Agenda of Waiheke Local Board

Waiheke Local Board

26 October 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Connected Media Charitable Trust- Helena Muhammad 5

9.2 Omiha Welfare and Recreation Society - David Malan 6

9.3 Waiheke Dive and Snorkel Ltd - Adam Whatton 6

9.4 Management of coastal erosion at Picnic Bay - Pam Nash 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Councillor's update 9

13 Auckland Transport Waiheke Local Board update - October 2017 11

14 Waiheke Local Grants, Round One 2017/2018 grant applications 15

15 Ecological Survey of Proposed Marine Reserves on Waiheke Island 61

16 Management of Coastal Erosion at Picnic Bay 65

17 Landowner approval for permit to temporarily trade at Little Oneroa Beach Reserve, 205 Ocean View Road, Waiheke 71

18 Land owner approval for grant of easement over 77 Crescent Road East, Waiheke Island and for approval in principle to seal the portion of 77 Crescent Road East within the easement area 85

19 Land owner approval for the construction of two concrete footpaths on Rangihoua/Onetangi Sports Park 127

20 Land owner approval for the installation of informative biosecurity signage 135

21 Locally Driven Initiatives 2017/2018 funding allocation for Alison Park water bore and Artworks Theatre fire escape 149

22 Waiheke pool investigations 157

23 Review of representation arrangements - process 171

24 Board member's report 183

25 Chairperson's report 187

26 List of resource consents 189

27 Governance forward work programme 201

28 Waiheke Local Board workshop record of proceedings 205

29 Consideration of Extraordinary Items

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 September 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Connected Media Charitable Trust- Helena Muhammad

Purpose

1. Helena Muhammad will be in attendance to speak to the board about the Connected Media Charitable Trust grant application.

Recommendation

That the Waiheke Local Board:

a) thank Helena Muhammad for her attendance and presentation.

9.2 Omiha Welfare and Recreation Society - David Malan

Purpose

1. David Malan will be in attendance to speak to the board about the Omiha Welfare and Recreation Society (Rat Busters Project) grant application.

Recommendation

That the Waiheke Local Board:

a) thank David Malan for his attendance and presentation.

9.3 Waiheke Dive and Snorkel Ltd - Adam Whatton

Purpose

1. Adam Whatton will be in attendance to speak to the board about Waiheke Dive and Snorkel Ltd’s trading application.

Recommendation

That the Waiheke Local Board:

a) thank Adam Whatton for his attendance and presentation.

9.4 Management of coastal erosion at Picnic Bay - Pam Nash

Purpose

1. Pam Nash will be in attendance to speak to the board regarding the report titled Management of coastal erosion at Picnic Bay.

Recommendation

That the Waiheke Local Board:

a) thank Pam Nash for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waiheke Local Board

26 October 2017

Auckland Transport Waiheke Local Board update - October 2017

File No.: CP2017/20425

Purpose

1. The purpose of this report is to; respond to resolutions and requests on transport-related matters, provide an update on Wharf and Ferry information and provide transport related information on matters of specific application and interest to the Waiheke Local Board and its community.

Executive summary

2. This report covers matters of specific relevance for the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector.

3. In particular, this report covers:

· Responses to resolutions made by the Board on parking trial at Matiatia for the summer months.

· Update on the new bus network for Waiheke

· Update on Putiki Road rehabilitation

Recommendation

That the Waiheke Local Board:

a) note the Auckland Transport Waiheke Local Board update - October 2017.

Comments

Transport capital fund update

Project Updates

Project Name	Problem or Opportunity Being Addressed	Current Status
Walking/Cycle paths – The causeway to Shelley Beach	There is insufficient connection from the path by the boat yard towards Shelley Beach Road. Requirement for a shared path to improve school walking and cycling connections	‘Rough Order of Cost’ requested by the WLB in 2016. Request from the board to review and reduce the cost as it is too high for the boards budget
Precinct Plan for Ostend.	The development of the countdown has created greater traffic to Ostend area. The request was to look at improvements to pedestrian and cycling facilities and traffic flow	‘Rough Order of Cost’ approved by WLB in December 2016. ‘Draft Design’ presented to the WLB in June and August 2017 Consultation to begin mid-August 2017. Putiki Road improvements will be included in the maintenance rehabilitation job in the current financial year. Funded by AT. Design will begin once consultation has been received.
Speed reduction – Driver feedback signs	There are concerns for the speeds on Waiheke roads. Due to the nature of the island, there is little or no options for engineering solutions. This is an affordable and effective way to manage speed.	Rough Order of Cost’ approved by WLB in August 2017

Financials update

Waiheke Local Board Transport Capital Fund financial summary
Total funds available in current political term	$835,329
Amount committed to date on projects approved for design and/or construction	$94,144
Remaining Budget left	$741,185

Responses to resolutions

WHK/2017/149

Support the proposal to relocate Matiatia pre-booked small and large passenger vehicles to the parking area (as per the attached diagram) subject to assurance that there will be no reduction in the quantum of carparks, and request urgent support from Auckland Transport and Pānuku to advance this proposal

4. Auckland Transport is willing to assess this proposal as a trial. This would need to have the support of the tour operators for Auckland Transport to progress this. At the meeting on 17 October, there will be a clearer understanding from the operators meeting how this can progress. Work is currently progressing on the minor infrastructure improvements requested by the board. Auckland Transport will verbally update this item at the board meeting on 26 October.

Upcoming projects and activities of interest to the board

New Network

5. Auckland Transport has provided the board with a first draft of changes proposed for the bus network on Waiheke. Public consultation will begin early in the new year. Auckland Transport’s consultation will be very robust and changes to the current proposal are expected. There is proposed to be a significant increase in the level of bus service delivered on the Island and it is likely to be delivered by the end of 2018.

Ferry Strategy

6. Auckland Transport is currently developing a 30-year ferry strategy. Consultants have been engaged to deliver the strategy. Auckland Transport intends for the board will be included in the initial brief for the consultants and will then be consulted with as the strategy evolves.

Putiki Road rehabilitation

7. Auckland Transport, supported by the local board engaged with the residents and businesses of Putiki Road on Thursday 12 October. There was overall support for the inclusion of a footpath when the road is rehabilitated and a strong request for this work not to begin until after Easter. Auckland Transport is considering the options presented by the residents and will come back to the board and residents as soon as the information is available.

Cycle counters

8. As reported in the September report, Auckland Transport will be installing cycle counters. At this stage they are proposed to be on Ocean View Road. Counters usually collect approximately two weeks’ data at a time.

Regional and sub-regional projects

Downtown pier one repair

9. Auckland Transport has made some changes to the arrival and departure points at the Downtown Ferry Terminal from Monday 9 October.

10. The changes are expected to last 6 – 10 weeks to allow Auckland Transport to repair the erosion (scour) at the base of the Quay Street seawall.

11. Pier 1A will be closed for the duration of the repair works. There are no changes to the Devonport, Stanley Bay and Waiheke services.

Hop card top ups

12. Auckland Transport has become aware of an issue with some online HOP top-ups. In the past couple of weeks there have been isolated instances whereby some top-ups have not worked.

13. When the request is being processed, it is not able to complete successfully. Because the system is secure, and processing financial transactions, it requires all information to be 100% correct. From the customer’s perspective they have received an error message but then the transaction appears to have gone through. It hasn’t and the money from this transaction has not been received by Auckland Transport.

14. We have contacted registered HOP card users to let them know of this issue and asked them to call us if they have experienced any problems and we can rectify any issues. We are also informing the media as another way of informing our customers.

Auckland Transport appoints new Chief Executive

15. Auckland Transport has appointed Shane Ellison as its new Chief Executive, taking over from the organisation’s founding Chief Executive, David Warburton.

16. Mr Ellison will join Auckland Transport on 11 December for a handover from Dr Warburton.

17. Mr Ellison is a returning New Zealander with whakapapa linking him to the iwi of Ngai Tahu and Te Ati Awa. He has had more than 20 years of global experience in senior leadership roles across the transport and infrastructure sectors in complex commercial, political and organisational environments.

Consideration

Local board views and implications

18. The local board’s views will be taken into account during consultation on any proposed schemes.

Māori impact statement

19. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Health and safety implications

20. Health and Safety is an inherent part of all Auckland Transport projects. Any specific concerns will be covered as part of individual project reporting.

Implementation

21. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author	Melanie Dale, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

26 October 2017

Waiheke Local Grants, Round One 2017/2018 grant applications

File No.: CP2017/18434

Purpose

1. The purpose of this report is to present applications received for round one of the Waiheke Local Board Local Grants 2017/2018. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Waiheke Local Board has set a total community grants budget of $60,000.00 for the 2017/2018 financial year.

3. A total of $11,485.00 was allocated under Quick Response Round One, leaving a balance of $48,515.00 to be allocated for the remainder of the 2017/2018 financial year.

4. A total of nine applications were received in this round, with a total requested of $104,807.00 and a further two multiboard applications with a total of $10,500.00.

Recommendations

That the Waiheke Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Waiheke Local Board Round One, Quick Response applications

App ID	Applicant	Main focus	Requesting funding for	Amount requested	Eligibility
LG1818-107	Rowena Baines under the umbrella of Waiheke Island Council of Social Services (WICOSS)	Arts and culture	Towards the production costs for a 10 day film shoot	$8,840.00	Eligible
LG1818-113	The Artworks Theatre Incorporated	Arts and culture	Towards venue hire, marketing and workshops for community groups	$15,000.00	Eligible
LG1818-115	Connected Media Trust	Arts and culture	Towards a one day film making workshop	$4,938.00	Eligible
LG1818-103	Waiheke Community Childcare Centre	Community	Towards the planning, field work, compilation and printing of a publication about the Ostend Market	$8,600.00	Eligible
LG1818-104	Waiheke Island Toy Library Incorporated	Community	Towards providing volunteer reimbursement	$5,200.00	Eligible
LG1818-109	Onetangi Residents Association Incorporated	Community	Towards upgrading the stage and general lighting, removal of wiring in the ceiling area of Onetangi Hall	$5,025.00	Eligible
LG1818-111	Omiha Welfare and Recreation Society	Environment	Towards one year’s supply for rat bait stations, additional bait stations and administration costs for the project	$4,000.00	Eligible
LG1818-114	One Green Nut Limited	Environment	Towards initial set up and trial phase of four reverse vending machines	$30,000.00	Eligible
LG1818-105	Waiheke Working Sail Charitable Trust	Historic Heritage	Towards the purchase and installation of the engine, stern tube, propeller shaft and propeller for the sailboat “Kate”.	$23,204.00	Eligible
Total				$104,807.00

Table Two: Local Board Round One, multiboard applications

App ID	Applicant	Main focus	Requesting funding for	Amount requested	Eligibility
LG1806-138	New Zealand Dance Advancement Trust trading as New Zealand Dance Company (NZDC)	Arts and culture	Towards the "NZDC Youth and Community Engagement” programme.	$ 7,500.00	Eligible
LG1809-102	TM (2016) Ltd	Community	Towards initial printing costs for Te Reo Māori resources	$ 3,000.00	Eligible
Total				$10,500.00

Comments

5. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Waiheke Local Board will operate two local grants rounds and three quick response grant rounds for this financial year. The first local grants round closed on 8 September 2017.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

9. For the 2017/2018 financial year, the Waiheke Local Board set a total community grants budget of $60,000.00.

10. A total of $11,485.00 was allocated under Quick Response Round One, leaving a balance of $48,515.00 to be allocated for the remainder of the 2017/2018 financial year.

11. A total of 11 applications were received in this round, with a total requested of $107,587.00 and a further two multiboard applications with a total of $10,500.00.

Consideration

Local board views and implications

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14. A summary of each application is attached (see Attachment B).

Māori impact statement

15. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. No organisations applying in this round have identified as Maori and one has indicated their project targets Maori or Maori outcomes.

Implementation

16. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

17. Following the Waiheke Local Board allocating funding for round one quick response grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Waiheke Grants Programme 2017/2018	19
b ⇩	Waiheke Local Grants, Round One 2017/2018 grant applications	23

Signatories

Author

Erin McVeigh - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

Ecological Survey of Proposed Marine Reserves on Waiheke Island

File No.: CP2017/20351

Purpose

1. The purpose of this report is to receive the Ecological Survey that the Waiheke Local Board requested in May 2016, to assess the suitability of five locations proposed as potential “no-take” Marine Reserves as the final step in a programme of work undertaken by the Board to investigate the establishment of Marine Reserves around Waiheke Island.

Executive summary

2. In May 2016, the Waiheke Local Board resolved as follows:

Allocation Report - Marine Protected Area Assessment

Resolution number WHK/2016/107

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:

That the Waiheke Local Board:

a) approve the allocation of LDI opex budget – Marine research and education ECAP (Empowered Communities Approach), for the marine project to be delivered by the Environmental Services department in 2015/2016 as detailed below:

i) Marine protected area assessment - $24,000

b) note that Phase One of the marine project, will be delivered in the 2015/2016 financial year and Phase Two will be delivered in the 2016/2017 financial year.

c) request that any significant changes to project delivery be brought back to the Waiheke Local Board Chairperson and Deputy Chairperson for consideration.

d) draw this project to the attention of Councillor Lee who is on the Seachange Project Steering Group.

3. In June 2016, Auckland Council signed a Services Agreement with Hauraki Gulf Conservation Trust to provide a “Marine Reserves Assessment on Waiheke” which was to include a final report and a brochure to present the results to the Waiheke Community.

4. The five locations were selected by the board based on marine bio-productivity and proximity to coastal conservation or reserve esplanades.

5. Dr Tim Haggitt of eCoast was contracted to undertake the survey.

6. The Survey was proposed in two phases with a gateway review between them.

7. Phase One involved the assessment of each proposed area, a desktop analysis of available studies, the analysis of available catchment data, investigation on ways to involve the community in monitoring or surveys and an assess and review stage of the Phase One report.

8. A gateway review was undertaken of the Phase One report by staff of Infrastructure and Environmental Services and approval was given on 14^th September, 2016 to proceed to Phase Two.

9. Phase Two included detailed inshore side-scan tracks along the shore line, offshore side-scanning, suspended remote videos, habitat mapping, the production of a final report and brochure.

10. The total cost of the contract was $24,000. The Hauraki Gulf Conservation Trust is still holding the sum of $2,900 (plus GST) for the production of the brochure. The production of the brochure is pending instructions from the board as to the final requirements for the document.

Recommendations

That the Waiheke Local Board:

a) agree to release and promote the reports from community consideration.

b) note that it does not consider it is the local board’s role to lead on any marine reserve applications(s) and encourages interested community groups to do so.

c) note its view that the material gathered to date provides a good and robust basis for pursuing a marine reserve(s).

d) agree to consider any requests for support and assistance from applicants in due course.

e) recommend that the Auckland Council Environment and Community Committee and the SeaChange – Tai Timu Tai Pari Hauraki Gulf Political Reference Group investigate incorporating the proposed Waiheke marine reserves areas into the Auckland Council Sea Change Tai Timu Tai Pari implementation programme.

f) approve the production of a colour brochure by the Hauraki Gulf Conservation Trust and delegate a board member to approve the scope.

Considerations

Local Board Views and Implications

11. In the 2014 Local Board Plan, one of the key achievements was to:

“Improve protection and conservation of our coastal environment (including the marine

area)”

12. The Ecological Survey provides a valuable resource document for supporting future

initiatives for establishing Marine Reserves around Waiheke Island.

Implementation

13. There are a number of options for implementation of “no-take” Marine Reserves including:

a) Development of MPAs under the proposed Marine Protected Areas Act. The act is still under development and dependent on the shape of the future government. This is unlikely to provide a viable route in the short to medium term.

b) Implementation as part of Auckland Council’s Seachange Implementation process. Under Theme 5 of this draft Work Programme “Restoring Healthy Functioning Ecosystems” the establishment of MPAs is given priority 2.2 with the accompanying comment “MPA establishment is best left to central government”. The draft programme of works was approved by the Environment and Community Committee at its meeting on September 12th, 2017.

c) The board strongly supports the establishment of “no-take Marine Reserves” around Waiheke and its islands and recommends that the Auckland Council Environment and Community Committee and the SeaChange – Tai Timu Tai Pari Hauraki Gulf Political Reference Group investigate incorporating the proposed Waiheke marine reserves areas into the Auckland Council Sea Change Tai Timu Tai Pari draft Work Programme.

d) Development of “no-take” Marine Reserves under the current Marine Reserves Act 1971.

Local Boards have no authority to undertake legislative processes directly, a marine

conservation organisation may wish to make an application for Marine Reserves under

current legislation. The Marine Assessment could be made available to such organisations.

Maori Impact Statement

13. The development of marine reserves on Waiheke is an issue of importance to Mana

Whenua and Mataawaka, therefore the Waiheke Local Board supports appropriate

engagement over any future initiatives developing Marine Reserves on Waiheke.

Attachments

No.	Title	Page
a ⇨	Ecological Survey (Under Separate Cover)
b ⇨	Feasibility Study and Gap Analysis (Under Separate Cover)
c ⇨	Map of Proposed Locations (Under Separate Cover)

Signatories

Author	Mark Inglis - Local Board Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

Management of Coastal Erosion at Picnic Bay

File No.: CP2017/21309

Purpose

1. To seek land owner approval for the build of a community constructed and owned rock revetment sea wall located at Picnic Bay Reserve and to consider contributing Locally Driven Initiative capex funding towards this community led project.

Executive summary

2. The community living close to Picnic Bay Reserve have since 2007 aspired to build a 205m long rock revetment sea wall to protect both the esplanade reserve seaward of their properties (69-75 Donald Bruce Rd), and along the edge of Picnic Bay Reserve from erosion (see attachment A). A portion of wall was constructed in 2007 and has been deemed to be authorised under retrospective resource consent (coastal permit) granted in 2008. However the component of this consent which authorised the construction of the remainder of the 205m long rock revetment sea wall has since lapsed. A new resource consent application to allow for the works over both the esplanade reserve and Picnic Bay Beach Reserve was lodged by a member of the community in September 2017 for the full remainder / length. The new application is for the full length of the proposed wall because the existing portion of wall is to be reconstructed.

3. The Waiheke Local Board at their business meeting held on 27 July 2017 passed a resolution (WHK/2017/113) to:

a) approve in principle, and subject to gaining resource consent, the granting of landowner consent for the build of a 130m long rock revetment sea wall on the

esplanade reserve below 69-75 Donald Bruce Rd.

4. This resolution only gives land owner approval for the section of wall seaward of the esplanade reserve and not the full length of rock revetment sea wall sought in the community’s 2017 consent application. The applicant is therefore requesting that the Waiheke Local Board consider granting land owner approval to also enable the build of the 75m section of rock revetment sea wall along the edge of Picnic Bay Reserve. The group are also seeking a financial contribution towards the cost of the whole build.

5. While staff supported an Auckland Council led project to actively manage the coastal edge at Picnic Bay Reserve based on a softer engineering design solution (detailed in a report tabled at the board’s July 2017 business meeting), they do not oppose the community’s goal of extending the length of the wall along the beach reserve. However, allowing the community to deliver works along a popular section of beach reserve that is well used by both islanders and visitors during the summer, comes with increased risk. This risk predominantly relates to the potential failure on the part of the community to complete the build of the wall to the required standards. The active management of these risks by both Auckland Council and the ‘community’ group will ensure that the risks are kept within what are regarded as acceptable limits. A financial contribution towards the project by the board further reduces the level of risk.

Recommendations

That the Waiheke Local Board:

a) grant land owner approval for the build of a 75m section of rock revetment sea wall along the edge of Picnic Bay Reserve (as identified in attachment A) conditional upon the applicant entering into an agreement with the council clearly identifying respective roles and responsibilities and expressly providing that the applicant will be liable for the cost of building the sea wall structure, and authorise staff to negotiate and prepare the agreement.

b) consider making a financial contribution towards the build of a rock revetment sea wall extending along the coastal edge at Picnic Bay Reserve and adjoining esplanade reserve.

Comments

6. In July 2007 a resource consent application was made by Ramon and Pamela Nash (71 Donald Bruce Rd, Kennedy Point) for the build of a 205m long sea wall following the toe of the foreshore below their property and local reserve (Picnic Bay Reserve). The application was publicly notified in September 2007.

7. In December 2008, coastal permits were issued to construct, occupy, and use the Coastal Marine Area (CMA) as per the consent application. Due to a lack of community funds the build was only partially completed and the consent and the associated permits recently lapsed. A new resource consent application was lodged by the community in September 2017 and if granted, will authorise the community to complete the build of the rock revetment sea wall (including rebuilding the part of the wall that already exists) this coming summer (2017/2018) (land owner approval aside).

8. The purpose of the seawall is to address erosion to the coastal edge at Picnic Bay Reserve and adjoining esplanade reserve.

9. Auckland City Council and Auckland Regional Council considered back in 2008 that a rock revetment seawall would be an appropriate and effective response to the erosion issue and would not result in any significant adverse effects on the environment, or on the users of the area.

10. If consent is granted for the current application, the community applicant (Pam Nash) will be the consent holder and therefore the owner of that part of the sea wall within the costal marine area and consequently responsible for its maintenance over the duration of the consent (likely to be 35 years). As part of the agreement for landowner approval relating to the part of the seawall that is located landward of mean high water springs (that is the portion of the sea wall on reserve land) it is recommended that land owner approval is provided on the basis that an agreement be entered into between the applicant and the council outlining the respective responsibilities and making it clear that the applicant is responsible for all costs associated with building the structure. If the sea wall is built to the standards set out in the consent then it is proposed that ownership of the wall be transferred from the Community (Pam Nash) to Auckland Council. If this transfer occurs then Auckland Council will become responsible for maintenance of the wall over its life.

11. The report tabled at the local board’s July business meeting presented two options for addressing coastal erosion at Picnic Bay Reserve with the intent that either of these options would be delivered and managed by Auckland Council rather than the community. Part of the reason for this was to have a high degree of certainty around delivering a quality project outcome at a busy and environmentally sensitive beach reserve. Staff also supported a softer engineering design option to address coastal erosion along the edge of Picnic Bay Reserve involving planting and drainage works rather than a rock revetment sea wall. This was considered by staff as the most appropriate approach when site, environmental and cost considerations were taken into account.

12. Irrespective of plans to build a sea wall at Picnic Bay Reserve, drainage improvements should still be carried out at the reserve to reduce the likelihood of future slumping. A geotechnical investigation will inform the extent and costs of works required which are estimated to be between $30,000 and $60,000.

13. However, on the basis that: land owner approval and resource consents were previously granted in 2008 to allow for the works; the community are funding the bulk of the works; and that the sea wall is likely to provide a level of protection over the medium to long term, staff do not oppose the community’s aspiration to extend the rock revetment seawall along the edge of Picnic Bay Reserve.

14. Because the project is a significant undertaking and involves a community group building a structure along the front of a beach reserve that provides for considerable recreational activity during the summer months, it comes with a level of risk. If the project was only partially completed the Waiheke Local Board would potentially need to find funds to remove materials from the beach front.

15. It is intended that these risks are managed by an agreement being entered into by the applicant and the council that describes their respective roles and responsibilities and includes:

· Auckland Council approving a works methodology prior to works starting.

· The works methodology stipulating that a two stage construction process is adopted whereby the esplanade reserve section of wall seaward of properties 69-75 Donald Bruce Rd be completed (or largely completed) to the required standard before works start on the 75m section of wall that runs along the edge of Picnic Bay Reserve.

· Proof of sufficient funding to be provided, confirming works as proposed can be completed.

· Appropriate consultation with the council in relation to the development and implementation of a Health and Safety Plan prior to works starting.

· A requirement that a suitably qualified and experienced contractor is engaged by the community to manage the build.

· Physical works to be project managed by the community’s contractor.

· Regular progress reporting to be provided via contractor for community and Local Board information.

16. A financial contribution towards the build will further reduce the level of risk associated with potential non-completion of the project. However, the project remains a major undertaking and it is possible the community will lack the funding to complete the project works.

17. Should the local board decide to make a financial contribution to the sea wall project staff will facilitate payment.

Consideration

Local board views and implications

18. The issue has been workshopped with the board on two occasions and a report was tabled at the July 2017 local board business meeting. The board resolved in July to grant land owner approval for the build of 130m section of wall along the edge of the esplanade reserve below properties 69-75 Donald Bruce Rd but no approvals were given for the works to be undertaken along the edge of Picnic Bay Reserve either by council (as recommended by officers) or the community.

Māori impact statement

19. The coastal environment is of fundamental importance to Tangata Whenua, their culture and traditions and the following iwi have been informed of the project by the planner acting on behalf of the Community:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Ngāti Paoa

· Ngāti Maru

· Ngāti Whanaunga

· Ngāti Tamaterā.

20. Ngāi Tai Ki Tāmaki have expressed an interest in the proposed works, site and surrounding area and have requested a site visit (30 October 2017) before providing a formal response.

Implementation

21. The community are looking to construct the 205m long rock revetment sea wall as soon as the relevant consents are granted. Ideally this would be in November 2017.

Attachments

No.	Title	Page
a ⇩	Aerial plan of Picnic Bay Reserve	69

Signatories

Authors

David Barker - Team Leader Parks and Places Specialists

Paul Kilnac - Coastal Management Services

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

Landowner approval for permit to temporarily trade at Little Oneroa Beach Reserve, 205 Ocean View Road, Waiheke

File No.: CP2017/21625

Purpose

1. To grant landowner approval to the owner of Waiheke Dive and Snorkel Limited, to trade on a temporary basis at Little Oneroa Beach Reserve, 205 Ocean View Road, Waiheke.

Executive summary

2. The applicant is opening a dive and snorkel business – Waiheke Dive and Snorkel Limited - on Waiheke Island, Auckland.

3. As part of this business, the applicant has requested landowner approval to trade on a temporary basis at Little Oneroa Beach Reserve, 205 Ocean View Road, Waiheke. The proposed trading activity is a snorkel hire service operating from a marquee, which will allow the public to hire a full set of snorkel gear for a day.

4. There are no current lessees or other traders situated within the reserve’s land boundaries.

5. The proposed trading is for no more than five days per week over a period of ninety days, which would allow the applicant to trade for a maximum sixty days in total.

6. If approved, the proposed trading will commence in mid-December 2017.

7. Community Facilities and Parks, Sports and Recreation have assessed the temporary trading application and recommend that landowner approval be granted.

Recommendation

That the Waiheke Local Board:

a) grant landowner approval to the owner of Waiheke Dive and Snorkel Limited, to trade for three months on 9m² of land, being part of Little Oneroa Beach Reserve, 205 Ocean View Road, Waiheke, legally described as Lot 343 Deposited Plan 22849 as shown in Attachment A.

Comments

Reserve status and legislative requirements

8. Little Oneroa Beach Reserve, as shown in Attachment E, is legally described as Lot 343 DP 22849 and comprises of 2.5116 hectares (more or less), all contained in CIR 632272. This parcel of land is held by the Crown through the Department of Conservation subject to the Reserves Act 1977 as a classified recreation reserve vested in trust in Auckland Council.

9. Although the reserve is vested in trust in Auckland Council, pursuant to the duties prescribed under Section 40 of the Reserves Act 1977, Auckland Council must still administer the reserve in a manner consistent with the provisions of the Reserves Act 1977.

10. Auckland Council may issue a permit for trading on classified recreation reserves under Section 54(1)(d) of the Reserves Act 1977.

11. For the purposes of administering a reserve in a manner consistent with the Act, the temporary permit will be for a maximum of five days per week for a total period of no more than 90 days from the commencement date.

12. Landowner approval may be granted to the applicant for mobile trading purposes as the trading activity complies with the provisions of the Act and compliments the classification of the reserve, as snorkelling is a recreational activity.

Trading activity

13. The applicant’s new business, Waiheke Dive and Snorkel Limited, will be the only business of its kind on Waiheke Island and will operate from private land. The applicant is initiating an additional venture to this business by seeking to provide a snorkel hire service operated by one of his employees at Little Oneroa Beach Reserve.

14. This particular reserve was chosen by the applicant because the conditions are highly suitable for snorkelling. The additional venture is aimed to encourage the public’s use of the marine environment whilst also educating the public about ways to minimise their impact on the environment.

15. The nature of the trading activity is a snorkel gear hire service. The business will be operated out of a marquee that has a total size area of 9m². The marquee will be removed from the reserve after each trading day.

16. Members of the public will be able to hire a full set of snorkel equipment at a daily rate for approximately $30.00. A full set of snorkelling gear is a mask, snorkel, wetsuit, a set of fins and an optional snorkelling vest.

17. Each hirer will also be provided with an information flyer detailing local sites suitable for snorkelling, maps of the area, local ecology facts, safety advice for snorkelling and marine conservation awareness. This flyer will also be made available to all interested non-hirers.

18. Excepting water used to disinfect snorkel equipment, the proposed snorkel hire service is zero waste. The applicant is also willing to promote and host regular beach clean-ups, both in and out of the water, to contribute to the overall care and preservation of Little Oneroa Beach Reserve.

19. The applicant will also consider providing information on the daily conditions such as surf, water temperature, wind directions and tidal times, and will keep a first‑aid kit onsite to assist in the event of an emergency.

20. Any staff member managing the snorkel hire service will have first-aid training, as the applicant is a certified first-aid instructor and will ensure all employees are qualified.

21. The applicant will advertise the position for managing the snorkel hire service locally on Waiheke Island and will pay the living wage. The position will be advertised through platforms such as local newspapers, printed media at information sites, social media and the internet. The advertisement of the position will be included as a feature in the overall marketing scheme for the business, rather than as an individual, stand-alone campaign.

22. The applicant is also supportive of Waiheke Resource Trust’s ‘Project Little Oneroa’ (the Project) and will make information about the Project available at the snorkel hire service.

Trading locations

23. There are no formal operations, leases or licenses granted over the reserve to any other party.

24. The proposed operation is intended to be low-impact and compliment the reserve’s features as well as public use of the site. Multiple locations for the total trading space of 9m² were proposed within Little Oneroa Beach Reserve. These proposed locations were assessed by Land Advisory staff on a site visit on 5 October 2017 and feedback has been provided by staff in Parks, Sport and Recreation and Community Facilities.

Recommended Site

25. The recommended trading site is an area of 9m² on the central-western side of the reserve (Attachment A), between the large macrocarpa tree and the telegraph pole (Attachment B).

26. This area is set back from the large open-space used by the public for recreational activities and also more than eight metres to the east of the barbeque facilities. The recommended site is backed by a natural slope which did not have any worn footpaths on the date of the site visit, indicating the slope is not regularly used as a through-fare to the reserve. Placing the marquee in this exact location would create little to nil impact on the public accessing and using the reserve.

27. The recommended site also has a strong view point of the beach, which will allow the snorkel hire operator to survey the water. Although Waiheke Dive and Snorkel Limited is not liable for snorkel hirers, the applicant has indicated that staff in the snorkel hire marquee will still observe the beach throughout the trading day to check that the public are safe.

28. The recommended site is not in proximity of the dunes system and its positioning would not encourage snorkel hirers to access this proposed trading site via the regenerating dunes.

29. The Parks, Sports and Recreation unit is supportive of a trading location that is on the grass and does not block public access or obstruct the view and enjoyment of the beach. The recommended site meets these criteria.

30. The limitation of the recommended site is that it is not within close proximity of the reserve’s car park, which creates an issue for transporting the marquee from a vehicle to the proposed trading location. The marquee is approximately fifty kilograms (50kg) and requires more than one person to lift. To mitigate health and safety risks to his employees, the applicant has requested that the marquee be transported by vehicle along the enclosed, unsealed track leading from the carpark to the public toilets (Attachment C). Intermittent access through the chain fence enclosing this track would help to safely bring the marquee on and offsite for each trading day.

31. It is not recommended to provide Waiheke Dive and Snorkel Limited with the key that opens the padlock on the chain fence as this key is used for multiple padlocks on Waiheke’s reserves and parks.

32. Alternatively, the applicant may use his own padlock which can be linked through Auckland Council’s padlock, allowing both council and Waiheke Dive and Snorkel Limited to open the chain fence when required using their own respective keys.

33. Community Facilities is supportive of Waiheke Dive and Snorkel Limited attaching their own padlock to the fence for the duration of their permit to trade.

34. If access by a personal padlock is not supported by the board, the applicant is willing to purchase a commercial trolley that could be used to transport the marquee instead.

35. Staff recommends that the trading location be the site outlined in red in Attachment A.

Alternative Location

36. Should the board not support the recommended trading location, an alternative site has been assessed and is located next to the carpark behind the eastern barbeque facilities backing onto the stream (Attachment D). This location has a sand base and is set back from the natural pedestrian traffic that enters the reserve from this south-eastern side.

37. This site is completely accessible from the carpark and allows the marquee to be erected without extra transportation. The site is also more than three metres away from the barbeque facilities, but the close proximity of a snorkel hire marquee to the public using the barbeque may lower their enjoyment of the reserve.

38. The alternative site does not have a view of the beach, which means that any additional observation the business could provide for the beach users’ safety would be lowered. However, Waiheke Dive and Snorkel Limited is not liable for beach users and does not require a view of the water to trade at the reserve.

39. Staff support the use this alternative location only if the board was not supportive of the recommended location.

Dismissed Locations

40. Other locations were proposed including sites on the sand and dunes, near the carpark adjacent to the takeaway pizza business, next to the eastern end of the pedestrian bridge and in front of the public toilets. All of these additional sites were assessed on 5 October 2017 and are not recommended.

41. Reasons for the dismissal of these proposed trading locations included the likely damage to the dune ecology, proximity to a Cultural Heritage Inventory Site, proximity to low-hanging trees, obstructing public access ways or because the proposed site was on land legally declared a road and not part of the reserve.

Consideration

Local board views and implications

42. The Waiheke Local Board has been informed of the application and informally indicated their support in principle.

43. The trading activity aligns with the outcomes of Waiheke Local Board Plan 2014, including Outcome One: ‘Treasured islands, coastlines, wetlands and marine lands’, where the Waiheke community is encouraged to protect, maintain and enhance the marine environment. One of Waiheke Dive and Snorkel Limited’s key outcomes of the snorkel hire service is to educate hirers on ways to preserve the marine environment and interact without creating a negative impact.

Māori impact statement

44. The proposed activity is temporary and of low-impact to the reserve. If a long-term license to occupy is applied for then consultation with iwi and public notification is required.

Implementation

45. If approved by the board, Land Advisory Services, Community Facilities, will issue the owner of Waiheke Dive and Snorkel Limited with a letter granting landowner approval to trade for three months at Little Oneroa Beach Reserve.

Attachments

No.	Title	Page
a ⇩	Attachment A - Recommend site location	75
b ⇩	Attachment B - South facing view of recommended site	77
c ⇩	Attachment C - Access to recommended site via unsealed track secured with a locked chain fence	79
d ⇩	Attachment D - Alternative site	81
e ⇩	Attachment E - Full aerial view of Little Onearoa Beach Reserve	83

Signatories

Author

Bianka Lee - Community Facilities Graduate

Authorisers

John Nash - Relationship Manager Great Barrier & Waiheke

Rod Sheridan - General Manager Community Facilities

Waiheke Local Board

26 October 2017

Land owner approval for grant of easement over 77 Crescent Road East, Waiheke Island and for approval in principle to seal the portion of 77 Crescent Road East within the easement area

File No.: CP2017/21636

Purpose

1. To grant land owner approval for an access easement over 77 Crescent Road East, Waiheke Island.

2. To grant land owner approval in principle to seal the portion of 77 Crescent Road East within the proposed easement area.

Executive summary

3. The applicant, Answer Service Holdings Limited, proposes to create a 25 lot subdivision at 306 Sea View Road, Waiheke Island.

4. As part of this proposal the applicant requires access easements across the council owned property at 77 Crescent Road East (Lot 229 DP 15795) to serve Lots 6-13.

5. The applicant also seeks land owner approval to potentially seal the access way within the easement area at their cost.

6. Alternative options for access are not available to the proposed lots due to a midden located near the boundary of 306 Sea View Road and 77 Crescent Road East as well as geotechnical limitations on the applicant’s site.

7. Overall, council staff supports the easement across this piece of land, however staff recognises that there is a wider issue with respect to legal access and maintenance across this property that should be factored into the decision.

8. If land owner approval is granted to seal the access way then it must be done in a way that ensures that there are no adverse effects on any council owned trees, negative stormwater implications or driveway contour/gradient issues created as a result of its construction. Council staff will work with the applicant to ensure this is feasible prior to granting final approval.

Recommendations

That the Waiheke Local Board:

a) grant land owner approval for the proposed easement over 77 Crescent Road East, Waiheke in favour of lots 6-13 of the proposed new development at 306 Sea View Road under the conditions that:

i) all ongoing maintenance costs associated with the portion of access way within the easement area will be the responsibility of the dominant tenement(s)

ii) the applicant works with council staff to come to an acceptable agreement to widen the access way using land from their site at 306 Sea View Road, prior to finalisation of the easement

iii) appropriate commercial consideration is paid to council for the easement

iv) the applicant upgrades the existing walking track on 306 Sea View Road over which council holds an easement as per page 9 of Attachment D.

b) approve the land owner approval application to seal the proposed easement area on the condition that agreement is reached between the applicant and council staff that the work can be done in a way that:

i) will not adversely affect any council owned trees

ii) will not adversely affect any driveway gradients

iii) Will not adversely affect the midden on the applicant’s site identified as S11/1155.

iv) ensures that stormwater runoff is disposed of appropriately and does not negatively affect the environment or any neighboring properties

Comments

Proposal and site details

1. The applicant, Answer Service Holdings Limited, proposes to create a 25 lot subdivision at 306 Sea View Road, Waiheke Island. As part of this they seek vehicle/pedestrian access over council owned freehold land at 77 Crescent Road East (Attachment B) in favour of eight proposed lots (Lots 6-13), shown in the scheme plan in Attachment A. Further details of the easements proposed are shown in the easement schedule on page two of Attachment A. The applicant also seeks land owner approval to seal that part of the unsealed portion of the access way abutting the boundary of the applicant’s land west of Crescent Road and the repair of the part that is already sealed underneath a council owned pohutukawa tree.

2. The applicant has stated that they will upgrade the existing walking track on 306 Sea View Road that runs from Hill Road to 77 Crescent Road East over which council holds an easement by forming steps to enhance its usability, at their cost. This is referred to on page 9 of Attachment D.

3. Council is responsible for the maintenance of the existing walking track as per article 3.2 of the easement instrument (Attachment E).

4. 77 Crescent Road East (Lot 229 DP 15795) contained in NA4D/1162 comprises 3005 square metres and is currently held by the Auckland Council in fee simple under the Local Government Act 2002. A reserve management plan from 1987 incorrectly identified the land as Plantation Reserve rather than its true status as fee simple.

5. 77 Crescent Road East was originally acquired by the Crown as a plantation reserve on the deposit of DP 15795 in 1922 and pursuant to Section 17 of the Land Laws Amendment Act 1920.

6. Under the 1961 Counties Amendment Act, lot 229 automatically transferred from the ownership of the Crown under section 44 (1), to be held in fee simple by the Waiheke Road Board as a plantation reserve.

7. In 1964, by Part Gazette Notice No. A19322, the plantation reserve status over lot 229 was revoked under the Reserves and Domains Act 1953.

8. Alternative access options are not available to the proposed lots due to a midden located near the boundary of 306 Sea View Road and 77 Crescent Road East as well as geotechnical limitations on the applicant’s site.

Wider considerations on the use of 77 Crescent Road East

9. As part of this request the wider issue of use and ongoing maintenance of 77 Crescent Road East needs to be considered.

10. Over several decades Waiheke District Council and Auckland City Council permitted houses to be built with access onto the strip where land contours and bush-covered terrain prevented access to legal roads that provided their legal frontages. The strip has been maintained predominantly at council’s expense.

11. While this piece of land has been used as an access way, maintenance issues have arisen and the responsibility of maintaining the land has been left up to council.

12. The maintenance issue was addressed by the Waiheke Community Board under Auckland City Council in June 2007 (Attachment C). The board resolved that current land owners be permitted to continue without formal easements, with a view to formalising agreements as properties change hands. They also resolved that they supported in principle the formalisation of easements for new developments across the access way west of the junction with Crescent Road East extension.

13. In September 2007, based on the resolution above, the Group Manager of Community and Recreational Policy and the Group Manager of Arts Community and Recreation Services resolved in concurrence with the Waiheke Community Board’s resolution and also endorsed the principle that when adjacent land owners request formal easements over council land the grant of an easement is to be conditional on appropriate measures to improve the council land (Attachment F). Suggested measures included easements in favour of council or transfers of land ownership to widen the access way or provide turning or passing bays.

14. All owners were written to, but nothing was registered on land titles and nothing was enforceable, except in the case where resource consent was required that could demand it.

15. The resolutions referred to do not bind the current Waiheke Local Board or council to approve further easements.

16. In 2011 Auckland Council concluded an agreement with the owners of 62 Hill Road, Waiheke Island that had commenced in 2009 for easements to enable them to subdivide the property. Two sections would front the strip and a third rear section would also have access. The owners paid a commercial consideration for the easement, and also vested to council a local purpose access way reserve two meters wide along their boundary. The owners have full rights of access over the 77 Crescent Road East access strip but are only responsible for maintenance of the part directly adjacent to their boundary.

17. It is understood that this wider issue of ongoing maintenance responsibilities will be properly addressed as part of the three year Waiheke Governance Review Pilot.

Easement over 77 Crescent Road East

18. Staff supports the request for easement across 77 Crescent Road East on the conditions that council receive appropriate commercial consideration, ongoing maintenance be the responsibility of the dominant tenement, and the walking track easement is upgraded as offered.

19. Council may also require easement rights over a strip of land from 306 Sea View Road to widen the vehicle access abutting the area over which the easement is sought, as currently it is only four metres wide. The terms of this easement will be negotiated prior to finalising the easement over 77 Crescent Road East.

Sealing of the access way easement area

20. Overall, council staff supports the proposal to seal the access way – provided it can be done in a way that will not have any of the adverse effects referred to below.

21. Operational Management and Maintenance have advised that stormwater runoff will need to be manged appropriately should the local board choose to approve the sealing of the access way.

22. When 77 Crescent Road East has been graded in the past it has created stormwater runoff and driveway access issues. There is currently no stormwater infrastructure along the access way. If levels and gradients are changed it will affect where stormwater flows and could also affect drive way entrances significantly. The applicant will be required to ensure that these effects are managed appropriately prior to surfacing the portion of access way and finalising the easement.

23. Council will also only consider approving the sealing of the access way easement area if it can be demonstrated that there will be no adverse effects on any council owned trees.

Consideration

Local board views and implications

9. The Waiheke Local Board Plan 2017 recognises the importance of water-sensitive design to be incorporated into the planning of road networks and that storm water is well managed. Any works approved on 77 Crescent Road East will need to be undertaken in a manner that creates no negative stormwater implications.

10. The importance of walkways/tracks and the leisure and recreation opportunities they provide are also recognized in the plan. The upgrade of the council track aligns well with this.

11. The local board plan also recognizes the importance of the Māori archaeological and heritage features present on the island. Any works associated with widening or sealing the access way near the identified midden will be done in such a manner that ensures the site is protected from damage.

12. As part of this decision the local board will need to consider the wider issues associated to the current use of 77 Crescent Road East and also the precedent that council will set with its decision.

13. It is understood that the wider issue associated with the use and maintenance responsibilities of 77 Crescent Road East will be addressed as part of the three year Waiheke Governance Review Pilot.

Māori impact statement

14. The midden located on 306 Sea View Road is of significance to Ngati Paoa Iwi Trust (NPIT). NPIT were consulted prior to resource consent application and stated that “NPIT support the conditions recommended within the archaeology assessment though seek an amendment to include NPIT as an iwi with mana whenua within Waiheke.”

Implementation

15. If the Waiheke Local Board approves the request for the access easement and the request to seal/reseal part of the access way, staff will work with the applicant to ensure that the conditions of approval as recommended above are met prior to finalising any agreements.

Attachments

No.	Title	Page
a ⇩	Proposed easement details	91
b ⇩	GIS screenshot showing the area of concern within 77 Crescent Road East	93
c ⇩	2007 Community Board Resoltion	95
d ⇩	Correspondence 11 October 2017	97
e ⇩	Walkway easement instrument	109
f ⇩	Group manager resolutions 2007	117

Signatories

Author

Devin Grant-Miles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

Land owner approval for the construction of two concrete footpaths on Rangihoua/Onetangi Sports Park

File No.: CP2017/21834

Purpose

1. To grant the land owner approval application from the Waiheke Historical Society for the construction of two concrete footpaths on Rangihoua/Onetangi Sports Park.

Executive summary

2. The Waiheke Historical Society has identified an issue around the lack of pedestrian pathways from the carpark to the buildings at the Waiheke Museum on Rangihoua/Onetangi Sports Park.

3. The lack of pathway is of particular concern during the winter months when the grass becomes muddy and it is unstable underfoot.

4. The Waiheke Historical Society are seeking land owner approval to construct two new pathways, one from the existing carpark to the toilet block and one from the carpark to the existing pathway leading to the Waiheke Museum office as shown in Attachment A.

5. Staff recommends that the local board supports the application as the footpaths will improve access to the Waiheke Museum during the winter months.

6. Local concrete companies will be donating their excess ready-mix concrete for the construction of the footpaths.

Recommendation

That the Waiheke Local Board:

a) approve the land owner approval application from the Waiheke Historical Society for the construction of two concrete footpaths on Rangihoua/Onetangi Sports Park.

Comments

7. The Waiheke Historical Society seeks to construct two additional footpaths on Rangihoua/Onetangi Sports Park to improve pedestrian access to the Waiheke Museum. During winter and rainy months especially, the grass is unstable underfoot and there is a lack of alternative pedestrian pathways to the Waiheke Museum.

8. The first proposed footpath will be constructed from the carpark to the toilet block and the second from the toilet block to the existing pathway leading to the Waiheke Museum office as shown in Attachment A.

9. If approved, the applicant will be funding the project and the footpaths will be vested in council upon completion. The footpaths will be added to council’s maintenance schedule.

10. The concrete will be donated by local ready mix companies from their excess stores. This is in line with the local board’s “waste minimisation” initiative.

11. The Community Led and Local Development Initiatives Projects Team will assign a member of staff to oversee the construction.

12. The improved access to the site over the winter period will allow the museum to maintain activity across the year and align with the key initiative around enhancing the local economy.

13. The maintenance delivery coordinator for Waiheke has had input into the proposal. No issues have been identified with the proposed concrete paths or future maintenance. It has been recommended that council staff manage the project.

14. The parks and places specialist for Waiheke is supportive of the proposal on the basis that council’s Investigation and Design team will lead the project.

15. The Historical Society has a lease over the area and will not need a variance for the proposed pathways. The community leasing team assessed the application before it was forwarded onto the permissions team.

16. The works are proposed to take place as soon as approval is granted and when the local concrete companies are able to supply excess ready mix concrete. The works will take approximately two days to complete.

17. The options available to the board are to support or reject the land owner approval application.

18. If the board supports the application, the applicant will construct the two concrete footpaths on Rangihoua/Onetangi Sports Park. This is the recommended option. If the board rejects the application, the site will remain as it is currently

Consideration

Local board views and implications

19. A memo was sent to the Waiheke Local Board from staff regarding the land owner approval application on 5 October 2017, seeking the local board’s support for land owner approval to be issued to the applicant. The Chair declined to exercise delegation under the delegations protocol and requested that the application and associated report, together with Parks advice, be reported to a full local board business meeting for a formal decision to be made.

20. The land owner approval application for the construction of the concrete footpaths at the Waiheke Museum is consistent with the Waiheke Local Board Plan 2014. In particular the following initiatives 1: Advocate for tourism and events that spread visitor activity across the year as the footpaths will reduce health and safety issues during the winter months; 2: Waste minimisation as the pathways will use excess concrete from local businesses; 3: Promote high-value, low-impact, sustainable business opportunities, including arts and crafts, and tourism ventures; and 4: Review existing council-owned facilities on Waiheke to optimise their use.

Māori impact statement

21. In this matter iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori and any impacts will be no different to those on other members of the public.

Implementation

22. If the local board supports the application, a member of the Community Facilities’ Investigation and Design team will be assigned to manage the project and the concrete footpaths will be constructed.

23. Conditions will be placed on any land owner approval regarding:

· the requirement for a health and safety plan

· public liability insurance

· ensuring the applicant controls litter

· full reinstatement of any disturbed ground should this occur

· the requirement to comply with all other rules and regulations.

Attachments

No.	Title	Page
a ⇩	Aerial photo showing the footpath location	131
b ⇩	Land status information	133

Signatories

Author

Joseph Bywater - Land Use Advisor

Authorisers

Remy De La Peza - Manager Land Advisory Services

Rod Sheridan - General Manager Community Facilities

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

Land owner approval for the installation of informative biosecurity signage

File No.: CP2017/22324

Purpose

1. To obtain support from the Waiheke Local Board for the Manager Land Advisory Services to issue landowner approval to the applicant, Council’s Biosecurity team, for the installation of informative biosecurity signage at high use recreational boat ramps, wharves and jetties on multiple sites within the Waiheke Local Board area.

Executive summary

2. Council has received a land owner approval application from Council’s Biosecurity team to affix Auckland Council and Ministry for Primary Industries marine biosecurity informative signage at high-use recreational boat ramps, wharves and jetties across on multiple sites within the Waiheke Local Board area, as shown in the attached document. The signs aim to raise awareness of marine biosecurity issues including the risk of spreading marine pests. The placement of signs will be site-specific and will utilise existing infrastructure to affix to.

3. All locations will have the attached ‘marine biosecurity sign’ installed, and some locations will also require the 'marine pest found in this harbour' sign to be installed to alert boat users to the presence of a high-risk marine pest species that is only known to be found at these sites in Auckland. These areas are high priority leading to spring when the species becomes obvious again and is highly likely to spread to other parts of the region.

4. Support for this proposal is recommended given the minor scale of the works and any potential effects of the works being able to be mitigated by conditions placed on the land owner approval letter. Furthermore the proposed signs provide important information to marine users regarding marine biosecurity.

5. Overall, the applicant’s proposal is considered to be acceptable to the Community Facilities Department because:

a) The proposed works will not impact on the public use of, or access to, the areas subject to the signage.

b) The signs will be affixed to existing infrastructure.

c) The signs will provide informative biosecurity signage to users of the proposed signage locations.

6. Standard conditions will be placed on any land owner approval issued, including regarding

health and safety, reinstatement of any damage done to park land, removal of any debris

and rubbish, requirement for continued maintenance of the sign, and that the signs must be

affixed to existing infrastructure.

Recommendations

That the Waiheke Local Board has been consulted and:

a) support the landowner application from Council’s Biosecurity team, for the installation of informative biosecurity signage at high use recreational boat ramps, wharves and jetties on multiple sites.

b) Support the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities exercising their delegation to execute the landowner consent.

Consideration

Local board views and implications

7. The Waiheke Local Board has been informed of the application and informally indicated their support in principle. Members have suggested other locations for the signage to ensure coverage of the island. These will be considered in a subsequent report as approval is required now to enable installation prior to the summer season.

Implementation

8. The attachment shows all locations where the ‘marine biosecurity sign’ will be installed, with those locations also having a 'marine pest found in this harbour' sign also to be installed listed at the bottom of the document.

9. The signage will be installed along with other biosecurity messages at the location (if present) and will take into account safety (i.e. not blocking sight lines at boat ramps) and aesthetics.

10. The ‘marine biosecurity sign’ will be 600x800mm or 1200x900 in size depending on the suitability of the location and the ‘marine pest found at this harbour’ will be 420x297mm (A3 size).

Māori impact statement

11. The proposed activity is low-impact and minor in nature, therefore consultation is not considered necessary in this case.

Attachments

No.	Title	Page
a ⇩	Biosecurity Signs Local Board Memo	137
b ⇩	Biosecurity Signage Waiheke Locations	141
c ⇩	Marine Pest Sign	145
d ⇩	Marine Signage Sample	147

Signatories

Author	Mark Inglis - Local Board Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

38-304888 (4) Memorandum

To: Waiheke Local Board

From: Darren Cunningham – Senior Land Use Advisor, Land Advisory Services, Auckland Council

Date: 05/10/17

Subject: Land Owner Approval request for the installation of informative biosecurity signage.

1. Purpose

To obtain support from the Waiheke Local Board to the Manager Land Advisory Services to issue landowner approval to the applicant, Council’s Biosecurity team, for the installation of informative biosecurity signage at high use recreational boat ramps, wharves and jetties on multiple sites within the Waiheke Local Board area.

2. Applicant’s proposal

Council has received a land owner approval application from Council’s Biosecurity team to affix Auckland Council and Ministry for Primary Industries marine biosecurity informative signage at high-use recreational boat ramps, wharves and jetties across on multiple sites within the Waiheke Local Board area, as shown in the attached document. The signs aim to raise awareness of marine biosecurity issues including the risk of spreading marine pests. The placement of signs will be site-specific and will utilise existing infrastructure to affix to.

All locations will have the attached ‘marine biosecurity sign’ installed, and some locations will also require the 'marine pest found in this harbour' sign to be installed to alert boat users to the presence of a high-risk marine pest species that is only known to be found at these sites in Auckland. These areas are high priority leading to spring when the species becomes obvious again and is highly likely to spread to other parts of the region.

The attachment shows all locations where the ‘marine biosecurity sign’ will be installed, with those locations also having a 'marine pest found in this harbour' sign also to be installed listed at the bottom of the document.

The signage will be installed along with other biosecurity messages at the location (if present) and will take into account safety (i.e. not blocking sight lines at boat ramps) and aesthetics.

The ‘marine biosecurity sign’ will be 600x800mm or 1200x900 in size depending on the suitability of the location and the ‘marine pest found at this harbour’ will be 420x297mm (A3 size).

3. Recommended conditions

Standard conditions will be placed on any land owner approval issued, including regarding health and safety, reinstatement of any damage done to park land, removal of any debris and rubbish, requirement for continued maintenance of the sign, and that the signs must be affixed to existing infrastructure.

4. Analysis

Overall, the applicant’s proposal is considered to be acceptable to the Community Facilities Department because;

· The proposed works will not impact on the public use of, or access to, the areas subject to the signage.

· The signs will be affixed to existing infrastructure

· The signs will provide informative biosecurity signage to users of the proposed signage locations.

5. Options

a) Accept the Land Owner Approval. This is the recommended option given the minor scale of the works and any potential effects of the works being able to be mitigated by conditions placed on the land owner approval letter. Furthermore the proposed signs provide important information to marine users regarding marine biosecurity.

b) Reject the Land owner Approval application. This option is not recommended as it will not allow the signs to be erected.

6. Recommendation

That the Waiheke Local Board has been consulted and:

a) Support the landowner application from Council’s Biosecurity team, for the installation of informative biosecurity signage at high use recreational boat ramps, wharves and jetties on multiple sites.

b) Support the Manager Land Advisory Services, Stakeholder and Land Advisory, Community Facilities exercising their delegation to execute the land owner approval.

Darren Cunningham | 021 826 167 | Darren.Cunningham@aucklandcouncil.govt.nz

Senior Land Use Advisor | Land Advisory Services | Community Facilities

Auckland Council | 24 Wellesley Street West

www.aucklandcouncil.govt.nz

Waiheke Local Board

26 October 2017

Locally Driven Initiatives 2017/2018 funding allocation for Alison Park water bore and Artworks Theatre fire escape

File No.: CP2017/22507

Purpose

1. To provide the Waiheke Local Board with the findings of the site investigations and to seek approval for the allocation of 2017/2018 locally driven initiatives discretionary capital funding (LDI Capex) for projects ‘Alison Park – water bore reinstatement’ and ‘Artworks Theatre - new fire escape’.

Executive summary

2. Auckland Council staffs were requested by the Waiheke Local Board to investigate the reinstatement of the water bore located by the old bowling greens in Alison Park. The reinstatement of this water bore would allow the old greens to be maintained more cost effectively and enable increased functional use of this space.

3. This report seeks local board approval to provide Locally Driven Initiatives (LDI) capital funding of stage one site investigations to confirm the viability of the water bore before stage two resource consent and physical works are progressed.

4. The Artworks Theatre have proposed to increase the capacity use of the mezzanine level to 24 persons to allow for 20 young performers from the stage to use the mezzanine floor for dressing and break time during performances.

5. Auckland Council staffs have been requested to investigate the existing fire systems at the Artworks Theatre building and provide the local board guidance on what works would be required to install a new fire exit from the mezzanine floor to enable the proposed increased capacity.

6. This report seeks local board approval to provide Locally Driven Initiatives (LDI) capital funding of stage one investigation, design and consenting for the proposed Artworks Theatre fire escape doors and stairs.

Recommendations

That the Waiheke Local Board:

a) receive the findings of the site investigation into the reinstatement of the water bore at Alison Park.

b) approve LDI 2017/2018 capex funding of up to $5,000 to progress stage one design and consent for the water bore reinstatement at Alison Park

c) approve LDI 2017/2018 capex funding of up to $20,000 to progress stage one design and consent for the Artworks Theatre new fire escape doors and stairs.

Comments

7. Alison Park – water bore re-instatement

a) Local Waiheke Island contractors believe the water bore is still viable after being closed many years ago and can be re-instated. Physical investigations are required to confirm the water bores viability onsite. These works should be staged as follows.

b) Stage one - confirm water bore viability. A local Waiheke Island contractor will be engaged to drill into the bore to establish its viability. This is estimated to cost up to $5,000.

c) Stage two – resource consent and physical works. Once the viability of the water bore is established, a variation to the existing resource consent in place can be applied for. This will take approximately eight weeks. Once the resource consent is approved, the bore reinstatement physical works can commence. As part of the physical works, the building gutters and downpipes will need minor works to ensure water collection is maximised from the roof.

d) Stage two works include for supply and installation of new pipes and fittings, new pump in weight proof box at the end of the bowling greens, an overflow water feed line from the 1,000 litre tank under the building to 5,000 litre storage tank, bollards around the bore head and switch box for protection, electrical and labour services. This is estimated to cost up to $27,000.

e) If this project is approved then it is recommended that stage one works would commence in November / December 2017 due to the very wet nature of Alison Reserve. Stage two physical works completion would be expected by late February / early March 2018.

8. Artworks Theatre - new fire escape

a) In May 2017, Auckland Council undertook an assessment of the existing fire systems in the Artworks Theatre. The report was to review and recommend the appropriate fire safety measures required to accommodate additional capacity in the mezzanine floor as requested by the Artworks Theatre.

b) The current occupancy to mezzanine projection room is four persons maximum. The report found that the existing fire alarm system and the escape routes on the mezzanine floor are suitable for up to a maximum of four people.

c) This lessee has requested an increase to 24 persons on the mezzanine level, as up to 20 young performers from the stage would use the mezzanine floor for dressing and break time during performance. There is only one escape route from the projection room through the stair down to ground floor open path which leads to existing two final exits.

d) An initial dead end escape route is allowed for up to 50 people before an open path escape route at the bottom of the stair is reached. Therefore the increase capacity to the mezzanine floor complies. However, the length of dead end path from the far end of the projection room to the top of stair is about 19m plus landing and stair will exceed the allowable maximum dead end length of 21.6m. Therefore an extra escape route is required at the top of landing if the occupancy in the mezzanine floor is increase to 24 persons.

9. It is recommended that:

· Another escape route is required from the mezzanine projection room at the top of the stairs

· The best location of the exit door shall be at the top landing of the stair directly opposite the projection room. This new exit door will be directly opened to external wall on the south eastern corner of the theatre

· A new external stair with landing is required to connect the new fire exit and down to the ground level on the south east side of the theatre

· New illuminated signage and smoke detectors will be required.

a) Resource consent requirements – The Artworks Theatre building location is classified as ‘commercial one’. The proposed works will require resource consent to be applied for:

· The new staircase required will be located within 1.5 meters of the boundary; as such this will trigger the yard Infringement rule

· The staircase as a structure is considered to be a building. Any building work within commercial one classification requires resource consent

· The resource consent application will be required to be lodged with detailed design drawings with supporting technical reports, including a fire egress report.

b) Building consent requirements - All new work shall comply with the New Zealand building codes C/AS1, F6/AS1, F7/AS1 and F8/AS1 and New Zealand standards.

c) It is recommended to progress these proposed works in two stages:

· Stage one – Design and consent.

a) Undertake site investigations, prepare detailed drawings, prepare and lodge for resource and building consents. This stage is estimated to cost up to $20,000.

· Stage two – Physical works

b) Two building contractors on Waiheke Island have been approached to provide a high level estimate for the construction of the stairs and the new fire escape doors. One contractor has provided a high level estimate only of $60,000 with a 20% contingency due to the challenging extensive work required. It was noted that there may be issues with providing additional building strength once provision is made for the doorway. It may require the new door and staircase to be treated as a separate pod with its own structural strength. This is a high level estimate only for discussion purposes. A more detailed costing will be available once the site investigations and detailed drawings have been completed.

Consideration

Local board views and implications

10. The projects in this report have been discussed at the regular local board workshops. The local board has requested that the proposed projects be presented back to the local board for approval.

Māori impact statement

11. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework.

Implementation

12. The projects seeking approval in this report will be implemented as per the stages approved in this report. A timeframe for delivery will be confirmed with the local board.

Attachments

No.	Title	Page
a ⇩	Artworks Theatre fire escape drawing	153
b ⇩	Artworks Theatre - site photos of proposed new fire escape doors and stairs	155

Signatories

Author

Katrina Morgan - Senior Project Manager

Authorisers

Rod Sheridan - General Manager Community Facilities

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

Waiheke pool investigations

File No.: CP2017/22351

Purpose

1. To seek Waiheke Local Board funding for a bulk and location investigation for locating a community swimming pool on Te Huruhi Primary School and/or Waiheke High School land and to present officer responses to the Waiheke Community Pool Society’s site assessment report.

Executive summary

2. A Ministry of Education project to redevelop the two schools on Donald Bruce Road, Waiheke Island, has provided an opportunity to consider locating a community pool there.

3. Support in principle to investigate this option has been obtained from key parties and the Waiheke Local Board has engaged architects to look into this further.

4. Funding is sought from the Board to cover the costs of this investigation.

5. It is noted that this investigation is separate to the community pool proposal being advanced by the Waiheke Community Pool Society, however Council parks, sport and recreation staff have prepared an brief site selection assessment and outline of statutory requirements for the proposed sites to provide an preliminary evaluation of options (Attachment A).

Recommendation

That the Waiheke Local Board:

a) approve the allocation of up to $10,000 in unallocated LDI opex funding for Ignite Architects to undertake a bulk and location assessment and provide options to locate a community swimming pool on Ministry of Education land at Te Huruhi Primary School and/or Waiheke High School.

b) note the Sport and Recreation Team’s memo on site selection criteria in response to the Waiheke Community Pool Society’s report.

Comments

6. In recent months a unique opportunity has arisen to investigate whether a long sought community swimming pool could be developed on Waiheke.

7. The Waiheke Local Board has sought and obtained support in principle from Te Huruhi Primary School, the Waiheke High School and the Ministry of Education to investigate whether a pool could be located on school land as part of the forthcoming Te Huruhi school redevelopment (which also includes part of the high school).

8. Support has also come from the Associate Minister of Education Hon Tim Macindoe and Auckland Central MP Hon Nikki Kaye.

9. Approval in principle comes with the proviso that the community pool proposal creates no financial or other liability or responsibility for either school, and is investigated in dependently of existing plans.

10. As a result, officers have met with the school redevelopment architects and agreed to engage them to undertake a bulk and location investigation to see if a community pool could fit with the proposed redevelopment, what implications and changes might result and whether those can be addressed to all party’s satisfaction. The architects anticipate the investigation will cost around $5,000 and officers are seeking local board approval of up to $10,000 in the event that legitimate additional work needs to be undertaken.

11. Time is of the essence as school redevelopment plans are well underway and a preliminary timetable for redevelopment is set. If this investigation shows that a pool can be accommodated, the work needed to identify and address the implications for the current redevelopment plans needs to be progressed without delay.

12. It is noted that this investigation is completely separate to and independent of the community pool proposal being advanced by the Waiheke Community Pool Society at the Rangihoua / Onetangi Sports Park.

13. However, in order to provide a preliminary evaluation of options Council parks, sport and recreation staff have prepared an brief site selection assessment and outline of statutory requirements for the proposed sites (Attachment A).

14. The local board considers that it must investigate an option for a pool at the school site, regardless of other sites being developed.

Consideration

Local board views and implications

15. Developing a community swimming pool is a key initiative within the 2017 Waiheke Local Board Plan together with an objective to improve the community’s health and wellbeing by providing quality recreational facilities.

16. The Waiheke Local Board is leading with Auckland Council staff on this proposal and is fully supportive of it.

Māori impact statement

17. The proposal has not been specifically discussed with mana whenua as it is at its very early stage. Appropriate engagement will be undertaken in due course

Implementation

18. If the investigation is sufficiently positive to enable the proposal to be taken further, a full feasibility study will need to be undertaken, and formal Ministry of Education and school approvals obtained. A number of parties have already expressed an interest in being involved in the development and operation of a community pool on Waiheke and further discussions with those parties would then occur.

19. While the local board has some funding to progress preliminary work, additional funding will be needed.

Attachments

No.	Title	Page
a ⇩	Pool site selection memo to WLB	161

Signatories

Author	John Nash - Relationship Manager Great Barrier & Waiheke
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

26 October 2017

Memorandum

To: Waiheke Local Board

From: Nick Harris – Sport and Recreation Lead

Date: 18 October 2017

Subject: Criteria for swimming pool site assessment

1. Introduction

The purpose of this memorandum is to advise Waiheke Local Board on criteria for assessment of potential swimming pool sites, in order to inform the local board’s response to a site assessment included in a report by Waiheke Community Pool Society (WCPS) in August 2017.

2. Details

The Waiheke community has a long-held ambition to develop a public swimming pool on the island. Various attempts have been made over the years to progress a pool development, without success.

In August 2017 WCPS proposed to develop a public swimming pool on Rangihoua / Onetangi Sports Park, on land currently leased to the Riding Club. This site was selected on the basis of a site analysis which is reviewed below.

Concurrent with WCPS’s work, the Ministry of Education (MOE) has begun rebuild projects at Te Huruhi Primary School (THS) and Waiheke High School (WHS). The Waiheke Local Board recognise this as a one-off opportunity to establish a viable community swimming pool in partnership with the schools and accordingly has acted to explore and preserve the opportunity if possible. The Waiheke Local Board has obtained support in principle from THS, WHS and the MOE to investigate whether design of the school rebuild could leave space to accommodate a future swimming pool building. Support has also come from the Associate Minister of Education Hon Tim Macindoe and Auckland Central MP Hon Nikki Kaye.

The Waiheke Local Board will need to clearly understand site assessment criteria and the relative merits of candidate pool sites as it determines its future role and investment in a pool development.

3. Discussion and Officer’s Comments

3.1 Criteria for swimming pool site assessment

In assessing sites for a proposed Waiheke swimming pool, it is recommended that the following criteria are considered:

Technical

· Size (~5000m2)*

· Water supply (min ~8000 litres/day)*

· Waste water disposal

o Pool filtration backwash (~1000m2)*

o Visitor/staff sewage and grey water (~1000m2)*

· Geo-technical conditions

· Flood plains / overland flow paths

*These requirements are based on a 25x12m lap pool and 12x8m learners pool, but will scale up/down depending on the size of the pool and number of users.

Permissions

· Reserves Act 1977

· Resource consent issues

o Zoning (permitted activities)

o Environmental impacts

o Traffic impacts

o Water use and discharge

· Landowner approval

Accessibility to community

· Visibility for passers-by / awareness in community

· Proximity to population / users

· Proximity to arterial roads

· Proximity to public transport

· Proximity to other amenities

· Car-parking

Financial

· Minimise capex

· Maximise utilisation

· Maximise revenue

· Minimise operating expenses

· Potential partnerships

Implications of location for revenue-generation are of particular significance in this case. WCPS acknowledges that a swimming pool on Waiheke may struggle to be financially viable, and may require an annual operating subsidy. If this subsidy is to come from Waiheke Local Board, elected members will be concerned to mitigate the burden on ratepayers by ensuring all reasonable steps are taken to ensure the facility is as financially sustainable as possible.

3.2 Review of site assessment provided by Waiheke Community Pool Society

In August 2017 WCPS released a report to the Waiheke community to provide an update on its progress. The report included a site assessment comparing three possible locations; one on MOE land at Donald Bruce Rd (Hooks Lane) and two on Onetangi Sports Park. The assessment concludes with the preferred site being the “Riding Club” area at Onetangi Sports Park (OSP).

Council officers have reviewed the site assessment in the WCPS report, and consider that a number of concerns arise. The site assessment is reproduced below, with officer’s comments in italics.

It is worth noting that a number technical questions remain which will require specialist site specific investigation. In the absence of those investigations no site comparison is complete. For example, an otherwise attractive site could be ruled out for lack of water supply or disposal area, or unsuitable geotechnical conditions. WCPS is not to be criticised for not providing these investigations at this stage; they can be costly to obtain and should only be undertaken on sites that show promise against other criteria.

It is not clear how WCPS decided to narrow its site assessment down to the three sites included in its August 2017 report. The report states that six potential sites have been considered by WCPS, but not why only three are provided for comparison. The 2013 Watershed Report identified five sites for further investigation which only partly align with WCPS’s shortlist. As a result, unanswered questions remain about the suitability of alternative sites such as the Telecom/Downer site in Ostend.

An early site assessment by WCPS (May 2017) is attached for reference. A weighted scoring method is used but scoring appears subjective and I consider the assessment insufficiently robust to be relied upon by the local board. The August 2017 site assessment appears to be a development of the earlier version, without weighted scoring.

No.	Criteria	MOE Land Donald Bruce Road	Onetangi Sports Park
		High School Land, by Hooks Lane In the paragraph following this table the report states this land is not available. Unfortunately this means the site comparison is of limited value. Further comments below relate to a proposed location between THS & WHS currently being investigated in collaboration with MOE and schools.	Sports Club area	Riding Club area
1	Community-wide access (5.30 am to 9pm, 7 days per week)	No. Security of students is a significant issue for the High School THS and WHS have provided approval-in-principle to investigate potential for pool to be located on the MOE site. A pool location next to the road can be securely fenced off from school grounds.	Yes, except for sports club match days when parking is an issue	Yes
2	Water Supply available	Two bores for HS may not be sufficient for pool. Water storage required. TBC - Water supply will be critical for any site. It is likely that both ground water and rain water supply will be required at any site.	Water storage required TBC - Water supply will be critical for any site. It is likely that ground water and rain water supply will be required at any site.	Water storage required TBC - Water supply will be critical for any site. It is likely that ground water and rain water supply will be required at any site.
3	Waste Disposal Field space available	Possibly, subject to further investigation	Yes	Yes
4	Central location	Yes While permanent residents are spread across the island,the bulk of Waiheke’s population is clustered at the narrow western end of the island, and divided roughly into two blocks: 1. Oneroa / Surfdale / Ostend; and, 2. Onetangi. Donald Bruce Rd is located on Kennedy Point which lies between the two main population blocks, on the southern side of the island and connecting to the island’s arterial road.	Yes I do not agree with the assertion that OSP is central to the Waiheke population. It is considerably closer to Onetangi, and yet is still more than a 1km/15min walk from the edge of that population block. If anything, OSP is the most isolated of all candidate sites.	Yes I do not agree with the assertion that OSP is central to the Waiheke population. It is considerably closer to Onetangi, and yet is still more than a 1km/15min walk from the edge of that population block. If anything, OSP is the most isolated of all candidate sites.
5	High visibility for maximum exposure and awareness	No The location being investigated is adjacent to Donald Bruce Rd, visible to school traffic and vehicular ferry to/from Kennedy Point.	No	Yes
6	Maximum revenue potential from all community sectors and visitors (crucial for covering operating expenses)	No Learn-to-Swim classes are likely to be a crucial revenue stream. I suggest that the MOE location will enable greater learn- to-swim revenue (both during and after school), than OSP. The same is likely true for swimming squads, and all school-related use (sports teams etc). This location is closer to the greater bulk of the population. It is my view that the MOE site is likely superior from this perspective. However, an attached gym as proposed by WCPS may not enjoy the same dynamic on the MOE site.	No	Yes I am not sure of the basis for this assessment. It is not clear why or how the Riding Club site would deliver maximum revenue potential. It is possible that WCPS bases this on the attached gym facility included in its plan,
7	Car parking	Outside of school hours, yes Proposed site may be able to share carpark with dental clinic during school hours.	Yes, except for sports club match days when parking is an issue	Yes. Provides overspill space for sports club match days, if walkway built
8	Public Transport access	Via Hooks Lane Existing bus routes stop at the end of Donald Bruce Rd without driving down it. A walk of ~630m (~7minutes) from the existing bus stop to the proposed pool site. It is possible that in future bus routes could be extended down Donald Bruce Rd to visit a pool.	No	Yes This site certainly has the best existing public transport connection.
9	Easy access for school swimming lessons and activities during school hours	Yes	Yes, by bus Bus transport is a significant barrier to school use due to financial and curriculum-time costs.	Yes, by bus Bus transport is a significant barrier to school use due to financial and curriculum-time costs
10	Cost implications of bussing school children to swimming lessons	None	Yes. Paid by MoEd or grant or sponsor I am concerned by this assertion. Many schools find that bus transport is more expensive than their swimming lessons. As far as I am aware, MOE does not provide additional funds for transport to off-site pools – schools may choose to meet such costs from their annual core operating budget. Annual grant applications to fund bus transport are an administrative burden upon schools and offer no guarantee of success. A pool operator developing a business plan would be sensible to consider this a serious risk to its revenue model. A local board which is likely to be approached annually for grants to cover bus transport to the pool AND an annual operating subsidy for the pool itself should consider whether there is a potential location that does not require bus transport for a key customer base.	Yes. Paid by MoEd or grant or sponsor I am concerned by this assertion. Many schools find that bus transport is more expensive than their swimming lessons. As far as I am aware, MOE does not provide additional funds for transport to off-site pools – schools may choose to meet such costs from their annual core operating budget. Annual grant applications to fund bus transport are an administrative burden upon schools and offer no guarantee of success. A pool operator developing a business plan would be sensible to consider this a serious risk to its revenue model. A local board which is likely to be approached annually for grants to cover bus transport to the pool AND an annual operating subsidy for the pool itself should consider whether there is a potential location that does not require bus transport for a key customer base.
11	Family Destination	Yes	Yes	Yes
12	Association to other Community Sports Facilities	No Waiheke Recreation Centre is located on WHS grounds, and the two schools provide playgrounds and field space.	Yes	Close by
13	Technical reports (Geotech)	TBC	TBC	TBC
14	Environmental reports (waste, water and other)	TBC	TBC	TBC
15	Auckland Council Support	Yes Question the basis for this statement AC has not expressed a position in relation to specific sites	Yes Question the basis for this statement. AC has not expressed a position in relation to specific sites.	Yes Question the basis for this statement. AC has not expressed a position in relation to specific sites.
16	Local Board Support	Yes	Unknown As landowner of OSP Waiheke Local Board will need to consider and approve any change in use of the park, and any development works upon the park. Park space is always attractive to proponents of development because (a) they do not need to purchase the land and (b) the land is often flat and un-developed and therefore a blank canvas for their project. However, public open space is provided for a range of valid and important reasons. Erosion of public open space, even for community facilities, needs careful consideration.	Unknown As landowner of OSP Waiheke Local Board will need to consider and approve any change in use of the park, and any development works upon the park. Park space is always attractive to proponents of development because (a) they do not need to purchase the land and (b) the land is often flat and un-developed and therefore a blank canvas for their project. However, public open space is provided for a range of valid and important reasons. Erosion of public open space, even for community facilities, needs careful consideration.
17	Community consultation	TBC	TBC	TBC
POOL SOCIETY PREFERENCE		3	2	1

3.3 Comment on recommended criteria not covered by WCPS assessment

A number of criteria recommended for consideration were not covered by the WCPS assessment. Officer’s comments are provided below:

Technical

o Flood plains / overland flow paths – neither THS/WHS or OSP are affected by flood plains or overland flow paths.

Permissions

Whichever site is eventually selected, there will be a regulatory process required to obtain approval for any pool development. The components of that process will vary between sites depending on ownership, classification, location etc… but may include:

· Reserves Act 1977 – a consideration at OSP.

· Resource consent issues - will be a consideration for any site; are somewhat covered by WCPS under “technical” and “environments”

· Landowner approval – either from MOE or Waiheke Local Board, according to their respective existing processes.

Financial

Location is clearly a critical component of business planning and the financial modelling for the business. Many aspects are interdependent and are therefore difficult to accurately estimate and assess at preliminary stages. However, WCPS’s site assessment does cover most of the relevant issues under its various headings.

· Potential partnerships – development of a pool is widely supported by Waiheke community, and yet no single stakeholder currently has the resources to undertake the project on its own. Under these circumstances a partnership approach involving all stakeholders is likely to be the only way that progress will be achieved. The WCPS identifies a potential partnership with council at OSP, but does not identify partnership potential with schools and council at Donald Bruce Rd.

4. Recommendation/Action

That the Waiheke Local Board continue to treat the matter of pool site selection with careful consideration.

That the Waiheke Local Board support continued investigation of the THS/WHS site while there is opportunity to preserve a potential site there by influencing the layout of the school rebuild.

That the Waiheke Local Board, notwithstanding concerns about certain aspects of the WCPS report, acknowledge the report as a useful contribution to the community pool project.

5. Next steps

Officers will continue to work with MOE architects to investigate potential of the THS/WHS rebuilds to save a space suitable for possible future pool development. Findings will be reported back as soon as possible.

6. Attachments

#1 Extract from WCPS site analysis (May 2017)

Attachment #1

Chairperson	Paul Walden
Deputy Chairperson	Cath Handley
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch