Agenda of Waitākere Ranges Local Board

Waitākere Ranges Local Board

26 October 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Ward Councillor’s Update 6

8 Deputations 6

9 Public Forum 6

10 Extraordinary Business 7

11 Notices of Motion 7

12 Request for landowner approval – ‘The Hillary’ Trail Run 2018-2020 9

13 Auckland Transport update report - October 2017 31

14 Proposed reserve revocation and divestment of 9 Matama Road, Glen Eden. 37

15 Feedback on the proposed direction of the draft Waste Management and Minimisation Plan 43

16 Review of representation arrangements - process 49

17 Chairperson's report - October 2017 (Covering report) 61

This report was not available when the agenda was compiled and will be tabled at the meeting

18 Portfolio update - Member Steve Tollestrup 63

19 Portfolio update: Member Neil Henderson 67

20 Governance Forward Work Calendar 77

21 Confirmation of Workshop Records 81

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitakere Ranges Local Board.

Board Member	Organisation / Position
Sandra Coney	· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron · New Zealand Society of Genealogists – Member · New Zealand Military Defence Society – Member · Cartwright Collective – Member · Titirangi RSA – Member · Portage Trust – Member · West Auckland Trust Services - Director
Neil Henderson	· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Whau River Catchment Trust - Employee
Greg Presland	· Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust – Trustee · Glen Eden Bid - Member
Steve Tollestrup	· Waitakere Licensing Trust – Elected Member · Waitakere Task force on Family Violence – Appointee
Saffron Toms	NIL
Denise Yates	· Friends of Arataki Incorporated – Committee member · EcoMatters Environment Trust – Trustee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

Board Member	Organisation / Position
Sandra Coney	· Friends of Arataki Incorporated – Trustee
Neil Henderson	· Friends of Arataki Incorporated – Trustee · Rural Advisory Panel - Member
Steve Tollestrup	· Glen Eden Business Improvement District
Greg Presland	· Glen Eden Business Improvement District (alternate)
Saffron Toms	· Ark in the Park

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 September 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Update from Ward Councillors

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waitākere Ranges Local Board

26 October 2017

Request for landowner approval – ‘The Hillary’ Trail Run 2018-2020

File No.: CP2017/22397

Purpose

1. This report seeks landowner approval from the Waitakere Ranges Local Board for temporary use of parts of the Piha Beach local park (the Piha Domain), those areas of beach seaward of Marine Parade North and parts of the Piha Esplanade Reserve over which the Hillary Trail passes, for aspects of ‘The Hillary’ trail run scheduled for Saturday 24 February 2018, and for subsequent event dates in 2019 and 2020 (those dates to be further advised closer to the time), as part of this consent approval.

2. The Auckland Council Manager of Regional Parks intends to approve the consent WS1123 “The Hillary” 2018-2020, for those areas of the Waitakere Ranges and Muriwai Regional Park over which this event takes place, and pending feedback from the members of the Local Board.

Executive summary

3. The Hillary Trail Run (‘The Hillary’) utilises the full 80km length of the Hillary Trail, where up to 20% of the total numbers of participants start the event at the Arataki Visitor Centre, and who are then joined by further numbers of participants at Piha and Bethells.

4. The event course takes place predominantly over existing regional park walking tracks, and a small percentage taking place over formed public road and (mainly staging areas) on local parks, with the event concluding at the Village Green in Muriwai.

This will be the fifth year of this annual event.

5. The approved consent includes a number of very specific conditions and requirements relating to minimising any impacts on the environment and public.

Recommendation/s

That the Waitākere Ranges Local Board:

a) provide landowner approval for the temporary use of parts of the Piha Beach local park (Domain), those areas of beach seaward of Marine Parade North and parts of the Piha Esplanade Reserve over which the Hillary Trail passes, for the Hillary Ultra Trail Run scheduled for Saturday 24 February 2018, the first event and as part of a 3 year consent.

Comments

6. Landowner approval is sought from the Waitākere Ranges Local Board for those areas where the event utilises local parks namely part of Piha Domain, and those areas of beach seaward of Marine Parade North and parts of the Piha Esplanade Reserve over which the Hillary Trail passes (Attachments C and D).

7. The total duration of use of the nominated areas of local parks at Piha is for a period not exceeding 3 hours, from the timeframe of approximately 930am to 1230pm.

The proposed event WS 1123 (The Hillary 2018-2020)

8. A maximum of 700 participants are consented to take part in the 2018 race and the participant numbers are staggered over three sections. Up to 150 participants are authorised to start at Arataki to complete the full 80km race; up to 275 participants are able join the race at Piha for the 34km race and the final 16km option with up to 275 participants depart from Bethells Te Henga, with all participants finishing at the Village Green in Muriwai.

There is an increase (by 25 participants) in the total consented numbers for the 2018 event from that of the 2017 event of 675.

9. The organiser proposes a final increase to 750 of total participants for the outyears 2019 and 2020, and in the final year if assessed and approved with appropriate phytosanitary measures by the Biosecurity team, featuring a limited entry 100 km course through the Cascade Kauri area for up to 50 participants, to be accommodated with adjustments to the respective 16, 34 and 80km courses and within the total fixed cap of 750 participants.

10. The organiser of the event wishes to continue to build on the reputation of an iconic trail running race that achieves the following objectives:

· Create a world class trail run that attracts national and international runners

· Showcases the Hillary Trail to local, national and international visitors

· Showcase the wider Waitakere Ranges area to local, national and international visitors

· Support local groups (who provide services and food to the event participants) to raise funds and profile their cause,

· Raise money for the Hillary Trail Run Charitable Trust to distribute to Waitākere Ranges based projects

11. The event is currently being managed for the Hillary Trail Run Charitable Trust by Shaun Collins of Lactic Turkey Events.

12. Auckland Council Regional Parks and Biosecurity staff have worked closely with the event organiser in managing and continuously reviewing past events, reviewing the event route, assessing the right balance of participants and recommending the most appropriate level of kauri dieback phyto-sanitary protection.

13. The staggering of participants over three sections has been designed to lessen the impacts on the tracks and experience shows that, given the level of normal use on the tracks that this additional level of activity will likely have minimal impact.

14. It is a condition of the consent that all race participants are made aware of the environmental sensitivities of the Waitakere Ranges, and in particular, the need to prevent the spread of kauri dieback disease. Non-compliance by competitors with the race phytosanitary measures result in their instant disqualification. The event organiser also proactively promotes awareness of kauri dieback to participants through the event registration, on their event website and at pre-event briefings.

15. The event will also be promoted as a “smoke free” event.

16. Regional Parks West are the council’s point of contact for this event.

Background

17. The inaugural event “The Hillary” was held on Saturday 29^th March 2014, and took place over established tracks on the Hillary Trail, through the Waitakere Ranges and Muriwai Regional Parks. 244 participants participated over 3 set one-way courses, all which concluded at the Village Green at Muriwai. Attracting serious and social runners, 44 took part in the 80km course starting at Arataki, 86 in the 34 km course starting at Piha, and 120 started the 16km at Bethells. The decision to grant approval for this event was carefully considered and the resulting consent contained a number of stringent conditions.

18. In December 2014, and following the inaugural event in March 2014, Auckland Council Regional Parks granted Lactic Turkey Events, on behalf of the Hillary Trail Run Charitable Trust, a three year consent to hold an ‘ultra’ trail running event on the Hillary Trail.

The third event under this consent took place without incident on Saturday 25 February 2017 – see event statistics (Attachment B).

19. For all 4 events over the years 2014-2017, there has been 100 per cent compliance with the use of phytosanitary stations by participants.

20. There has been extensive research and monitoring carried out for this event over the years, most notably in the 2015 event management which saw 7 research streams conducted during the event including;

· Footwear detritus sampling (collecting soil and detritus from runners shoes) at 5 key phytosanitary stations did not identify the presence of kauri dieback spores.

· Samples taken hourly of Trigene solution in the trays of the footwashing mats at two key locations noted no deterioration of the samples, nor the presence of kauri dieback spores.

· Photo point monitoring of track surfaces, set up based on the Department of Conservation Standard Operating Procedures, at 11 locations along the route indicated no noticeable impact to track surfaces and track margin vegetation, and it was considered that impact of the event, as recorded by the monitoring, was insignificant.

· Visual monitoring by staff of compliance with the event conditions, primarily at phytosanitary stations but also at various points along the course, such as the Arataki Visitor Centre, Huia, Whatipu, Karekare, the staging areas at Piha and Bethells and the finish line at Muriwai, noted full compliance with conditions of event.

· Video surveillance of participants at phytosanitary stations, to record interaction with measures provided at the station, also noted full compliance with use of the stations.

· Footfall efficacy monitoring sampling (measuring frequency and duration of runners footwear contact with the phytosanitary mats) demonstrated full runner efficacy and a minimum of 4 footfalls per phytosanitary station.

· 150 participants who completed an online survey recorded 99% very good-excellent feedback of the event, disclosed an 89% enhanced awareness of PTA and 99% positive response on commitment to ‘take further measures to stop the spread of kauri dieback’.

21. There was a 100% positive and encouraging feedback noted and received by staff on the day, from other park users they encountered

Implications of the Kauri Dieback Report June 2017

22. The recent release of the Kauri Dieback report v2 June 2017 (Hill & Waipara) has generated varying community response, but in the context of the management and future of ‘The Hillary’ event, recommendations in the “Reviewing access and management of human vectoring” (pg 23) part of the report detail that;

“Stronger mechanisms….. to engage people to improve compliance as a tool for defending non-symptomatic kauri areas”.
It should be noted that comprehensive phyto-sanitary and public awareness measures, developed in conjunction with the Biosecurity team, are integral to and strict conditions of this event, and which were implemented for the inaugural 2014 event, and replicated for the 2015, 2016 and 2017 events, and shall continue to be part of subsequent events. Furthermore, past participants and supporters of this event have consistently demonstrated a very high level of awareness of kauri dieback before, during and after the event.

“A review of off-track/unmanaged activities…likely to spread kauri dieback if not managed”

“The Hillary” event takes place over existing, formal tracks in the Waitakere Ranges and Muriwai Regional Parks that form the Hillary Trail.

“Full implementation of kauri dieback standard operation procedures by staff, contractors and concessionaires working in the WRRP”.

Monitoring of the past 4 events has shown 100% compliance by participants with the use of phyto- sanitary stations and cleaning of footwear, where provided and as well as part of the consent conditions and requirements.

Local Board Views and Implications

23. This report is seeking landowner approval from the local board.

Attachments

No.	Title	Page
a ⇩	Discretionary Use Consent WS1123 "The Hillary" 2018-2020	13
b ⇩	2017 "The Hillary" event statistics	25
c ⇩	Piha Domain Site Plan	27
d ⇩	Piha event route	29

Signatories

Authors	Reg Phillips - Senior Ranger Recreation/Education
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Auckland Transport update report - October 2017

File No.: CP2017/22314

Purpose

1. This report provides an update on the current status of the Local Board Transport Capital Fund, responds to resolutions and requests on transport-related matters. It also provides a summary of consultation material sent to the Local Board and, provides transport related information on matters of specific application and interest to the Waitakere Ranges Local Board and its community.

Executive summary

2. In particular, this report covers:

3. Progress reports on the Board’s advocacy initiative of in developing a Road Corridor Design Guide for the Waitakere Ranges Heritage Area (completed). This Design Guide will form part of the Auckland Transport Design Manual. The guide will support Public Transport and ensure that cycling and walking are easy, safe and well connected. As a result of this work:

· Two possible trial bus services are being looked at for the Waitakere Ranges for possible introduction in early 2019.

· Speed Limited changes on the several rural roads in the Waitakere Ranges

· Auckland Transport will work with the Local Board and public requests for footpath improvements, through our footpath renewals and new footpath programmes. If there are any safety issues in relation to existing footpaths AT will assess them on an individual basis and repair as required.

4. Progress on the Waitakere Ranges Local Board current transport capital fund Project:

· Sunnyvale Station to Oratia Stage 1 - construction of a raised zebra crossing across West Coast Road.

5. Responses from the Waitakere Ranges Local Board on consultation feedback on proposed projects.

6. Investigation and Responses to the Local Board on requests on transport-related matters.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the Auckland Transport update October 2017 report.

Comments

Local Board Transport Capital Fund (LBTCF) Update

7. The Waitakere Ranges Local Board’s annual funding allocation under the LBTCF is currently $358,706 pa. Future budgets will have an adjustment for inflation added. The following tables note previous decisions and progress since the last update, budgets and financial commitments. The table immediately below is an update of progress on the Board’s current projects:

Sunnyvale Station to Oratia Stage 1

Project

Description

Current Status

Sunnyvale Station to Oratia Stage 1

The Waitakere Ranges Local Board has approved the amount of $300,000 to move into construction of a raised zebra crossing across West Coast Road.

The above contract has started and will be finished by mid- December 2017. The contract is currently on schedule.

Financials update

Waitakere Ranges Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$1,900,714
Amount committed to date on projects approved for design and/or construction	$1,029,993
Remaining Budget left	$870,721

UPCOMING PROJECTS AND ACTIVITIES

Consultation Documents on Proposed Safety Improvements

8. Consultation documents for the following proposals have been provided to the Waitakere Ranges Local Board for its feedback. The material below is included for general information purposes only:

· Glendale Road / Oates Road & Captain Scott Road / Oates Road Proposals

· Swanson Road BYL-158 - No Stopping At All Times Restrictions

· Parking Restrictions on Captain Scott Road in Glen Eden

· Glengarry Road, Shetland St, Rosier Road, Glen Eden - Pedestrian Improvements

· Road Marking Changes on Scenic Drive, Henderson Valley

· P60 parking restrictions on Captain Scott Road in Glen Eden

· Broken Yellow Lines on Korihi Drive, Swanson

· Broken Yellow Lines on Arapito Road, Titirangi

· 898 West Coast Road, Waiatarua - Construction and Maintenance

Traffic Control Committee (TCC) report

9. Decisions of the TCC over the months of September 2017 affecting the Waitakere Ranges Local Board Local Board area are shown below:

Bethells Road

Waitakere

No Stopping At All Times, School Bus Stop, P120, Angle Parking, Mobility Parking, Traffic Islands, Pedestrian Crossing, School Crossing Point, Edge Line

Glenesk Road

Piha

No Stopping At All Times

Investigation and Responses to the Local Board on requests on transport-related matters.

Glengarry Road Pedestrian Safety Update

10. Auckland Transport is working on a project on the intersections of Glengarry Road, where it meets Shetland Road and Rosier Road The project aims to improve crossings along Glengarry Road but not the crossings that cross Glengarry Road. AT did look at locations for additional crossing on Glengarry Road but could not find a suitable place due to the proximity of vehicle crossings.

11. This is a bus route and a collector road so speed tables won’t be proposed along this route. AT will however look at other ways that we can encourage a reduction in speed. Auckland Transport will report back once further investigations have been done.

Potential Tripping Hazards in Glen Eden

12. Auckland Transport has requested a site meeting with the Local Board to look at the potential trip hazards in Glen Eden. Currently waiting on the Local Board to arrange a date and time.

Woodlands Park Speeding Concerns

13. In order to evaluate speed calming related requests in a consistent manner, these requests are all assessed against a set of policy guidelines for Local Area Traffic Management (LATM). The LATM assessment includes factors such as reported crashes on the street, traffic speed and volume, the number of heavy vehicles using the street, the topography and length of the street, and the road status (i.e. local road, collector road, or arterial road). Woodlands Park Road is classified as a Collector Road, with the intended purpose of leading traffic between Local Roads and Major Arterial routes.

14. This type of road is expected to receive greater amounts of traffic than a residential (local) road, and installing speed humps would impact on the road capacity and level of service on this route, and result in on-going maintenance costs due to the high stress the speed humps would endure.

15. A traffic volume and speed survey was carried out on Woodlands Park Road over a period of seven days. The survey results indicated that the 85th percentile speed (the speed at or below which 85 percent of all vehicles are observed to travel under free flowing conditions past a nominated point) on Woodlands Park Road was recorded to be 55.2 km/h. In addition, a daily average traffic volume of 4000 vehicles was also recorded.

16. A search on the New Zealand Transport Agency’s Crash Analysis System indicated that there have been 6 crashes recorded on Woodlands Park Road, between Hollywood Avenue and Rimutaka Place, within the past five years. However, five out of six of these crashes were alcoholrelated/drug suspected, that happened during night time.

17. This indicates that engineering measures such as speed humps will not target the body of road users responsible for the speeding issues on Woodlands Park Road, and that targeting the minority of speeders through enhanced enforcement from the Police is the better approach. We have contacted the NZ Police to advise them of driver behavior and to request enforcement.

18. However, Woodlands Park Road roundabout has been assessed for alternative speed calming measures and improvements. We are pleased to inform you that this roundabout is added to the list of sites for Minor Improvements Works for investigation. It is important to note that there are many projects AT investigate and that the programme is prioritised annually for delivery. At this stage there are a number of roads ranked with higher importance for delivery.

Regional News

Rail - Swanson To Huapai

19. Auckland Transport has investigated the viability of providing a 30 minute frequency diesel passenger shuttle between Huapai and Swanson taking into account the recent growth and expected future growth in the Huapai-Kumeu area.

20. AT found that the relatively high estimated capital costs (up to $60m incorporating Waitakere tunnel improvements and train fire retardant upgrades), relatively high operating costs ($5-6m per year) and low expected patronage provided a low benefit-to-cost ratio.

21. In the long term, extending the North West rapid transit corridor would best serve public transport demand from the North West. The extension of the busway along SH16 and SH18 would provide public transport to the employment centres on the North Shore and to the CBD within approximately 45 to 55 minutes, a rail journey would take 70 minutes to Britomart.

Key findings

Waitakere Tunnel constraints

22. To operate a diesel shuttle, there is a need to upgrade the Waitakere Tunnel and / or modify the diesel trains due to:

· WorkSafe and KiwiRail’s major focus on rail safety since the Health and Safety at Work Act 2015. In November 2016, KiwiRail implemented new rules that require any of its diesel powered passenger services to be fitted with fire suppressing devices.

· The tight side clearances of Auckland Transport’s diesel trains in the Waitakere Tunnel and no end doors restricting the ability of passengers to disembark the train under emergency evacuation

Low BCR Reflecting Relatively High Costs

23. The estimated capital and operating costs for providing a 30 minute diesel shuttle and the associated Benefit-Cost-Ratios (BCRs) are as follows.

Estimated costs

Assumptions

BCR

$18.7m Capex

$5.5m Opex/ year

No modifications to either the Waitakere Tunnel or the diesel trains to address the tunnel fire safety risk

0.07

$64.67m Capex

$5.8m Opex/ year

Upper bound costs for the tunnel and diesel train modifications to address the tunnel fire safety risk

0.04

Previous Trial

24. The Auckland Regional Transport Authority (ARTA) and the Auckland Regional Council (ARC) ran a trial rail service to Helensville from July 2008 to December 2009.

25. An average of 43 passengers per day travelled in total on the three daily services. The subsidy paid by the ratepayer and taxpayer per person per journey for this service was $45.72.

Final Link In Waterview Shared Path Opens

26. The final stage of the Waterview Shared Path, one of Auckland’s biggest shared paths, was officially opened on Friday 6 October, 2017. It links the Northwestern and Southwestern Cycleways, creating a seamless connection between the city and western suburbs to Onehunga and Mangere.

27. The Waterview Shared Path offers more than three kilometres of walking and cycling paths, including three bridges, two boardwalks, new connections to local footpaths and roads, and links through parks along Te Auaunga-Oakley Creek.

28. The Government, through the NZ Transport Agency, together with Auckland Transport, Albert Eden Local Board and Auckland Council, have all contributed funding for the project, which was delivered by the Well-Connected Alliance as part of the Waterview Connection.

Consideration

Local board views and implications

29. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

30. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

31. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Proposed reserve revocation and divestment of 9 Matama Road, Glen Eden.

File No.: CP2017/21660

Purpose

1. This report seeks the Waitākere Ranges Local Board’s updated views regarding the proposed reserve revocation and divestment of 9 Matama Road, Glen Eden.

Executive summary

2. 9 Matama Road, Glen Eden is a narrow 80m² strip of land that was retained by the former Glen Eden Borough Council upon disposal of the adjoining land in 1984 to provide a pedestrian access way to proposed future housing developments

3. 9 Matama Road, Glen Eden is an access way reserve subject to the Reserves Act 1977. Due to this, the reserve status of the land would need to be revoked prior to the proposed divestment occurring.

4. Panuku Development Auckland (Panuku) commenced the rationalisation process for 9 Matama Road, Glen Eden in April 2017. Consultation with council departments and its council controlled organisations (CCOs) and iwi authorities has now taken place. No alternative service uses have been identified for the subject site through the rationalisation process and council departments have not raised any issues or concerns regarding the proposed reserve revocation and disposal. No objections were received during the iwi consultation.

5. The Waitākere Ranges Local Board formally considered the proposed disposal of 9 Matama Road, Glen Eden at its August 2017 business meeting. The board resolved that it endorsed the proposed disposal.

6. This report provides the Waitākere Ranges Local Board with the opportunity to formalise its’ views regarding the proposed reserve revocation of 9 Matama Road, Glen Eden.

7. A resolution approving the divestment of this site is required from the Finance and Performance Committee before the proposed reserve revocation and disposal can be progressed. In the event objections to the proposed reserve revocation are received during the public notification period, Panuku may also be required to make a recommendation to council’s Environment and Community Committee.

Recommendation/s

That the Waitākere Ranges Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 9 Matama Road, Glen Eden.

Comments

8. Panuku and Auckland Council’s Stakeholder and Land Advisory team in Community Facilities work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell. The subject sites are identified as potentially saleable through the review process.

9. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by Panuku’s Board before it makes a final recommendation to council’s Finance and Performance Committee. In the event objections to the proposed reserve revocation are received during the public notification period, Panuku may also be required to make a recommendation to council’s Environment and Community Committee.

Property information

10. 9 Matama Road, Glen Eden is a narrow 80m² strip of land that was retained by the former Glen Eden Borough Council upon disposal of the adjoining land in 1984 to provide a pedestrian access way to proposed future housing developments. It is an access way reserve subject to the Reserves Act 1977.

11. The access way became redundant when a road was formed to access the adjacent developed land in 2003.

12. 9 Matama Road, Glen Eden is formed and maintained as part of the road berm, but Auckland Transport has advised it will not declare it to be legal road.

13. The subject site, being the full length of the adjoining property at 7 Matama Road, Glen Eden prevents legal access to that property which for all intents and purposes is a corner lot.

14. The Unitary Plan zoning of the subject site is Mixed Housing Suburban. 9 Matama Road, Glen Eden has a 2014 capital value assessment of $11,000.

Internal consultation

15. The rationalisation process commenced in April 2017. No expressions of interest were received during the internal consultation.

Consideration

Local board views and implications

16. Local boards are informed of the commencement of the rationalisation process for specific properties. Following the close of the expression of interest period, relevant local boards are engaged with.

17. Panuku provided an information memorandum to the Waitākere Ranges Local Board advising of the proposed disposal in June 2017. It did not raise any issues regarding the proposed disposal.

18. The Waitākere Ranges Local Board endorsed the proposed disposal of 9 Matama Road, Glen Eden at its August 2017 business meeting.

19. This report provides the board with an opportunity to formalise its views regarding the reserve revocation of 9 Matama Road, Glen Eden.

Māori impact statement

20. Nine mana whenua iwi authorities were contacted regarding the potential sale of 9 Matama Road, Glen Eden. The following feedback was received.

a) Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

b) Ngāti Whatua o Kaipara

No feedback received for this site.

c) Ngāti Whatua o Ōrakei

No feedback received for this site.

d) Te Kawerau a Maki

No feedback received for this site.

e) Ngāti Tamaoho

No feedback received for this site.

f) Te ākitai - Waiohua

No feedback received for this site.

g) Ngāti Te Ata – Waiohua

No feedback received for this site.

h) Ngaati Whanaunga

Ngaati Whanaunga expressed potential commercial interest.

i) Waikato Tanui

No feedback received for this site.

Implementation

21. It is unlikely that offer back obligations to the former owners under section 40 of the Public Works Act 1981 are relevant, as due to the size and shape of the subject site it could only be amalgamated with adjoining land if disposed of.

22. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

23. The adjoining landowner has expressed interest in purchasing 9 Matama Road, Glen Eden, should it be approved for sale.

24. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Attachments

No.	Title	Page
a ⇩	Images of 9 Matama Road, Glen Eden	41

Signatories

Authors

Anthony Lewis - Senior Advisor Portfolio Review

Authorisers

Letitia Edwards - Team Leader Portfolio Review, Panuku Development Auckland

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

File No.: CP2017/22155

Purpose

1. To seek feedback from the local board on the proposed direction of the draft Waste Management and Minimisation Plan review.

Executive summary

2. Auckland Council is currently undertaking a review of its Waste Management and Minimisation Plan. This plan is prepared under the Waste Minimisation Act 2008, and is part of council’s responsibility to promote effective and efficient waste management and minimisation in Auckland.

3. This report seeks feedback from the Waitakere Ranges Local Board on the revised proposed approach to waste management and minimisation. In particular:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams:

o construction and demolition waste

o organic waste, and

o plastic waste

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

4. These points were initially discussed with local boards during September and October workshops on the draft Waste Management and Minimisation Plan.

5. The proposed draft Waste Management and Minimisation Plan will be presented to the Environment and Community Committee in December 2017, seeking approval to publicly notify the draft plan. Formal feedback from all local boards will be included as a part of this report.

Recommendation

That the Waitākere Ranges Local Board:

a) provide feedback on the proposed direction of the draft Waste Management and Minimisation Plan.

Comments

Legislative context

6. Under the Waste Minimisation Act 2008, Auckland Council is required to adopt a Waste Management and Minimisation Plan, as part of its responsibility to promote effective and efficient waste management.

7. The first Auckland Waste Management and Minimisation Plan was adopted by council in 2012. It set an aspirational vision of achieving zero waste to landfill by 2040. It placed initial priority on waste reduction within the waste services that are more directly managed by council, which account for approximately 20 per cent of all waste to landfill in the region.

8. Council is required to review the Auckland Waste Management and Minimisation Plan every six years. This includes conducting a Waste Assessment to review progress, to forecast future demand for waste services, and to identify options to meet future demand. This assessment was completed in mid-2017, and the findings have been outlined below.

Findings of the Waste Assessment: progress and challenges

9. Under the first Waste Management and Minimisation Plan, seven separate council-managed waste services to households are being merged into one standardised region-wide service. This has included:

· introducing a new inorganic collection service

· introducing large bins for recycling across the region

· introducing bins for refuse in areas that had bag collections

· establishing five community recycling centres in Waiuku, Helensville, Devonport, Henderson and Whangaparaoa, with another seven to be established by 2024.

10. Some service changes agreed under the Waste Management and Minimisation Plan 2012 are still to be introduced to standardise the approach across the whole Auckland region, most notably, a food waste collection in urban areas and pay-as-you-throw charge for kerbside refuse collections.

11. Whilst the council-managed services have achieved waste minimisation, the total amount of waste to landfill has increased by 40 per cent between 2010 and 2016. This is due to the increased amounts of commercial waste being generated, particularly construction and demolition waste. The amount of waste sent to landfill is projected to continue to grow unless a concerted effort is made to intervene to address this trend.

12. Barriers to waste minimisation in Auckland include the low cost of sending waste to landfill compared to diverting waste to other productive uses, the lack of financial incentives to divert waste from landfill, the lack of council influence over the 80 per cent of waste that is commercially managed, and rapid population growth.

Options analysis

13. The Waste Assessment identified and evaluated three options to guide the direction of the Waste Management and Minimisation Plan 2018, as follows below.

14. Option one: status quo involving full implementation of the Waste Management and Minimisation Plan 2012. Undertaking the actions agreed in 2012 will focus interventions on 20 per cent of waste within council’s direct control. Although this option could be implemented within council’s waste budget envelope it would not meet council’s responsibilities under the Waste Minimisation Act 2008 to minimise waste in Auckland.

15. Option two: expanded focus. Full implementation of the Waste Management and Minimisation Plan 2012 and a focus on three priority commercial waste streams identified in the Waste Assessment - construction and demolition waste, organic waste and plastic waste. This option addresses the 80 per cent of waste outside of council’s direct control and could be implemented within the current waste budget, with some reprioritisation.

16. Option three: significant investment in residual waste treatment technologies. This option requires development of residual waste treatment facilities, with energy from waste (mass-burn incineration facilities) likely to achieve the best diversion. Significant investment is needed from both the private and public sector to develop these technologies, and there would be reputational risks associated with disposal of waste by incineration.

17. It is proposed the council adopts option two, which has the potential to significantly reduce total waste to landfill, and can be undertaken within the current funding envelope.

Proposed updates to the Waste Management and Minimisation Plan 2012

18. It is proposed that the new Waste Management and Minimisation Plan will continue the direction of the 2012 Plan, and extend the focus of council activity from the 20 per cent of waste that is directly managed by council and its contractors, to the other 80 per cent that is commercially managed.

19. The proposed vision of the draft Waste Management and Minimisation Plan is ‘Auckland aspires to be zero waste by 2040, taking care of people and the environment, and turning waste into resources’.

20. It is proposed that zero waste is maintained as an aspirational target. Achieving high diversion rates in Auckland (in the order of 80 per cent as achieved by an exemplar city, San Francisco) is considered to be a successful response to such an aspirational target.

21. To achieve the zero waste vision, three goals are proposed: minimise waste generation, maximise opportunities for resource recovery, and reduce harm from residual waste.

22. Three updated targets are proposed:

· total waste: reduce by 30 per cent by 2027 (no change from the current waste plan)

· domestic waste: reduce by 30 per cent by 2020/2021 (extension of date from 2018 to align with the roll-out of the food waste kerbside collection service; a new target will be set once this is achieved)

· council’s own waste:

o reduce office waste by 60 per cent by 2040 (target doubled from current waste plan)

o work across council to set a baseline for operational waste (generated as a result of council activities such as property maintenance, construction and demolition, and events, and implement these baseline targets by 2019.

23. The proposed draft Waste Management and Minimisation Plan identifies the actions that will be undertaken over the next six years. The priority actions that will have the biggest impact on waste reduction include:

· continued delivery of the Waste Management and Minimisation Plan 2012, including the transition to consistent kerbside services (including introduction of a kerbside organic collection in urban areas and the standardisation of pay-as-you throw kerbside refuse collection across the region), and establishment of the resource recovery network

· a focus on addressing the 80 per cent of waste that council does not directly influence, by:

o advocating to central government for a higher waste levy and for product stewardship

o addressing three priority commercial waste streams:

- construction and demolition waste,

- organic waste, and

- plastic waste

o addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

24. The draft Waste Management and Minimisation Plan will put emphasis on partnership and engagement with other sectors that are relevant to the priority action areas. Council recognises that it cannot achieve its waste minimisation responsibilities by acting alone.

25. It is important to note that council has limited tools to address commercially managed waste. Achieving policy changes at central government level will be essential to achieving waste to landfill reductions in Auckland. If council is unsuccessful in its advocacy, targets will not be met.

Request for local board feedback

26. Local boards are being asked whether they support the proposed approach taken in the draft Waste Management and Minimisation Plan, and in particular the focus on:

· advocating to central government for a higher waste levy and for product stewardship

· addressing three priority commercial waste streams:

o construction and demolition waste

o organic waste, and

o plastic waste.

· addressing waste generated from council and council-controlled organisation’s operational activities, particularly construction and demolition waste.

Financial implications

27. The actions proposed in the draft Waste Management and Minimisation Plan can be achieved within existing waste funding. Funding will be obtained through a combination of:

· pay-as-you-throw domestic refuse collections, which will be progressively introduced across the region

· rates funding, and

· revenue from the waste levy (from the $10 per tonne waste levy that is administered by the Ministry for the Environment, 50 per cent of which is distributed to councils, amounting to $6.1 million for Auckland Council in 2016).

28. Infrastructure to enable commercial resource recovery will require investment from external sources such as government and the private sector.

29. The budget for implementing the Waste Management and Minimisation Plan will be considered through the Long-term Plan 2018-2028 process.

Consideration

Local board views and implications

30. A workshop was held with the Waitakere Ranges Local Board on 28 September 2017 to discuss the proposals set out in this report. Resolutions reflecting the board’s views passed at this meeting will be incorporated into a report to the Environment and Community Committee in December 2017, seeking approval to publicly notify the draft plan. Feedback from all local boards will be included as a part of this report.

Māori impact statement

31. Mana whenua and mātāwaka have been actively engaged in implementing the Waste Management and Minimisation Plan 2012. A number of initiatives have enabled waste minimisation from a te ao Māori context. Through Para Kore ki Tāmaki, marae in the Auckland region are able to foster kaitiakitanga practices and affirm their connections with the natural world. More than 2,000 whānau participate in the programme annually, and over 50 Para Kore zero waste events have been held since the programme rolled out in 2014. The programme provides a catalyst for taking the kaitiakitanga message from the marae into homes and the community. Protecting Papatūānuku, connecting with traditions and showing respect for customs has become a priority for whānau through this programme.

32. The proposed draft Waste Management and Minimisation Plan seeks to present a stronger mana whenua and mātāwaka perspective, recognising the close alignment between te ao Māori and zero waste. Two mana whenua hui and one mātāwaka hui held in June 2017 have identified mana whenua and mātāwaka principles and priorities, for direct inclusion into the draft Waste Management and Minimisation Plan.

Implementation

33. The draft Waste Management and Minimisation Plan will have financial implications, as the targeted rate for food waste must be costed and included in consultation on the draft Waste Management and Minimisation Plan. It is proposed that this be aligned with consultation on the Long-term Plan 2018-2028. This will ensure that any budget implications are considered through the Long-term Plan process.

Attachments

There are no attachments for this report.

Signatories

Authors

Parul Sood, General Manager Waste Solutions (Acting)

Julie Dickinson, Waste Planning Manager (Acting)

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Relationship Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Review of representation arrangements - process

File No.: CP2017/21843

Purpose

1. To provide comments to the Governing Body on the proposed process (in Attachment B to the agenda report) for the review of representation arrangements.

Executive summary

2. All local authorities are required by the Local Electoral Act 2001 to undertake a review of representation arrangements at least once every six years in order to determine them arrangements for the following elections.

3. Auckland Council was established in 2010 and was not required to undertake a review of representation arrangements for the 2016 elections, but is required to undertake a review for the 2019 elections. The review will take place during 2018.

4. It is possible to review the following for the Governing Body:

i. Whether members are elected at-large or by ward or a combination

ii. If elected by ward, the number of members in each ward, the ward boundaries and ward names.

5. It is possible to review the following for each local board:

i. The number of members

ii. Whether local board members are to be elected by subdivision or at large

iii. If by subdivision, the number of members in each subdivision and the subdivision boundaries and names

iv. The local board name.

6. It is not possible to review the number of governing body members. This is set in the Auckland Council legislation. Other councils are able to review the number of members.

7. It is also not possible to review the boundaries, or number, of local boards. A reorganisation process is required to do this. This is a separate process under the legislation.

8. With a governing body and 21 local boards, Auckland Council has more complex arrangements than other councils and an efficient and effective process for undertaking the review needs to be determined.

9. The report attached as Attachment A was considered by the Governing Body on 28 September 2017. The report sets out the background and context to the review and a proposed process for conducting the review.

10. The Governing Body resolved a proposed process on 28 September 2017, as set out in Attachment B, and is now seeking the views of local boards on this process.

11. In December the Governing Body will resolve the final process for conducting the review, following feedback from local boards on the proposed process.

12. This report seeks the local boards’ views on the proposed process as set out in Attachment B, for conducting the review of representation arrangements.

13. Representation by way of establishing one or more Māori wards is being considered separately by the Governing Body. There is not a similar provision for Māori seats on local boards.

14. Feedback from the local board will be communicated to the Governing Body 14 December 2017 meeting.

Recommendation/s

That the Waitākere Ranges Local Board:

a) Provide its comments on the proposed process for conducting the review of representation arrangements.

Attachments

No.	Title	Page
a ⇩	Process to conduct a review of representation arrangements – report to Governing Body meeting on 28 September 2017	51
b ⇩	Process to conduct a review of representation arrangements – resolution of Governing Body	59

Signatories

Authors

Warwick McNaughton, Principal Advisor Democracy Services

Authorisers

Phil Wilson – Governance Director

Carol McKenzie-Rex – General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Portfolio update - Member Steve Tollestrup

File No.: CP2017/22243

Purpose

1. This report provides an opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.

2. Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3. Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Place-making/Urban Renewal, Ethnic, Peace and Safety.

Executive Summary

Economic development

4. With the completion and launch of the Glen Eden Business Prospectus in July, a planning committee representing the Glen Eden Business Association, retailers, Local Board and Council staff has convened and begun preliminary planning for the implementation of the prospectus. The groups objective is to encourage and attract fresh and relevant retailers, professionals and innovative developers as part of a strategy to revitalise the existing town centre as opportunities through lease and purchase become available.

5. With senior managers of ATEED (Auckland Tourism, Events and Economic Development) I had a preview of Grid Auckland prior to its opening this month. GridAKL is part of the innovation precinct in Auckland’s Wynyard Quarter, designed to maximise innovation encouraged by collaboration. GridAKL while serving the entire region has important opportunities for West Auckland businesses, particularly start-ups, to connect, share ideas and access the tools they need to help them grow. Now opened, the centre has capacity for up to 1100 businesses to join and take advantage of the support services provided at minimum cost and outlay. Part of the intended innovation focus includes economic sustainability, low environmental impact and positive community outcomes. GridAKL is especially accessible to West Aucklanders as it is a 10 minute walk from the Britomart terminus.

6. I was extended and accepted an invitation to meet with the West Auckland Tourism group at Te Uru gallery in September. The group which is in the final stages of incorporation is intended to support the business interests of responsible tourism in the west. It provided the opportunity as a Local Board representative to discuss concerns of the impact of tourism on the ranges, an overview of the intention of the Heritage Area Act and a discussion on how the local board and council can be supportive of well managed low impact tourism on our region. It should be noted that the group recognises the care required and has broader tourism interests that include eastern slopes, galleries, events, wineries etc. I have asked to participate in the groups future meetings which was agreed to.

Community Development

7. I attended a Council led workshop of the new BID (Business Improvement District) policy framework. For Local Board members, especially those with lead economic roles or portfolios including BID roles, responsibilities and requirements particularly in relationship to its Local Board partnership.

Job Fest Youth Employment Expo

8. Job Fest Youth Employment Expo was held at the Trust Arena bringing together 70 employers from retail, health, construction, hospitality, transport, trades and logistics with a combined total of over 700 job vacancies. I’ve been to a number of these events but consider this event the best organised as well as offering quality job opportunities and not simply fast food or part-time positions. The event was well attended with estimates of well over 1000 youth participating. The job fest included important training and educational resources as well. I took advantage of the event to meet and talk with businesses and job speakers who both spoke enthusiastically about the event and its opportunities.

Aircraft Noise Community Consultative Group

9. I have been appointed as a local board representative to the Aircraft Noise Community Consultative Group. The role of this group is to monitor, evaluate and report on aircraft noise pollution of incoming and outgoing aircraft from Auckland Airport and jet engine testing. This committee had direct relevance to the Waitakere Ranges Local Board as the fourth highest area of noise complaint out of 52 specified areas in the Auckland Region for the period under review was west Auckland communities on the Manukau Harbour Coast e.g. Titirangi, Laingolm, Parau and Huia. The committee meets 4 times a year.

Waitakere Taskforce on Family Violence

10. I have been requested by the Waitakere Taskforce on Family Violence of which I am a member and Local Board representative to consider taking up the role as Taskforce Chairperson which I have accepted in a preliminary capacity and prepared to extend. The Taskforce is a networking forum established by the WAVES Trust that brings together local community groups, government agencies, police and council to address family violence, advocate for stricter protective legislation for victims and opportunities for greater community awareness and education particularly gender based violence against women and children.

11. With Local Board Chairperson Presland I attended the Glen Eden community meeting ‘Synthetics in our Community.’ The intention was to discuss community concern about the apparent increase in the use of recreational synthetic drugs in our communities, specifically what this new category of substances is and what support can be given to users for first aid and recovery. The meeting included presentations by Police, Glen Eden Community Patrols, Council’s Community Action on Youth and Drugs as well as business association representatives. The meeting was organised by the Glen Eden Residents Group and chaired by Heather Tanguay.

Safer West Trust

12. I attended the Safer West Trust September meeting representing the Local Board. Safer West is part of the NZ Safe Communities Programme, broadly affiliated with the World Health Organisation. Safer West Trust takes a keen interest in in all aspects of safety and injury prevention including water, accessibility issues, safety in the home and community as well as sport injury prevention. I will continue to participate in these meetings as a Local Board representative.

13. I met with Sargent Michael Wickman newly appointed to the role of community relations for West Auckland. Sargent Wickman expressed full support for the Glen Eden Safety Hub and we will meet again in early November to discuss increased opportunities for West Auckland Police engagement and use of the Safety Hub. In saying this I want to acknowledge the support and hard work of our local community Constable Heber Gasu and the efforts of the Police for a greater visible presence particularly within the Glen Mall business and retail precinct.

Local Government New Zealand Auckland conference

14. I was appointed by our local board along with Chairperson Presland as a delegate to the Local Government New Zealand Auckland conference. Approximately 600 delegates attended, such as mayors, chairs, chief executives, councillors and senior management from New Zealand's councils, along with key players from the private sector, business, government and non-government agencies were in attendance. The theme of this year’s conference was ‘Creating Pathways to 2050: liveable spaces and loveable places’. Holding the Community Development portfolio, I was particularly interested in aspects of placemaking attending those workshops focused on community engagement and enabling.

Miscellaneous

15. Miscellaneous activities for the reporting period include BID meeting engagements, local resident groups including Henderson Valley and Waitakere village and the Combined Ranges Residents. I also took part in West Auckland Citizenship Ceremonies, Going West and Heritage Festival.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the portfolio update from Member Steve Tollestrup.

Attachments

There are no attachments for this report.

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Portfolio update: Member Neil Henderson

File No.: CP2017/22244

Purpose

1. This report provides an opportunity for Member Neil Henderson to give an update with regards to activity within his portfolio areas.

3. Member Henderson has lead for the portfolios of Waitakere Ranges Heritage Area including walkways, Greenways, as well as Sport and Recreation.

Executive Summary

4. Until it was disbanded at the beginning of this term, I, along with Board Member Sandra Coney, were the Western representatives of the Auckland Council WW1 Memorial Working Party, of which Sandra Coney was also the Chair. This report to the local Board is by way of some continuity towards a process that I feel was cut short before its time

October 04 1917 and the Tomb of the Unknown Warrior

5. As I write this, I am aware that it is about 10.00 am October 04 in Belgium 2017.One hundred years ago today, New Zealand soldiers in support of Australian ANZACS, had already launched an assault on Gravenstafel spur, one of two spurs from the main ridge at Passchendaele.

6. Throughout the course of the day, New Zealand troops advanced 1000m to secure the spur and consolidate their position. It was considered a great success and it also marked the one and only time during the First World War that both ANZAC Corps would fight alongside each other. More than 1000 prisoners were taken, but the attack was costly. Among the New Zealand Division’s 1600 casualties, some 500 men had been killed or mortally wounded.

7. Among the dead was my Great uncle George Duffill. He was in his early twenties and he had survived Gallipoli and a further two years of active duty. At 10.00 am on the morning of October 04 2017, he might already be dead. In a few days’ time his surviving brothers in arms would face the nightmare of Passchendaele.

Gravenstaffel Spur 1917

8. In April this year I was privileged to give an ANZAC day address at the midday ceremony in Waikumete Cemetery. I chose as the subject of my speech, the need for us to find out individually, through our own research, something about the lives of those who left our shores and headed for that great catastrophe, and what better place to start than to find out about our relatives.

9. For my own research I chose two Great uncles of mine, Alexander Henderson and George Duffill, both of whom lie buried overseas; neither of whom I had previously known anything about. I also spoke of wearing one of George’s medals, the Serbian Gold medal and of the preciousness these surviving relics can be for us, as enduring taonga, even after a number of generations have passed. The full speech is included in attachment 1.

10. I note here that due to a misunderstanding on my part, I did not remove my hat prior to giving this speech and I hope my sincere apologies will be accepted by anyone who may have taken offence, as none was intended.

11. It was also not my intent to bring these two men into memory and name them at the service in order to make them stand out as particularly special, over and above the many thousands of others we commemorate on that sombre day.

12. Yet as I read as much as I could find about these two young men, sparse and terse as that information was, and as I contemplated from time to time the photographs I had of them taped to the wall beside my computer, I came to realise, that they and their story embodied potent symbols of the sweeping tragedy that we as kiwis, remember on ANZAC Day.

13. Alexander Henderson fought at Gallipoli, our ANZAC’S baptism of fire. He fought and died of his wounds .He is buried in Egypt far from home. George Duffill lived through Gallipoli and was decorated for his bravery, only to find himself at the Western Front and he died on the field of battle on perhaps New Zealand’s most significant “successful” effort of the whole war. It was the day both Corps of the ANZACS fought together.

14. Both Alexander and George were also Privates and like the vast majority of other soldiers at the bottom rung of the military pecking order, they were there to do a job and they simply had to follow orders, even when in their hearts they may have had serious doubts about these same orders coming down to them, if not, as I imagine it must have been in Georges case, down right despair.

15. Looking at the images of these two young men, month after month, knowing that the whole time, one hundred years ago, WW1 on the Western Front was still rolling on, day after stinking mud filled day, gave me some moments of sombre contemplation, especially in the case of George, whose death had still to come. I knew that I was going to write something as this day approached but I kept putting it off until the very last minute. What could I say? Then, a couple of days ago, I was informed by my nephew in the UK ,who had been researching our relatives who served in the Great War, that George’s body was never actually identified, or possibly even recovered .

16. This was a real shock to me as I had read early on that he was buried in Belgium and had assumed that there was a marked grave somewhere, even if amongst thousands of others. It turns out however that George is just a name on a memorial panel in the Tyne Cot Memorial, the largest of four memorials to the MISSING in Belgium Flanders, which covers the area known as the Ypres salient.

17. The Tyne Cot Memorial stands on the site of an old barn, once surrounded by blockhouses and “pillboxes”, on the road to Passchendaele. At one time hundreds of thousands of soldiers marched past it .Now it bears the names of almost 35,000 soldiers whose graves are not known. Incorporated within the Tyne Cot Memorial is the New Zealand Memorial commemorating the names of nearly 1,200 men who gave their lives at the Third battle of Ypres that October, one hundred years ago.

18. When I became aware that George did not have a recognised grave, another layer of pathos was added to what already seemed an unbearably tragic story. How hard it must have been and indeed still is for parents to know that a child has died but how much harder still, and how much false hope must have lingered and for how long, to know that the loved one was simply labelled MISSING. Contemplating this new information I undertook my last piece of investigation, the story of the Unknown Warrior because George WAS the Unknown Warrior.

Tyne Cot Memorial Photo by Glyn Warwick.

The Tomb of the Unknown Warrior

19. The idea of a Tomb of the Unknown Warrior was first conceived in 1916 by the Reverend David Railton, who, while serving as an army chaplain on the Western Front, had seen a grave marked by a rough cross, which bore the pencil-written legend 'An Unknown British Soldier’. He proposed that an unknown soldier from the battlefields of France be buried in State in Britain to represent the many hundreds of thousands of Empire dead.

20. The idea was quickly picked up by the British and the French and at the final interment in Westminster Abbey of the British Unknown warrior, among the guests of honors was a group of almost a hundred women. They had been chosen because they each lost their husband and all their sons to war. It is said that every woman so bereft who applied for a place in this group got it. In Britain the Unknown Warrior still has a powerful presence in the collective psyche.

21. The Unknown Warrior recently came in at 76^th in the 100 Great Britons poll and in 2001, the day after the wedding of William and Catherine Duke and Duchess of Cambridge,(William and Kate) the Duchess ‘wedding bouquet was laid on the tomb.

22. It was not until 2004 that the remains of an unknown New Zealand soldier were exhumed from the Caterpillar Valley Cemetery near the Somme and laid to rest in the Tomb of the Unknown Warrior at the National War Memorial in Buckle Street Wellington.

23. I have taken the liberty of lifting the following directly from Wikipedia:

“On 6 November 2004 the remains, in a copper coffin sealed and placed in a rimu coffin brought from New Zealand, were handed over from the care of the Commonwealth War Graves Commission to a New Zealand delegation during a ceremony at Longueval, Somme, France. New Zealand Defence Force chief, Air Marshal Bruce Ferguson, who had the task of repatriating the Warrior's remains, said of the occasion "I told him [the Warrior] we're taking him home and that those who are taking him home are soldiers, sailors and airmen, past and present. I asked the Warrior to be the guardian of all military personnel who had died on active service. I then promised that we, the people of New Zealand, will be his guardian for ever".

The Warrior arrived in New Zealand on 10 November 2004. While he lay in state in the Parliament Buildings an estimated 10,000 people paid their respects. The Warrior was laid to rest on the 86th Armistice Day, 11 November 2004, after a service at St Paul's Anglican Cathedral and a 2.85 km slow march procession through the streets of Wellington, lined by about 100,000 people. The Tomb was sealed with a bronze mantel at 3:59pm, bearing the words:

“

An Unknown New Zealand Warrior

· He Toa Matangaro No Aotearoa

”

24. When I read the statement above by Air Marshall Bruce Ferguson I was so moved I wept.

25. It is now 3.00 in the afternoon in Belgium, October 04 1917.I am certain that George is now dead.

It is now 3.00 in the afternoon in Belgium October 04 2017.

My nephew, Scott, plans to visit Tyne Cot next June.

We will remember them.

Recommendation

That the Waitākere Ranges Local Board:

a) receive the portfolio update from Member Neil Henderson.

Attachments

No.	Title	Page
a ⇩	Speech for ANZAC day	73

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Speech for ANZAC day

I consider it a great privilege to be in the position to deliver a speech on ANZAC day in any year but more so on this particular day because exactly 100 years ago, on April 25 1917, two years after the Gallipoli landings, the conflict was very much alive for our soldiers on the Western front .April 1917 marked the first time that the two ANZAC Corps ,separated since Gallipoli ,would come together to fight at the battle of Arras ,a battle that was considered one of the few successes of the Western front. In a short few months there would be another success, at the battle of Messines and then very soon after, there would come the terrible Third battle of Ypres, which resulted in the loss of so many Anzac lives, that we now have just a single word to sum up this great horror: Passchendaele

As we move forward in time each succeeding generation that attends these ANZAC ceremonies witnesses the addition of a new layer to the collective whakapapa of the ANZACs we commemorate.

Whakapapa conjures up images of stone slabs and the visualisation is of building layer after layer upon the past towards the present and beyond. Whakapapa includes the human stories that flesh out the solid purely genealogical backbone.

Each new generation IS the layer and as such we have work to do as part of our contribution to our whakapapa .This is particularly important for those of us who have had the fortune never to experience the horrors of war. If we cannot in some way reach back to our forebears, at least in our imaginations, and try to consider the magnitude of their hardships then we will be ignorant and our contribution will be as dull slabs of stone or clay, as useful as an unmarked grave in a lonely place and, in our ignorance, we will not see until too late a new war that will roll right over the top of us.

Today is also a significant day for me in that for the first time I have the privilege of wearing the medal of one of my relatives, George Duffill. My family on my fathers side, have two sets of medals from the First World War, this single one of Georges and three that belonged to Alexander Henderson. They were both my great uncles and they have been passed down to us because neither of these men returned to New Zealand to raise families of their own. George is buried in Belgium and Alexander in Egypt, the latter dying of gunshot wounds he received at Gallipoli. Their names are recorded together on the War memorial in the small town of Inglewood in Taranaki. These medals are our families taonga and because they can only be worn by us on certain days ,they also form part of a collective taonga .They are precious to us particularly because in some instances they are the only physical reminders we have of those of our relatives who went away and never returned.

The medal I am wearing at the moment is not actually a medal, it is an award, even though it is called a medal; it is The Serbian Gold Medal for bravery. It is also known as the medal of Milos Obilic.

In researching this award I discovered some things that I did not know. Serbia was our ally at the time, with a population about the same size as New Zealand today. Serbian soldiers suffered the highest proportionate loss of life of all the allied forces, with over 25% of those mobilised and what is even more tragic, these losses were compounded by the deaths of vast numbers of Serbian civilians. A total of 1.2 million people altogether.

My great uncle was awarded the medal at Gallipoli. We know almost nothing about the circumstances other than that two were awarded to ANZACs who served with the Wellington Regiment. It appears that early in the war allied sides exchanged medals and awards such that they could then be awarded by the side that received them, to their own soldiers.

I have not been able to find out where this award stands in relation to our own military awards but I will keep trying. It is of note that despite the Serbia of WW1 no longer being in existence, the Gold Medal is still awarded. It was stated on one web site that the recipients of this medal, at least in Serbia, were entitled to never have to pay tax again.

George went on from Gallipoli to the Western front and tragically he was killed during the attack on Gravenstafel Spur, October 04 1917.This attack was considered a success for the ANZACs despite heavy losses: 500 men died on that day, my great uncle included. Ironically the success of the ANZACs led the British High Command to make a fatal miscalculation and a few days later, on October 12 New Zealand suffered 3700 casualties with 950 men either dead or mortally wounded. It is the blackest day in our military history. It was Passchendaele.

I chose to talk about my great uncle and about his medal, not to pick him out especially in his own right but more as an example of the real value there is for us to explore our whakapapa. When I received the medal from my brother so that I could wear it today I knew virtually nothing about George. Since undertaking research on him I have been, in a small way, to Gallipoli, Alexandria in Egypt, to Salonika, to the dreadful carnage of the Western front in 1917 and I have also read and understood something of the suffering of Serbia, the nation where the whole conflagration was ignited. The connection to Serbia also feels appropriate here, in West Auckland, considering our strong Dalmatian heritage.

It is my understanding that this is the work that we and future generations need to continue to do to make our ANZAC s come alive for us .lest we forget.

Serbian Gold medal awarded to George Duffill of the Wellington regiment

ANZAC Day 2017

Waitākere Ranges Local Board

26 October 2017

Governance Forward Work Calendar

File No.: CP2017/22245

Purpose

1. To present to the board with a governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the upcoming months. The governance forward work calendar for the board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Waitākere Ranges Local Board:

a) notes the updated Governance Forward Work Calendar for October 2017 (attachment A).

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - October 2017	77

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

26 October 2017

Confirmation of Workshop Records

File No.: CP2017/22246

Purpose

1. This report presents records of workshops held by the Waitākere Ranges Local Board on:

· 21 September 2017

· 28 September 2017

· 05 October 2017

· 12 October 2017

Executive Summary

1. At the workshop held on Thursday, 21 September 2017, the Waitakere Ranges Local Board had briefings on:

· EcoMatters annual report 2016/2017

· Risk Manager training for Elected Members (Health and Safety)

· STNN programme and planting

· Small Parks Improvements

· Parks brochure project

· Community Empowerment Unit

2. At the workshop held on Thursday, 28 September 2017, the Waitakere Ranges Local Board had a briefing on:

· Development of the Waste Management and Minimisation Plan 2018

· Concordia Nature Reserve (Luckens land)

· Maori Responsiveness Plan

3. At the workshop held on Thursday, 05 October 2017, the Waitakere Ranges Local Board had briefings on:

· Te Uru Waitakere Contemporary

· Matariki Festival Program

· Community Empowerment Unit update

· Conflict of Interest session with the board

4. At the workshop held on Thursday, 12 October 2017, the Waitakere Ranges Local Board had briefings on:

· Local Board Agreement Planning process – Workshop 1 – Direction setting and initial advice from departments

5. The workshop records are attached to this report.

Recommendation/s

That the Waitakere Ranges Local Board:

a) receive the workshop records held on 21 and 28 September , 05 and 12 October 2017.

Attachments

No.	Title	Page
a ⇩	Workshop Record - 21 September 2017	83
b ⇩	Workshop Record - 28 September 2017	85
c ⇩	Workshop Record - 05 October 2017	87
d ⇩	Workshop Record - 12 October 2017	89

Signatories

Authors	Tua Viliamu - Democracy Advisor
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Steve Tollestrup
	Denise Yates, JP