Agenda of Rainbow Communities Advisory Panel

I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 10 October 2017

6.00pm

Reception Lounge
Auckland Town Hall
Level 2
301-305 Queen Street
Auckland

Rainbow Communities Advisory Panel

OPEN AGENDA

MEMBERSHIP

Co-Chair	John Kingi
Acting Co-Chair	Lexie Matheson
Members	Moira Clunie
	Mark Fisher
	Dave Hati
	Audrey Hutcheson
	Bruce Kilmister
	Julie Radford-Poupard
	Diana Rands
	Julie Watson
	Aram Wu
Liaison Councillor	Cr Richard Hills
Chief Liaison Councillor	Dr Cathy Casey

(Quorum 6 members)

Kalinda Gopal

Senior Governance Advisor

5 October 2017

Contact Telephone: 021 723 228

Email: kalinda.gopal@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

· Auckland Council’s regional policies, plans and strategies

· regional and strategic matters including those that Council-Controlled Organisations deal

with

· any matter of particular interest or concern to diverse communities.

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The Governing Body and council staff should work with the panel for the development of their strategic agendas and work programme. An appropriate committee will approve the panel’s work programme and any subsequent major changes to it.

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

Rainbow Communities Advisory Panel

10 October 2017

Health and Hygiene Bylaw 2013 Review

File No.: CP2017/21458

Purpose

1. To receive feedback and advice on the experiences of rainbow communities with commercial services that pierce, break, or burn the skin, or risk transferring infections, and also whether the Auckland Council Health and Hygiene Bylaw 2013 (the Bylaw) is perceived as the most appropriate way of regulating these services.

Discussion questions

· Which commercial services are most commonly used by rainbow communities?

· Are there any problems in rainbow communities arising from the use of commercial services that pierce, break, or burn the skin, or risk transferring infections - including tattooing, piercing, and beauty treatments? (If so, which commercial services, what problems, and which communities does it affect?)

· Do you think the Auckland Council Health and Hygiene Bylaw 2013 appropriately addresses these problems?

· Can the panel advise of any organisations (industry, health or other) or individuals that could assist council with its engagement on the review of the Bylaw?

Background

2. The Bylaw establishes a framework to protect public health by regulating a wide range of commercial services that pierce the skin (e.g. tattoo, piercings), risk breaking or burning the skin (e.g. beauty treatments, including manicures/pedicures, sun-beds), or risk transferring infection (e.g. public swimming pools, commercial sexual services). The Bylaw specifies commercial services that require a license, must comply with minimum standards, or are exempt. The Bylaw also enables the adoption of a code of practice which details minimum standards and recommended best practice. The Bylaw is being reviewed to assess whether it is still the most appropriate way of protecting public health from health and hygiene risks. The code of practice will be reviewed after the review of the Bylaw is completed.

3. The Bylaw supports a number of Auckland Plan strategic directions and priorities including to:

· improve the education, health and safety of Aucklanders, with a focus on those most in need

· enable Māori aspirations through recognition of Te Tiriti o Waitangi / The Treaty of Waitangi and customary rights (e.g. Bylaw contains an exemption for tā moko)

· grow a business-friendly and well-functioning city.

4. More information on the Bylaw is included as Attachment A.

Consideration

5. The Bylaw regulates tattooing, piercing, and a wide range of beauty treatments and other commercial services used and operated by members of rainbow communities.

Next steps

6. The panel’s feedback will be referenced in a findings report to the Regulatory Committee in early 2018. Based on these findings, the committee will propose whether the Bylaw should remain unchanged, be amended, or be revoked.

7. The proposal will be publicly notified later in 2018 so the public can have their say before a final decision is made.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a) provide advice regarding the Health and Hygiene Bylaw 2013 Review based on the discussion questions.

Attachments

No.	Title	Page
a ⇩	Health and Hygiene Bylaw Information Sheet	13

Signatories

Author	Julia Harker - Policy Analyst, Social Policy and Bylaws
Authoriser	James Hassall – Lead Officer

Rainbow Communities Advisory Panel

10 October 2017

Adoption of the Rainbow Communities Advisory Panel's 2017/2018 work programme

File No.: CP2017/21066

Purpose

1. To adopt the Rainbow Communities Advisory Panel’s 2017/2018 work programme.

Executive summary

2. The Rainbow Communities Advisory Panel should develop its work programme within the remit of the Auckland Plan, and where possible, align with the forward work programme of the Auckland Council Environment and Community Committee.

3. The Rainbow Communities Advisory Panel conducted public consultation to reflect the views of rainbow communities in its work programme, and the rainbow communities expressed strong interest in the following areas:

· a safer Auckland where rainbow community members can enjoy and maximise their daily lives

· more rainbow-friendly community services including community facilities for rainbow activities

· international recognition as a rainbow-friendly city through funding and celebrating rainbow events in Auckland.

4. The panel will prioritise the Auckland Plan Refresh, Long-term Plan 2018-2028 and the Investing in Aucklanders initiative through integrated panel sessions with the other demographic panels.

Recommendation/s

That the Rainbow Communities Advisory Panel:

a) adopt the Rainbow Communities Advisory Panel’s 2017/2018 work programme.

Comments

The panel offers rainbow views to the council

5. The mayor established Auckland Council demographic advisory panels for the 2016-2019 term of the council as one of the council’s engagement mechanisms with Auckland’s diverse communities.

6. The panel’s role is to offer strategic advice on the council’s regional policies, plans and strategies and ensure the voices of rainbow communities are included in the council’s decision-making process.

The panel should develop its 2017/2018 work programme

7. The terms of reference for demographic advisory panels 2016-2019 state that each panel should develop a work programme. The work programme will define the panel’s priority areas for the 2017-2018 financial year.

8. The work programme will also highlight the panel’s priorities to the mayor and councillors, and help the panel set the council agendas for panel meetings.

9. The work programme must be within the remit of the Auckland Plan, and align with the forward work programme of the Auckland Council Environment and Community Committee.

The panel identified the priorities of rainbow communities through public consultation

10. The Rainbow Communities Advisory Panel organised a series of public consultation activities including a rainbow hui, surveys and engagement with rainbow communities in September 2017.

11. The purpose of the consultation was to understand the challenges of rainbow communities and identify the areas on which the panel should focus its advice to the council.

12. More than 200 rainbow community members participated in the consultation process, and the following themes emerged:

· a safer Auckland where rainbow community members can enjoy and maximise their daily lives

· more rainbow-friendly community services including the use of community facilities for rainbow activities

· international recognition as a rainbow-friendly city through funding and organising rainbow celebration events.

13. Other themes included housing, transport and environment. These may not be specific to rainbow communities but the participants recognised that they are priorities for all Aucklanders.

14. The survey also revealed that many rainbow community members want improved healthcare, education and employment. The council does not have a direct role on these issues, but will advise the governing body when the council has opportunities to make submissions to central government on these issues.

15. Cissy Rock, project manager for the consultation process, will present the outcomes of the consultation at the panel meeting.

16. The panel will consider these findings and decide its priorities for the 2017/2018 work programme. A draft work programme is attached as Attachment A.

17. The panel will advise on council agenda items that are aligned with these priorities through the panel’s three public meetings and up to seven closed meetings with staff during the 2017/2018 financial year.

18. The public meetings will also include input from community groups and organisations who can offer insights on areas of concern in their respective communities, to help the panel provide advice to the council.

19. The panel has integrated panel meetings on the council’s substantive agenda items in the 2017/2018 financial year. These include:

· Auckland Plan Refresh on 26 April 2017

· Investing in Aucklanders on 25 September 2017

· Long-term Plan 2018-2028 on 30 October 2017.

The panel can organise community fora to engage with rainbow communities

20. The panel has a budget in each financial year to engage with rainbow communities and can organise fora and events throughout the year. The topics and agendas of the community fora need to align with the panel’s work programme.

Consideration

Local board views and implications

21. The role of the demographic advisory panels is to advise the governing body and staff on regional issues. Local boards did not provide input into this process.

Māori impact statement

22. The consultation included a targeted approach to understanding the views of the Takatāpui, and Māori voices have been incorporated in the overall priority areas.

23. The panel has two Māori members who will offer Te Ao Māori views in the work programme discussion.

Implementation

24. If the panel approves its work programme at its October meeting, the co-chairs will present it to the Environment and Community Committee on 14 November 2017.

25. The work programme is a living document and will be updated each month. The panel will review the work programme at the beginning of each financial year and update its priorities where necessary.

Attachments

No.	Title	Page
a ⇩	Rainbow Communities Advisory Panel' 2017/2018 Work Programme_draft	19

Signatories

Author

Austin Kim - Principal Advisor Panels

Authorisers

Marguerite Delbet - General Manager Democracy Services

James Hassall – Lead Officer

Rainbow Communities Advisory Panel

10 October 2017

RAINBOW COMMUNITIES ADVISORY PANEL WORK PROGRAMME 2017-2018
Priority areas: · A safer Auckland for rainbow communities · More rainbow-friendly community initiatives including community facilities for rainbow activities · International recognition as a rainbow-friendly city through funding and celebrating rainbow events		The Rainbow Communities Advisory Panel will: · contributes to improving the outcomes of rainbow communities and social cohesion as set out in the Auckland Plan · advises on council’s effective engagement with rainbow communities · is focused on regional issues that have a high impact, aligned with the forward work programme of the Environment & Community Committee.
Council initiative	Description	Panel’s input	Expected timeframes for advice Quarter (month if known)
			2017				2018
			Jul-Sep		Oct-Dec		Jan-Mar		Apr-Jun
Auckland Plan Refresh	The Auckland Plan acts as the common platform for getting agreement on and working towards Auckland’s long-term future. Legislatively required, it must set a 20-30 year strategic direction for Auckland’s growth and development, integrating social, economic, environmental and cultural objectives. The plan provides the ability to coordinate and align land use and infrastructure planning and provision to match the rapid growth in Auckland. The current Auckland Plan was adopted in 2012. The plan is now being refreshed, and will be clearer and more focused on the key issues.	· Integrated panel workshops on 26 April 2017 helped the panel build awareness of the Auckland Plan Refresh, process and timing. · The panels offered additional feedback in May and provided advice on community groups. · Staff organised community workshops in May/June with community organisation stakeholders recommended by the panel. · The panel will advise on engagement channels and approach with the rainbow communities prior to the formal consultation in Feb/March 2018. · The panel will consider a community forum as a way of supporting the formal consultation of the Auckland Plan Refresh.	Q3		Q4		Q1		Q2
Long-term Plan 2018-2028	The Long-term Plan sets out the priorities and funding for council activities that are planned over a 10-year period. It includes financial and non-financial information for the council and council-controlled organisations.	· The panel will advise on the needs and priorities of rainbow communities · An integrated panel workshop will be organised for 30 October 2017 for panels’ input prior to public engagement.	Q3		Q4		Q1		Q2
Engagement approach	The council is thriving to achieve best community engagement processes and practices for engagement with rainbow communities.	· The panel advised on council’s engagement approach to rainbow communities to the Citizens and Engagement unit. · The panel advise on the review of the Auckland Council Engagement Guidelines	Q3		Q4		Q1		Q2
Inclusive Auckland (diversity and inclusion) Framework	The council has developed a diversity and inclusion framework to guide council staff in working more inclusively and effectively with Auckland’s diverse populations.	· To advise on council’s approach to working inclusively with diverse groups · Staff will seek the panel’s view in September 2017.	Q3	Q4		Q1		Q2
Voter participation	The council is developing a long term strategy to address the issue of low voter turnout. The expected outcomes of Voter Participation Initiative are to i) identify and address barriers to voter participation, particularly within communities that are less likely to vote ii) increase a candidate pool that reflects the communities of Auckland and iii) increase understanding of council and local elections.	· The panel will advise on their own experience of voter participation, to help the council identify and mitigate any specific barriers to participation. The Voter Participation Project looks to update the panel regularly throughout the development of community based solutions in the lead up to 2019 Local Elections.	Q3	Q4		Q1		Q2
Community forums	The panel is entitled to organise one or more community forum(s) within an operating budget to engage with rainbow communities on council’s substantial issues or issues important to the communities.	· The panel will organise its community forum(s) to bring rainbow communities to discuss council issues and/or issues important to rainbow peoples.	Q3		Q4		Q1		Q2
Tākaro – Investing in Play	The council seeks panel’s input to ensure that council’s investment is directed to where it can deliver the greatest value to the most people.	· To advise on council’s strategic approach to council investments in play areas	Q3	Q4		Q1		Q2
Regional Facilities Auckland	Regional Facilities Auckland thrives to offer cultural and social programmes, particularly for diverse communities by enabling services and processes that meet the needs of Pacific communities	· To advise RFA on more inclusive services and programmes for Pacific communities.	Q3	Q4		Q1		Q2
Community Services	The Community Services Directorate delivers services to offer greater value for Aucklanders. the Directorate covers the operations of parks, recreation, community empowerment, community centres, events and arts and culture.	· To advise on regional community initiatives to ensure community programmes and projects are accessible and inclusive of rainbow communities.	Q3	Q4		Q1		Q2
Investing in Aucklanders	The Community Policy Unit is starting a qualitative engagement process to elicit Aucklanders views on their lived experiences of inclusion and belonging, exclusion and social isolation. This work will also focus on the barriers to participation.	· To identify challenges for Auckland is how to respond and adapt to growth and a changing population · An integrated panel workshop will be organised in September 2017 for panels’ input.	Q3	Q4		Q1		Q2
Homelessness	The council is developing its position on homelessness, and will engage with the panel on the development and implementation plan.	· To advise on council’s policy approach to affordable housing and homelessness issues, including vulnerable groups.	Q3	Q4		Q1		Q2

COMPLETED

Public Safety and Nuisance Bylaw Review

The council is reviewing the Public Safety and Nuisance Bylaw. Main areas of the bylaw for panels’ advice include begging, car window washing and fireworks amongst many other issues.

· The panel advised on the Public Safety and Nuisance Bylaw Review in May 2017

· The engagement period for the bylaw review ended on Friday 30 June. All feedback received and research undertaken during the engagement period will now be collated and a findings report will be presented to the Regulatory Committee.

· Staff will develop a report to the Regulatory Committee in September 2017.

Author	Kalinda Gopal – Senior Governance Advisor
Authoriser	James Hassall – Lead Officer