Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 26 October 2017 at 6.00pm.

 

present

 

Chairperson

Greg Presland

 

 

 

Deputy Chairperson

Saffron Toms

 

 

 

Members

Sandra Coney, QSO

 

 

 

 

Neil Henderson

 

 

 

 

Steve Tollestrup

 

 

 

 

Denise Yates, JP

 

 

 

 

 

ALSO PRESENT

 

Councillors

Linda Cooper

 

 

 

Penny Hulse

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Waitākere Ranges Local Board

26 October 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcome those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Waitakere Ranges Local Board.

 

 Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Women’s Health Action Trust – Patron

·       New Zealand Society of Genealogists – Member

·       New Zealand Military Defence Society – Member

·       Cartwright Collective – Member

·       Titirangi RSA – Member

·       Portage Trust – Member

·       West Auckland Trust Services - Director

Neil Henderson

·       Portage Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Whau River Catchment Trust - Employee

Greg Presland

·       Lopdell House Development Trust – Trustee

·       Whau Coastal Walkway Environmental Trust – Trustee

·       Combined Youth Services Trust – Trustee

·       Glen Eden Bid - Member

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       Waitakere Task force on Family Violence – Appointee

Saffron Toms

       NIL

Denise Yates

·       Friends of Arataki Incorporated – Committee member

·       EcoMatters Environment Trust – Trustee

 


Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·           Friends of Arataki Incorporated – Trustee

Neil Henderson

·           Friends of Arataki Incorporated – Trustee

·           Rural Advisory Panel - Member

Steve Tollestrup

·           Glen Eden Business Improvement District

Greg Presland

·           Glen Eden Business Improvement District (alternate)

Saffron Toms

·           Ark in the Park

 

4          Confirmation of Minutes

 

Resolution number WTK/2017/141

MOVED by Member N Henderson, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 28 September 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Update from Ward Councillors discussed after item 15

 

            Apology from Councillor Penny Hulse for lateness was noted.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.


11        Notices of Motion

 

There were no notices of motion.

 

12

Request for landowner approval – ‘The Hillary’ Trail Run 2018-2020

 

Resolution number WTK/2017/142

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:

That the Waitākere Ranges Local Board:

a)        agree that Request for landowner approval – ‘The Hillary’ Trail Run 2018-2020 be deferred until the next meeting of the Waitakere Ranges Local Board scheduled to be held 23 November 2017 at 6.00pm.

 

 

 

 

 

13

Auckland Transport update report - October 2017

 

Resolution number WTK/2017/143

MOVED by Chairperson G Presland, seconded by Member D Yates:  

That the Waitākere Ranges Local Board:

a)      receive the Auckland Transport update October 2017 report.

 

CARRIED

 

 

14

Proposed reserve revocation and divestment of 9 Matama Road, Glen Eden.

 

Resolution number WTK/2017/144

MOVED by Member D Yates, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to revoke the reserve status and dispose of 9 Matama Road, Glen Eden.

 

CARRIED

 

 

15

Feedback on the proposed direction of the draft Waste Management and Minimisation Plan

 

Resolution number WTK/2017/145

MOVED by Member S Coney, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)     Support progression of Option 2:  Expanded Focus.

b)     Provides the following feedback on the focus areas:

Advocating to central government for a higher waste levy to incentivise waste diversion and investment in resource recovery.

·               Support a larger increase in the waste levy (to incentivise diversion) with a phased implementation to allow for affected parties to plan for the change.

·           Notes there is a risk of private contractors under-cutting higher council levies.

·           Support more focus on recycling.

 

Strongly advocating for product stewardship, addressing three priority commercial waste streams of construction and demolition waste, organic waste and plastic waste.

·               Support addressing the three priority commercial waste streams, while noting that beverage containers, tyres, e-waste and batteries are also an area of concern.

·               Support introducing and supporting plastic reduction and replacement initiatives.

·               Note that central government has a primary role in legislation controlling product stewardship.

·               Supports a focus on commercial waste, noting that the focus needs to be much stronger on product stewardship and the producer of the waste product rather than the consumer, e.g. return of beverage containers and tyres.

·               Support more public place recycling bins (particularly in town centres), recognising that it is costly to implement and maintain.

 

Addressing waste generated from council and council-controlled organisations operational activities, particularly construction and demolition waste.

·               Notes that Council already has a zero waste target and that it needs to provide leadership in its approach so as to model behaviours for industry, and to use contracts and other means to influence waste management where possible.  

·               Support in-house focus on addressing waste generated from council’s operational activities.

·               Ensure waste management and minimisation principles are embedded within all council and council-controlled organisation refurbishment and relocation projects. This includes major infrastructure projects such as city centre development and storm-water projects. 

·               Require zero waste or waste minimisation plans for all Council and Council funded events.

 

CARRIED

 

Secretarial note:  Councillor Penny Hulse entered the meeting at 6.15pm

 

7.         Update from Ward Councillors discussed

 

Councillors Linda Cooper and Penny Hulse provided the members with matters being addressed by Governing Body including: 

 

·         New Parks contract

·         Safe Swim launch on the 01 November 2017

·         LTP discussions

 


 

16

Review of representation arrangements - process

 

Resolution number WTK/2017/146

MOVED by Deputy Chairperson S Toms, seconded by Member D Yates:  

That the Waitākere Ranges Local Board:

a)    supports the proposal of the Governance Framework Review political working party for a new political working party, comprised of governing body and local board members, to be formed to deal with governance issues and that this could include the representation review.

(b)  supports the staff recommendation that the new governance political working party develops the initial proposal and presents it to local boards and the Governing Body for comments before the Governing Body makes the statutory resolution to release the Auckland Council’s initial proposal for consultation.

(c)  supports the staff recommendation that the new governance political working party hears public submissions on the proposal, then reports its findings to local boards and the Governing Body before the Governing Body makes the final statutory resolution on any representation changes, which will then be publicly notified for objections and appeals.

(d) supports the staff recommendation that the Mayor calls for expressions of interest from all elected members to be on the new governance political working party and then appoints an equal number of governing body and local board members to the political working party.

CARRIED

 

 

17

Chairperson’s Report – October 2017

 

 

 

The Chairperson’s report – October 2017 was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

Resolution number WTK/2017/147

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)         receive the chairperson’s report – October 2017.

 

CARRIED

 

Attachments

a     Chairperson's report - October 2017

 

 

18

Portfolio update - Member Steve Tollestrup

 

Resolution number WTK/2017/148

MOVED by Member S Tollestrup, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      receive the portfolio update from Member Steve Tollestrup.

 

CARRIED

 


19

Portfolio update: Member Neil Henderson

 

Resolution number WTK/2017/149

MOVED by Member N Henderson, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      receive the portfolio update from Member Neil Henderson.

CARRIED

 

20

Governance Forward Work Calendar

 

Resolution number WTK/2017/150

MOVED by Member D Yates, seconded by Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)      notes the updated Governance Forward Work Calendar for October 2017

CARRIED

 

21

Confirmation of Workshop Records

 

Resolution number WTK/2017/151

MOVED by Member N Henderson, seconded by Deputy Chairperson S Toms:  

That the Waitakere Ranges Local Board:

a)        receive the workshop records held on 21 and 28 September , 05 and 12 October 2017.

CARRIED

 

Resolution number WTK/2017/152

MOVED by Member S Coney, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

b)       Notes the reference to Parks Brochure project on page 83 of the agenda is better described as a Parks Awareness Project

CARRIED

  

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

7.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

DATE:.........................................................................

 

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CHAIRPERSON:........................................................