I hereby give notice that an ordinary meeting of the Strategic Procurement Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 11
October 2017
9.30am
Room 1, Level
26
135 Albert Street
Auckland
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Strategic Procurement Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Bill Cashmore
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Deputy Chairperson
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Ross Clow
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Members
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Cr Dr Cathy Casey
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Cr Linda Cooper, JP
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Cr Alf Filipaina
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Cr Penny Hulse
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Cr Daniel Newman, JP
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Cr Greg Sayers
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Ex-officio
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Mayor Hon Phil Goff, CNZM, JP
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(Quorum 5 members)
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Sonja Tomovska
Governance Advisor
6 October 2017
Contact Telephone: 890 8022
Email: sonja.tomovska@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Responsibilities
The committee is established to assist the chief executive
to undertake the management procedure of ensuring sound procurement processes
are followed in relation to procurement of goods and services necessary to
deliver on the work programme and operations outlined in the council’s
adopted Annual plan.
It will ensure that reasonable purchasing procedures have
been followed in awarding contracts and will provide an efficient mechanism for
documenting the approvals for those contracts.
Within a framework where contracts are an operational matter
delegated to the chief executive, this committee will consider all contracts
beyond the chief executive’s financial delegations. The chief
executive may refer contracts within his financial delegations which are
sensitive or may impact on the reputation of the council.
The chief executive has power to award contracts up to $20
million alone and the power to award contracts up to $22.5 million jointly with
the mayor and Finance and Performance Committee chair.
The committee will have responsibility for:
· awarding of contracts of $22.5 million or greater
· awarding of contracts less than $22.5 million which are sensitive or
may impact on the reputation of the council if the chief executive refers the
matter to the committee
·
oversight over the procurement processes and
procedures.
From time to time the committee may advise the chief
executive and council on changes to the procurement and contracts probity procedures.
Powers
All powers necessary to perform the committee’s
responsibilities.
Except:
(a) powers that
the Governing Body cannot delegate or has retained to itself (section 2)
(b) where the committee’s
responsibility is limited to making a recommendation only
(c)
the power to establish sub-committees
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Strategic
Procurement Committee
11 October
2017
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 7
8 Notices of
Motion 8
9 Procurement
strategy for Auckland's household food waste processing 9
10 Update on waste service
contracts 13
11 Information Report - Group
Source Procurement and SAP Ariba Update 21
12 Information Report - 11
October 2017 35
13 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
14 Procedural
Motion to Exclude the Public 45
12 Information Report - 11
October 2017
c. Confidential Memo - Procurement
of refuse collection services for Papakura 45
C1 Confidential: Procurement
strategy for Auckland's household food waste processing 45
C2 Confidential: Update on waste
service contracts 46
C3 Group Procurement sourcing
strategy for electricity supply 46
C4 Debt Collection for Auckland
Council 47
An apology from
Cr D Newman has been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Strategic Procurement Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 6 September 2017, including the
confidential section, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
8 Notices of Motion
There were no
notices of motion.
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Strategic
Procurement Committee
11 October
2017
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Procurement
strategy for Auckland's household food waste processing
File No.: CP2017/20552
Purpose
1. To
provide an update on the procurement of Auckland’s household food waste
processing services.
Executive
summary
2. In
2012, Auckland Council adopted a Waste Management and Minimisation Plan which
sets out a strategy to deliver a number of waste minimisation targets. The
strategy includes the introduction of a food waste service to reduce the amount
of household waste being sent to landfill.
3. At
its 16 May 2017 meeting, the Environment and Community Committee endorsed the
first stage of a food waste service to start in the legacy Papakura urban
areas, as a part of the three bin collection service. From 2020, the remaining
urban parts of Auckland will also receive a food waste service.
4. The
cost to provide the food waste service to the urban parts of Auckland was
approved in the Long-term Plan 2015-2025, and will cost residents approximately
$50 per household per annum through a targeted rates charge. The value of a
targeted rate for a food waste service will be subject to the Long-term Plan
2018-2028 public consultation process.
5. An
update on the procurement of the food waste processing service will be
presented in the confidential section of the 11 October 2017 Strategic
Procurement Committee meeting.
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Recommendation
That the Strategic Procurement
Committee:
a) note the information contained in this report, on procurement of
food waste processing services, enables transparency on the topic due for
discussion in the public excluded part of the meeting.
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Comments
Context
6. In
2012, Auckland Council adopted its Waste Management and Minimisation Plan which
has three key targets:
· an aspirational goal of zero waste to landfill by 2040, turning
waste into resources
· reducing per capita household rubbish by 30 per cent by 2018
(revised 2020)
· reducing total waste per capita to landfill by 30 per cent by 2027.
7. A
key mechanism to achieve these targets is the introduction of a food waste
collection service.
8. Food
waste constitutes around 45 per cent of what Auckland households dispose of as
refuse at the kerbside. The service is expected to divert approximately 50,000
tonnes of household food waste from kerbside refuse per annum. Over time, the
volume of diverted refuse is expected to increase to 75,000 tonnes per annum
(3-4.5 per cent of current total refuse to landfill).
9. The
service will enable households to reduce the volume of refuse they put out for
collection and thereby reduce the amount they would pay for a refuse service
under a user pays refuse collection system.
10. Provision
of a food waste service will also contribute positively to reducing the
region’s carbon footprint and support the Auckland Council’s aim of
reducing greenhouse gas emissions by 40 per cent by 2040.
11. The
food waste service will deliver the Waste Management and Minimisation Plan
target of reducing household refuse per person from 160 kg to 110 kg per annum.
Once fully rolled out, the service will reduce the average weight of a
household refuse bin by an initial 21 per cent, rising to 31 per cent, in line
with the household waste reduction target under the Waste Management and
Minimisation Plan.
12. Following
a comprehensive waste options review in the 2016/2017 financial year, the
introduction of a food waste service to urban areas of Auckland was endorsed by
the Environment and Community Committee on 16 May 2017 (resolution
ENV/2017/74).
13. The
committee also endorsed the first stage of the service to start in the legacy Papakura
District Council by April 2018, as part of the three bin service roll out. The
three bin service consists of collection services for refuse, recycling and
food waste.
14. The
cost to provide the three bin service for all urban areas of Auckland was
approved in the Long-term Plan 2015-2025, and the food waste service component
of this will cost residents approximately $50 per household per annum through a
targeted rates charge.
15. An
update on the procurement strategy for the food waste processing service will
be presented in the confidential section of the 11 October 2017 Strategic
Procurement Committee meeting.
Consideration
Local
board views and implications
16. The
Papakura Local Board is generally supportive of the food waste collection
project, noting that they would be the first area to receive the full waste
collection service as outlined in the waste plan.
17. The
board provided feedback on the importance of communicating to residents why
their rates would now show waste as a separate charge, and that waste services
in general were not a new charge. The board was also in acceptance that the
food waste service would be an additional charge for residents, similar to
other waste services such as recycling and inorganics.
18. Updates
on the food waste collection were provided to the Franklin Local Board. No
specific feedback on the rollout was received. However, the board has been
supportive of food waste collection in the past suggesting Pukekohe be a trial
collection area, noting that the town is in close proximity to the Tuakau food
waste processing facility.
19. Local
boards support their communities to reduce their waste through funding resource
recovery and community waste minimisation initiatives. Supporting households to
reduce their food waste will help achieve objectives in draft local board plans
to reduce household waste.
Māori
impact statement
20. Two hui were held during the consultation period for the Waste
Management and Minimisation Plan in 2012, as well as individual visits to
marae. Written and oral submissions by mana whenua indicated general support
for the direction of the Waste Management and
Minimisation Plan. Opportunities for economic
development to recover more resources and minimise waste were welcomed, while
noting the need to ensure that communities were supported through any
transition to a disposer pays service, including the provision of a rates
funded food waste services
21. At
the 6 April 2017 Infrastructure and Environmental Services mana whenua hui,
mana whenua representatives supported the provision of the food waste
collection service across urban Auckland. A representative from Ngāti
Manuhiri indicated an interest in being involved in the development of the Waste
Management and Minimisation Plan review.
22. Since the adoption of the Waste Management
and Minimisation Plan in 2012, mana whenua have also
been involved in waste minimisation initiatives such as the Para Kore ki Tāmaki project, as well as the planning of a community recycling centre in central Auckland. The
project team for community recycling centre includes a mana whenua working
group, on which there is representation from Ngāti Whātua
Ōrākei, Ngāi Tai ki Tāmaki, Te Ākitai Waiohua and Te
Ahiwaru Waiohua.
Implementation
23. A
waste options review undertaken in 2016 and 2017 SLR consulting reconfirmed
that the service can be delivered within the budget approved in the Long-term
Plan 2015-2025.
24. A
further update on food waste processing will be provided to the committee in
December 2017.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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George Fietje – Resource Recovery Manager
Parul Sood – General Manager Waste Solutions
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Authorisers
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Barry Potter - Director Infrastructure and
Environmental Services
Dean Kimpton - Chief Operating Officer
Jazz Singh - General Manager Procurement
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Strategic
Procurement Committee
11 October
2017
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Update on waste service contracts
File No.: CP2017/20845
Purpose
1. To receive an update on the status on Auckland Council’s waste
services contracts.
Executive
summary
2. In 2012, Auckland Council adopted the Waste Management and
Minimisation Plan, which sets out the strategy to deliver a number of waste
minimisation targets. The strategy includes standardisation of waste services
across the Auckland region and introduction of services that would reduce the
amount of waste being sent to landfill.
3. To enable delivery of the actions outlined in the Waste Management
and Minimisation Plan 2012, the Tenders and Procurement Subcommittee approved
the Full Procurement Plan for Solid Waste - Waste Management and Minimisation
Plan Implementation in September 2013.
4. Waste Solutions is currently preparing an updated strategic
procurement plan for waste services for 2018 until 2028 which will be presented
to the Strategic Procurement Committee for approval in April 2018. The
categories for waste services to be covered by this plan are the collection of
refuse, recyclables, food waste, and inorganic materials, the processing of
recyclables, and the disposal of waste to landfills.
5. The key categories for waste services currently are collection of
refuse, recyclables and inorganic materials, processing of recyclables, and
disposal of waste to landfills.
6. The information provided in this report enables transparency on the
item ‘Confidential: Update on Waste Services contracts, which will be
discussed in the confidential section of the 11 October Strategic Procurement
Committee meeting.
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Recommendation
That the Strategic Procurement
Committee:
a) note the information contained in this report, on the update on
waste service contracts, enables transparency on the topic due for discussion
in the public excluded part of the meeting.
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Comments
7. In 2012, Auckland Council adopted its Waste Management and
Minimisation Plan. The plan set various targets including:
· an aspirational goal
of zero waste to landfill by 2040, turning waste into resources
· reducing household
rubbish by 30 per cent per capita by 2018.
8. Key mechanisms to achieve the targets stipulated in the plan are the
introduction of:
· a standardised refuse bin service
throughout Auckland
· a ‘pay as you throw’ charging
regime which will reward waste minimisation behaviours
· a food waste collection service to divert from landfill up to 40 per
cent of the organic material in household refuse.
9. To
enable delivery of actions outlined in the Waste Management and Minimisation
Plan 2012, the Tenders and Procurement Subcommittee
approved the Full Procurement Plan for Solid Waste – Waste Management and
Minimisation Plan Implementation in September 2013 (resolution TP/2013/1).
10. Waste
Solutions are currently preparing an updated strategic procurement plan
2018-2028 for waste services which will be presented to the Strategic
Procurement Committee for approval in April 2018.
11. The
key categories for waste services are collection of refuse, recyclables and
inorganic materials, the processing of recyclables, and the disposal of waste
to landfills.
12. The
following sections provide general contract information on key waste service
categories:
Processing of recyclables
13. A
recycling processing plant was constructed by Visy, at Onehunga as a Build,
Own, Operate and Transfer contract which allows the processing plant to be
transferred back to council ownership in 2024.
Recycling collections
14. The
recycling contracts were tendered 2015 with new services commencing in 2016 and
2017 depending on the area.
15. All
households in the Auckland region now have a comingled (all recyclables in the
one bin) kerbside service. Residents also have a choice of bin size (120 litre,
240 litre and 360 litre) with 240 litre being the default.
16. Collection
contracts for recyclables were tendered over seven areas and awarded to three
contractors as set out in Table 1 below.
Table 1. Recycling collections contracts
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Supplier
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Contract
Description
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Contract
Start Date
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Contract
Expiry Date
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Smart
Environmental Limited
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Recycle
Collection Services (Rodney)
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01/07/2016
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30/06/2023
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Enviro Waste
Services Limited
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Recycle
Collection Services (Waitākere)
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01/07/2016
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30/06/2024
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Enviro Waste
Services Limited
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Recycle
Collection Services (Auckland West, Auckland Central)
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01/07/2017
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30/06/2024
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Enviro Waste
Services Limited
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Recycle
Collection Services (Auckland East)
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01/07/2017
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30/06/2024
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J.J. Richards
Limited
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Recycle
Collection Services (North Shore)
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1/7/2016
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30/6/2024
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J.J. Richards
Limited
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Recycle
Collection Services(Manukau)
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1/7/2017
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30/6/2024
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J.J. Richards
Limited
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Recycle
Collection Services (Papakura, Franklin, Rural South)
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1/7/2017
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30/6/2024
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Inorganic collections
17. A
standardised inorganic collection service (pre-booked and on property) was
introduced in 2015. The contract for this service runs through to 2019. This
service is provided by one supplier, as detailed in Table 2 below:
Table 2. Inorganics collection contract
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Supplier
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Contract
Description
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Contract
Start Date
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Contract
Expiry Date
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Waste
Management (NZ) Limited
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Inorganic
Collection Services
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25/06/2015
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10/12/2019
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Refuse collections
18. All
the refuse collection contracts are based on legacy council areas. All
contracts for refuse collections have now been aligned to expire on 5 July
2020. This alignment allows the council to align future contracts to the new
collection areas 1 to 7 (see Attachment A), and to investigate the possible
bundling of services to include the proposed food waste collection, fortnightly
refuse and recycling collections across Auckland, in order to achieve best
value for money and customer service outcomes.
19. Currently
the Waitākere, North Shore, Papakura and Franklin contract areas operate
under a user-pays system with bag collections, while Auckland and Manukau
collections are funded through targeted rates, with a bin service. User-pays
refuse collections will be introduced to the Auckland central and Manukau areas
in conjunction with the new refuse collection contracts in 2020.
20. It
is also intended to standardise collections to a bin service in the region and
offer a range of bin sizes to customers (80 litre, 120 litre and 240 litre).
This will mean council will phase out refuse bag collection by 2020. Refuse
bins are being introduced into the legacy Waitākere area from 2 October,
North Shore in April 2018 and Papakura in May 2018.
21. Details
of the refuse collection contracts are set out in Table 3 below:
Table 3. Refuse collection contracts
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Supplier
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Contract
Description
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Contract
Start Date
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Contract
Expiry Date
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Veolia
Environmental Services NZ Limited
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Supply of
Waste Collection Services (North Shore and Waitākere)
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1/7/2018
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5/7/2020
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Enviro Waste
Services Limited
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Manukau Refuse
Collection
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02/07/2012
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5/07/2020
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City Parks
Services
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Auckland
Central Refuse Collection
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01/07/2013
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5/07/2020
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Waste
Management (NZ) Limited
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Auckland East
Refuse Collection
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01/07/2013
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5/07/2020
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Waste
Management (NZ) Limited
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Auckland West
Refuse Collection
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01/07/2013
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5/07/2020
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Waste
Management (NZ) Limited
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Papakura
Refuse Collection
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1/7/2013
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5/7/2020
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Smart
Environmental Limited
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Franklin
Refuse Collections
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01/07/2013
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5/07/2020
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Disposal Contracts
22. The
council has contracts for disposal services with Waste Management (Redvale) and
EnviroNZ Limited (Hampton Downs). The council also disposes waste at the
Whitford landfill, operated by Waste Disposal Services which is a joint venture
between the council and Waste Management NZ Limited.
Waiheke
23. All
current contracts for waste services in Waiheke expire in 2019. The Hauraki
Gulf Island Waste Plan prioritises ‘on island’ solutions and the
council is currently exploring options for future refuse, recycling, organic
and inorganic services with the Waiheke Local Board and the community
Great Barrier
24. All
contracts for waste services in Great Barrier expire in 2018.Council is
currently exploring extending kerbside collections for refuse and recyclables
with the Great Barrier Local Board and the community.
25. The information provided in this report enables transparency on the
item ‘Confidential: Update on waste services contracts’, which will
be discussed in the confidential section of the 11 October 2017 Strategic
Procurement Committee meeting.
Consideration
Local
board views and implications
26. Local
boards have been involved in consultation as part of the development of the
first Waste Management and Minimisation Plan in 2012 and will also be consulted
on the review of the Waste Management and Minimisation Plan.. Workshops with
local boards are currently underway and formal reports requesting feedback on
the draft Waste Management and Minimisation Plan will be sent to the local
boards over October and November 2017.
27. Council
is currently consulting with both the Waiheke and Great Barrier local boards
over the design, procurement and implementation of existing and new services in
their areas.
Māori
impact statement
28. The
collection, disposal and minimisation of waste to landfill is of interest to
mana whenua in their role as kaitiaki of natural environments. As part of the
overall implementation of the Waste Management and Minimisation Plan 2012,
council is engaging with interested mana whenua and mātāwaka
organisations on a number of projects related to waste minimisation and
resource recovery such as the Para Kore ki Tāmaki project at marae.
Implementation
29. On
approval of the updated strategic procurement plan, the Waste
Solutions and Procurement departments will work together to implement the
strategies outlined in the plan. All future contracts will be awarded under
approved budgets, and will be approved in accordance with the council’s
approved delegations.
Attachments
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No.
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Title
|
Page
|
|
a⇩
|
Collection areas map
|
19
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Signatories
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Authors
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Terry Coe – Waste Enterprises and Refuse Manager
Parul Sood – General Manager Waste Solutions
|
|
Authorisers
|
Barry Potter - Director Infrastructure and Environmental
Services
Dean Kimpton - Chief Operating Officer
Jazz Singh - General Manager Procurement
|
|
Strategic
Procurement Committee
11 October
2017
|
|
|
Strategic
Procurement Committee
11 October
2017
|
|
Information Report - Group Source Procurement and SAP
Ariba Update
File No.: CP2017/20518
Purpose
1. To
provide an update to the Strategic Procurement Committee on Group Source
Procurement and SAP Ariba.
Executive
summary
2. This
is a regular information-only report which aims to provide public visibility of
information circulated to committee members via memo or other means, where no
decisions are required.
Group Source Procurement six
month review
3. Q4
2016/17 (1 April – 30 June) overview
· Confirmed
$56.8M procurement benefit, over half of FY2016/2017 $106.1M total confirmed
benefit
· Project
highlight: $29.5M value generated through Project17 contracts
· Further
information can be found in Attachment A
4. Q1
2017/18 (1 July to date) overview
· Confirmed
$10.5M procurement benefit
· On
Thursday 19 September, the Finance and Performance Committee approved the Group
Procurement Policy
· Project
highlight: the New Lynn permanent Culvert Solution project was recently
nominated for the 2017 Project Excellence Awards.
5. FY2017/18
focus areas
· Please
refer to Attachment A
SAP Ariba update
6. Auckland
Council, Panuku, and ATEED have been using SAP Ariba since it went live on
Monday 24 July.
7. The
Procurement Department is providing ongoing training to business users, please
see attachment A for more detail on the training provided to date.
8. Supplier
support and registration is ongoing.
9. Quarterly
continuous improvement forums will be held to further enhance SAP Ariba, the
first forum will be held in October 2017.
10. Note that,
unlike an agenda decision report, staff will not be present to answer
questions about these items referred to in this summary. Committee members
should direct any questions to the authorisers.
|
Recommendation/s
That the Strategic Procurement
Committee:
a) receive
the information report
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Group Source Procurement and SAP Ariba update
|
23
|
Signatories
|
Author
|
Josie Robinson - Procurement Communications and
Support Advisor
|
|
Authoriser
|
Jazz Singh - General Manager Procurement
|
|
Strategic
Procurement Committee
11 October
2017
|
|
|
Strategic
Procurement Committee
11 October
2017
|
|
Information Report - 11 October 2017
File No.: CP2017/21307
Purpose
1. To
note progress on the forward work programme (Attachment A).
2. To
provide a public record of memos, workshop or briefing papers that have been
distributed for the Committee’s information since 6 September 2017.
Executive
summary
3. This
is regular information-only report which aims to provide public visibility of
information circulated to committee members via memo or other means, where no
decisions are required.
4. The
open memo regarding Contracts for refuse collection services, circulated via
email is attached as Attachment B, and the confidential memo –
Procurement of refuse collection services for Papakura as Attachment C of this
report.
5. Note that, unlike an agenda decision report, staff
will not be present to answer questions about these items referred to in this
summary. Committee members should direct any questions to the authors.
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Recommendation/s
That the Strategic Procurement
Committee:
a) receive
the information report.
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Attachments
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No.
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Title
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Page
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a⇩
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Forward work programme - 11 October 2017
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37
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b⇩
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Memo - Contracts for refuse collection services
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41
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c⇩
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Confidential Memo - Procurement of refuse collection
services for Papakura - Confidential
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Signatories
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Author
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Sonja Tomovska - Governance Advisor
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Authoriser
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Jazz Singh - General Manager Procurement
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Strategic
Procurement Committee
11 October
2017
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|
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Strategic
Procurement Committee
11 October
2017
|
|
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Strategic
Procurement Committee
11 October
2017
|
|
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Strategic
Procurement Committee
11 October
2017
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Strategic
Procurement Committee
11 October
2017
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Strategic
Procurement Committee
11 October
2017
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Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official Information
and Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding of
the whole or relevant part of the proceedings of the meeting in public, as
follows:
12 Information
Report - 11 October 2017 - Attachment c
- Confidential Memo - Procurement of refuse collection services for Papakura
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Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
|
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In
particular, the report contains information that is commercially sensitive
to the supplier..
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C1 Confidential:
Procurement strategy for Auckland's household food waste processing
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Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains detailed information about council's strategy
for procuring refuse collection services. If released, this information could
prejudice council's position in negotiations with waste suppliers.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C2 Confidential:
Update on waste service contracts
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Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains detailed information about council's strategy
for procuring refuse collection services. If released, this information could
prejudice council's position in negotiations with waste suppliers.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C3 Group
Procurement sourcing strategy for electricity supply
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Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(b)(i) -
The withholding of the information is necessary to protect information where
the making available of the information would disclose a trade secret.
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains information about council's strategy for
procuring electricity supply. If released, this information may prejudice
council's position with suppliers.
|
s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
C4 Debt
Collection for Auckland Council
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Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(b)(i) -
The withholding of the information is necessary to protect information where
the making available of the information would disclose a trade secret.
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains information about council's strategy for debt
collection services. If released, this information may prejudice council's
positon with suppliers.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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