Ōtara-Papatoetoe Local Board
OPEN MINUTES
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Minutes of a meeting of the
Ōtara-Papatoetoe Local Board held in the Manukau Chambers,
Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday,
17 October 2017 at 5.00pm.
Chairperson |
Lotu Fuli |
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Deputy Chairperson |
Ross Robertson, QSO, JP |
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Members |
Apulu Reece Autagavaia |
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Mary Gush |
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Donna Lee |
From 5:02pm |
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Dawn Trenberth |
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ABSENT
Member |
Ashraf Choudhary |
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ALSO PRESENT
Councillor |
Alf Filipaina |
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Ōtara-Papatoetoe Local Board 17 October 2017 |
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Chairperson L Fuli led the meeting in prayer.
2 Apologies
Resolution number OP/2017/167 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) accept the apology from Member A Choudhary for absence. Secretarial Note: An apology from Cr E Collins was noted. |
Member Lee joined the meeting at 5.02pm.
3 Declaration of Interest
Member Robertson declared an interest in Item 17: Ōtara-Papatoetoe Local Grants Round One 2017/2018 grant applications as he is a patron of Papatoetoe Seniors Club who applied for grant.
4 Confirmation of Minutes
Resolution number OP/2017/168 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 September 2017, as a true and correct record. |
5 Leave of Absence
There was no leave of absence.
6 Acknowledgements
Thomas Peter McNamara, known as Jim, was a resident of Papatoetoe who passed away on 27 September 2017. He was heavily involved in Alcoholics Anonymous. He supported many people and transformed lives as he helped people get free from their alcohol addiction. He is survived by his partner Lila, four children and 47 grandchildren and great grandchildren
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Selina Corboy Stakeholder Engagement Manager, Transpower NZ Ltd made a presentation to the Board on Powering Auckland’s Future. A copy of the presentation has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number OP/2017/169 MOVED by Member R Autagavaia, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board thank Selina Corboy, Stakeholder Engagement Manager, Transpower NZ Ltd, for her presentation. |
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a Transpower Presentation |
8.2 |
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Lincoln Jefferson, General Manager and Antonio Valero, AUT Intern, of Beautification Charitable Trust made a presentation to the Board on the work undertaken by the Trust in 2016/17. |
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Resolution number OP/2017/170 MOVED by Member M Gush, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board thank Lincoln Jefferson and Antonio Valero of Beautification Charitable Trust for their presentation. |
9 Public Forum
9.1 |
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Casey Smith, Chair of Vaka Manu’kau Niue Community Trust spoke to the Board regarding the revised plan for a community facility to be built on Aorere Park and requested for extension of landowner approval. |
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Resolution number OP/2017/171 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board thank Casey Smith of Vaka Manu'kau Niue Community Trust for her presentation. |
9.2 |
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Silao Vaisola-Sefo, Chief Executive, South Seas Healthcare Trust made a presentation to the Board on the services provided by the Trust to the local community. A copy of the presentation has been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number OP/2017/172 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board thank Silao Vaisola-Sefo, Chief Executive, South Seas Healthcare Trust for his presentation. |
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a South Seas Healthcare Trust presentation |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number OP/2017/173 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board receive the verbal reports from Manukau Ward Councillor Filipaina. |
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Deputy Chairperson R Robertson and Member D Trenberth tabled their written reports. A copy of the tabled reports have been placed on the file copy of the minutes and can be viewed at the Auckland Council website. |
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Resolution number OP/2017/174 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board receive the Board Members’ written and verbal reports. |
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a Deputy Chairperson R Robertson's Report b Member D Trenberth's Report |
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Resolution number OP/2017/175 MOVED by Member M Gush, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the Chairperson’s verbal update. |
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Resolution number OP/2017/176 MOVED by Member R Autagavaia, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) grants a community lease, under Section 61 (2A)(a) of the Reserves Act 1977, to Te-Pupu-Tahi-Tanga Ki Ōtara Incorporated for the land and building at 117R Bairds Road, Otara (outlined in yellow in Attachment A to the agenda report) under the following terms and conditions: i) Term – 5 years commencing 1 November 2017 with one five-year right-of-renewal; ii) Rent - $1.00 (+ GST) per annum, if demanded; iii) Annual subsidised maintenance fee of $500 (+ GST); iv) Te-Pupu-Tahi-Tanga Ki Ōtara community outcomes plan, as approved, be attached to the lease document (Attachment B). b) Approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012. |
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Resolution number OP/2017/177 MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) note the Auckland Transport Update – October 2017 report. b) thank Auckland Transport for arranging board members’ visit to the Manukau bus station construction site. c) request Auckland Transport to confirm the expected finish date for the bus station. |
17 |
Ōtara-Papatoetoe Local Grants Round One 2017/2018 grant applications |
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Deputy Chairperson, Ross Robertson declared an interest in application no LG1813-119 from Papatoetoe Senior Citizens Club Incorporated as he is the patron of the Club. He did not participate in the discussion or decision of the application. |
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Resolution number OP/2017/178 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the Local Grants Round One 2017/18 grant applications listed in Table One below: Table One: Ōtara-Papatoetoe Local Grants Round One applications
b) decline the Local Grants Round One 2017/18 grant applications listed in Table Two below: Table Two: Ōtara-Papatoetoe Local Grants Round One applications
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18 |
Māngere-Ōtāhuhu and Ōtara-Papatoetoe Youth Connections Local Governance Group 2016/2017 update |
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Resolution number OP/2017/179 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board receive the Youth Connections South Local Governance Group (LGG) work programme 2016/2017 report. |
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Resolution number OP/2017/180 MOVED by Deputy Chairperson R Robertson, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) note the update on progress achieved to date with delivering actions contained in the Ōtara-Papatoetoe area plan. b) note the commencement of spatial planning work as an input into Auckland Transport’s business case investigating the provision of mass transit between the airport and the city centre. c) request that the mass transit spatial planning programme include the proposed mass transit route from the airport to Manukau and Botany, in year 1. |
20 |
Land Owner Approval to extend building at 25R Othello Drive, Israel Drainage Reserve, Otara |
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Resolution number OP/2017/181 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the land owner request from Te Kōhanga Reo National Trust Board to extend the existing building at 25R Othello Drive from one storey to two storeys within the existing lease boundary. b) delegate to the Manager Land Advisory Services, Community Facilities exercising their delegation to execute the land owner approval. |
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Resolution number OP/2017/182 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board support the proposed process for conducting the review of representation arrangements as outlined in attachment B to the agenda report. |
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Panuku Development
Auckland Local Board Six-Monthly Update 1 March to |
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Resolution number OP/2017/183 MOVED by Member M Gush, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board note the Panuku Development Auckland Local Board update 1 March to 31 August 2017. |
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Regional Facilities Auckland - fourth quarter report: for the quarter ending 30 June 2017 |
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Resolution number OP/2017/184 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board receive the fourth quarter report, for the quarter ending 30 June 2017, from Regional Facilities Auckland. |
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Resolution number OP/2017/185 MOVED by Member R Autagavaia, seconded by Member D Lee: That the Ōtara-Papatoetoe Local Board: a) note the approach to public alerting as outlined in the Public Alerting Framework for Auckland (Attachment A). b) provide in-principle support for the development of an enhanced and expanded regional tsunami siren network, noting that further information on design, placement and other considerations for the network will be reported in due course. |
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Feedback on the proposed direction of the draft Waste Management and Minimisation Plan |
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Resolution number OP/2017/186 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board delegate to the Chair, after workshop discussion, to approve and send the board’s feedback to the Environment and Community Committee |
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Resolution number OP/2017/187 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approves the following changes made to the draft Local Board Plan 2017: · amend the Chairs message list of three top priority projects · acknowledge that issues for seniors include housing, health, safety, social isolation and access to public transport, and add reference to advocate to improve safety and the well-being of seniors. · add to the "Working with Māori" section, a reference to recently approved relationship agreement template and process. Also add a list of the mana whenua groups who have identified interests in the local board area. · add commitment to promoting Smokefree outcomes · add advocacy items under transport and for the local alcohol policy · add reference to exploring opportunities under the council's "optimisation policy" to sell selected land, buildings, or airspace, and use the proceeds to redevelop other community assets. · add reference to exploring to create a youth hub · miscellaneous presentation, style and grammatical changes. b) subject to recommendation a), adopts Attachment A as the final Ōtara-Papatoetoe Local Board Plan 2017. c) delegates authority to the Chair to approve any minor edits that may be necessary d) authorises expenditure up to $7000 from the community response fund for the local board plan to be translated into Te Reo Māori. |
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Resolution number OP/2017/188 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board notes the Governance Forward Work Calendar. |
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Resolution number OP/2017/189 MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board receive the workshop notes from 5, 12, and 26 September 2017. |
29 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.27 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................