Agenda of Auckland Domain Committee

AUCKLAND DOMAIN COMMITTEE - Terms of Reference

Background

The Auckland Domain is an important regional park and also has areas within it managed by the Waitemata Local Board. This committee is set up jointly by the Governing Body and Waitemata Local Board to co-ordinate decisions relating to the Domain.

Responsibilities

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitemata Local Board.

Powers

All powers of the Governing Body and Waitemata Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where a matter is the responsibility of another committee or local board

(d) the approval of expenditure of more than $2 million

(e) the approval of final policy

(f) deciding significant matters for which there is high public interest and which are controversial.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland Domain Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 31 August 2017, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Public Input - Auckland Holocaust Memorial Trust - Garden of Humanity

Purpose

1. Sheree Stone and Nadine Rubin-Nathan, on behalf of Auckland Holocaust Memorial Trust, will address the meeting regarding ‘The Garden of Humanity: A Holocaust and Genocide Remembrance Project’.

2. A document has been provided and is attached as Attachment A of this report.

Recommendation/s

That the Auckland Domain Committee:

a) receive the public input presentation and thank Sheree Stone Nadine Rubin-Nathan, Auckland Holocaust Memorial Trust, for their attendance.

Attachments

a The Garden of Humanity: A Holocaust and Genocide Remembrance Project.................................................................................................... 57

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

There were no notices of motion.

Auckland Domain Committee

30 November 2017

Parking enforcement in Auckland Domain

File No.: CP2017/25105

Purpose

1. To provide the Auckland Domain Committee with a solution regarding how to enforce the prohibition of vehicles using grass or off-road areas of on all areas of Auckland Domain.

Executive summary

2. There is an ongoing issue with parking in the Auckland Domain in the open space areas and along the road kerbs.

3. A large number of complaints are received by Auckland Council in particular in the summer months when daylight hours are long and patronage is increased.

4. Currently Auckland Transport is not able to enforce the parking prohibition on Auckland Domain anywhere outside of formed roads.

5. To resolve the issue of the enforcement of parking in the open space areas and along the road kerb, staff request that the Auckland Domain Committee delegate authority to Auckland Transport to enforce the Auckland Council Traffic Bylaw 2015, which prohibits parking on grass verges and areas not designed to accommodate parked motor vehicles.

Recommendation

That the Auckland Domain Committee:

a) delegate authority to Auckland Transport to enforce the prohibition on stopping, standing or stopping any vehicle within the Auckland Domain grassed areas, pursuant to clause 11 of the Auckland Council Traffic Bylaw 2015.

Comments

6. Many parking complaints are currently received by Auckland Council staff, elected members and community groups in relation to vehicles using the grass areas in Auckland Domain. These complaints usually relate to people driving across the park and parking vehicles in the green open space, particularly at the base of Pukekaroa and also parking half on the grass and half on the roadway. This has been a long standing issue.

7. The roads within the domain are managed and controlled by Auckland Transport (AT) and currently are managed with time restrictions which are enforced by parking wardens.

8. There are presently no parking charges in the domain (except the Auckland War Memorial Museum underground carpark). However there are parking charges in all surrounding streets. The domain is therefore an attractive parking area for users of surrounding businesses (including the hospital) and it is often challenging for park users to find a park at peak times.

Auckland Council Traffic Bylaw 2015

9. Parking on the open space areas of the domain is prohibited under clause 11 of the Auckland Council Traffic Bylaw 2015. The purpose of the Auckland Council Traffic Bylaw is to regulate parking and the use of vehicles on land which is not part of the Auckland Transport system and is under the control of council.

10. Clause 11 of the Auckland Council Traffic Bylaw states that “except with the approval of the council, a person must not stop, stand or park a motor vehicle either wholly or partly on a footpath, grass verge, garden, beach or in any area that is not designed and constructed to accommodate a parked motor vehicle.”

Current management of parking in the Auckland Domain

11. There is no current ability for council staff or contractors to tow and or remove or ticket vehicles that are parked within the open space areas.

12. Council staff continue to remind all domain sports and other user groups that parking is not permitted at any time in any of the green open space areas located within the domain.

13. Other interventions which have been implemented to manage this situation are installation of signage and waratahs and employing static security guards.

14. Whilst AT controls and manages the roadways within the domain, it has no current jurisdiction in parks and reserves. This means that AT is not currently able to enforce clause 11 of the Auckland Council Traffic Bylaw in respect of vehicles parking on grass verges or in the domain outside of formed roads.

Options

15. Additional options to manage this situation are:

· to permanently block access by vehicles to grass areas

· enable the enforcement of the Auckland Council Traffic Bylaw off road in the domain

16. The Auckland Domain Masterplan includes opening up part of Kiosk Road, Football Road and Little George Street for pedestrian and cycle use only. This will involve installing bollards at entrance points which will prevent vehicles being able to access those portions of the road that give access to grass areas. The implementation of the masterplan, and in particular the pedestrianisation of these road areas, is not due to happen this summer. Other measures are therefore needed for this summer.

17. While permanent physical barriers could technically be placed along the edge of all roadways where there is an ability to drive onto the grass this would be very expensive and visually obtrusive. It would also involve a lot of ground penetration throughout a site which has a layer of archeological and geological protection in the Unitary Plan. Due to budget and planning constraints this could not be implemented in time for this summer.

18. Enabling the enforcement of the Auckland Council Traffic Bylaw for areas that are off the formed roads in the domain requires the agreement of the Auckland Domain Committee (committee) to delegate to AT the relevant responsibilities, duties and powers. This would enable AT to undertake enforcement of parking restrictions within the domain grass areas in accordance with relevant statutory and bylaw provisions including the Auckland Council Traffic Bylaw 2015.

19. Any delegation of authority to AT to enforce parking restrictions within the domain grass areas will compliment future changes proposed in the master plan.

20. AT would bear all costs associated with undertaking the enforcement (except for the costs associated with establishing the restrictions and installing signage, this would need to be funded by council). AT would retain any revenue associated with exercising the delegation.

21. The enforcement will deal with the issues of using the open space to park in inappropriate areas. The domain would be added to the schedules for the parking wardens to monitor, but there would not be a warden stationed at the site.

22. It is recommended that if the committee delegate to AT the ability to enforce parking restrictions.

Consideration

Local board views and implications

23. The committee is made up of members from both Waitematā Local Board and Auckland Council. The local board is engaged independently of the committee where there are developments or new proposals that would be of interest to the whole Waitematā Local Board and have an impact on the wider Waitematā Local Board area. This is considered an operational matter. This report seeks to create the tools to manage the domain in a manner with is expected of all parks in the region. That is, providing safe pedestrian use of the open space areas, protecting the open space asset from damage and managing inappropriate behaviour. The local board will be updated on the issue at the next Waitematā Local Board Community Facilities workshop for their information only. All of the options presented meet the Waitematā Local Board outcome: “The natural environment is respected and enhanced”.

Māori impact statement

24. Auckland Domain is of great importance to mana whenua across the region and beyond. The domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events and the importance of the site to mana whenua.

25. The issue of vehicles travelling off road and onto grass areas of the domain includes a tendency to use the flanks of Pukekaroa for parking cars. Pukekaroa is a volcanic vent/hill in the middle of the sportsfield area that was once a pā site and is a site of great significance to many mana whenua of Tāmaki Makaurau. This report seeks to create the tools to protect this taonga and site of significance to mana whenua which is a known expectation by mana whenua for all sites of significance in open spaces around the region.

Implementation

26. If the recommendation if approved it will take effect immediately and will be enforceable in any particular area of the Auckland Domain when traffic control devices that evidence the restrictions described in this report are in place in that area.

Attachments

There are no attachments for this report.

Signatories

Author

Julie Pickering - Area Manager Operational Management & Maintenance

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Auckland Domain Committee

30 November 2017

Recurring temporary alcohol ban on Auckland Domain for Auckland Lantern Festival events

File No.: CP2017/24145

Purpose

1. To seek a decision about adopting a recurring temporary alcohol ban on the Auckland Domain for annual Auckland Lantern Festival events.

Executive summary

2. To enable a decision on whether to adopt a recurring temporary alcohol ban on the Auckland Domain for annual Auckland Lantern Festival events, staff identified three options:

· Option 1– (status quo) one-off temporary alcohol ban

· Option 2 – recurring temporary alcohol ban

· Option 3 – no alcohol ban.

3. Staff recommend adopting a recurring temporary alcohol ban (Option 2). A recurring ban is justified based on the evidence and is administratively more efficient.

4. If the committee adopts a recurring temporary alcohol ban, there is a risk of legal challenge. This risk is considered low and defendable.

5. Staff also consider that there would be a greater risk of alcohol-related harm if a temporary alcohol ban was not adopted.

6. If a recurring temporary alcohol ban is adopted, Auckland Tourism, Events and Economic Development will inform the public of the temporary alcohol ban. The New Zealand Police will be responsible for enforcement.

Recommendation

That the Auckland Domain Committee:

a) adopt a recurring temporary alcohol ban on the Auckland Domain for annual Auckland Lantern Festival events from 7am on the first day of the event until 7am on the day after the event, as shown in Attachment A.

Comments

Police have requested a recurring temporary alcohol ban for the Auckland Lantern Festival

7. On 18 September 2017 the New Zealand Police (the police) requested a recurring temporary alcohol ban (the ban) for annual Auckland Lantern Festival events (Lantern Festival):

· from 7am on the first day of the event until 7am on the day after the event

· on the Auckland Domain (the domain).

8. A map of the domain is in Attachment A. The police request is in Attachment B.

9. The Lantern Festival is open to the public for four days during daylight saving (summer). The exact dates change each year to align with the Chinese calendar.

10. The Lantern Festival relocated to the domain for the first time in 2016. Prior to 2016 it was held at Albert Park which is part of the city centre 24 hour, 7 days a week alcohol ban.

11. Currently, a night-time alcohol ban operates on the domain daily from 10pm to 7am during daylight savings and 7pm to 7am outside daylight savings.

12. The ban requested by the police covers the same area as the existing night-time alcohol ban. The difference is the night-time hours are extended to 24 hours on days of the event.

13. If adopted, the ban will apply to all future Lantern Festivals held at the domain. The ban would remain in force until amended or revoked. The ban would not apply to any areas covered by a special licence to sell alcohol.

Alcohol bans prohibit alcohol, are adopted by local boards and enforced by the police

14. Alcohol bans prohibit the consumption or possession of alcohol in specified public places during specified times.

15. The Auckland Domain Committee (the committee) has delegated authority to make alcohol bans on the domain by resolution (GB/2016/237 and GB/2014/121).

16. Legislative and bylaw criteria in the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014 (the Bylaw) requires a temporary alcohol ban made by resolution to be:

· in response to a high level of alcohol related crime or disorder caused or made worse by alcohol consumption in the area

· an appropriate and proportionate response in light of the evidence

· a justifiable limitation on people’s rights and freedoms.

17. The Bylaw also requires consideration of:

· appropriate community-focussed solutions as an alternative or compliment to an alcohol ban

· the views of police, Māori, owners, occupiers or persons that are representative of the interests of owners or occupiers of premises within the alcohol ban area.

18. Alcohol bans are enforced by the New Zealand Police. Under sections 169 and 170 of the Local Government Act 2002, police have powers of search, seizure, infringement notice and arrest for the specified times and places that an alcohol ban applies. Council has no role in police response or enforcement of alcohol bans.

The police have provided evidence to justify a recurring temporary alcohol ban

19. Temporary alcohol bans have been approved for major events on the domain in the past. Christmas in the Park has a recurring temporary alcohol ban (RBC/2015/41 and WTM/2016/110). The Lantern Festival had a one-off temporary alcohol ban in 2016 and 2017 (RBC/2016/5, ADC/2016/3, and ADC/2016/31).

20. The police consider that temporary alcohol bans effectively manage alcohol related crime or disorder because they:

· act as a deterrent for people drinking alcohol and engaging in crime or disorder in the domain

· provide the police with the powers to effectively deal with alcohol related problems when they arise.

21. The police and Auckland Tourism, Events and Economic Development reported incidents of assault and other aggressive behaviours at previous Lantern Festivals held at Albert Park.

22. The police have also reported “evidence of intoxication at all previous Christmas in the Park events which resulted in offending in and around the city during and after the event”.

Options

23. Staff have identified three reasonably practicable options for the board to consider:

· Option 1 (status quo) – one-off temporary alcohol ban on Auckland Domain for the 2018 Auckland Lantern Festival event from 7am on the first day of the event until 7am on the day after the event

· Option 2 – recurring temporary alcohol ban on Auckland Domain for annual Auckland Lantern Festival events from 7am on the first day of the event until 7am on the day after the event

· Option 3 – no alcohol ban on Auckland Domain for Auckland Lantern Festival event

24. The table below assesses the advantages, disadvantages and risks of each option.

Option 1 –one-off temporary alcohol ban on Auckland Domain for the 2018 Auckland Lantern Festival event from 7am on the first day of the event until 7am on the day after the event
Advantages	· addresses concerns about alcohol related crime and disorder as identified by police · would improve the safety of the Lantern Festival event by reducing: o the amount of alcohol consumed inside the domain (and associated litter) o patron intoxication levels o the risk of disruption to local residents o the risk of crime or disorder.
Disadvantages and risks	· requires resource from Auckland Tourism, Events and Economic Development, the police and the committee as requests for temporary alcohol bans for the Lantern Festival are expected to be made annually · implementation costs of the ban, although this cost can be provided for as part of the wider alcohol management strategy for Lantern Festival events · risks legal challenge if a member of the public considers legislative or bylaw criteria have not been met.
Risk mitigation	· the risk of legal challenge is considered to be low and defendable.

Option 2 – recurring temporary alcohol ban on Auckland Domain for annual Auckland Lantern Festival events from 7am on the first day of the event until 7am on the day after the event
Advantages	· addresses concerns about alcohol related crime and disorder as identified by police · decreases the administrative workload for Auckland Tourism, Events and Economic Development, the police and the committee. Individual temporary alcohol ban requests will no longer need to be processed for Lantern Festival events on the domain · improves the safety of the Lantern Festival event by reducing: o the amount of alcohol consumed inside the domain (and associated litter) o patron intoxication levels o the risk of disruption to local residents o the risk of crime or disorder.
Disadvantages and risks	· implementation costs of the ban, although this cost can be provided for as part of the wider alcohol management strategy for Lantern Festival events · creates greater risk and impact of legal challenge because the recurring temporary alcohol ban will apply to all (as opposed to one-off) events.
Risk mitigation	· the risk of legal challenge is considered to be low and defendable.

Option 3 – no alcohol ban on Auckland Domain for annual Auckland Lantern Festival event
Advantages	· legal challenge is unlikely · no limitation on people’s rights and freedoms · no implementation costs for the ban · the committee can continue to consider temporary alcohol bans for individual Lantern Festival events on a case by case basis.
Disadvantages and risks	· alcohol-related crime or disorder may occur that otherwise might have been prevented by the ban.
Risk mitigation	· Auckland Tourism, Events and Economic Development and police will be encouraged to request temporary alcohol bans at least three months prior to events · the police can use powers under the Summary Offences Act 1981 to address certain types of crime or disorder if they occur.

Staff recommendation

25. Staff assessed the evidence against the legislative and bylaw criteria and recommend adopting a recurring temporary alcohol ban (Option 2).

26. Evidence of a high level of alcohol-related crime and disorder at other events on the domain (i.e. Christmas in the Park) can be applied to the Lantern Festival. The legislative and bylaw criteria require evidence to be provided in relation to the area (the domain) rather than the event (the Lantern Festival).

27. The ban area and times are appropriate, proportionate and justified limitation on people’s rights and freedoms. The area covered by the ban would be clearly defined, of short duration, and would improve perceptions of safety at events in the absence of alcohol.

28. A recurring temporary alcohol ban is administratively more efficient.

29. There would be a greater risk of alcohol-related harm associated with Lantern Festival events if the ban was not implemented.

Consideration

Local board views and implications

30. The committee is jointly set up by the Governing Body and the Waitematā Local Board to co-ordinate decisions relating to the domain (GB/2016/237 and GB/2014/121).

31. The Governing Body (through the former Regulatory and Bylaws Committee), Waitematā Local Board and this committee have previously supported police requests for temporary alcohol bans for Christmas in the Park and Lantern Festivals (RBC/2015/41, WTM/2016/110, RBC/2016/5, ADC/2016/3 and ADC/2016/31).

Māori impact statement

32. Managing alcohol-related harm associated with events increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau. Iwi have been consulted widely on the use of alcohol bans and have previously been supportive.

Implementation

33. Auckland Tourism, Events and Economic Development will fund and help implement the ban. Any alcohol management strategy for Lantern Festival events will include:

· standard Auckland Council signage to inform the public of the ban area, dates and times

· event planning involving the police

· sending a notification letter to all local businesses and residents informing them of the ban’s dates and times

· a public notice in either the local paper or the New Zealand Herald advising of the ban

· any other reasonable requirements of the police.

Attachments

No.	Title	Page
a ⇩	Proposed alcohol ban area	19
b ⇩	Police request	21

Signatories

Authors

Bonnie Apps - Policy Analyst

Paul Wilson - Team Leader Bylaws

Authorisers

Kataraina Maki - GM - Community & Social Policy

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Auckland Domain Committee

30 November 2017

Auckland Domain Events Approvals and Reporting July 2017 to June 2018

File No.: CP2017/24326

Purpose

1. To seek approval in principle for the two proposed ANZAC commemoration events and to provide an update on the events taking place in the Auckland Domain from 1 July 2017 to 30 June 2018.

Executive summary

2. Following the approval of the Auckland Domain Event Operational Guidelines, events that are considered significant in nature are required to obtain approval from the Auckland Domain Committee.

3. This report is seeking approval in principle for the following events:

· ANZAC Day Memorial Field from 9 to 30 April 2018: an annual event commemorating New Zealand's WWI fallen service men with the assembly of a field of memorial white crosses.

· The ANZAC Day – Dawn and Civic services on 25 April 2018: an annual event commemorating New Zealand's 30,000+ fallen service men and women with two ceremonies held at the Museum cenotaph.

4. This report requests to seek a five year land owner approval in principle for the two listed annual events, inclusive of the 2018 scheduled dates.

5. Staff have compiled a schedule of events (attachment a) covering the period 1 July 2017 – 30 July 2018. It provides a list of events that have been facilitated and permitted at the Domain and events where the applicants have applied for an event permit. This is a requirement in the Auckland Domain Event Operational Guidelines.

Recommendations

That the Auckland Domain Committee:

a) approve in principle a five year land owner approval (2018 – 2022) for the ANZAC Day Memorial Field and ANZAC Day Dawn and Civic services events to take place on the Auckland Domain:

Event Name	2018 Event Date
ANZAC Day Memorial Field	10 to 29 April 2018
ANZAC Day – Dawn and Civic services	25 April 2018

b) note the annual event calendar update (attachment A of the report).

Comments

6. The Auckland Domain is in high demand for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents, and hospitality offerings.

7. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2015/9).

8. An update to the guidelines was adopted on 31 August 2017 (ADC/2017/37). The update saw minor changes including an amendment of an event approval trigger from the time frame ‘more than one day’ to ‘more than 48 hours’.

Current events for approval

9. As per the guidelines, events require land owner approval from the Auckland Domain Committee if they will:

· be ticketed and/or

· take place over multiple days (more than 48 hours) including pack in and pack out and/or

· require an authorised road closure.

10. This report is seeking approval in principle for the following 2018 events:

· ANZAC Day Memorial Field which takes place over multiple days

· ANZAC Day – Dawn and Civic services which requires an authorised road closure.

11. In addition, this report seeks to obtain a five year land owner approval for the two named events. Both events are established annual events that commemorate New Zealand's 30,000+ fallen service men and women. Both events experience minimal operational changes year to year and are anticipated to continue to reoccur for the foreseeable future.

ANZAC Day Memorial Field

12. ANZAC Day Memorial Field is a medium scale, free entry, alcohol free, annual ANZAC event held in the Auckland Domain. It is an annual event commemorating New Zealand's WWI fallen servicemen and women.

13. The event organiser is requesting event dates of Tuesday 10April through to Sunday 29 April 2018 and has requested pack in starting from Monday 9 April with the intention of being fully packed down by Monday 30 April.

14. The organiser would like to display 3,113 white crosses, representing the sacrifice made by New Zealand service men and women during WWI. The organiser would like to have the crosses placed in the grass area in front of the Cenotaph (just up from Domain Drive) 55.2m x 36m.

15. Attendance for the event is anticipated to reach up to 1,000 patrons each day, (ANZAC Day up to 40,000), depending on weather.

16. An outline of proposed operations for the event is included as attachment b: Event Proposal – ANZAC Day Memorial Field.

17. The following impact assessment has been conducted against criteria as listed in section 2.4 ‘Land Owner Assessment Criteria’ of the Domain Events Operational Guidelines document:

Category	Impact Assessment
Public restrictions	Minimal impact · Event is free to the public
Utilises zones / expanse of area occupied	Significant impact · The event infrastructure is based within Zone 2 ‘Civic Events – Museum Surrounds’
Duration and timing of event (including pack in and out time)	Minimal impact · Pack in and out of the event is during the peak use periods, based on season and use
Values of area occupied	Significant impact · The main event area is within Zone 2 which holds significant heritage value
Pedestrian flows	Minimal impact · Directing of pedestrians where paths are already formed
Impact on public vehicle access	Minimal impact · There are no road closures or parking resolutions associated to the event
Infrastructure involved	Minimal impact · Structures are small and lightweight. Are outside the dripline of trees
Hanging objects	No impact
Event vehicle movements	Minimal impact · Event vehicle access required for set up and pack down
Access to power and water	Minimal impact · Access to power required
Amplified Noise	No impact · Amplified sound will not be used for the duration of the event
Use of water features	No impact

ANZAC Day – Dawn and Civic Services Event

18. ANZAC Day – Dawn and Civic services is a large scale, free entry, alcohol-free event held in the Auckland Domain. It is an annual event commemorating New Zealand's 30,000+ fallen service men and women.

19. The event organiser is requesting the event is held on Wednesday, 25 April 2018. They also request that pack in starts on Tuesday, 24 April, with the intention of completing pack down by end of Wednesday 25 April.

20. Turnout for the event has varied over the years, however up to 40,000 people have attended in the past depending on weather.

21. An outline of proposed operations for the event is included as attachment c: Event Proposal – ANZAC Day Dawn and Civic services.

22. The following impact assessment has been conducted against criteria as listed in section 2.4 ‘Land Owner Assessment Criteria’ of the Domain Events Operational Guidelines.

Category	Impact Assessment
Public restrictions	Minimal impact · Event is free to the public
Utilises zones / expanse of area occupied	Significant Impact · The event is based within Zone 2 ‘Civic Events – Museum Surrounds’, with event car parking within Zone 1 ‘Sports Fields’
Duration and timing of event (including pack in and out time)	Minimal Impact · Pack in and out of the event is during the off peak use periods, based on season and use
Values of area occupied	Significant impact · The main event area is within Zone 2 which holds significant heritage value
Pedestrian flows	Minimal impact · Directing of pedestrians where paths are already formed
Impact on public vehicle access	Medium impact · Vehicle access through the Domain is partially restricted by required road closure
Infrastructure involved	Medium impact · Heavily weighted structures – (size/weight) outside the dripline of trees
Hanging objects	No impact
Event vehicle movements	Medium impact · Event vehicle access required through grassed areas away from trees.
Access to power and water	Significant impact · Access to power and water required
Amplified Noise	Significant impact · Amplified PA system will be used throughout the event with the addition of onsite instruments. · Noise limits must be consistent with permitted activities set out in the District Plan (Isthmus Section) or successive Auckland Unitary Plan.
Use of water features	Minimal impact

Updated calendar of events for 1 July 2017 to 30 June 2018

23. Staff received 19 applications for events to take place in the Domain between 1 July 2017 and 30 June 2018 (attachment a).

24. This calendar covers 1 July 2017 to 1 June 2018 and only contains events that require an event permit and where an application or enquiry has been made to the events team. This means that applications may still be received where possible and therefore this calendar is subject to change.

25. Approval has been previously granted for the below dates included within the calendar (ADC/2017/18):

Event Name	Event Date
Oceania and New Zealand Cross Country Championships	Saturday, 28 July 2017
Field of Remembrance	Saturday, 30 September through Friday, 20 October 2017
The Pink Star Walk	Saturday, 7 October 2017
The Fidelity Life Corporate Challenge	Wednesday, 22 November 2017
Walking Stars	Saturday, 25 November 2017
Coca Cola Christmas in the Park	Saturday, 9 December 2017

Consideration

Local board views and implications

26. Staff will seek feedback from the local board events portfolio holder on each event as more information for each application becomes available. This is in line with the Auckland Domain Event Operational Guidelines.

Māori impact statement

27. The Auckland Domain is a historic site of conflict and peace and is considered of great importance to many iwi in the region. The memorial on Pukekaroa, and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

28. The Local Government Act and the Resource Management Act 1991 both require Auckland Council to give effect to the Treaty of Waitangi and generally place significant weight on the role of mana whenua in the management of natural resources including public parkland. Mana whenua are actively engaged in all aspects of development of Auckland Domain.

29. ANZAC celebrations in the Auckland Domain are significant to Māori who served. The commemorations on the day reflect this. Māori both attend and participate in ANZAC commemorations where possible.

Implementation

30. Staff will conduct stakeholder consultation and seek approval from various internal and external parties for the three ANZAC Day events. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities. The facilitation process will be completed by the Auckland Council Event Facilitation team (central).

31. Once the facilitation process is complete, staff will then issue event permits. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

Attachments

No.	Title	Page
a ⇩	Auckland Domain Events Calendar	29
b ⇩	Event Proposal - ANZAC Day Memorial Field	31
c ⇩	Event Proposal - ANZAC Day Dawn and Civic services	37

Signatories

Author

Mikaela Kornman - Events Facilitator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Auckland Domain Committee

30 November 2017

Auckland Domain - general update

File No.: CP2017/24595

Purpose

1. To update the Auckland Domain Committee on recent activities in Auckland Domain.

Executive summary

2. The highlight of the quarter, as always, has been the emergence of spring at Auckland Domain with its abundance of flowers.

3. Progress has been made over the last quarter on a number of Auckland Domain projects. In all cases the next significant milestone is expected in the third and fourth quarter of the financial year. Significant projects include:

· Business case for the implementation of the Auckland Domain Master Plan

· Carlaw Park and Titoki Street pedestrian connections

· Natural play space

· Kari Street Commons

· Wintergardens upgrade

Recommendation

That the Auckland Domain Committee:

a) receive the report.

Comments

Business case for implementation of the Auckland Domain Master Plan

4. At the August meeting of the Auckland Domain Committee (committee) it was resolved that the committee:

a) agree that a business case for the implementation of the Auckland Domain Masterplan be progressed for inclusion in the Long Term Plan based on the priorities presented in the report.

b) support investigation into other revenue sources, appropriate to the status of the Domain, to contribute to the implementation of the Auckland Domain Masterplan and report back to the committee, and that these be included in the business case for the Long Term Plan funding, including opportunities for

i) partnerships

ii) introducing parking charges

iii) increasing concessions

iv) identifying opportunities to hire space and facilities, at a fee, where this does not impinge on current free public access

c) request Auckland Transport undertake a comprehensive parking survey of the Auckland Domain

5. A business case had been submitted through the long term planning process. This is subject to review against a range of other organisational priorities.

6. The business case includes assumptions associated with making Auckland Domain more accessible for parks users and actively discouraging commuter parking while ensuring private benefit is returned to the domain in line with the August resolution. Detailed investigations into component parts of this business case are progressing.

7. Auckland Transport has commenced a parking survey but at the time of writing this report the results were not available. These are expected in December and will be analysed and reported back to the February meeting committee meeting.

Carlaw Park pedestrian path and wayfinding

8. Following the August committee meeting Auckland Transport has continued to progress the design of the Carlaw Park pedestrian path. This has included seeking resolution to the proposed screen options with all parties affected. This screen runs along the path alongside the student accommodation. This will limit views into dwellings and will be around 40m in length. These and other design details have been the subject of engagement and detailed design during September and October.

9. Construction is scheduled to start in early December subject to building consent being granted on time and council planners approving the privacy screen option.

10. Auckland Transport has also installed a ‘Domain Museum’ sign at the end of the southern platform. Signage from the entrance of the Parnell platform is to be updated and will include directions to Auckland Domain (domain) and Auckland War Memorial Museum (museum). These signs are currently being priced.

11. This is complemented by Auckland Council’s temporary signs on the Bledisloe Walk.

Titoki Street pedestrian connection

12. At the February 2017 meeting of the committee approval in principle was granted for a new footpath from Titoki Street to the museum.

13. The committee also delegated authority to finalise the consent to the Head of Investigation and Design and the Chair of the committee. This was subject to staff arranging a site visit for committee members prior to the delegated authority being exercised.

14. The museum has been working closely with Council staff to finalise the detailed design and they have moved to resource consent stage in order to keep the project timeline on track. Rob Cairns, Head of Investigation and Design will work with the Chair to finalise consent following the site walkover planned with the committee on 30 November.

15. Providing all consents are granted it is hoped that works will commence before Christmas

Natural playspace

16. A presentation on the natural play space project, including iwi engagement, public consultation and a refined scope was provided at the May 2017 meeting of the committee. Since that time a concept design has been completed, costed and presented to the mana whenua forum. A further workshop has been requested by mana whenua with a view to applying the Te Aranga design principles. This is booked in for 20 December 2017.

17. A number of internal advisors have reviewed the current concept including heritage, arboriculture, maintenance operations and provided positive feedback.

18. Delegation to approve the final concept design has been given to the Chair and Deputy Chair. A meeting with the Chair and Deputy Chair will be arranged early in the New Year to seek approval of the refined concept before progressing the project to resource consent phase.

Kari St Commons:

19. In parallel with the natural play space a presentation on the Kari Street Commons including iwi engagement, public consultation and a refined scope was provided at the May 2017 meeting of the committee. Since that time a concept design has been completed, costed and presented to the mana whenua forum. A further workshop has been requested by mana whenua with a view to applying the Te Aranga design principles. This is booked in for 20 December 2017.

20. A land use consent change is being prepared to enable the site to be used as a recreational space. This will outline the requirements to be met going forward in respect to the site’s land contamination risks.

Auckland Holocaust Memorial Trust

21. At the July 2016 committee meeting it was resolved to engage with the Auckland Holocaust Memorial Trust (trust) to seek an appropriate location (outside the object exclusion and event zones) for a memorial in the Auckland Domain and report back to the committee.

22. Since that time meetings have occurred on site on the 15 September 2016, 29 May 2017 and 25 July 2017. At the 29 May meeting, with the Chair of the Auckland Domain Committee present, the trust indicated a preference to work with or around the fairy pond site. Given this site is in need of full renovation and it does not feature high amongst the many priorities falling out of the Auckland Domain Master Plan it was agreed that the trust would work with staff to explore this option further. This was on the clear proviso that any approval for the final site would be subject to seeing detail design and any design would need to be integrated into the landscape and honour the historical context of the site.

23. Since that time the trust have been working with Auckland Council design staff to develop a brief. The trust will attend the November meeting of the Auckland Domain Committee to present their thinking before progressing.

24. Of note is the inclusion in the draft brief that their project will be a gift to the City of Auckland in so far that the Auckland Holocaust Memorial Trust funds the restoration of the Fairy Pond as The Garden of Humanity: A Holocaust and Genocide Remembrance Project. The Auckland Council will remain responsible for restoring the surrounding areas and any future maintenance.

Renewals

25. Signage - the recently renewed Auckland Domain directional signs have been cleaned and in some cases concrete bases have been installed around the signs to avoid future damage from large machines.

26. Paths – The footpath renewals programme that includes parts of Domain Drive and all the paths around the duck ponds have been completed. A section of path between the duck ponds and the intersection of Domain Drive and Lower Domain Drive on the southern side of Domain Drive is being programmed for the New Year.

27. Depot glasshouse – the renewal of the nursery glasshouses that is part of the nursery depot is due to occur in the New Year and construction is forecast to take ten months. This project has been several years in the planning and will resolve ongoing issues with safety and efficiency of the current very aged assets. During construction of the replacement glasshouse vehicle access to the depot, which is also one of the access points to Watsons Bequest, will be fenced off. Alternative access is available to Watsons Bequest and the project team are working with events team to ensure any wedding bookings are well supported. Attractive interpretative panels will be developed to adorn the safety fences to minimise visual impact and tell some of the stories of the domain.

Vehicle Access

28. Signs have been installed in strategic locations around the Auckland Domain (see below) to combat vehicles driving onto and parking on the grass areas of the Auckland Domain. The signs, located at the bottom of Pukekawa Hill and surrounding areas, are in locations where there have been the majority of the issues.

29.

30. Given the ongoing issue of people parking vehicles on the grass in multiple locations in the Auckland Domain the following additional steps are being taken to educate people and manage this:

· Existing Auckland Domain signage - there is a legacy road sign at Carlton Gore Road that clearly stipulates no vehicle parking on the grass at the Auckland Domain at all times.

· Installation of wooden stakes on The Crescent and metal warratahs on Football Road to eliminate vehicles parking on those green spaces.

· Weekly communication with the Auckland Cricket Association regarding allocation of grounds for usage and the rules associated with use at the Auckland Domain.

31. These measures should minimise or eliminate the likelihood of future vehicles getting onto and parking on the green spaces.

Bledisoe Track upgrade and signage

32. The signs shown below were installed at the end of October. Since these and the Auckland Transport signs have installed we have had no further feedback from the public regarding unclear directions to the Auckland Domain from the train station. Where the track splits into a junction we have installed directional signage. Once the track network is complete and more detailed and permanent signage, including maps, will be installed.

33. A minor project to upgrade Bledisloe Track is set to commence on Monday 4 December 2017. Staff are working with Auckland Transport regarding the formation of a new pathway from the top of the Bledisloe Track to the crossing point on Lower Domain Drive in accordance with the condition of their consent for works in Auckland Domain.

Spring maintenance

34. Recently City Parks Services have water blast all the ground surfaces of the winter gardens hard surface area as well as draining and cleaning the pond in the same space. Below are pictures before and after the maintenance work.

35. Spring has seen a number of flowering plants and many members of the public out enjoying the beginning of the warmer weather. The large wisteria in the winter gardens are flowering and look spectacular.

36. Staff have been busy changing flowering displays over and work has also been carried out mulching and staking trees.

37. The Japanese garden has been refreshed just before the Cherry blossom came into full glory.

Health and Safety

Wintergardens

38. Following the receipt of the glazing consultant’s report it has been determined that, although standards have changed since the glass was installed, the glazing meets regulatory requirements. However the glazing consultant has also identified that there is a potential risk to the public (albeit a low risk) should there be a glazing failure for any reason which is only likely in an extreme event such as an earthquake. The glazing consultant has advised that, in their opinion, it is not necessary to close or restrict public or staff access to the facility.

39. Repairs to the glazing were carried out in August. The additional advice recommends that replacement of the glazing should be carried out as soon as practicable. Accordingly we are taking steps to manage public safety in the event of an emergency and have included the cost of works as part of the business case going through long term planning process.

40. Staff are drafting an indicative programme to combine the glazing replacement, seismic and renewal works and an associated communication plan. Staff will report back in February.

Other

41. Homeless people living in the Auckland Domain continues to cause some issues and staff are working closely with the Bylaws Enforcement team to ensure the park safe at all times for those who use it.

42. People speeding through the Auckland Domain despite the speed bumps, is also an on-going issue. Staff are working with NZ Police to assist us with this.

Consideration

Local board views and implications

43. This is largely an operational update so the views of the Waitemata Local Board have not been sought on this report however matters affecting the community will be discussed with the local board as required.

Māori impact statement

44. This report largely reflects ‘business as usual’ operational activity and, in general, is not considered to have an impact on the significant values to mana whenua of Auckland Domain.

45. Given the significance of the site to mana whenua and Māori of Auckland engagement on any new developments is essential and this has been reported on a case by case basis as projects arise.

Implementation

46. There are no particular implementation considerations other than those briefly discussed above.

Attachments

There are no attachments for this report.

Signatories

Author	Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation

Chairperson	Cr Mike Lee
Deputy Chair	Pippa Coom	Chair, Waitematā Local Board
Members	Mr Shale Chambers	Deputy Chair, Waitematā Local Board
	Cr Linda Cooper, JP
	Cr Desley Simpson, JP
	Mr Vernon Tava,	Waitematā Local Board
IMSB Members	Renata Blair
	Terrence Hohneck
Ex-officio	Mayor Hon Phil Goff, CNZM, JP

Author	Sonja Tomovska - Governance Advisor
Authoriser	Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua