Minutes of Upper Harbour Local Board

Upper Harbour Local Board

19 October 2017

1 Welcome

2 Apologies

Resolution number UH/2017/153

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) accept the apology from Member John McLean for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number UH/2017/154

MOVED by Chairperson L Whyte, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 September 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Sustainable Pare partnership with Auckland Prison
	At the request of the presenter, this item was withdrawn.

9 Public Forum

9.1

Westpark Marina, Hobsonville

Community members, Alan Deal, Tina Foley and Kathy Blackbourn, were in attendance to discuss plans for the Westpark Marina.

Resolution number UH/2017/155

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) receive the public forum item from Alan Deal, Tina Foley and Kathy Blackbourn, and thank them for their attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Chairperson Lisa Whyte for consideration under item 13.

12	Minutes of the Upper Harbour Local Board meeting held, Thursday 21 September 2017
	The Upper Harbour Local Board note that the open unconfirmed minutes and minute attachments of the Upper Harbour Local Board meeting held on Thursday, 21 September 2017, including the confidential section, are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Notice of Motion - Naming parameters for local board members

Resolution number UH/2017/156

MOVED by Chairperson L Whyte, seconded by Member U Balouch:

Motion

That the Upper Harbour Local Board:

a) express its deep concern over the recent decision of the Governing Body at its
28 September 2017 meeting to retain the term ‘Councillor’ solely for members of the governing body, and that members of local boards continue to be referred to as ‘local board members’ (resolution number GB/2017/122), which is counter to the preferences expressed by 18 of 21 local boards as part of the Governance Framework Review.

b) restate its position resolved at its 17 August 2017 meeting that the term ‘Local Councillor’ is the preferred naming convention for local board members as articulated in resolution number UH/2017/121.

c) strongly request the Governing Body rescind resolution number GB/2017/122 to take account and in recognition of the views of the majority of local boards that indicated a preference for the title of ‘Councillor’ be applied to local board members.

d) require that, following the motion being rescinded, all elected members be called ‘Councillor’, with a prefix of Local or Ward/Regional, as appropriate.

e) forward this Notice of Motion and subsequent resolutions to the Governing Body for its consideration at the 11 December 2017 meeting.

f) forward this Notice of Motion and subsequent resolutions to all local boards for their consideration.

CARRIED

Upper Harbour Local Grants Round One 2017/2018 grant applications

The Community Grants Advisor was in attendance to support the item.

Resolution number UH/2017/157

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) agree to fund, part-fund, defer or decline each of the Local Grant Round One applications listed in the table below:

Appl.	Organisation name	Project	Total granted
LG1806-138	New Zealand Dance Advancement Trust	Towards costs to create, rehearse and deliver the youth engagement performances and workshops delivery, including dancers’ salaries, artistic team salaries, transport to the schools and rehearsal space hire	$0 *Limited evidence of benefits to the local board area
LG1817-105	Greenhithe Community Trust	Towards a contractor, to create 10 new car parks at 12 Greenhithe Road	$10,226 *Conditional on securing a five year lease, once current lease expires
LG1817-106	Parent to Parent Auckland	Towards 'Champion Your Needs’ workshop in Upper Harbour	$0 *Current grant round over-subscribed and limited evidence of benefits to the local board area
LG1817-107	Bays Youth Community Trust	Towards printing, postage and stationery costs	$1,000
LG1817-111	Community Impact Trust	Towards purchasing cleaning and gardening equipment and furniture regeneration tools for community impact days, between November 2017 and September 2018	$0 *Limited evidence of benefits to the local board area
LG1817-112	Graeme Dingle Foundation	Towards training manuals, travel and coordinator training for the Project K programme coordinator hui	$0 *Limited evidence of benefits to the local board area
LG1817-114	Children's Autism Foundation	Towards outreach support services for children with autism and their families	$5,000
LG1817-116	Age Concern North Shore Incorporated	Towards operational costs for the Chinese and Korean Groups, between November 2017 and December 2018	$0 *Duplication of services already provided locally in the local board area
LG1817-118	Youthline Auckland Charitable Trust	Towards the youth development worker salary from February to April 2018	$5,000
LG1817-120	Business North Harbour Incorporated	Towards a traffic management report to monitor the impact of growth on economic development	$0 *Defer until the next grants round
LG1817-121	Kids Safe With Dogs Charitable Trust	Towards wages for instructors and administrators and towards print material for Kids Safe with Dogs in Upper Harbour	$0 *Current grant round is over-subscribed and application shows little alignment to the board’s sought after outcomes and priorities
LG1802-116	North Shore Centres of Mutual Aid Incorporated	Towards a proportion of operating costs for the 2017/2018 financial year	$3,750
LG1802-119	StarJam Charitable Trust	Towards venue hire, tutor fees and programme coordinator salary for music workshops and community performance at North Harbour Life Development Centre	$1,876
LG1808-101	The Korean Society of Auckland	Towards venue hire, equipment hire and volunteer costs for the 2018 Korean Day	$1,400
LG1803-124	New Zealand Women Limited	Towards performer fees, advertising, equipment and operational costs for Elvis in the Gardens 2018	$0 *Project takes place outside of the local board area and there is limited evidence of benefits to the local board area
LG1817-102	Albany Kindergarten - Northern Auckland Kindergarten Association	Towards a community garden shed at Albany kindergarten	$1,500
LG1817-103	Hobsonville Point Marine Sport and Recreation Centre Charitable Trust	Towards infrastructure feasibility and concept design for the Hobsonville Point Marine Sport and Recreation Centre	$0 *Declined through contestable grants. Officers are investigating other avenues for funding
LG1817-108	East Coast Bays and District Cricket Club Incorporated	Towards costs for match scorers between October 2017 and April 2018	$1,500
LG1817-115	Windsor Park Board Incorporated	Towards project management fees, feasibility study and concept plans for the multi-sport indoor facility at Windsor Park	$15,000
LG1817-117	NorthSport Academy Limited	Towards the salary for the lead athletic accelerator coach and towards coaches for the Athletic Accelerator Programme	$0 *Lack of sufficient information to support grant application
LG1817-119	Tennis Northern Region Incorporated	Towards subscription and support for the online booking and management systems, systems training and an extra monitor screen	$0 *Already receiving funding through work programme
LG1817-122	Harbour Sport Trust	Towards print advertising for the Shore to Shore 5km fun run/walk	$3,000
		Total amount granted	$49,252

CARRIED

Auckland Transport monthly report - October 2017

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

Resolution number UH/2017/158

MOVED by Member B Neeson, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) receive the Auckland Transport update for October 2017.

CARRIED

Request for LDI Capex funding

The Local Board Senior Advisor was in attendance to support the item.

Resolution number UH/2017/159

MOVED by Member U Balouch, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) allocate $30,000, including contingency, towards the retrofitting of the disability toilet at the Albany Stadium Pool, to include a shower and an adult changing bed, and include minor changes to the shop changing room, from its Locally Driven Initiatives Capital Expenditure Fund.

b) recommend that in the event there are any remaining funds, these funds be applied to small identified projects which will benefit pool operations, and that these projects be approved by the Chair and Deputy Chair in conjunction with leisure staff.

CARRIED

Remuneration Authority consultation document

Resolution number UH/2017/160

MOVED by Member N Mayne, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a) approve Attachment B to the agenda report as the agreed Upper Harbour submission to the Remuneration Authority’s Consultation Document Local Government Review.

CARRIED

Regional Facilities Auckland - fourth quarter report: for the quarter ending 30 June 2017

Resolution number UH/2017/161

MOVED by Chairperson L Whyte, seconded by Member U Balouch:

That the Upper Harbour Local Board:

a) receive the fourth quarter report, for the quarter ending 30 June 2017, from Regional Facilities Auckland.

CARRIED

Approval for four new road names within the subdivision at 1 Ockleston Landing, Hobsonville

Resolution number UH/2017/162

MOVED by Member N Mayne, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a) approve the road name ‘Mākete Crescent’ for the new public ‘Road 1’ within the subdivision development at 1 Ockleston Landing, Hobsonville.

b) approve the road name ‘Waipana Street’ for the new public ‘Road 2’ within the subdivision development at 1 Ockleston Landing, Hobsonville.

c) approve the road name ‘Pākoro Close’ for the new jointly owned access lot ‘JOAL 1’ within the subdivision development at 1 Ockleston Landing, Hobsonville.

d) approve the road name ‘Waitā Lane’ for the new jointly owned access lot ‘JOAL 2’ within the subdivision development at 1 Ockleston Landing, Hobsonville.

CARRIED

Adjournment of Meeting

Resolution number UH/2017/163

MOVED by Chairperson L Whyte, seconded by Member N Mayne:

That the Upper Harbour Local Board:

b) agree to adjourn the meeting for a short break at 11.29am.

CARRIED

The meeting adjourned at 11.29am and reconvened at 11.36.

Review of representation arrangements - process

The Relationship Manager was in attendance to support the item.

Resolution number UH/2017/164

MOVED by Member N Mayne, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a) support the Governing Body position that the new governance political working party develop the initial proposal and present it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution to release the Auckland Council’s initial proposal for consultation.

b) propose that the local board receive and hear the local public submissions and provide feedback to the new representation review working party for consideration.

c) request that the Mayor call for expressions of interest from all elected members to be on the new governance political working party and then require the Mayor and Deputy Mayor together appoint an equal number of governing body and local board members to the political working party.

d) forward the above resolutions to all local boards for their information and consideration.

CARRIED

Governance forward work calendar - November 2017 to October 2018

Resolution number UH/2017/165

MOVED by Chairperson L Whyte, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) receive the Upper Harbour Local Board governance forward work calendar for the period November 2017 to October 2018, as set out in Attachment A to this agenda report.

CARRIED

Record of the Upper Harbour Local Board workshops held on Thursday 14 and 28 September, and Thursday 5 October 2017

Resolution number UH/2017/166

MOVED by Member N Mayne, seconded by Chairperson L Whyte:

That the Upper Harbour Local Board:

a) receive the record of the Upper Harbour Local Board workshops held on Thursday 14 and 28 September 2017, and Thursday 5 October 2017 (refer to Attachments A, B and C to this agenda report).

CARRIED

23	Board Members' reports - October 2017
	There were no verbal board members’ reports at this time.

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25 Procedural motion to exclude the public

Resolution number UH/2017/167

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Disposals recommendation report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains details of commercially sensitive negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

11.43am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.58pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Disposals recommendation report

The Senior Advisor Portfolio Review, the Team Leader Portfolio Review, and the Development Manager, from Panuku Development Auckland, were in attendance to support the item.

Resolution number UH/2017/168

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board

a) is of the opinion that it has insufficient information to endorse the disposal of lots 6 and 10, and part of lots 11, 13 and 20, Clearwater Cove, West Harbour, at this time.

b) request that the Finance and Performance Committee instruct Panuku Development Auckland to defer consideration of disposal of lots 6 and 10, and part of lots 11, 13 and 20, Clearwater Cove, West Harbour, pending further investigation of council’s rights to preserve public access through all legal means available, including the Waitematā City Council (West Harbour) Empowering Act 1979, and other regulatory mechanisms available to council, which may be appropriate.

c) request that the council investigate and consider use of the provisions of its Significance Policy, to enable affected members of the public at large the ability to provide its views and comments on the proposal put forth by Hobsonville Marine Limited (HML).

CARRIED

12.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Lisa Whyte
Deputy Chairperson	Margaret Miles, JP
Members	Uzra Casuri Balouch, JP
	Nicholas Mayne
	Brian Neeson, JP