Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers,
Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 17 October 2017 at 5.00pm
.

 

present

 

Chairperson

Lotu Fuli

 

 

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

 

 

Members

Apulu Reece Autagavaia

 

 

 

 

Mary Gush

 

 

 

 

Donna Lee

From 5:02pm

 

 

Dawn Trenberth

 

 

 

 

ABSENT

 

Member

Ashraf Choudhary

 

 

 

ALSO PRESENT

 

Councillor

Alf Filipaina

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

17 October 2017

 

 

1          Welcome

 

Chairperson L Fuli led the meeting in prayer.

 

 

2          Apologies

 

Resolution number OP/2017/167

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         accept the apology from Member A Choudhary for absence.

CARRIED

Secretarial Note: An apology from Cr E Collins was noted.

 

 

Member Lee joined the meeting at 5.02pm.

 

 

3          Declaration of Interest

 

Member Robertson declared an interest in Item 17: Ōtara-Papatoetoe Local Grants Round One 2017/2018 grant applications as he is a patron of Papatoetoe Seniors Club who applied for grant.

 

 

4          Confirmation of Minutes

 

Resolution number OP/2017/168

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 19 September 2017, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There was no leave of absence.

 

 

6          Acknowledgements

Thomas Peter McNamara, known as Jim, was a resident of Papatoetoe who passed away on 27 September 2017. He was heavily involved in Alcoholics Anonymous. He supported many people and transformed lives as he helped people get free from their alcohol addiction. He is survived by his partner Lila, four children and 47 grandchildren and great grandchildren

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Presentation from Transpower

 

Selina Corboy Stakeholder Engagement Manager, Transpower NZ Ltd made a presentation to the Board on Powering Auckland’s Future.

A copy of the presentation has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number OP/2017/169

MOVED by Member R Autagavaia, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board thank Selina Corboy, Stakeholder Engagement Manager, Transpower NZ Ltd, for her presentation.

CARRIED

 

Attachments

a     Transpower Presentation

 

 

8.2

Presentation from Manukau Beautification Charitable Trust

 

Lincoln Jefferson, General Manager and Antonio Valero, AUT Intern, of Beautification Charitable Trust made a presentation to the Board on the work undertaken by the Trust in 2016/17.

 

Resolution number OP/2017/170

MOVED by Member M Gush, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board thank Lincoln Jefferson and Antonio Valero of Beautification Charitable Trust for their presentation.

CARRIED

 

 

9          Public Forum

 

9.1

Vaka Manu'kau Niue Community Trust - Casey Smith

 

Casey Smith, Chair of Vaka Manu’kau Niue Community Trust spoke to the Board regarding the revised plan for a community facility to be built on Aorere Park and requested for extension of landowner approval.

 

Resolution number OP/2017/171

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board thank Casey Smith of Vaka Manu'kau Niue Community Trust for her presentation.

CARRIED

 


 

 

9.2

Presentation from South Seas Healthcare Trust

 

Silao Vaisola-Sefo, Chief Executive, South Seas Healthcare Trust made a presentation to the Board on the services provided by the Trust to the local community.

A copy of the presentation has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

 

Resolution number OP/2017/172

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board thank Silao Vaisola-Sefo, Chief Executive, South Seas Healthcare Trust for his presentation.

CARRIED

 

Attachments

a     South Seas Healthcare Trust presentation

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Manukau Ward Councillors Update

 

Resolution number OP/2017/173

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board receive the verbal reports from Manukau Ward Councillor Filipaina.

CARRIED

 

 

13

Board Members' Report

 

Deputy Chairperson R Robertson and Member D Trenberth tabled their written reports.

A copy of the tabled reports have been placed on the file copy of the minutes and can be

viewed at the Auckland Council website.

 

Resolution number OP/2017/174

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports.

CARRIED

 

Attachments

a     Deputy Chairperson R Robertson's Report

b     Member D Trenberth's Report

 


 

 

14

Chairperson's Announcements

 

Resolution number OP/2017/175

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update.

CARRIED

 

 

15

New community lease at 117R Bairds Road, Otara

 

Resolution number OP/2017/176

MOVED by Member R Autagavaia, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      grants a community lease, under Section 61 (2A)(a) of the Reserves Act 1977, to Te-Pupu-Tahi-Tanga Ki Ōtara Incorporated for the land and building at 117R Bairds Road, Otara (outlined in yellow in Attachment A to the agenda report) under the following terms and conditions:

i)       Term – 5 years commencing 1 November 2017 with one five-year right-of-renewal;

ii)      Rent - $1.00 (+ GST) per annum, if demanded;

iii)     Annual subsidised maintenance fee of $500 (+ GST);

iv)     Te-Pupu-Tahi-Tanga Ki Ōtara community outcomes plan, as approved, be attached to the lease document (Attachment B).

b)      Approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

16

Auckland Transport Update – October 2017

 

Resolution number OP/2017/177

MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Auckland Transport Update – October 2017 report.

b)      thank Auckland Transport for arranging board members’ visit to the Manukau bus station construction site.

c)      request Auckland Transport to confirm the expected finish date for the bus station.

CARRIED

 


 

 

17

Ōtara-Papatoetoe Local Grants Round One 2017/2018 grant applications

 

Deputy Chairperson, Ross Robertson declared an interest in application no LG1813-119 from Papatoetoe Senior Citizens Club Incorporated as he is the patron of the Club. He did not participate in the discussion or decision of the application.

 

Resolution number OP/2017/178

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the Local Grants Round One 2017/18 grant applications listed in Table One below:

Table One:  Ōtara-Papatoetoe Local Grants Round One applications

Application No.

Organisation

Project

Amount requested

Amount  granted

LG1813-121

Raukatauri Music Therapy Trust

Towards one-term pilot of the Tune In Down syndrome preschool music group, from January to April 2018. For Tune In Down syndrome preschool music group

$6,350

$2,000.00

LG1813-103

The Papatoetoe Historical Society Incorporated

Towards the delivery of Papatoetoe Town Hall Centenary 2018, specifically the cost of advertising, displays, decorations, floral arrangement, photographer, entertainment, security, souvenir, koha for kaumatua and video recorder.

$9,923

$9,923.00

LG1813-106

Papatoetoe Adolescent Christian Trust Incorporated

Towards volunteer support, training and koha, from November 2017 to October 2018.

$4,000

$1,000.00

LG1813-113

Otara Business Association

Towards the Ōtara Seniors Christmas Party, including dinner at Fortuna and bus tour of lights displays on Franklin Road on 2 December 2017.

$6,500

$6,500.00

LG1813-115

Sinoti Samoa Methodist Youth (Autalavou) , Southern Auckland District (umbrella’ed by Manukau Methodist Synod)

Towards the Autalavou (Youth) Celebration event on 24 November 2017, specifically the hire of Manukau Event Centre and catering costs.

$5,000

$4,000.00

LG1813-119

Papatoetoe Senior Citizens Club Incorporated

Towards weekly meetings, specifically hall hire for the Papatoetoe Town Hall, from November’17 to October’18.

$4,500

$3,702.25

LG1813-120

Papatoetoe Central Main Street Society Incorporated

Towards the Papatoetoe Seniors Christmas party, including dinner at Fortuna and bus trip to see the Franklin Road lights decoration on 16 December 2017.

$6,500

$6,500.00

LG1813-123

Faith City Trust Board

Towards delivering a holiday education bootcamp, health programme, and graduation and expo event from February to August 2018.

$6,500

$5,000.00

LG1813-127

PHAB Association (Auckland) Incorporated

Towards Skills for All, employment and life skills workshops for all Pasifika members, specifically the cost of coordination, staffing, volunteer, and administration, from October 2017 to April 2018.

$6,000

$2,000.00

LG1813-129

South East Auckland Senior Citizens’ Association Incorporated

Towards operational costs from November 2017 and October 2018.

$13,850

$4,000.00

LG1807-111

Royal New Zealand Foundation of the Blind

Towards the purchase of multi-licence digital talking books for people affected by blindness and low-vision.

$4,000

$2,000.00

LG1813-108

Otara Business Association

Towards the series of events as part of Christmas celebration, taking place in Ōtara Town Centre, from 19 to 23 December 2017.

$5,000

$2,000.00

LG1813-118

Otara Business Association

Towards the Easter celebration at the Ōtara Town Centre on 31 March 2018.

$3,500

$2,000.00

LG1813-122

Papatoetoe Central Main Street Society

Incorporated

Towards delivery of the Papatoetoe Santa Parade on 13 December 2017.

$26,000

$24,000.00

LG1813-128

Otara Business Association

Towards the delivery of the Otara Christmas Parade on 9 December 2017.

$22,052

$20,000.00

LG1813-131

Manukau Hope Trust

Towards the delivery of ChristmasFEST at Ngati Otara Park, on 10 December, specifically the cost of sound, stage & technical equipment.

$5,890

$4,000.00

 

LG1813-132

Papatoetoe Central Main Street Society Incorporated

Towards the delivery of Easter Celebration at Papatoetoe Town Centre, on 31 March 2018.

$3,000

$2,000.00

LG1813-137

Karl Tusini-Rex under the umbrella of Kagoukiwi Connection Trust

Towards the delivery of Dawson Lights up at the Fergusson Oaks Reserve on 2 December 2017, specifically the cost of entertainment, prizes, giveaways, food, sound gear, marquee, stalls, and activities.

$9,278

$7,500.00

LG1813-104

Wax Eye Sports and Performing Arts Incorporated

Towards holding football league for youth and men from November 2017 to March 2018.

$7,260

$1,122.00

LG1813-134

Papatoetoe Sports Awards Trust

Towards the delivery of the annual senior (May 2018) and junior (September 2018) sports awards.

$5,300

$5,300.00

LG1809-102

TM (2016)  Ltd

Towards initial printing costs for Te reo Māori resources.

$3,000

$1,500.00

 

Total approved

 

$116,047.25

 

b)         decline the Local Grants Round One 2017/18 grant applications listed in Table Two below:

Table Two:  Ōtara-Papatoetoe Local Grants Round One applications

Application No.

 Organisation

Project

Amount requested

Reason for decline

LG1811-111

OneTree House Limited

Towards costs of development of translations and the design requirements for print ready artwork for multi-lingual children's books.

$12,000

Declined

Late application

LG1813-135

Pathways NZ Hip Hop Performing Arts Trust

Towards the delivery of 18 sessions of Pathway to Performing Arts and Digital Media at Mangere East, specifically tutors salary, from 6 November to 15 December 2017.

$8,000
  

Declined

Not in local board area

LG1813-116

Community Impact Trust

Towards Community Impact Days - mobilisation of volunteers for community action, from November 2017 to September 2018; specifically the purchase of equipment and tools. for Community Impact Days

 $5,000

Declined

LG1813-125

Youthline Auckland Charitable Trust

Towards the salary of the Manukau Manager to support all programme delivery and community engagement for Papatoetoe based community centre, from November to December 2017.

$10,000

Declined

Wages low local board priority

LG1813-130

Auckland Kids

Achievement

 Trust trading

 as Graeme

 Dingle

 Foundation

 Auckland

Towards the delivery of Project K in Tangaroa College, specifically the wages of the programme coordinator, from November 2017 to October 2018.

$10,000

Declined

Wages – low local board priority

LG1813-133

The Rising Foundation Trust

Towards the delivery of school based programme at Sir Edmund Hillary Collegiate, specifically the wages of the programme coordinator, from November 2017 to January 2018.

$13,000

Declined

Wages – low local board priority

LG1813-136

Johana Te Momo under the umbrella of Otara Network Action Committee Charitable Trust

Towards the purchase of Christmas gifts to distribute at the Christmas community soup kitchen lunch run by the Life Church on 12 December 2017.

$5,000

Declined as already funded earlier

LG1813-138

Kids Safe With Dogs Charitable Trust

Towards the delivery of Kids Safe with Dogs programme in schools within the Ōtara-Papatoetoe local board area, from November to December 2017, specifically the cost of materials and instructors/ administrators.

$5,000

Declined Low local board priority

LG1807-105

LifeKidz Trust

Towards running the after school/school holiday programme and community participation programme, specifically the wages of youth workers, and activity resources, from October 2017 to January 2018.

$3,500

Declined

Outside local board area

LG1807-141

Father and Child Trust

Towards costs of rent for the Onehunga Community Centre and the printing and distribution of Mauri Ora flyers.

$2,000

Declined

Outside local board area

LG1813-114

Eventing Auckland

Incorporated

Towards the Puhinui International 3 Day Event, from 8 to 10 December 2017, specifically the cost of traffic management around Puhinui Road.

$3,610

Declined

Received $15,000 regional funding

LG1803-106

OKE Charity

Towards the 2017 OKE Head2Head Walk from Orua Bay to Huia, on 11 November 2017.

$5,500

Declined

Low local  board priority

LG1803-124

NZ Women Limited trading as Elvis in the Gardens

Towards costs of performers fees, advertising, equipment and operational costs for Elvis in the Gardens 2018.

$2,000

Declined

Low local  board priority

LG1806-138

New Zealand Dance

Advancement

 Trust

Towards costs to create, rehearse and deliver the Youth Engagement performances and workshops delivery – dancers salaries, artistic teams salaries, transport to the schools and rehearsal space hire.

$7,500

Declined

Already funded in the Quick Response Round

 

CARRIED

 

18

Māngere-Ōtāhuhu and Ōtara-Papatoetoe Youth Connections Local Governance Group 2016/2017 update

 

Resolution number OP/2017/179

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board receive the Youth Connections South Local Governance Group (LGG) work programme 2016/2017 report.

CARRIED

 

 

19

An Update on the Place-based Spatial Planning Programme

 

Resolution number OP/2017/180

MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      note the update on progress achieved to date with delivering actions contained in the Ōtara-Papatoetoe area plan.

b)      note the commencement of spatial planning work as an input into Auckland Transport’s business case investigating the provision of mass transit between the airport and the city centre.

c)      request that the mass transit spatial planning programme include the proposed mass transit route from the airport to Manukau and Botany, in year 1.

CARRIED

 


 

 

20

Land Owner Approval to extend building at 25R Othello Drive, Israel Drainage Reserve, Otara

 

Resolution number OP/2017/181

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the land owner request from Te Kōhanga Reo National Trust Board to extend the existing building at 25R Othello Drive from one storey to two storeys within the existing lease boundary.

b)      delegate to the Manager Land Advisory Services, Community Facilities exercising their delegation to execute the land owner approval. 

CARRIED

 

21

Review of representation arrangements - process

 

Resolution number OP/2017/182

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board support the proposed process for conducting the review of representation arrangements as outlined in attachment B to the agenda report.

CARRIED

 

 

22

Panuku Development Auckland Local Board Six-Monthly Update 1 March to
31 August 2017

 

Resolution number OP/2017/183

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board note the Panuku Development Auckland Local Board update 1 March to 31 August 2017.

CARRIED

 

 

23

Regional Facilities Auckland - fourth quarter report: for the quarter ending 30 June 2017

 

Resolution number OP/2017/184

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board receive the fourth quarter report, for the quarter ending 30 June 2017, from Regional Facilities Auckland.

CARRIED

 


 

 

24

Public alerting framework for Auckland

 

Resolution number OP/2017/185

MOVED by Member R Autagavaia, seconded by Member D Lee:  

That the Ōtara-Papatoetoe Local Board:

a)      note the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A).

b)      provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course.

CARRIED

 

 

25

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

 

Resolution number OP/2017/186

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board delegate to the Chair, after workshop discussion, to approve and send the board’s feedback to the Environment and Community Committee

CARRIED

 

 

26

Adoption of the Ōtara-Papatoetoe Local Board Plan 2017

 

Resolution number OP/2017/187

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approves the following changes made to the draft Local Board Plan 2017:

·   amend the Chairs message list of three top priority projects

·   acknowledge that issues for seniors include housing, health, safety, social isolation and access to public transport, and add reference to advocate to improve safety and the well-being of seniors.

·   add to the "Working with Māori" section, a reference to recently approved relationship agreement template and process.  Also add a list of the mana whenua groups who have identified interests in the local board area.

·   add commitment to promoting Smokefree outcomes

·   add advocacy items under transport and for the local alcohol policy

·   add reference to exploring opportunities under the council's "optimisation policy" to sell selected land, buildings, or airspace, and use the proceeds to redevelop other community assets.

·   add reference to exploring to create a youth hub

·   miscellaneous presentation, style and grammatical changes.

b)      subject to recommendation a), adopts Attachment A as the final Ōtara-Papatoetoe Local Board Plan 2017.

c)      delegates authority to the Chair to approve any minor edits that may be necessary

d)      authorises expenditure up to $7000 from the community response fund for the local board plan to be translated into Te Reo Māori.

CARRIED

 

 

27

Governance Forward Work Calendar

 

Resolution number OP/2017/188

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar.

CARRIED

 

 

28

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2017/189

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board receive the workshop notes from 5, 12, and 26 September 2017.

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.27 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................