Agenda of Whau Local Board - 25 October 2017

I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 25 October 2017

6.00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

Whau Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley

(Quorum 4 members)

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

Riya Seth

Democracy Advisor

19 October 2017

Contact Telephone: (09) 826 5193

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Whau Local Board

25 October 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Ward Councillor’s Update 6

8 Deputations 6

8.1 Deputation - Be Accessible - Neville Pulman and Lauren Wetini 6

8.2 Deputation - Te Uru - Andrew Clifford 6

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Auckland Transport Report, Whau Local Board, October 2017 9

13 Adoption of the Whau Local Board Plan 2017 13

14 Feedback on the proposed direction of the draft Waste Management and Minimisation Plan 49

15 Review of representation arrangements - process 55

16 Regional Facilities Auckland Fourth Quarter report - 30 June 2017 67

17 For information: "Funding of Panuku work in the Unlock locations" from 19 Sep 2017 Finance and Performance Committee meeting 95

18 Governance Forward Work Calendar 107

19 Confirmation of Workshop Records: 20 September 2017 to 11 October 111

20 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman · New Lynn Bowling Club - Patron · Avondale RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation - Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Miss World Samoa - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events - Director
David Whitley	· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee · West Auckland Enterprise, Skills & Training (WEST) - Manager

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 27 September 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Be Accessible - Neville Pulman and Lauren Wetini

Purpose

1. Neville Pulman and Lauren Wetini from Be Accessible will be in attendance to introduce the organisation and how its working with other local boards on developing Accessibility Action Plans.

Recommendation

That the Whau Local Board:

a) receive the deputation from Neville Pulman and Lauren Wetini of Be Accessible and thank them for the presentation.

Attachments

a Presentation - Be Accessible .............................................................. 121

8.2 Deputation - Te Uru - Andrew Clifford

Purpose

1. Andrew Clifford from Te Uru will be in attendance to update the board on their initiatives and activities in the area.

Executive summary

2. Te Uru Waitakere Contemporary Gallery (commonly known as Te Uru, formerly known as Lopdell House Gallery) is a contemporary art gallery located in Titirangi, Auckland.

3. Te Uru was located in Whau Local Board area during the period of its redevelopment and has received support from the board for some of their initiatives.

Recommendation

That the Whau Local Board:

a) receive the deputation from Andrew Clifford from Te Uru and thank him for the presentation .

Attachments

a Te Uru annual report............................................................................ 135

b Presentation - Te Uru - Andrew Clifford.............................................. 157

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Whau Local Board

25 October 2017

Auckland Transport Report, Whau Local Board, October 2017

File No.: CP2017/22297

Purpose

1. The purpose of this report is to; respond to requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Whau Local Board and its community.

Executive summary

2. In particular, this report covers:

· Consultations sent to the Board for comment

· Progress on the Board’s transport capital fund projects

Recommendation

That the Whau Local Board:

a) receive the Auckland Transport Report, Whau Local Board, October 2017.

Comments

Local Board Capital Projects

3. The Whau Local Board has approximately $550,000 per annum of discretionary funding for transport related capital projects.

4. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

5. The Local Board’s current Local Board Transport Capital Fund (LBTCF) projects are summarised in the table below:

Project

Problem or Opportunity Being Addressed

Status

Projected Cost

Whau Bridge

This is part of the New Lynn to Waterview shared path.

The contribution by the Whau Local Board is for a footbridge that is 3.5m wide and 76.5m long.

· Tender for construction to be confirmed late October, 2017

· Construction to begin December, 2017

· Projected completion October, 2018

$2,000,000 (expended from last terms budget)

Waitahurangi bridge project (McWhirter Bridge)

The connection between McWhirter Place and Busby Street, New Lynn, was identified in the Whau Greenways Network Plan as a priority.

This is project is a footbridge to link Busby and McWhirter Streets in New Lynn.

· Offer of Service received from consultant to prepare Preliminary Design for consultation (approximate cost - $80,000). The plans will include architectural perspective as well as value engineer for all options being considered.

· Expected to be complete by the end of 2017.

$1,034,000

General information items from Auckland Transport relevant to Whau Local Board

6. The final stage of the Waterview Shared Path, was opened on 6 October. The Waterview Shared Path offers more than three kilometres of walking and cycling paths, including three bridges, two boardwalks, new connections to local footpaths and roads, and links through parks along Te Auaunga (Oakley Creek).

7. The link to Trent Street (in the Whau Local Board Area) is designed to link the community to Blockhouse Bay Road and will form the link to the future New Lynn to Avondale Shared Path.

Consideration

Local board views and implications

8. The Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Local Board August 2017:

· Parking Restrictions on St Georges Road, Avondale

· Broken yellow lines on Old Titirangi Road, Titirangi

· Broken Yellow Lines on Blockhouse Bay Road, Avondale

· Donovan St, Blockhouse Bay - Bus lane

· Broken yellow lines - Rathlin Street, Blockhouse Bay

· Broken yellow lines - Exminster Street, Blockhouse Bay

Māori impact statement

9. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

10. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

25 October 2017

Adoption of the Whau Local Board Plan 2017

File No.: CP2017/22185

Purpose

1. To adopt the final version of the Whau Local Board Plan 2017.

Executive summary

2. Under the Local Government (Auckland Council) Act 2009 each local board is required to adopt a local board plan by 31 October 2017.

3. The Act also requires local board plans to be developed using the special consultative procedure. The consultation period for the 2017 local board plans ran from 22 May to 30 June.

4. The local board have considered submissions received and feedback gathered from the consultation period. There was a high level of engagement with and support for the plan, and no significant changes have been made. A number of edits and clarifications are proposed.

5. The Whau Local Board Plan 2017, which includes proposed changes, is attached to this report.

6. Pending adoption of the plan, photos and other design features will be added to prepare it for publication.

Recommendations

That the Whau Local Board:

a) approve and adopt the final Whau Local Board Plan 2017 (Attachment A).

b) delegate authority to the Chair to add the Chairs message and approve any minor edits that may be necessary.

Comments

7. The Local Government (Auckland Council) Act 2009 requires local boards to produce and adopt a local board plan every three years. This means that the Whau Local Board Plan 2017 must be adopted by 31 October 2017.

8. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community. They guide how the local board:

· makes decisions on local activities and projects

· provides input into regional strategies and policies.

9. The plans form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes. They also inform the development of council’s 10-year budget.

10. Under Section 83 of the Local Government Act 2002 local boards are required to use the special consultative procedure in adopting their local board plan. The consultation period ran from 22 May to 30 June 2017. The board also held a hearing on 1 August 2017.

11. Submissions were made through the following channels and coded together:

· online form available on the Shape Auckland website

· hard copy form included in the household summary document

· via email or post.

12. In total 283 submissions were received on the draft Whau Local Board Plan 2017. In addition, 95 people provided feedback at engagement events and there were 30 pieces of feedback gathered through Facebook. 13 people spoke at the hearing.

Consideration of submissions and feedback

13. The board has considered the submissions and feedback gathered. They received data analysis reports and all submissions and feedback to read on 1 August and held a workshop to discuss this on 15 and 22 August. They also held a hearing where submitters were able to speak to their written submission on 1 August. Advice has been sought from staff on matters raised in the consultation period and this is reflected in the table included later in this report.

14. Public feedback on the draft plan was predominantly positive although some feedback was given concerning things people didn’t like about the draft or thought were missing.

15. The proposed changes respond to received submissions. Some submissions referred to operational matters that will be progressed through work programmes.

Changes to the Whau Local Board Plan 2017

16. The Whau Local Board Plan 2017 with the proposed changes to the outcome chapters is attached to this report.

17. The following table describes the substantive changes.

Whakaotinga 1: He tāone i tika te whakatū, ōna tikanga whakahaere me ōna whare noho

Outcome 1: Well-planned towns, facilities and housing

· Highlight our smaller community operated facilities and neighbourhoods

· Include town centre beautification activities in initiatives

· Strengthen Avondale community facility replacement scope and urgency

· Highlight sportsfields in park needs initiative

· Strengthen importance of a link from Memorial Drive into the new Crown Lynn development

· Include Crown Lynn urban park in initiatives

· Add initiative to work with regional sports trust to support sport and recreation groups and their facilities

Whakaotinga 2: He kāinga kaha ngā taura here i te hapori, te āhua mahi me ōna reo whakahī

Outcome 2: Great neighbourhoods with strong community connections, capacity and voices

· Include social and emergency housing organisations in our local groups list

· Include Bollard Road / Methuen Ave and New Windsor in areas to support community led initiatives

· Highlight need for more translation materials and services

· Include Ethnic and Pacific Peoples planning in initiatives

· Acknowledge resettled communities as a community to work with

· Clarify mana whenua as a group to work with in initiatives

· Include older adults events in initiatives

· Add new objective and initiative regarding emergency shelter and support for our most in need

Whakaotinga 3: He 20 meneti ki ngā mea katoa e hiahiatia ana inā haere mā raro, mā runga pahikara, kawenga tūmatanui rānei

Outcome 3: It’s 20 minutes to all we need by walking, cycling and public transport

· Include Avondale to New Lynn shared path in initiatives

· Add new initiative supporting improvements to transport centres to be safer, warmer and easier to store cycles

Whakaotinga 4: Kia whakaapitia tonu tōna taiao

Outcome 4: Enhanced natural environment

· Add a new objective and initiatives to know, grow, protect and manage better our urban trees and green areas

Whakaotinga 5: Kia pakari ōna pakihi ake, kia hora te rahi o te mahi tōtika

Outcome 5: Strong local businesses and more quality local jobs

· Strengthen working with Business Improvement Districts, economic development agencies in text

· Add refresh of economic development plan in initiatives

· Include not-for-profit sector in employment needs initiative

Whakaotinga 6: Te whakanui i tō tātou wairua auaha i ngā tiriti, ngā kāinga me ngā hapori

Outcome 6: Celebrating our creative edge in our streets, neighbourhoods and communities

· Rephrase spaces initiative to include pop-up activities and include underutilised spaces

Whakaotinga 7: Kia mōhiotia ā tātou taonga tuku iho, kia tiakina, kia takina tonu ngā kōrero e pā ana ki a tātou

Outcome 7: Our heritage is known, protected and our stories are shared

· Include inventories in heritage data collection

· Add initiative to seek innovative ways to work with groups, owners and developers to support heritage preservation

· Add initiative to promote the protection of Māori heritage sites

18. Other minor changes, made for the purposes of clarification, are also included.

Consideration

Local board views and implications

19. The local board’s views have driven the development of the plan attached to this report.

20. In developing the plan, the board considered:

· what we already know about our communities and what is important to them

· submissions received via online forms, hardcopy forms, emails and post as well as feedback provided by people at engagement events, gathered through Facebook and at a hearing

· regional strategies and policies

· staff advice

· stakeholder views from mana whenua and matāwaka

Māori impact statement

21. As part of developing the plan, the board have:

· Considered views expressed by mana whenua authorities at a sub-regional governance level hui.

· Considered pre-existing feedback from Māori within the local board area.

· Sought responses through consultation to the question 'What else could we do to respond better to Maori needs and values?'.

22. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. The council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori. As part of this commitment, the Whau Local Board is committed to developing relationships and providing the opportunity for mana whenua and mataawaka (local Māori / key Māori organisations).

23. The Whau Local Board Plan 2017 promotes outcomes or issues of importance to Māori by including the following initiatives:

· Encourage and support Māori leaders to contribute to Whau’s future.

· Develop relationships and agree shared goals with, mana whenua, local Māori and key Māori organisations.

· Champion architecture and landscaping that reflects our unique Māori influences.

· Refresh Māori heritage sites list.

· Deliver a programme of heritage activities that acknowledges our Māori and colonial heritage.

· Promote the protection of Māori heritage sites.

Implementation

24. Pending adoption of the plan, minor edits may be necessary. This report recommends that responsibility for approving these are delegated to the Chair.

25. Photos and other design features will then be added to the plan to prepare it for publication.

Attachments

No.	Title	Page
a ⇩	Whau Local Board Plan 2017	17

Signatories

Author	Mark Allen - Senior Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

25 October 2017

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

File No.: CP2017/21156

Purpose

1. To seek feedback from the local board on the proposed direction of the draft Waste Management and Minimisation Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Waste Management and Minimisation Plan. This plan is prepared under the Waste Minimisation Act 2008, and is part of council’s responsibility to promote effective and efficient waste management and minimisation in Auckland.

3. This report seeks feedback from the Whau Local Board on the revised proposed approach to waste management and minimisation. In particular:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams:

o construction and demolition waste

o organic waste, and

o plastic waste

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

4. These points were initially discussed with local boards during September and October workshops on the draft Waste Management and Minimisation Plan.

5. The proposed draft Waste Management and Minimisation Plan will be presented to the Environment and Community Committee in December 2017, seeking approval to publicly notify the draft plan. Formal feedback from all local boards will be included as a part of this report.

Recommendation

That the Whau Local Board:

a) provide feedback on the proposed direction of the draft Waste Management and Minimisation Plan.

Comments

Legislative context

6. Under the Waste Minimisation Act 2008, Auckland Council is required to adopt a Waste Management and Minimisation Plan, as part of its responsibility to promote effective and efficient waste management.

7. The first Auckland Waste Management and Minimisation Plan was adopted by council in 2012. It set an aspirational vision of achieving zero waste to landfill by 2040. It placed initial priority on waste reduction within the waste services that are more directly managed by council, which account for approximately 20 per cent of all waste to landfill in the region.

8. Council is required to review the Auckland Waste Management and Minimisation Plan every six years. This includes conducting a Waste Assessment to review progress, to forecast future demand for waste services, and to identify options to meet future demand. This assessment was completed in mid-2017, and the findings have been outlined below.

Findings of the Waste Assessment: progress and challenges

9. Under the first Waste Management and Minimisation Plan, seven separate council-managed waste services to households are being merged into one standardised region-wide service. This has included:

· introducing a new inorganic collection service

· introducing large bins for recycling across the region

· introducing bins for refuse in areas that had bag collections

· establishing five community recycling centres in Waiuku, Helensville, Devonport, Henderson and Whangaparaoa, with another seven to be established by 2024.

10. Some service changes agreed under the Waste Management and Minimisation Plan 2012 are still to be introduced to standardise the approach across the whole Auckland region, most notably, a food waste collection in urban areas and pay-as-you-throw charge for kerbside refuse collections.

11. Whilst the council-managed services have achieved waste minimisation, the total amount of waste to landfill has increased by 40 per cent between 2010 and 2016. This is due to the increased amounts of commercial waste being generated, particularly construction and demolition waste. The amount of waste sent to landfill is projected to continue to grow unless a concerted effort is made to intervene to address this trend.

12. Barriers to waste minimisation in Auckland include the low cost of sending waste to landfill compared to diverting waste to other productive uses, the lack of financial incentives to divert waste from landfill, the lack of council influence over the 80 per cent of waste that is commercially managed, and rapid population growth.

Options analysis

13. The Waste Assessment identified and evaluated three options to guide the direction of the Waste Management and Minimisation Plan 2018, as follows below.

14. Option one: status quo involving full implementation of the Waste Management and Minimisation Plan 2012. Undertaking the actions agreed in 2012 will focus interventions on 20 per cent of waste within council’s direct control. Although this option could be implemented within council’s waste budget envelope it would not meet council’s responsibilities under the Waste Minimisation Act 2008 to minimise waste in Auckland.

15. Option two: expanded focus. Full implementation of the Waste Management and Minimisation Plan 2012 and a focus on three priority commercial waste streams identified in the Waste Assessment - construction and demolition waste, organic waste and plastic waste. This option addresses the 80 per cent of waste outside of council’s direct control and could be implemented within the current waste budget, with some reprioritisation.

16. Option three: significant investment in residual waste treatment technologies. This option requires development of residual waste treatment facilities, with energy from waste (mass-burn incineration facilities) likely to achieve the best diversion. Significant investment is needed from both the private and public sector to develop these technologies, and there would be reputational risks associated with disposal of waste by incineration.

17. It is proposed the council adopts option two, which has the potential to significantly reduce total waste to landfill, and can be undertaken within the current funding envelope.

Proposed updates to the Waste Management and Minimisation Plan 2012

18. It is proposed that the new Waste Management and Minimisation Plan will continue the direction of the 2012 Plan, and extend the focus of council activity from the 20 per cent of waste that is directly managed by council and its contractors, to the other 80 per cent that is commercially managed.

19. The proposed vision of the draft Waste Management and Minimisation Plan is ‘Auckland aspires to be zero waste by 2040, taking care of people and the environment, and turning waste into resources’.

20. It is proposed that zero waste is maintained as an aspirational target. Achieving high diversion rates in Auckland (in the order of 80 per cent as achieved by an exemplar city, San Francisco) is considered to be a successful response to such an aspirational target.

21. To achieve the zero waste vision, three goals are proposed: minimise waste generation, maximise opportunities for resource recovery, and reduce harm from residual waste.

22. Three updated targets are proposed:

· total waste: reduce by 30 per cent by 2027 (no change from the current waste plan)

· domestic waste: reduce by 30 per cent by 2020/2021 (extension of date from 2018 to align with the roll-out of the food waste kerbside collection service; a new target will be set once this is achieved)

· council’s own waste:

o reduce office waste by 60 per cent by 2040 (target doubled from current waste plan)

o work across council to set a baseline for operational waste (generated as a result of council activities such as property maintenance, construction and demolition, and events, and implement these baseline targets by 2019.

23. The proposed draft Waste Management and Minimisation Plan identifies the actions that will be undertaken over the next six years. The priority actions that will have the biggest impact on waste reduction include:

· continued delivery of the Waste Management and Minimisation Plan 2012, including the transition to consistent kerbside services (including introduction of a kerbside organic collection in urban areas and the standardisation of pay-as-you throw kerbside refuse collection across the region), and establishment of the resource recovery network

· a focus on addressing the 80 per cent of waste that council does not directly influence, by:

o advocating to central government for a higher waste levy and for product stewardship

o addressing three priority commercial waste streams:

- construction and demolition waste,

- organic waste, and

- plastic waste

o addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

24. The draft Waste Management and Minimisation Plan will put emphasis on partnership and engagement with other sectors that are relevant to the priority action areas. Council recognises that it cannot achieve its waste minimisation responsibilities by acting alone.

25. It is important to note that council has limited tools to address commercially managed waste. Achieving policy changes at central government level will be essential to achieving waste to landfill reductions in Auckland. If council is unsuccessful in its advocacy, targets will not be met.

Request for local board feedback

26. Local boards are being asked whether they support the proposed approach taken in the draft Waste Management and Minimisation Plan, and in particular the focus on:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams:

o construction and demolition waste

o organic waste, and

o plastic waste.

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

Financial implications

27. The actions proposed in the draft Waste Management and Minimisation Plan can be achieved within existing waste funding. Funding will be obtained through a combination of:

· pay-as-you-throw domestic refuse collections, which will be progressively introduced across the region

· rates funding, and

· revenue from the waste levy (from the $10 per tonne waste levy that is administered by the Ministry for the Environment, 50 per cent of which is distributed to councils, amounting to $6.1 million for Auckland Council in 2016).

28. Infrastructure to enable commercial resource recovery will require investment from external sources such as government and the private sector.

29. The budget for implementing the Waste Management and Minimisation Plan will be considered through the Long-term Plan 2018-2028 process.

Consideration

Local board views and implications

30. Workshops were held with all local boards in September and October 2017 to discuss the proposals set out in this report. This report seeks formal feedback from local boards.

Māori impact statement

31. Mana whenua and mātāwaka have been actively engaged in implementing the Waste Management and Minimisation Plan 2012. A number of initiatives have enabled waste minimisation from a te ao Māori context. Through Para Kore ki Tāmaki, marae in the Auckland region are able to foster kaitiakitanga practices and affirm their connections with the natural world. More than 2,000 whānau participate in the programme annually, and over 50 Para Kore zero waste events have been held since the programme rolled out in 2014. The programme provides a catalyst for taking the kaitiakitanga message from the marae into homes and the community. Protecting Papatūānuku, connecting with traditions and showing respect for customs has become a priority for whānau through this programme.

32. The proposed draft Waste Management and Minimisation Plan seeks to present a stronger mana whenua and mātāwaka perspective, recognising the close alignment between te ao Māori and zero waste. Two mana whenua hui and one mātāwaka hui held in June 2017 have identified mana whenua and matāwaka principles and priorities, for direct inclusion into the draft Waste Management and Minimisation Plan.

Implementation

33. The draft Waste Management and Minimisation Plan will have financial implications, as the targeted rate for food waste must be costed and included in consultation on the draft Waste Management and Minimisation Plan. It is proposed that this be aligned with consultation on the Long-term Plan 2018-2028. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

There are no attachments for this report.

Signatories

Authors

Parul Sood, General Manager Waste Solutions (Acting)

Julie Dickinson, Waste Planning Manager (Acting)

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Acting General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

25 October 2017

Review of representation arrangements - process

File No.: CP2017/21813

Purpose

1. To provide comments to the Governing Body on the proposed process (in Attachment B to the agenda report) for the review of representation arrangements.

Executive summary

2. All local authorities are required by the Local Electoral Act 2001 to undertake a review of representation arrangements at least once every six years in order to determine them arrangements for the following elections.

3. Auckland Council was established in 2010 and was not required to undertake a review of representation arrangements for the 2016 elections, but is required to undertake a review for the 2019 elections. The review will take place during 2018.

4. It is possible to review the following for the Governing Body:

i. Whether members are elected at-large or by ward or a combination

ii. If elected by ward, the number of members in each ward, the ward boundaries and ward names.

5. It is possible to review the following for each local board:

i. The number of members

ii. Whether local board members are to be elected by subdivision or at large

iii. If by subdivision, the number of members in each subdivision and the subdivision boundaries and names

iv. The local board name.

6. It is not possible to review the number of governing body members. This is set in the Auckland Council legislation. Other councils are able to review the number of members.

7. It is also not possible to review the boundaries, or number, of local boards. A reorganisation process is required to do this. This is a separate process under the legislation.

8. With a governing body and 21 local boards, Auckland Council has more complex arrangements than other councils and an efficient and effective process for undertaking the review needs to be determined.

9. The report attached as Attachment A was considered by the Governing Body on 28 September 2017. The report sets out the background and context to the review and a proposed process for conducting the review.

10. The Governing Body resolved a proposed process on 28 September 2017, as set out in Attachment B, and is now seeking the views of local boards on this process.

11. In December the Governing Body will resolve the final process for conducting the review, following feedback from local boards on the proposed process.

12. This report seeks the local boards’ views on the proposed process as set out in Attachment B, for conducting the review of representation arrangements.

13. Representation by way of establishing one or more Māori wards is being considered separately by the Governing Body. There is not a similar provision for Māori seats on local boards.

14. Feedback from the local board will be communicated to the Governing Body 14 December 2017 meeting.

Recommendation

That the Whau Local Board:

a) Provide its comments on the proposed process for conducting the review of representation arrangements.

Attachments

No.	Title	Page
a ⇩	Process to conduct a review of representation arrangements – report to Governing Body meeting on 28 September 2017	57
b ⇩	Process to conduct a review of representation arrangements – resolution of Governing Body	65

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Phil Wilson - Governance Director

Carol McKenzie-Rex - Relationship Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

25 October 2017

For information: "Funding of Panuku work in the Unlock locations" from 19 Sep 2017 Finance and Performance Committee meeting

File No.: CP2017/20880

Purpose

1. The purpose of this report is to circulate “Funding of Panuku work in the Unlock locations” report from 19 September Finance and Performance committee meeting to the Whau Local Board for information.

Executive summary

2. At 19 September 2017 Finance and Performance Committee received this report informing the Committee on the option of funding the Panuku Development Auckland Transform and Unlock urban redevelopment programme by way of the reinvestment of proceeds of property sales from within the programme locations.

3. The following resolution was passed and has subsequently been confirmed.

Funding of Panuku work in the Unlock locations

Cr E Collins entered the meeting at 10.26am.

Mayor P Goff left the meeting at 10.56am.

MOVED by Cr P Hulse, seconded by Cr R Hills:

That the Finance and Performance Committee:

a) endorse the proposal to reinvest the proceeds of property sales from the agreed Unlock and Transform locations (with the exception of the waterfront) to fund capital projects and initiatives in the Transform and Unlock programme to deliver the outcomes articulated in the Council-approved High Level Project Plans, while still returning some surpluses to Council.

b) note that the proposed reinvestment of the funds would be for projects endorsed in High Level Project Plans and would be subject to business cases approved by the Panuku Board and referred to the Finance and Performance Committee for consideration and prioritisation as part of the 2018-2028 Long-term Plan process.

Resolution number FIN/2017/1

MOVED by Cr C Casey, seconded by Deputy Chairperson D Simpson an amendment to clause a):

That the Finance and Performance Committee:

a) note the proposal to reinvest the proceeds of property sales from the agreed Unlock and Transform locations (with the exception of the waterfront) to fund capital projects and initiatives in the Transform and Unlock programme to deliver the outcomes articulated in the Council-approved High Level Project Plans, while still returning some surpluses to Council.

A division was called for, voting on which was as follows:

For

Cr C Casey

Deputy Mayor B Cashmore

Cr C Fletcher

IMSB Member T Kake

Cr D Newman

Cr G Sayers

Deputy Chairperson D Simpson

Cr S Stewart

IMSB Chair D Taipari

Cr J Walker

Cr J Watson

Against

Chairperson R Clow

Cr E Collins

Cr C Darby

Cr A Filipaina

Cr R Hills

Cr P Hulse

Cr D Lee

Abstained

The motion was declared carried by 11 votes to 7.

CARRIED

Note: Cr P Hulse and Cr R Hills withdrew support of the substantive motion as mover and seconder.

The substantive motion was put.

Resolution number FIN/2017/2

MOVED by Cr C Fletcher, seconded by Deputy Chairperson D Simpson:

That the Finance and Performance Committee:

CARRIED

Note: Pursuant to Standing Order 1.8.6, Cr C Darby requested that his dissenting vote be recorded.

Recommendation

That the Whau Local Board:

a) note the “Funding of Panuku work in the Unlock locations” report and resolutions from 19 September Finance and Performance committee meeting for its information.

Attachments

No.	Title	Page
a ⇩	"Funding of Panuku work in the Unlock locations" report from Finance and Performance Committee	99

Signatories

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

25 October 2017

Confirmation of Workshop Records: 20 September 2017 to 11 October

File No.: CP2017/22420

Purpose

1. This report presents records of workshops held by the Whau Local Board on:

o 20 September 2017

o 11 October 2017

Executive Summary

2. At the workshop held on Wednesday, 20 September 2017, the Whau Local Board had briefings on:

· Development of the Waste Management and Minimisation Plan 2018

· Ecomatters annual report

· Whau Local Grants, Round One

· Whau Quick Response, Round One 2017/2018

· LB Standing Orders review

3. At the workshop held on Wednesday, 11 October 2017, the Whau Local Board had a briefing on:

· Miranda Reserve playground

· Local Board Agreement Planning process - Workshop 1 - Direction setting and initial advice from departments

4. The workshop records are attached to this report.

Recommendation

That the Whau Local Board:

a) confirm the records of the workshops in Attachments A – B held on the following dates:

o 20 September 2017

o 11 October 2017

Attachments

No.	Title	Page
a ⇩	Record of Workshop 20 September 2017	113
b ⇩	Record of Workshop 11 October 2017	117

Signatories

Authors

Riya Seth - Democracy Advisor

Mark Allen - Senior Local Board Advisor

Authoriser

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

25 October 2017

Whau Local Board Workshop Record

Record of the Whau Local Board workshop held 20 September 2017 at Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland 0600

PRESENT

Chairperson: Tracy Mulholland

Members: Susan Zhu -Deputy Chair

Catherine Farmer

Derek Battersby, QSM, JP

David Whitley

Apology: Duncan Macdonald, JP (for absence), Te’eva Matafai (for absence)

Also present: AC Staff: Antonina Georgetti, Glenn Boyd, Mark Allen, Riya Seth

Notes: Meeting opened by Chair at 11.15am.

Workshop Item	Summary of discussions
Administration	· Board administration and upcoming events/meetings · Context setting of today’s items · Last workshop’s draft record
1. Development of the Waste Management and Minimisation Plan 2018 Governance role: Input to regional decision-making Time: 11.30am – 11.50am	Presenters: Julie Dickinson, Jenny Chilcot, Candice Ho Members received an update on the draft Waste Management and Minimisation Plan 2018 (the draft Plan). The board was asked to provide input to enable refinement of the draft before commencement of the special consultative procedure. A report seeking the board’s formal feedback will be coming to the 25 October 2017 board meeting. It was noted that a formal resolution from the board containing feedback on the draft Plan must be received by 20 November 2017, to ensure approval of the draft Plan for consultation by the Environment and Community Committee on 5 December 2017. The following points were discussed: · Waste Assessment was carried out, and showed most of the waste stream is outside council’s control and will require innovative solutions to curb volumes. · High waste Levy - discussed as an option to drive behaviour (currently $10 per tonne). · Engagement with various industry groups to find out more where the waste is coming from and what can be done to reduce it in landfill. · A number of options have been considered: Option 1: Status quo, Option 2: same budget, new priorities, Option 3: requires significant investment in new technology · Option 2 is the preferred option: same budget, involves re-prioritising approach to focus on: o Advocacy with central government o Commercial organics, plastics and other waste o Setting new baselines for waste for council activities
2. Ecomatters annual report 16/17 Governance role: Oversight and monitoring Time: 11.55am – 12.40pm	Presenters: Damon Birchfield (EcoMatters CEO), Emily Harris (EcoMatters Events and Sponsorship Manager), Robbie Sutherland, Candice Ho Members received Ecomatters’ 2016/2017 annual report for projects delivered this financial year, including: The following are the Whau Local Board projects: · EcoHub · Native Plant Nursery · EcoWest Festival · Greening the Markets · Love Your Neighbourhood · Project Homewise · Healthy Rentals · Sustaining Our Streams E waste – Ecomatters have opened a new depot in Rosebank which is an opportunity to connect with business community in that area. Damon and Tracy to meet with Mike Gibson of the Rosebank Business Association to encourage the association to engage with the e-Waste site. Composting workshops – a number of free for all sessions were delivered. Members requested to check if greening weekly Avondale market can be considered for the 2018/2019 local environment work programme. Ecomatters confirmed that they are aware of the issue but it’s a private market and there has been poor engagement from the owner. Damon and Tracy to speak to the Avondale Markets owner – encourage markets to go plastic bag free, and discuss an opportunity for greening the markets. Bike hub – Ecomatters received Lotteries NZ funding of $25,000 and the hub is working very well. The project has been a flagship and other boards are now taking an interest in similar projects in their areas. Members expressed support for this project. Staff will arrange a site visit to EcoMatters hub in October 2017 to allow members to familiarise themselves with EcoMatters operations.
3. Whau Local Grants, Round One Governance role: Local initiative / preparing for specific decisions Time: 1.05pm – 1.40pm	Presenters: Caroline Teh Members discussed applications received for Whau local grants round one.
4. Whau Quick Response, Round One 2017/2018 Governance role: Local initiative / preparing for specific decisions Time: 1.40pm – 2.15pm	Presenters: Caroline Teh Members discussed applications received for quick response grants round one. A workshop session was requested by the members to discuss policy towards applications from individuals.
5. LB Standing Orders review Governance role: Local initiative / preparing for specific decisions Time: 2.15pm – 2.45pm	Presenters: Riya Seth Proposed changes to the local board Standing Orders were discussed with members. A report with the proposed version will be coming to October local board meeting.

Workshop Item

Summary of discussions

Administration

· Board administration and upcoming events/meetings

· Context setting of today’s items

· Last workshop’s draft record

1. Development of the Waste Management and Minimisation Plan 2018

Governance role: Input to regional decision-making

Time: 11.30am – 11.50am

Presenters: Julie Dickinson, Jenny Chilcot, Candice Ho

Members received an update on the draft Waste Management and Minimisation Plan 2018 (the draft Plan). The board was asked to provide input to enable refinement of the draft before commencement of the special consultative procedure.

A report seeking the board’s formal feedback will be coming to the 25 October 2017 board meeting.

It was noted that a formal resolution from the board containing feedback on the draft Plan must be received by 20 November 2017, to ensure approval of the draft Plan for consultation by the Environment and Community Committee on 5 December 2017.

The following points were discussed:

· Waste Assessment was carried out, and showed most of the waste stream is outside council’s control and will require innovative solutions to curb volumes.

· High waste Levy - discussed as an option to drive behaviour (currently $10 per tonne).

· Engagement with various industry groups to find out more where the waste is coming from and what can be done to reduce it in landfill.

· A number of options have been considered: Option 1: Status quo, Option 2: same budget, new priorities, Option 3: requires significant investment in new technology

· Option 2 is the preferred option: same budget, involves re-prioritising approach to focus on:

o Advocacy with central government

o Commercial organics, plastics and other waste

o Setting new baselines for waste for council activities

2. Ecomatters annual report 16/17

Governance role: Oversight and monitoring

Time: 11.55am – 12.40pm

Presenters: Damon Birchfield (EcoMatters CEO), Emily Harris (EcoMatters Events and Sponsorship Manager), Robbie Sutherland, Candice Ho

Members received Ecomatters’ 2016/2017 annual report for projects delivered this financial year, including:

The following are the Whau Local Board projects:

· EcoHub

· Native Plant Nursery

· EcoWest Festival

· Greening the Markets

· Love Your Neighbourhood

· Project Homewise

· Healthy Rentals

· Sustaining Our Streams

E waste – Ecomatters have opened a new depot in Rosebank which is an opportunity to connect with business community in that area. Damon and Tracy to meet with Mike Gibson of the Rosebank Business Association to encourage the association to engage with the e-Waste site.

Composting workshops – a number of free for all sessions were delivered.

Members requested to check if greening weekly Avondale market can be considered for the 2018/2019 local environment work programme. Ecomatters confirmed that they are aware of the issue but it’s a private market and there has been poor engagement from the owner. Damon and Tracy to speak to the Avondale Markets owner – encourage markets to go plastic bag free, and discuss an opportunity for greening the markets.

Bike hub – Ecomatters received Lotteries NZ funding of $25,000 and the hub is working very well. The project has been a flagship and other boards are now taking an interest in similar projects in their areas. Members expressed support for this project.

Staff will arrange a site visit to EcoMatters hub in October 2017 to allow members to familiarise themselves with EcoMatters operations.

3. Whau Local Grants, Round One

Governance role: Local initiative / preparing for specific decisions

Time: 1.05pm – 1.40pm

Presenters: Caroline Teh

Members discussed applications received for Whau local grants round one.

4. Whau Quick Response, Round One 2017/2018

Governance role: Local initiative / preparing for specific decisions

Time: 1.40pm – 2.15pm

Presenters: Caroline Teh

Members discussed applications received for quick response grants round one.

A workshop session was requested by the members to discuss policy towards applications from individuals.

5. LB Standing Orders review

Governance role: Local initiative / preparing for specific decisions

Time: 2.15pm – 2.45pm

Presenters: Riya Seth

Proposed changes to the local board Standing Orders were discussed with members. A report with the proposed version will be coming to October local board meeting.

Whau Local Board

25 October 2017

Whau Local Board Workshop Record

Record of the Whau Local Board workshop held 11 October 2017 at Whau Local Board boardroom, 31 Totara Avenue, New Lynn, Auckland 0600

PRESENT

Chairperson: Tracy Mulholland

Members: Susan Zhu -Deputy Chair

Catherine Farmer

Derek Battersby, QSM, JP

Apology: Duncan Macdonald, JP (for absence), Te’eva Matafai (for absence) and David Whitley (for absence)

Notes: Meeting opened by Chair at 10.45am.

Workshop Item

Summary of discussions

Administration

· Board administration and upcoming events/meetings

· Context setting of today’s items

· Last workshop’s draft record

1. Miranda Reserve playground

Governance role: Engagement

Time: 11.05am – 11.30am

Presenters: Pippa Sommerville, Joby Barham, Brent Evans (Watercare), Stephen Grace (Watercare)

Members discussed options for playground mitigation on Miranda Reserve relative to the Central Interceptor project. The following points were discussed:

· The playground will be removed for duration of build of central intercepter project building on Miranda reserve.

· “Like for Like” option was noted as preferred option which means that the new playground design will go through the process of evaluation by parks staff for same level of play in terms of today’s time and standards (staff will discuss this with Watercare if this option was agreed on).

· It was noted that Auckland Council Parks will be responsible for delivery of playground (around 2022/23).

· Another discussed option was to have condition around flexibility of getting replacement value from Watercare which the board can top up for better facility.

· Parks staff to discuss these options with Watercare in detail.

· Chair and deputy chair will work with WaterCare to word the ‘conditions’ of LOA – reference to replacement OR to a particular value. Material will be circulated to whole board prior to including in the report that comes to board.

2. Local Board Agreement Planning process - Workshop 1 - Direction setting and initial advice from departments

Governance role: Local initiative / preparing for specific decisions

Time: 11.30am – 2.55pm

Presenters: David Hookway, Pippa Sommerville, Kat Teirney, Philippa Geere-Watson, David Burt, Candice Ho, John Cranfield, David Rose, Pepe Sapolu Reweti, Mark Allen, Glenn Boyd

Members discussed the direction of the local board's plan (both local boards and departments). Member’s priorities for all local board plan outcomes and objectives were discussed.

Whau has LDI Opex of $1.4 million which will remain same for coming year 1 and 2 but might be little different for year 3.