2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Rodney Local Board Parks and Recreation Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 17 August 2017, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Rodney Local Board Parks and Recreation
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Mahurangi
Community Sport and Recreation Collective
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Purpose
1. Representatives
from Mahurangi Community Sport and Recreation Collective will be in
attendance to give an update on the activities of the collective.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) thank
the representatives from Mahurangi Community Sport and Recreation Collective
for their update on the activities of the collective.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The presiding
member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
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Rodney Local
Board Parks and Recreation Committee
19 October
2017
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Rautawhiri
Park Perimeter Walkway request for additional funding for stage one and two
File No.: CP2017/21783
Purpose
1. To
seek approval from the Rodney Local Board to allocate Locally Driven Initiative
Capex funding to construct stages one and two of a perimeter walkway at
Rautawhiri Park, Helensville.
Executive
summary
2. The
detailed design for stages one and two of the Rautawhiri Park perimeter walkway
is underway, with construction anticipated to commence early 2018.
3. This
project is part of a broader programme of walkway and bike trail projects
titled Rodney Recreational Walkways and Bike Trails, approved by the Rodney
Local Board and funded in the Long-term Plan through asset based services (ABS)
capex growth funding.
4. In
order to complete stages one and two a shortfall of $42,480 has been
identified. Capex growth funding is not available, and Locally Driven Initiative
capex funding is required to progress the project.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) approve
the allocation of $42,480 from its Locally Driven Initiative Capex Play
Spaces budget to the Rautawhiri Park perimeter path stages one and two to
enable the construction of these stages of the path to begin within the
current 2017/2018 financial year.
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Comments
Background
5. A
future development plan for Rautawhiri Park was prepared in 1998 as part of the
Reserve Management Plan. The plan included provision for a perimeter walkway
and connections through the park.
6. In
2016 the perimeter walkway was identified as a priority project within the
Rodney Recreational Walkways and Bike Trails programme of work. The aim is to
provide more accessible access to the park and to increase recreational walking
and fitness activities.
7. The
Rodney Recreational Walkways and Bike Trails programme and the individual
projects within it were previously approved by the Rodney Local Board.
(resolutions RODPC/2016/39 and RD/2017/102). The programme of work is for
walkway and cycleway development and is funded through asset based services
(ABS) capex growth funding. It is not a Locally Driven Initiative (LDI)
project.
8. The
programme includes the following:
· Rautawhiri Park
perimeter path
· Te Whau esplanade
walkway (now completed)
· Huapai Domain
perimeter walkway (now completed)
· Jamieson Bay walking
accessway
· Kowhai Park to Warkworth
Showgrounds link
· Greenways projects
(Wellsford-Warkworth-Waimauku-Kumeu-Huapai and Riverhead).
9. A
concept design for the Rautawhiri Park perimeter walkway has been completed
(Attachment A). The design is for a concrete walkway with connections and
linkages through the park to existing facilities (playground, courts,
skate-park, sports clubrooms, car parks and toilets), and is cognisant of the
sports field users requirements for areas of play and buffer zones. This has
created challenges with the design and identified that a section of boardwalk
will be required at the northern section of walkway (stage 4) to ensure the
walkway is outside of the buffer zone.
10. The
plan developed for the initial community consultation is attached as Attachment
B to the agenda report.
11. Community
engagement on the concept design is currently in progress with sports clubs,
local residents, schools and Helensville community groups. Flyers have been
displayed at the Helensville Service Centre, and distributed via email and
through a letter drop.
12. The
Lions Club of Helensville are supportive of a walkway within Rautawhiri Park
and would like to work collaboratively with Auckland Council to see it
developed in 2017 to coincide with their centennial year celebrations. The club
wishes to contribute financially towards the purchase and installation of five
to ten fitness stations to be located around a walkway circuit. Maintenance of
the fitness stations will be the responsibility of Auckland Council.
Funding
13. Funding
for this project is within the Rodney Recreational Walkways and Bike Trails
programme of work which was included in the previous long-term plan as a
specific project. This is separate to the LDI Greenways programme.
14. The current available budget for the Rodney Recreational Walkway and
Bike Trails programme is $333,520 in the 2017/2018 financial year (excluding
commitments for the design phase).
15. Due
to the scale of the park, options were identified for completing the works in
stages. Cost estimates for each stage are outlined below: –
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Stage
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Cost estimate for construction
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Stage 1 - Car
park perimeter walkway
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$171,000
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Stage 2 - Athletics
perimeter walkway
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$205,000
|
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Stage 3 - Tennis
and netball court perimeter walkway
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$242,000
|
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Stage 4 - Touch
rugby perimeter walkway
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$288,000
|
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Stage 5 - Path
to rugby club
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$103,000
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16. Funding
of $376,000 in financial year 2017/2018 would enable the construction of stages
one and two, creating a walkway circuit around the perimeter of the athletics
field and providing links to the playground and toilet facilities. However
there is a shortfall of funding of $42,480.
17. Members
resolved at the 17 August 2017 business meeting (resolution number RD/2017/130)
to “support staff to investigate the allocation of additional growth
funding for the Rautawhiri Park perimeter path, and advocate for this funding
to reimburse the local board’s LDI Capex contribution noting that the
project should be funded from growth funding and not the local board’s
LDI and that the growth funding shortfall is minimal”. An investigation
has been completed and the project does not qualify for additional growth
funding. The population growth in the area is predicted to be only 12% over the next 10 years and is therefore considered a lower
priority for funding allocation across the Auckland region.
18. To
address the shortfall of funding there are two options for consideration.
· Option 1 – The
allocation of LDI funding of $42,480 to enable stages one and two of the
walkway to commence.
· Option 2 –
Prioritisation of stage one of the walkway only along the perimeter of the car
park areas, and the exclusion of stage two. This is achievable within the
current available funding for this project however this option would not provide
a fitness circuit loop within the park.
Consideration
Local
board views and implications
19. The perimeter
walkway and fitness stations were discussed with the Rodney Local Board at a
workshop on 10 August 2017. Members are supportive of the walkway in principle,
with stages one and two identified as the priority. A funding shortfall of
$42,480 was identified. Members indicated support for allocating funding to
address this shortfall to enable construction to be completed within the
current 2017/2018 financial year.
Māori
impact statement
20. The project
was presented to mana whenua at the parks and recreation iwi engagement
northwest hui on 4 October 2017. Should funding be approved, the project will
be developed in consultation with mana whenua who have expressed an interest in
the project.
Implementation
21. Community
engagement, detailed design and resource consent for the construction of stages
one and two of the walkway will be completed prior to December 2017. Should
funding be approved, construction is planned for late summer and autumn (late
January to April 2018) when ground conditions are most favourable.
22. Should
funding not be approved, the construction of stages one and two of the walkway
will not be able to be implemented. Stage one could be constructed along the
perimeter of the car park areas. However this option would not provide a
fitness circuit loop within the park.
Attachments
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No.
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Title
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Page
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a⇩ 
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Rautawhiri Perimeter Path
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11
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b⇩
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Development plan for initial consultation
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17
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Signatories
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Authors
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Angela Levet – Senior Growth Development
Specialist
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Authorisers
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Rod Sheridan - General Manager Community Facilities
Kathryn Martin – Acting Relationship Manager
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