reserves Act 1977.

18. The Taniwha Reserve development is able to proceed without the proposed land exchange however significant improvements in safety and surveillance would be achieved if the land exchange did proceed.

Māori impact statement

19. Parks and heritage is of fundamental importance to mana whenua and their culture and traditions. The development discussed in this report will benefit Maori and the wider community through increased access to recreational opportunities and improved connections between local communities.

20. Mana whenua will be consulted to ensure their views are heard and any limitations or opportunities are recognised and incorporated into the final designs for this reserve.

Implementation

21. There is $2,240,000 capex funding over 2017/2018 and 2018/2019 allowed for through the Tāmaki Precinct ‘Infrastructure Funding Framework Agreement’ which will enable the reserve and stormwater development to proceed.

22. A further $144,000 has been tentatively approved for lighting through the Infrastructure Funding Framework Agreement subject to local board agreement, public consultation and completion of a CPTED report identifying this as an element desirable in this park development.

23. Additional funding would need to be provided should the board wish to achieve the other aspirational elements identified in the reserve concept plan including proposed work with indicative costs:

· Boardwalk to ponds $200,000

· Viewing platform at Line Road $60,000

24. Delivery of the Taniwha Reserve development will commence following local board approval of the concept design. It is anticipated that consultation, detailed design and construction will take two years to complete. This process will be managed as an integrated reserve development incorporating both Community Facilities and Healthy Waters outcomes and delivered by Community Facilities.

Attachments

No.	Title	Page
a ⇩	Taniwha Concept Plan	19

Signatories

Authors

Tim Keat - Senior Growth Development Specialist

Authorisers

Victoria Villaraza - Relationship Manager

Rod Sheridan - General Manager Community Facilities

Maungakiekie-Tāmaki Local Board

24 October 2017

Disposals recommendation report

File No.: CP2017/15543

Purpose

1. This report seeks the Maungakiekie-Tāmaki Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the transfer of council’s right to purchase back the privately owned property at 58/7 Rowlands Avenue, Mt Wellington to Housing New Zealand (HNZ).

Executive summary

2. 58/7 Rowlands Avenue, Mt Wellington is part of an “Own Your Own” scheme which provides for eligible people to purchase units from council for 20% less than market value on the proviso that they be sold back to council at the same discount.

3. Panuku, on behalf of Auckland Council, seek to transfer the covenanted right to acquire the privately owned 58/7 Rowlands Avenue, Mt Wellington to HNZ when the current owner wishes to sell. Consultation with council departments and its Council Controlled Organisations (CCOs), iwi authorities and the Maungakiekie-Tāmaki Local Board has now taken place. No issues were raised regarding the proposed transfer through the rationalisation process. Due to this, Panuku recommends the transfer of the right to purchase the property to HNZ.

4. Approval is required from the Finance and Performance Committee before the right to purchase can be transferred to HNZ.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee the transfer of council’s covenanted option to acquire 58/7 Rowlands Avenue, Mt Wellington to Housing New Zealand.

Comments

5. Panuku and Auckland Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The transfer of the covenanted right to purchase for the subject property was identified through conversations with the current owner of 58/7 Rowlands Avenue, Mt Wellington.

6. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to council’s Finance and Performance Committee.

Property information

7. 58/7 Rowlands Avenue, Mt Wellington is a privately owned single story residential dwelling with a one seventh share of a 1581m²site.

8. In total, seven units are on the cross-leased site of which HNZ currently owns the freehold and leasehold interests of five units. Unit 55/7 and Unit 58/7 are both still in private ownership.

9. The units were all part of a scheme entitled “Own Your Own” which provided for eligible people to purchase the units from the former Auckland City Council for 20% less than market value on the proviso that they are sold back to council at the same discount. Auckland Council has a covenanted right to purchase them back when the owners wish to sell.

10. Council no longer wishes to maintain an interest in the units and has sold five of the units at 7 Rowlands Avenue to HNZ, and intends that the remaining two will be transferred to HNZ also.

11. There is no indication that the private owner of 58/7 Rowlands Avenue, Mt Wellington intends to sell in the foreseeable future, so Panuku have negotiated with HNZ for the transfer of the offer back obligations subject to Governing Body approval. The owner of 58/7 Rowlands Avenue, Mt Wellington has consented to having council’s option to purchase the property transferred to HNZ.

12. The Auckland Unitary Plan zoning is Terrace Housing and Apartment Buildings. 58/7 Rowlands Avenue, Mt Wellington has a 2014 capital value of $310,000.

Internal consultation

13. The internal consultation commenced in July 2017. No issues were raised regarding the proposed transfer of the right to purchase the property to HNZ.

Consideration

Local board views and implications

14. Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the expression of interest period, relevant local boards are engaged with.

15. Panuku provided an information memorandum to the Maungakiekie-Tāmaki Local Board advising of the proposed transfer of the right to purchase the property to HNZ in August 2017. No issues were raised regarding the proposed transfer.

16. This report provides the board with an opportunity to formalise its views on the proposal.

Māori impact statement

17. 15 mana whenua iwi authorities were contacted regarding the proposed transfer of the right to purchase the property to HNZ for 58/7 Rowlands Avenue, Mt Wellington. The following feedback was received.

a) Te Rūnanga o Ngāti Whātua

No site specific feedback received for this site, noting that as per earlier conversations with Te Rūnanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

b) Ngāti Whātua o Kaipara

No feedback received for this site.

c) Ngāti Whātua o Ōrakei

No feedback received for this site.

d) Te Kawerau ā Maki

No feedback received for this site.

e) Ngāti Tamaoho

No feedback received for this site.

f) Te Ākitai - Waiohua

No feedback received for this site.

g) Ngāti Te Ata – Waiohua

No feedback received for this site.

h) Te Ahiwaru

No feedback received for this site.

i) Ngāti Pāoa

No feedback received for this site.

j) Ngaati Whanaunga

Ngaati Whanaunga expressed interest in the property as a cultural/social opportunity and for commercial purposes. Should the transfer from council to HNZ be approved, Panuku can provide advice to Ngaati Whanaunga to facilitate subsequent discussions with HNZ.

k) Ngāti Maru

No feedback received for this site.

l) Ngāti Tamatera

No feedback received for this site.

m) Patukirikiri

No feedback received for this site.

n) Waikato Tanui

No feedback received for this site.

Implementation

18. 58/7 Rowlands Avenue, Mt Wellington, is exempt from offer back requirements in accordance with section 40 of the Public Works Act 1981.

19. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Attachments

No.	Title	Page
a ⇩	Images of 58/7 Rowlands Avenue, Mt Wellington	25

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review, Panuku Development Auckland

Authorisers

Letitia McColl - Team Leader Portfolio Review, Panuku Development Auckland

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

24 October 2017

New Road Name Approval for Fenchurch 2B (Stage 2) and Overlea South Development Sites

File No.: CP2017/21943

Purpose

1. To seek approval from the Maungakiekie-Tāmaki Local Board for naming of three new public roads within new developments (Fenchurch 2B (Stage 2) and Overlea South).

Executive summary

2. Auckland Council’s Road Naming Policy and Guidelines require that new roads serving more than five sites must have a road name. This also applies to private roads, jointly owned access lots (JOAL) and rights of way.

3. Tāmaki Regeneration Company (“TRC”), along with its development partners, aims to deliver approximately 400 new mixed tenure houses in the ‘Fenchurch’ development and approximately 142 new homes in the nearby ‘Overlea’ development site. This will require the creation of 25 new public roads and JOALs in total across both developments.

4. TRC has collected a list of preferred and alternative names for new public roads in the Fenchurch 2B and Overlea South development sites. Auckland Council’s guidelines and criteria for naming a new road have been adhered to in this situation, along with previously agreed steps between TRC and Maungakiekie-Tāmaki Local Board.

5. Proposed road names have been elicited from the community and key stakeholder groups, such as TRC’s Community Liaison Committee, Lalaga Pasifiki, the Glen Innes and Panmure Business Associations, other community organisations and also Maungakiekie-Tāmaki Local Board members.

6. New Zealand Post and LINZ have confirmed the viability of all proposed names. The names were also submitted to Mana Whenua for consideration in September 2017 and no objections or additional comments concerning any of the proposed names were raised.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve the new road name ‘Leiite Setefano Road’ for the new public road within the Fenchurch 2B (Stage 2) development, Glenn Innes, pursuant to section 319(1)(j) of the Local Government Act 1974.

b) Approve the two new road names ‘Marsic Road’ and ‘Ev Perry Way’ for the two new public roads within the Overlea South development, pursuant to section 319(1)(j) of the Local Government Act 1974.

Comments

7. A consistent theme has been applied to the naming of the new public roads to be vested across the two development sites, with community heroes that have made a significant contribution being prioritised. This is in keeping with Maungakiekie-Tāmaki Local Board’s stated preference that names of significance be reserved for public roads.

Fenchurch 2B Stage 2 Development Site

8. This development stage contains three new roads to be publicly vested. Two of these roads were named in the September 2017 Maungakiekie-Tāmaki Local Board meeting; ‘Aveline Place’ (retention of an existing road name, for the extension of that road) and ‘Te Nohotu Road’.

9. One road remains to be named within Fenchurch 2B Stage 2 site, as highlighted in the attached maps. The proposed road name and alternatives are set out below:

Preferred Name for New Public Road (Fenchurch 2B Stage 2):
Proposed Name	Suffix	Background/Significance
Leiite Setefano	Road	Rev. Setefano had been a stalwart in this community leading many of the foundation pacific island families in the Glen Innes and Panmure communities. He had been very active in many areas of this community and was well respected for his church and community development. First Pacific Island Minister to a multi-racial parish now called Pacific Islands Presbyterian Church, Tāmaki. Originally a European parish, in the late 1970's Islanders coming to Glen Innes joined and later became an integral part of the parish as it is today. We have been ministers here for 36 years this year. Leiite Setefano retired at the end of 2016. The parish is mainly palagis, Niueans, Cook islanders, and Samoans, with a few from other ethnic groups come to worship on Sundays.
Alternative Names for New Public Road (Fenchurch 2B Stage 2):
Tiaki	Road	Tiaki is a Māori word that means: to guard, to preserve, protect and shelter.
Pōhutuhutu	Road	Pōhutuhutu is a Māori word that means: to splash about.
Filemu	Road	Filemu is a Samoan word meaning ‘peace’. This acknowledges the existing community’s strong Pasifika roots.
Penina	Road	Penina is a Samoan word meaning ‘pearl’. This acknowledges the existing community’s strong Pasifika roots.
Ukutoia	Road	Ukutoia is the traditional Māori name for Glen Innes (the name means to pull the waka up to the clay).

Overlea South Development Site

10. The two new public roads to be named within this development are shown on the attached map, with the proposed names summarised below:

Preferred Names for Overlea South
Proposed Name	Suffix	Background/Significance	Type	Lot
Marsic	Road	Ivan and Wally Marsic opened Marsic’s 50 years ago this year. Ivan retired earlier this year, and his brother Wally is now running it with his family. On any given day, there are 3 generations of the Marsic family working in the fish shop	Public Road	New Road 3
Ev Perry	Way	Respected former principal of Tāmaki College who worked there for 28 years.	Public Road	New Road 4
Alternative Names for Overlea South
Te Taurere	Road	Symbolising a volcanic cave in the local area and Glen Innes’ fertile soil.
Sarah Matthew	Street	Sarah Matthew was the first European woman to explore Waitemata Harbour and Tāmaki estuary in the early 1840s. Her diaries and letters provide a unique insight into the life and growth of early Auckland with her husband Felton Matthew. She was also the first European woman to climb many maunga.
Whanau	Way	Māori word meaning: family, extended family, to be born, give birth.

Road Naming Process for both Development Sites

11. TRC has collected the above lists of preferred and alternative names for new public roads in the Fenchurch 2B and Overlea South development sites. Auckland Council’s guidelines and criteria for naming new roads have been adhered to, along with previously agreed steps between TRC and Maungakiekie-Tāmaki Local Board.

12. TRC consulted with NZ Post to confirm suitability of the proposed names, and also consulted the community and key stakeholder groups, such as TRC’s Community Liaison Committee, Lalaga Pasifiki, the Glen Innes and Panmure Business Associations. Maungakiekie-Tāmaki Local Board members were also canvassed for potential new names and LINZ have confirmed that the name is not duplicated and can be used in this location.

13. Permissions were obtained from family members for use of the names ‘Leiite Setefano’ and ‘Ev Perry’.

14. The proposed suffixes are appropriate for the roads to be named, as per Auckland Council’s road naming guidelines Appendix C that defines appropriate road types (attached).

Consideration

Local board views and implications

15. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

16. The review sought from the Maungakiekie-Tāmaki Local Board for this report does not trigger the Significance policy and is not considered to have any legislative implications or any immediate impact on the community.

Māori impact statement

17. The review sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

18. The list of proposed names was submitted to Mana Whenua for consideration in September 2017 and no objections or additional comments were raised.

Implementation

19. The cost of processing, reviewing, and approval of the proposed new road names are recoverable in accordance with Council’s Administrative Charges.

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once subsequent approvals are obtained for any new road names.

Attachments

No.	Title	Page
a ⇩	Plans - Fenchurch 2B and Overlea South	31
b ⇩	Appendix C - Road Naming Guidelines	39

Signatories

Authors

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

24 October 2017

Auckland Transport monthly report - October 2017

File No.: CP2017/22275

Purpose

1. The purpose of the report is to update the Local Board on transport-related matters and to provide information about recent Auckland Transport (AT) activities in the Local Board area

Executive summary

2. This report responds to resolutions and requests on transport-related matters, provides an update on the current status of Local Board Transport Capital Fund (LBTCF) and provides an opportunity for the board to nominate and discuss any proposed LBTCF projects, provide a summary of consultation material sent to the Board and,

3. The report provides information from the Auckland Transport organisation on matters of specific application and interest to the Maungakiekie Tāmaki Local Board and its community.

4. In particular, this report covers requests to approve a new Local Board Transport Capital Fund project providing for the renewal of footpath at Bert Henham Park beside Mt Wellington Highway.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Receive the Auckland Transport report for October 2017.

b) Approve $18,000 from the Local Board Transport Capital Fund to construct a footpath in Bert Henham Park, beside Mt Wellington Highway, to be completed as part of the new bus way project.

Comments

Transport Capital Fund update

5. The below table provides the current breakdown of funds available to the Maungakiekie-Tāmaki Local Board in its Transport Capital Fund.

New project initiation and approvals

Bert Henham Park footpath improvement

6. Auckland Transport is preparing to deliver a project that will improve bus travel along Mt Wellington Highway. As part of this project the segment of retaining wall and path in Bert Henham Park is in need of repair. Auckland Transport would like to offer the local board the opportunity to use $18,000 of the transport capital fund to deliver an upgrade to the retaining wall and improve the path. The option needs to be decided in this meeting as Auckland Transport is about to award this contract and further delays would incur additional cost.

Upcoming projects and activities of interest to the board

Cycling connections to Glen Innes town centre and shared path

7. Auckland Transport held an open day in Glen Innes on 7October to seek feedback on the proposed cycle routes in the town centre

8. The roads that Auckland Transport is proposing separated cycle ways on are Merton Road, Morrin Road, Taniwha Street, Aparana Ave, Point England Road, Line Road and Stonefields Ave.

9. Feedback will be reported back to the board once it has been collated.

Onehunga transport interchange

10. Auckland Transport has been working with Auckland Council to prepare advice for the governing body on the proposal for a transport interchange at the current Onehunga rail station.

11. The governing body will make decisions on these projects over the next few months and Auckland Transport will be in a better position to respond once this decision is made.

Regional and sub-regional projects

Hop card top ups

12. Auckland Transport has become aware of an issue with some online HOP top-ups. In the past couple of weeks there have been isolated instances whereby some top-ups have not worked.

13. When the request is being processed, it is not able to complete successfully. Because the system is secure, and processing financial transactions, it requires all information to be 100% correct. From the customer’s perspective they have received an error message but then the transaction appears to have gone through. It hasn’t and the money from this transaction has not been received by Auckland Transport.

14. We have contacted registered HOP card users to let them know of this issue and asked them to call us if they have experienced any problems and we can rectify any issues. We are also informing the media as another way of informing our customers.

Auckland Transport appoints new Chief Executive

15. Auckland Transport has appointed Shane Ellison as its new Chief Executive, taking over from the organisation’s founding Chief Executive, David Warburton.

16. Mr Ellison will join Auckland Transport on 11 December for a handover from Dr Warburton.

17. Mr Ellison is a returning New Zealander with whakapapa linking him to the iwi of Ngai Tahu and Te Ati Awa. He has had more than 20 years of global experience in senior leadership roles across the transport and infrastructure sectors in complex commercial, political and organisational environments.

More Transport Officers for Auckland’s trains

18. Transport Officers are being recruited as part of the Security and Fare Enforcement (SaFE) programme which will increase passenger’s security and safety on trains and at rail stations.

19. Transport Officers will target fare evaders, have the power to issue infringements, deal with any anti-social behaviour and help commuters. They will be the “go to” person if there are issues on a train or at a station.

20. With the number of rail passenger journeys at a record high 20 million a year, Auckland Transport is aiming to employ more than 200 Transport Officers. The first group of Transport Officers are currently being trained and will be on the job from November.

21. Another part of the SaFE programme is the electronic gating of more stations. Gates have recently been installed at Otahuhu and Henderson, with further station gating for Manurewa, Middlemore, Parnell, Papatoetoe and Papakura stations to be complete by mid-2018.

22. Electronic gates at Manurewa are due to be installed in October and expected to become operational in October/November.

Public transport getting the thumbs up

23. The latest customer satisfaction survey done for Auckland Transport for the year to September 2017 shows overall satisfaction across bus, trains and ferries has risen to 91%. Those levels compare well to Wellington at 92% and Sydney at 89% (Nov 2016).

24. Customer satisfaction levels have been rising year on year as Auckland Transport has introduced more services that are more punctual and reliable. Satisfaction for rail services has jumped the most from 79.0% in June 2013 to 93.7% now. Over the same period satisfaction with bus services has leapt from 80.2% to 90.5%.

25. The Auckland Transport Customer Satisfaction Survey was conducted by Gravitas Research. In the 12 months to September 2017, there were 10,796 surveys undertaken.

26. Over the past four years, Auckland Transport has introduced AT HOP, electric trains, double decker buses, Simpler Fares, more services and new stations – and there are more improvements on the way.

27. The number of passengers using the AT HOP card has also risen from 89 to 92%, which is world-class in terms of uptake.

28. Auckland is in the midst of a public transport revolution, with record levels of patronage. Overall public transport boardings totalled 89.4 million boardings for the 12 months to August 2017, an increase of 7.1%, or 6.0 million boardings in a year.

Consideration

Local board views and implications

29. The local board’s views will be taken into account during consultation on any proposed schemes.

Māori impact statement

30. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Health and safety implications

31. Health and Safety is an inherent part of all Auckland Transport projects. Any specific concerns will be covered as part of individual project reporting.

Implementation

32. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Dale - Elected Member Relationship Manager.

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

24 October 2017

Local Driven Initiatives Unallocated Expenditure

File No.: CP2017/22296

Purpose

1. To approve new projects to be funded from the available response funds in the 2017/18 Locally Driven Initiatives budget.

Executive summary

2. The Maungakiekie-Tāmaki Local Board adopted its annual budget and corresponding work programmes for 2017/2018 year in June 2017. During the development of the work programme, the local board expressed a desire to reserve some funding to enable the board to respond to requests and opportunities that arise during the financial year.

3. The response funds approved in the 2017/18 work programme are in three respective areas – environment, parks, and community.

4. The environmental priorities fund (53k) is held by Infrastructure & Environmental Services (I&ES) who have workshopped potential projects with the local board in October and will be seeking allocation decisions in November 2017.

5. The parks response fund (65k) is held by Parks, Sports and Recreation, Community Services. Officers have workshopped allocation options with the local board on 17^th October 2017. Officers will also be requesting the local board approve reallocation of the budget that was earmarked for the Waikaraka concept plan, which is now not going ahead, to this budget line. That will bring the parks response fund total to 105k.

6. The community response fund (38k) is held by Arts, Community & Events (ACE). A board decision in August 2017 allocated $450.00 to assist a young Tāmaki resident to take part in a film making programme (resolution MT2017/178). The remaining balance for this fund is 37.5k.

7. The following ideas have been received and discussed with the local board. Officers require direction on whether these initiatives can now be scoped and/or funded from the respective unallocated response funds.

Contribution to Tāmaki Community Wellbeing Initiative, 5k

8. The local board, Auckland District Health Board and Tāmaki Regeneration Company have started discussions about establishing a collaborative place based investment approach in Tāmaki. The parties agreed to contribute 5k each towards a collective agency wellbeing investment fund totalling 15k to be administered and allocated by a group of community stakeholders through a simple application process. Te Waipuna Puawai Mercy Oasis Ltd will act as the fund holder for this fund. More information about this initiative is included in Attachment A.

9. This can be funded from the Community response fund.

Youth suicide awareness Tāmaki event funding support, 6k

10. A request was received for support towards an event on youth suicide, in response to a recent spate of suicide in Tāmaki. The proposal has been initiated by a concerned young person. More information about this, including the officers response and recommendation is included in Attachment B. If the local board is keen to support this initiative, you can consider giving a grant to Te Amiorangi / Ruapotaka Marae to support this event.

11. This can be funded from the Community response fund.

Tāmaki Open Space Network Plan, 15k

12. The local board has resolved to undertake public consultation on the Tāmaki Open Space Network Plan (OSNP). This was not envisioned or agreed to at the start of the OSNP development process and as a result officers did not anticipate a capacity need for this work. In order to carry out the wishes of the local board and the community, some resourcing is required. We have estimated that 15k can enable this engagement to be conducted over November. A draft outline for the engagement is attached.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve a contribution of 5k from its Community response fund towards the Tāmaki Community Wellbeing initiative and instructs officers to facilitate the granting of this money as soon as possible.

b) Approve 6k from its Community response fund towards the proposed youth suicide awareness Tāmaki event to be granted to Ruapotaka Marae (Te Amiorangi).

c) Approve 15k from its Parks response fund towards the engagement for the Tāmaki open space network plan and delegate to the Chair to approve the engagement plan.

Attachments

No.	Title	Page
a ⇩	Letter of Agreement Tāmaki Wellbeing	47
b ⇩	Suicide Event	51

Signatories

Authors	Jessica Trask - Local Board Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

24 October 2017

Youth Suicide Awareness Tāmaki Event 2017 – Funding support proposal

Background

There has been a recent spate of youth suicide in Tāmaki which the local community is grappling with. In late September, a local youth, Shanice Mulitalo, who has grown up in Glen Innes, approached the local board for support to enable her to organise a youth-led event to outreach to other young people and the community to support each other. The request from Shanice is included in this document.

Shanice is concerned about the effect and impact this has had on many of her family and friends in our community. She mentioned at a community meeting how the most recent youth suicides have affected her younger brother and his friends and that through this, she has felt inspired to be engaged and bring people together to do something on this issue. She has decided that an event that brings young people together and connect them with each other, with the community and available support eg social services, would be a good start.

Proposed date for event: 25^th November or 2^ndDecember (initially proposed for 7^th October)

Officer response: The initiative is aligned with the aspirations in the local board – with regards to supporting youth-led leadership and supporting social agencies working on mental health issues because wellbeing of residents is important to the local board.

Youth suicide is sensitive, complex issue and must be handled with care. The best support for Shanice on this issue can come from social service agencies. The board’s support can be through a grant to a social service agency to enable them to work with Shanice to plan and fund the event she wants to deliver.

Ruapotaka Marae and Crescendo Trust have both indicated that they will support Shanice by applying through their organisations for the relevant permits needed to facilitate the holding of this event. Both organisations have experience of working on social issues and in holding events in the community.

We recommend channelling any local board funding support via Ruapotaka Marae’s Te Amiorangi programme as this is most aligned with the issue and initiative that Shance is seeking. Te Amiorangi can also ensure there is some continuity and follow up on this initiative with any young person that may turn up at the event and indicate they need help.

Other Community Organisations who have offered to support Shanice are:

- Rakau Tautoko

- Auckland District Health Board

- MADAVE

- GI Library

- Te Oro

- Tāmaki College

- Selwyn College –Kapa Haka (Former and/or current students)

Estimated Costs: 6k

- Stage - $3,000.00

- Sound System - $3,000.00

- Completed event permit application form - TBC

- Health and Safety Plan - TBC

- Waste Management Plan - TBC

- Site Map – TBC

Shanice Mulitalo Request for Help to the Maungakiekie and Tāmaki Local Board

As many know Suicide is happening more often than it should by our youth in our Tāmaki community and country. As a youth myself I propose to hold an event for Suicide awareness and mental health issues at Pt England Reserve Glen Innes on the 7th of October 2017 right before the Mental Health Awareness week begins, in hopes to reduce those who crosses the thoughts of wanting to end their lives.

I believe youth listen more to their own and it would be inspiring if someone heard another struggle with Suicide or someone who has lost a loved one to Suicide. People who have experienced the issue whether it was by themselves or a friend or family member will have the option of sharing their experience with everyone. With this event money will be fundraised for the Mental Health Organisation of New Zealand to put forward to resources for their patients and better support system or even more employees to help out.

The event will consist of performances including songs, dances and the talented performers who attend Te Oro in Glen Innes. Upon this, food stalls will be held around the area with games, prizes and sports for those young ones who want to connect with their wider community.

The main purpose of this event is to get our youth and adults listening to the korero about how Suicide is a real thing in this generation and our young children need to stop thinking it is the answer to their problems. Many people do not address this situation thoroughly enough and there is a point where people just give up on letting people know they are there for them.

Everyone should take away from this event that there is more to life and it is ok to be at a dark place because there is always going to be someone who will really care about them. This is an event about bringing our community together to stand as one, support those in need (especially our young ones) and letting someone know that IT IS OK. It is also an event for those who have lost someone to suicide to remember them and let them know someone is doing something about this.

Thank you.

Shanice Mulitalo

Maungakiekie-Tāmaki Local Board

24 October 2017

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

File No.: CP2017/21861

Purpose

1. To seek feedback from the local board on the proposed direction of the draft Waste Management and Minimisation Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Waste Management and Minimisation Plan. This plan is prepared under the Waste Minimisation Act 2008, and is part of council’s responsibility to promote effective and efficient waste management and minimisation in Auckland.

3. This report seeks feedback from the Maungakiekie-Tāmaki Local Board on the revised proposed approach to waste management and minimisation. In particular:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams:

o construction and demolition waste

o organic waste, and

o plastic waste

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

4. These points were initially discussed with local boards during September and October workshops on the draft Waste Management and Minimisation Plan.

5. The proposed draft Waste Management and Minimisation Plan will be presented to the Environment and Community Committee in December 2017, seeking approval to publicly notify the draft plan. Formal feedback from all local boards will be included as a part of this report.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Provide feedback on the proposed direction of the draft Waste Management and Minimisation Plan.

Comments

Legislative context

6. Under the Waste Minimisation Act 2008, Auckland Council is required to adopt a Waste Management and Minimisation Plan, as part of its responsibility to promote effective and efficient waste management.

7. The first Auckland Waste Management and Minimisation Plan was adopted by council in 2012. It set an aspirational vision of achieving zero waste to landfill by 2040. It placed initial priority on waste reduction within the waste services that are more directly managed by council, which account for approximately 20 per cent of all waste to landfill in the region.

8. Council is required to review the Auckland Waste Management and Minimisation Plan every six years. This includes conducting a Waste Assessment to review progress, to forecast future demand for waste services, and to identify options to meet future demand. This assessment was completed in mid-2017, and the findings have been outlined below.

Findings of the Waste Assessment: progress and challenges

9. Under the first Waste Management and Minimisation Plan, seven separate council-managed waste services to households are being merged into one standardised region-wide service. This has included:

· introducing a new inorganic collection service

· introducing large bins for recycling across the region

· introducing bins for refuse in areas that had bag collections

· establishing five community recycling centres in Waiuku, Helensville, Devonport, Henderson and Whangaparaoa, with another seven to be established by 2024.

10. Some service changes agreed under the Waste Management and Minimisation Plan 2012 are still to be introduced to standardise the approach across the whole Auckland region, most notably, a food waste collection in urban areas and pay-as-you-throw charge for kerbside refuse collections.

11. Whilst the council-managed services have achieved waste minimisation, the total amount of waste to landfill has increased by 40 per cent between 2010 and 2016. This is due to the increased amounts of commercial waste being generated, particularly construction and demolition waste. The amount of waste sent to landfill is projected to continue to grow unless a concerted effort is made to intervene to address this trend.

12. Barriers to waste minimisation in Auckland include the low cost of sending waste to landfill compared to diverting waste to other productive uses, the lack of financial incentives to divert waste from landfill, the lack of council influence over the 80 per cent of waste that is commercially managed, and rapid population growth.

Options analysis

13. The Waste Assessment identified and evaluated three options to guide the direction of the Waste Management and Minimisation Plan 2018, as follows below.

14. Option one: status quo involving full implementation of the Waste Management and Minimisation Plan 2012. Undertaking the actions agreed in 2012 will focus interventions on 20 per cent of waste within council’s direct control. Although this option could be implemented within council’s waste budget envelope it would not meet council’s responsibilities under the Waste Minimisation Act 2008 to minimise waste in Auckland.

15. Option two: expanded focus. Full implementation of the Waste Management and Minimisation Plan 2012 and a focus on three priority commercial waste streams identified in the Waste Assessment - construction and demolition waste, organic waste and plastic waste. This option addresses the 80 per cent of waste outside of council’s direct control and could be implemented within the current waste budget, with some reprioritisation.

16. Option three: significant investment in residual waste treatment technologies. This option requires development of residual waste treatment facilities, with energy from waste (mass-burn incineration facilities) likely to achieve the best diversion. Significant investment is needed from both the private and public sector to develop these technologies, and there would be reputational risks associated with disposal of waste by incineration.

17. It is proposed the council adopts option two, which has the potential to significantly reduce total waste to landfill, and can be undertaken within the current funding envelope.

Proposed updates to the Waste Management and Minimisation Plan 2012

18. It is proposed that the new Waste Management and Minimisation Plan will continue the direction of the 2012 Plan, and extend the focus of council activity from the 20 per cent of waste that is directly managed by council and its contractors, to the other 80 per cent that is commercially managed.

19. The proposed vision of the draft Waste Management and Minimisation Plan is ‘Auckland aspires to be zero waste by 2040, taking care of people and the environment, and turning waste into resources’.

20. It is proposed that zero waste is maintained as an aspirational target. Achieving high diversion rates in Auckland (in the order of 80 per cent as achieved by an exemplar city, San Francisco) is considered to be a successful response to such an aspirational target.

21. To achieve the zero waste vision, three goals are proposed: minimise waste generation, maximise opportunities for resource recovery, and reduce harm from residual waste.

22. Three updated targets are proposed:

· total waste; reduce by 30 per cent by 2027 (no change from the current waste plan)

· domestic waste: reduce by 30 per cent by 2020/2021 (extension of date from 2018 to align with the roll-out of the food waste kerbside collection service; a new target will be set once this is achieved)

· council’s own waste;

o reduce office waste by 60 per cent by 2040 (target doubled from current waste plan)

o work across council to set a baseline for operational waste (generated as a result of council activities such as property maintenance, construction and demolition, and events, and implement these baseline targets by 2019.

23. The proposed draft Waste Management and Minimisation Plan identifies the actions that will be undertaken over the next six years. The priority actions that will have the biggest impact on waste reduction include:

· continued delivery of the Waste Management and Minimisation Plan 2012, including the transition to consistent kerbside services (including introduction of a kerbside organic collection in urban areas and the standardisation of pay-as-you throw kerbside refuse collection across the region), and establishment of the resource recovery network

· a focus on addressing the 80 per cent of waste that council does not directly influence, by;

o advocating to central government for a higher waste levy and for product stewardship

o addressing three priority commercial waste streams;

- construction and demolition waste,

- organic waste, and

- plastic waste

o addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

24. The draft Waste Management and Minimisation Plan will put emphasis on partnership and engagement with other sectors that are relevant to the priority action areas. Council recognises that it cannot achieve its waste minimisation responsibilities by acting alone.

25. It is important to note that council has limited tools to address commercially managed waste. Achieving policy changes at central government level will be essential to achieving waste to landfill reductions in Auckland. If council is unsuccessful in its advocacy, targets will not be met.

Request for local board feedback

26. Local boards are being asked whether they support the proposed approach taken in the draft Waste Management and Minimisation Plan, and in particular the focus on:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams;

o construction and demolition waste

o organic waste, and

o plastic waste

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

Financial implications

27. The actions proposed in the draft Waste Management and Minimisation Plan can be achieved within existing waste funding. Funding will be obtained through a combination of:

· pay-as-you-throw domestic refuse collections, which will be progressively introduced across the region

· rates funding, and

· revenue from the waste levy (from the $10 per tonne waste levy that is administered by the Ministry for the Environment, 50 per cent of which is distributed to councils, amounting to $6.1 million for Auckland Council in 2016).

28. Infrastructure to enable commercial resource recovery will require investment from external sources such as government and the private sector.

29. The budget for implementing the Waste Management and Minimisation Plan will be considered through the Long-term Plan 2018-2028 process.

Consideration

Local board views and implications

30. Workshops were held with all local boards in September and October 2017 to discuss the proposals set out in this report. This report seeks formal feedback from local boards.

Māori impact statement

31. Mana whenua and mātāwaka have been actively engaged in implementing the Waste Management and Minimisation Plan 2012. A number of initiatives have enabled waste minimisation from a te ao Māori context. Through Para Kore ki Tāmaki, marae in the Auckland region are able to foster kaitiakitanga practices and affirm their connections with the natural world. More than 2,000 whānau participate in the programme annually, and over 50 Para Kore zero waste events have been held since the programme rolled out in 2014. The programme provides a catalyst for taking the kaitiakitanga message from the marae into homes and the community. Protecting Papatūānuku, connecting with traditions and showing respect for customs has become a priority for whānau through this programme.

32. The proposed draft Waste Management and Minimisation Plan seeks to present a stronger mana whenua and mātāwaka perspective, recognising the close alignment between te ao Māori and zero waste. Two mana whenua hui and one mātāwaka hui held in June 2017 have identified mana whenua and matāwaka principles and priorities, for direct inclusion into the draft Waste Management and Minimisation Plan.

Implementation

33. The draft Waste Management and Minimisation Plan will have financial implications, as the targeted rate for food waste must be costed and included in consultation on the draft Waste Management and Minimisation Plan. It is proposed that this be aligned with consultation on the Long-term Plan 2018-2028. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

There are no attachments for this report.

Signatories

Authors

Parul Sood - General Manager Waste Solutions (Acting)

Julie Dickinson - Waste Planning Manager (Acting)

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex – General Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

24 October 2017

Review of representation arrangements - process

File No.: CP2017/21773

Purpose

1. To provide comments to the Governing Body on the proposed process (in Attachment B) for the review of representation arrangements.

Executive summary

2. All local authorities are required by the Local Electoral Act 2001 to undertake a review of representation arrangements at least once every six years in order to determine them arrangements for the following elections.

3. Auckland Council was established in 2010 and was not required to undertake a review of representation arrangements for the 2016 elections, but is required to undertake a review for the 2019 elections. The review will take place during 2018.

4. It is possible to review the following for the Governing Body:

i. Whether members are elected at-large or by ward or a combination

ii. If elected by ward, the number of members in each ward, the ward boundaries and ward names.

5. It is possible to review the following for each local board:

i. The number of members

ii. Whether local board members are to be elected by subdivision or at large

iii. If by subdivision, the number of members in each subdivision and the subdivision boundaries and names

iv. The local board name.

6. It is not possible to review the number of governing body members. This is set in the Auckland Council legislation. Other councils are able to review the number of members.

7. It is also not possible to review the boundaries, or number, of local boards. A reorganisation process is required to do this. This is a separate process under the legislation.

8. With a governing body and 21 local boards, Auckland Council has more complex arrangements than other councils and an efficient and effective process for undertaking the review needs to be determined.

9. The report attached as Attachment A was considered by the Governing Body on 28 September 2017. The report sets out the background and context to the review and a proposed process for conducting the review.

10. The Governing Body resolved a proposed process on 28 September 2017, as set out in Attachment B, and is now seeking the views of local boards on this process.

11. In December the Governing Body will resolve the final process for conducting the review, following feedback from local boards on the proposed process.

12. This report seeks the local boards’ views on the proposed process as set out in Attachment B, for conducting the review of representation arrangements.

13. Representation by way of establishing one or more Māori wards is being considered separately by the Governing Body. There is not a similar provision for Māori seats on local boards.

14. Feedback from the local board will be communicated to the Governing Body 14 December 2017 meeting.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Provide its comments on the proposed process for conducting the review of representation arrangements.

Attachments

No.	Title	Page
a ⇩	Process to conduct a review of representation arrangements – report to Governing Body meeting on 28 September 2017	63
b ⇩	Process to conduct a review of representation arrangements – resolution of Governing Body	71

Signatories

Authors

Warwick McNaughton - Principal Advisor Democracy Services

Authorisers

Phil Wilson – Governance Director

Carol McKenzie-Rex – General Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

24 October 2017

Resolutions of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board

File No.: CP2017/22371

Purpose

1. Information report to update the board on the proceedings and activities of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board (committee) at its recent committee meetings.

Executive summary

2. The committee was re-established in February 2017 and has held three meetings, its last meeting being the 22 September 2017.

3. As per the requirements of the Terms of Reference, the committee is expected to report its resolutions to the Maungakiekie-Tāmaki Local Board. This report contains the resolutions passed at the last meeting.

4. At the committee meeting held on the 22 September 2017 the committee considered the following reports on its agenda:

a) Appointment of Deputy Chairperson

b) Te Oro Activity Report Quarter Four 2016/2017

c) Te Oro 2017/18 updated action plan and renewal of partnerships

5. Copies of the agenda, minutes and minutes attachments for all committee meetings are available on the council website for viewing.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Note the resolutions passed by the Te Oro Committee of the Maungakiekie-Tāmaki Local Board at its 22 September 2017 meeting.

Comments

6. At its committee meeting on the 22 September 2017, the board considered three reports on its agenda.

Deputy Chairperson appointment

7. Below are the resolutions passed as they relate to the appointment of the Deputy Chairperson.

8. Under resolution TE /2017/17, the committee resolved …

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a) elects Ken Kerehoma as deputy chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board for the 2016-2019 term.

Te Oro Activity Report Quarter Four 2016/2017

9. The committee received the quarter four 2016/17 reporting the highlights from quarter four included:

· youth: the youth run and organised event Glow Social for EastWeek

· creativity: the delivery of a nine week pilot programme performance and technical training to help students obtain NCEA credits

· local community: the commission of a short theatre season of Shot Bro – Confessions of a Depressed Bullet

4. Projected targets for visitor numbers exceeded goals set for quarter four and for 2016/2017.

6. There were no significant safety or security issues; however there was one incident of vandalism during quarter four.

7. Further detail can be found in the full report on agenda which can be accessed through the council website.

8. Below are the resolutions passed as they relate to the quarter four activity report for 2016/17.

9. Under resolution TE /2017/18, the committee resolved …

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board: …

b) receive the quarter four report and final year position for Te Oro.

10. Information about the overall budget as approved by the board in the Arts, Culture and Events work programme is reported on as part of the organisations quarterly performance reports work to the board.

Te Oro 2017/18 updated action plan and renewal of partnerships

11. The committee considered a report providing an updated action plan and recommendations for programme partnerships for 2017/2018.

12. The updated action plan for 2017/2018 was drawn from:

· partnerships and procured programmes; and

· the approved action plan outlined in the Te Oro Business Plan 2015-2018.

13. Staff assessed six existing partners on how closely their programmes aligned with the Te Oro Charter and recommended the committee approve the renewal of the six partnerships.

14. Further detail can be found in the full report on agenda which can be accessed through the council website.

14. Below are the resolutions passed as they relate to the quarter four activity report for 2016/17.

15. Under resolution TE /2017/19, the committee resolved …

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board: …

b) adopt the Te Oro 2017/18 updated Action Plan as shown in Appendix B of the report;

c) approve six existing partnerships to continue their partnership programmes in 2017/2018:

i) Crescendo Trust of Aotearoa: weekly Studio School, Music Workshop (formerly Jam Sessions), and Studio Sessions;

ii) Ruapotaka Marae: youth holiday programme, with kapa haka;

iii) Media Design School: Animation Shorts screening and workshop;

iv) Pacific Dance NZ: July and Summer holiday programme, Choreographic Residency, Choreographic Lab (adult and youth);

v) East Cook Island Community Group: weekly dance classes;

vi) Matt Salapu + Norma Sio Salapu: Music EP soundscape extension.

Consideration

Local board views and implications

15. The Maungakiekie-Tāmaki Local Board re-established the Te Oro Committee in February 2017. Three members represent the local board on the committee.

16. The delegated powers of the committee as stipulated under the Terms of Reference document include: deciding the work programme for the centre, within the operational budget allocated by the board, reviewing quarterly reports and making recommendations to the board.

Māori impact statement

17. A diverse range of creative cultural expression is celebrated at Te Oro, including Māori and Pacific contemporary and traditional arts and celebrations. Te Oro has incorporated this principle by hosting a range of activities that meet this objective.

18. Ken Kerehoma of Ngāti Whātua Ōrākei and Emily Karaka of Ngāi Tai ki Tāmaki represent the mana whenua seat on the committee.

Implementation

19. There are no implementation actions coming out of this report.

Attachments

There are no attachments for this report.

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

24 October 2017

Governance Forward Work Calendar

File No.: CP2017/22283

Purpose

1. To present the board with the governance forward work calendar.

Executive Summary

2. This report provides a schedule of items that will come before the board at business meetings over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar is updated every month. Each update is reported to business meetings. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Note the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. The forward work calendar provides elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. At times the scheduling of reports may change, this could be for a variety of reasons including a change to project timeframes, change in direction or organisational capacity. Where a report originally planned for a meeting has shifted, this change will be signalled on the next month’s forward plan.

7. The calendar brings together one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

8. This initiative is intended to support the boards’ governance role. It assists staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

9. The board in its governance role carries out decision making in accordance with its obligations under the Health and Safety at Work Act 2015.

10. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

11. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

12. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

13. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

14. Staff review the calendar each month and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Forward work calendar	113

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Chairperson	Josephine Bartley
Deputy Chairperson	Don Allan
Members	Debbie Burrows
	Bernie Diver
	Nerissa Henry
	Chris Makoare
	Alan Verrall