I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Wednesday, 22
November 2017
4.00pm
Western
Springs Community Hall, Hall 1
956 Great North Road, Western Springs
|
|
Albert-Eden Local Board
OPEN AGENDA
|
MEMBERSHIP
|
Chairperson
|
Peter Haynes
|
|
|
Deputy Chairperson
|
Glenda Fryer
|
|
|
Members
|
Lee Corrick
|
|
|
|
Graeme Easte
|
|
|
|
Rachel Langton
|
|
|
|
Ben Lee
|
|
|
|
Jessica Rose
|
|
|
|
Margi Watson
|
|
(Quorum 4 members)
|
|
|
Michael Mendoza
Democracy Advisor
16 November 2017
Contact Telephone: (021) 809 149
Email: Michael.Mendoza@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
|
Albert-Eden
Local Board
22 November
2017
|
|
ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public
Forum 5
9.1 Public Forum - Age Concern presentation 5
10 Extraordinary Business 6
11 Notices of Motion 6
12 Notice of Motion - Member Watson
- Naming Parameters for Local Board Members 9
13 Auckland Transport Report
– Albert-Eden Local Board, November 2017 13
14 Disposals recommendation
report 35
15 Renewal of lease to
Auckland Playcentres Association Incorporated at Nicholson Park, 25 Poronui
Street, Mt Eden 45
16 Renewal of Lease to
Anderson Park Tennis Club Incorporated at 1138A New North Road, Mt Albert 49
17 Renewal and variation of
lease to The UMMA Trust for office space at Ferndale House, 830 New North Road,
Mt Albert 53
18 Renewal of Lease to New
Zealand Nepal Society Incorporated for office space at Ferndale House, 830 New
North Road, Mt Albert 59
19 Input to the Review of
Citizens Advice Bureaux services 65
20 Auckland Council's
Quarterly Performance Report: Albert-Eden Local Board for quarter one, 1 July -
30 September 2017 133
21 Urgent Decision -
Amendment of the Auckland Transport Election Signs Bylaw 2013 and its impact on
local parks 183
22 Governance Forward Work
Calendar 195
23 Governing Body Members'
update 203
24 Chairperson's Report 205
25 Board Members' Reports 211
26 Albert-Eden Local Board
Workshop Notes 213
27 Consideration
of Extraordinary Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Albert-Eden Local Board:
a)
confirm the minutes of its ordinary meeting,
held on Wednesday, 25 October 2017, as a true and
correct record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Albert-Eden Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
|
9.1 Public
Forum - Age Concern presentation
|
|
Purpose
1. To
deliver a presentation to the board during the Public Forum segment of the
business meeting.
Executive summary
2. Kevin
Lamb, Chief Executive – Age Concern Auckland, and Vani Bury,
Fundraising and Communications Manager, will be in attendance to deliver a
Public Forum presentation and update the board on the group’s recent
activities and highlights this year.
|
|
Recommendation/s
That the Albert-Eden Local
Board:
a) Thanks
Kevin Lamb, Chief Executive – Age Concern Auckland, and Vani Bury,
Fundraising and Communications Manager, for their attendance and Public Forum
presentation.
|
|
Attachments
a Age Concern Auckland letter to the board........................................... 227
|
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
Under Standing
Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter
a previous resolution) a Notice of Motion has been received from <Member
Names> for consideration under item 12.
|
Albert-Eden
Local Board
22 November
2017
|
|
Notice of
Motion - Member Watson - Naming Parameters for Local Board Members
File No.: CP2017/24432
Executive
summary
1. Member
Margi Watson has given notice of a motion that she would like to propose.
2. The
notice, signed by Member Watson and Chairperson Haynes as seconder, is appended
as Attachment A.
|
Motion
That the Albert-Eden Local Board:
a) express
its concern over the recent decision of the Governing Body at its 28
September 2017 meeting to retain the term ‘Councillor’ solely for
members of the Governing Body, and that members of Local Boards continue to be
referred to as ‘local board members’ (resolution number
GB/2017/122), which is counter to the preferences expressed by 18 of 21 local
boards as part of the Governance Framework Review.
b) restate
its position resolved at its 23 August 2017 meeting that the term
‘Local Councillor’ is the preferred naming convention for Local
Board Members as articulated in resolution number AE/2017/116.
c) request
the Governing Body rescind resolution number GB/2017/122 to take account and
in recognition of the views of the majority of Local Boards that indicated a
preference for the title of ‘Councillor’ be applied to Local
Board members.
d) require
that, following the motion being rescinded, all elected members be called
‘Councillor’, with a prefix of Local or Ward/Regional, as
appropriate.
e) forward
this Notice of Motion and subsequent resolutions to the Governing Body for
its consideration at the 11 December 2017 meeting.
f) forward
this Notice of Motion and subsequent resolutions to all local boards for
their consideration.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Notice of Motion - Member Watson - Naming Parameters
for Local Board Members
|
11
|
Signatories
|
Author
|
Margi Watson – Member, Albert-Eden Local Board
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Auckland Transport Report – Albert-Eden Local
Board, November 2017
File No.: CP2017/24528
Purpose
1. This
report provides a progress update to the Board on its current transport capital
fund projects, along with the Auckland Transport (AT) quarterly report and
recommends that the Board move to the next stage of the Carrington Area Traffic
Calming project.
Executive
summary
2. This
report proposes a recommendation that the Board approve AT to move to
consultation and construction of the Carrington Area Traffic Calming project.
At its 28 June 2017 meeting the Board resolved to proceed with detailed design
and costings of the preferred option and is now being asked to allocate budget
to the project from its transport capital fund.
3. The
report provides a general progress report on other Board transport capital fund
projects and notes the remaining funds to be allocated to new projects.
4. Noted
are decisions of AT’s Traffic Control Committee affecting the Board area
and consultations sent to the Board for feedback. Included are
attachments which contain AT’s quarterly reporting information for the
Board from July to September 2017.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) Approve allocation of budget from the Albert-Eden Transport
Capital Fund of up to $450,000 for the Carrington Area Traffic Calming
project, and authorise Auckland Transport to proceed with consultation and
construction.
|
Comments
5. In
May 2016, the Board conducted a survey in the Carrington Road area (all streets
between Carrington Road in the west and the railway and St Lukes Rd in the
east) to determine community perceptions of traffic speeds and safety concerns
in the area.
6. The
feedback received convinced the Board that moving forward with a traffic
calming project in this area would be of considerable benefit to residents.
7. The
survey results were given to AT with a request to analyse the results and to
produce preliminary designs that would address the issues residents had
reported and provide traffic calming interventions in the area.
8. The
preliminary designs were presented and discussed with the Board in May
2017. At its 28 June 2017 meeting, the Board resolved to request Auckland
Transport to proceed with detailed design and costings for its preferred option
B of the Carrington Area Traffic Calming project. .
9. Option
B of the Carrington Area Traffic Calming project includes a range of traffic
calming devices such as threshold treatments, wayfinding and give-way signage,
roundabouts, kerb build-out, pram crossings and pedestrian refuges. Costs for
this option were estimated to be between $400,000 and $420,000 at the time.
10. The scheme
design work was presented to the November 2017 Board workshop meeting. In order
to progress the next stage of the project, it is recommended that the Board
confirm allocation of budget from its Transport Capital Fund of up to $450,000
and authorise AT to proceed with consultation and construction. The increased
allocation of up to $450,000 will cover any unknown or additional costs
associated with tendering and construction.
Strategic Alignment
11. This project
supports the 2017 Albert-Eden Local Board Plan outcome of “Travelling
around Albert-Eden is safe and easy”. It builds on work already
delivered by the Board in its last term to provide residential quiet zones and
to reduce traffic speed in the Balmoral and Sandringham areas.
12. Submissions
to the 2017 draft plan also supported putting emphasis on traffic-calming
measures in the Board’s area to promote slower speeds and safer streets
for pedestrians, cyclists and motorists.
13. The survey of
residents in the Carrington area in 2016 showed strong support for
traffic-calming measures to slow traffic down and limit rat running (avoiding
heavy traffic or delays by using side streets instead of main roads).
Transport
Capital Fund Update
Financial Summary
|
Albert
-Eden Local Board Transport Capital Fund Financial Summary
|
|
Total
Funds Available
in current political term
|
$2,944,920
|
|
Amount
committed
to date on projects approved for design and/or construction
|
$1,845,834
|
|
Remaining
Budget left
|
$1,099,086
|
14. The
Albert-Eden Local Board has discretionary funding available for transport
related capital projects in its area. In this political term, the
Board has committed funding to two major projects, the Carrington area traffic
calming project and a shared path through Chamberlain Park (Meola Creek
section). The table above indicates a budget of just over $1,000,000 remains to
be allocated to projects in the Albert-Eden Local Board area.
15. Over a number
of months, the Board has worked up a list possible transport capital
projects. These were assessed over a range of criteria established by the
Board earlier in 2017. At the October 2017 meeting the Board requested AT to
provide rough order of costs for six projects. This work is in preparation
and will be reported back in the New Year.
16. The
Board’s current Local Board projects are summarised in the table below:
|
Project
|
Description
|
Status
|
Funds
Allocated
|
|
Owairaka
Park Pedestrian Bridge
|
Pedestrian
bridge
|
In
Construction
|
$138,000
|
|
Carrington
Area Traffic Calming
|
Investigation
of traffic calming devices in this general area
|
Detailed
designs were presented to the Board at the November workshop. A
recommendation to proceed is part of this report.
|
$450,000
to be confirmed.
|
|
Chamberlain
Park Greenway and Bridge
|
Construction
of shared path and bridge
|
The
estimate of works assumes a path on the western side of the creek. The shared
path will link Rawalpindi Reserve, through the proposed local park, to the
North Western Cycleway. This project is being managed by Auckland Council
Community Facilities.
|
$700,000
|
Upcoming Projects and
Activities
Waterview Shared Pathway
Activation Day – new date
17. AT’s Walking and Cycling team are planning a community event
to celebrate the newly completed Waterview shared pathway. The November fun day
had to be cancelled due to the heavy rain forecast and the new date for the
event is Saturday 21 January 2018.
Regional and Sub Regional
Projects
Dominion
Road Bus Lane Improvement project
18. The Dominion
Road Bus Lane Improvements project is now considering the effect of the
preference of the new government for light rail in this corridor.
19. Phase A of
the project, rationalising bus stop and providing continuous bus lanes, is
still in progress and information letters to affected parties are expected to
be sent out in the coming weeks. The construction for Phase A is planned for
March 2018.
20. Phase B of
the project, street scape upgrades for the three villages along the route, is
currently on hold as AT assess the impacts from the LRT project.
Parking
Improvements – Pay By Plate
21. Over the next
few months, Auckland Transport will be upgrading all 810 pay-and-display
parking machines to include ‘pay-by-plate’ technology.
22. The
pay-by-plate technology enables customers to enter their registration plate
into the machine without the need for a display ticket, making it a faster,
more seamless customer experience.
23. The newly
upgraded machines will also include paywave technology to further improve the
customer experience. The Text-a-Park payment option will not be available as
part of the new machines as AT Park phone app is considered to be a superior
alternative for customers who want to use their phone.
24. The
pay-by-plate payment solution is considered ‘best practice’ and has
been implemented successfully in private car parks in Auckland and also for
on-street parking in Tauranga and Christchurch.
25. Ponsonby is
the first area to go live with Pay by Plate in October 2017. Newmarket will
follow in November 2017, then Parnell, Kingsland, Remuera, in December 2017.
The CBD – January 2018, Takapuna, Manukau – February 2018, Eden
Terrace – March 2018.
Quarterly
Reporting – July to September 2017
26. The following quarterly report material is attached to this monthly
report:
· Attachment
A – report from Auckland Transport departments on their activities in the
Albert-Eden Local Board area and regionally over the last quarter (July to
September 2017).
· Attachment
B – report on Travelwise Schools activities in the Albert-Eden Local
Board area over the last quarter.
Traffic Control Committee Report
27. Decisions of the Traffic Control Committee affecting the Albert-Eden
Local Board area in October 2017.
|
Street
|
Area
|
Work
|
Decision
|
|
Sandringham
Road, Kitchener Road
|
Sandringham
|
Temporary
Traffic and Parking changes (Event)
|
Carried
|
Consultation
Items
28. AT provides the Board with the opportunity to comment on transport projects
being delivered in its Local Board Area. In this reporting period, the
consultations noted below were sent to the Board and any responses were noted.
|
Puriri Avenue
|
Proposed Change
AT is proposing to install P120 parking
restrictions, 8am-6pm, Monday-Friday, along the entire northern side of
Puriri Avenue in Greenlane. We are not proposing to offer residential parking
permits associated with these changes.
Reason for Proposed Change
As parking on this side of the street is
currently unrestricted, many vehicles are parked there the whole day to
access the busy commercial area in Greenlane. The proposed restrictions will
increase availability and ensure parking turnover, meaning residents, their
visitors and the wider community will be able to use the spaces.
|
Circulated 1 November, feedback by 15
November 2017
|
|
Enfield Street
Nugent Street
Normanby Road
|
Proposed Change
AT is proposing to implement three
designated parking spaces as City Hop car share spaces outside:
· 3 Enfield Street, Mount Eden
· 25 Nugent Street, Mount Eden
· 10 Normanby Road, Mount Eden
.Reason for Change
As the use of shared vehicles is
increasing, City Hop is looking to expand its network of vehicles outside of
the CBD, and has identified a location close to Mount Eden train station
which they believe would be ideal, due to the high density of residential
apartments in the area.
AT supports the car share initiative as
it helps contribute to a number of goals set out in our Statement of Intent,
such as reducing car dependency and providing effective and efficient
alternative transport options.
|
Circulated 1 November, feedback by 15
November 2017.
|
|
Bourne St, Mt Eden
|
Proposed Change
AT is
proposing to install Broken Yellow Lines at the end of Bourne Street in Mount
Eden.
Reason for Change
Vehicles parking at the turning head of this road are causing operational
issues for road users trying to manoeuvre here.
|
Circulated 3 Nov 2017
Feedback by 17 Nov 2017
|
Consideration
Local
board views and implications
29. The Board’s views will be incorporated during consultation on
any proposed schemes.
Māori
impact statement
30. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.
Implementation
31. All proposed schemes are subject to prioritisation, funding and
consultation.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
AT’s Quarterly Report to Albert-Eden Local
Board, July to September 2017
|
19
|
|
b⇩
|
AT’s School Report for Albert-Eden Local Board,
July to September 2017
|
33
|
Signatories
|
Author
|
Lorna Stewart – Auckland Transport Elected
Member Relationship Manager
|
|
Authorisers
|
Jonathan Anyon – Auckland Transport Elected
Member Relationship Team Manager
Robyn Allpress – Acting Relationship Manager - Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
Disposals recommendation report
File No.: CP2017/05902
Purpose
1. This
report seeks the Albert-Eden Local Board’s
endorsement for Panuku Development Auckland (Panuku) to recommend to the
Finance and Performance Committee the disposal of two council owned properties
in the Albert-Eden Local Board area.
Executive
summary
2. The
council-owned properties at 2A Stokes Road, Mt Eden and 132 Green Lane East,
Greenlane have been identified as potentially surplus to council
requirements through a review process. Consultation with
council departments and council controlled organisations (CCOs), Iwi
authorities and the Albert-Eden Local Board has now taken place. No
alternative service use has been identified for the properties through the
rationalisation process. Due to this, Panuku recommends disposal of the
sites.
3. A
resolution approving the disposal of the properties is
required from the Finance and Performance Committee before the proposed
divestment can be progressed.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) endorse Panuku Development Auckland’s recommendation to the
Finance and Performance Committee to dispose of 2A Stokes Road, Mt Eden;
b) endorse Panuku Development Auckland’s recommendation to the
Finance and Performance Committee to dispose of 132 Green Lane East,
Greenlane.
|
Comments
4. Panuku
and Auckland Council’s Stakeholder and Land Advisory team in Community
Facilities work jointly on a comprehensive review of council’s property
portfolio. One of the outcomes of the review process is to identify
properties in the council portfolio that are potentially surplus to
requirements and may be suitable to sell. The subject sites were
identified as potentially saleable through the review process.
5. Once
a property has been identified as potentially surplus, Panuku engages with
council departments and its CCO’s through an expression of interest
process, to establish whether the property must be retained for a strategic
purpose or is required for a future funded project. Once a property has
been internally cleared of any service requirements, Panuku then consults with
local boards, mana whenua and ward councillors. All sale recommendations
must be approved by Panuku’s Board before it makes a final recommendation
to Council’s Finance and Performance Committee.
Property
information - 2A Stokes Road, Mt Eden
6. 2A
Stokes Road, Mt Eden is a vacant 149m2 site that was purchased by
the former Mount Eden Borough Council in 1951 under the Public Works Act 1928,
for the purpose of public conveniences.
7. The
rear of the site has no legal access, as the toilets occupy the whole
width. Only the vacant area of approximately 110m2
behind the toilet block is subject to a Panuku led rationalisation
process. The toilet block is being retained by council.
8. The
Auckland Unitary Plan zoning is Business - Local Centre, the
total area of 2A Stokes Road, Mt Eden has a 2014 capital value of $290,000.
Property
information - 132 Green Lane East, Greenlane
9. 132
Green Lane East, Greenlane is a 722m2 commercially leased car park that was
acquired by the the former Auckland City Council for general purposes under
special circumstances in 1964, following the former owner’s inability to
sell privately due to the building-line restriction for the future widening of
Green Lane East.
10. The
property was used as an off-street carpark for general use, and then used as a
public carpark subject to a license for access to the neighbouring property
until 2014. In 2014 Auckland Transport (AT) and a third party entered
into an agreement to lease the carpark for use in connection with the adjacent
retail premises at 136 Green Lane East.
11. The
property was transferred to Panuku from AT in 2017 as no longer required for
transport infrastructure service requirements and is the subject of a Panuku
led rationalisation process.
12. The Auckland Unitary Plan zoning is Business – Mixed
Use. It has a 2014 capital value of $1,450,000.
Internal
consultation
13. The
rationalisation process for 2A Stokes Road, Mt Eden commenced in December
2016. No expressions of interest were received during the internal
consultation.
14. The
rationalisation process for 132 Green Lane East, Greenlane commenced in July
2017. No expressions of interest were received during the internal
consultation.
Consideration
Local
board views and implications
15. Local
boards are informed of the commencement of the rationalisation process for
specific properties. Following the close of the expression of interest
period, relevant local boards are engaged with.
2A Stokes Road, Mt Eden
16. Panuku
attended a workshop with the Albert-Eden Local Board regarding the
rationalisation of 2A Stokes Road, Mt Eden in March 2017. The Board
requested further investigations into potential transport infrastructure
service uses and whether the condition rating of the toilet building required
replacing the facility, which could then provide legal access to the rear of
the site. The Board also later requested further investigation into a
potential land swap with a neighbouring property owner.
17. In
response to the Board’s queries, Panuku liaised with AT and
council’s Community Facilities department. Panuku provided the
Board with a response to its queries at a workshop held in October 2017.
18. Advice
was provided that AT does not require 2A Stokes Road, Mt Eden for off-street
parking or walking and cycling infrastructure purposes as the lack of legal
access to the rear of the site is problematic. In regards to a proposed
land swap, the delegation for acquiring property for transport purposes sits
with AT, not Panuku. AT can at any time acquire land as proposed by the
Board through its delegations in accordance with the Public Works Act 1981 by
negotiation or compulsory acquisition. There is no requirement to link
the rationalisation of 2A Stokes Road, Mt Eden to additional property
acquisition. The proposed disposal of 2A Stokes Road, Mt Eden should be
treated as a standalone disposal.
19. The Board was also advised that council’s Community Facilities
department confirmed that the toilet block condition rating does not warrant a
renewal at this time and locating a new more compact design toilet block to
either the front or rear of 2A Stokes Road, Mt Eden would create community
safety concerns in the resulting vacant space. As such the department
does not support a proposal to redevelop the site and retain the 110m2 area
subject to rationalisation.
132
Green Lane East, Greenlane
20. Panuku
attended a workshop with the Board regarding the rationalisation of 132 Green
Lane East, Greenlane in October 2017. No issues were raised regarding the
proposed disposal.
21. This report provides the Board with an
opportunity to formalise its views regarding the subject properties.
Māori
impact statement
2A Stokes Road, Mt Eden
22. 14
iwi authorities were contacted regarding the potential sale of 2A Stokes Road,
Mt Eden. The following feedback was received:
a) Ngai
Tai ki Tāmaki
No feedback was received regarding this
site, however Ngāi Tai ki Tāmaki has drawn attention to their recent
settlement and signalled an increased interest in council owned property that
may come available for sale in their rohe. If approved for disposal,
Panuku will follow up on potential commercial opportunities.
b) Ngāti
Tamaoho
No feedback was received regarding this
site.
c) Te
Akitai - Waiohua
No feedback was received regarding this
site.
d) Ngāti
Te Ata - Waiohua
No feedback was received regarding this
site.
e) Te
Ahiwaru
No feedback was received regarding this
site.
f) Ngāti
Paoa
No feedback was received regarding this
site; however Ngāti Paoa has reinforced their desire to be kept in the
loop for property disposals. If approved for disposal, Panuku will follow
up on potential commercial opportunities.
g) Ngāti
Whanaunga
No feedback was received for this site.
h) Ngāti
Maru
No feedback was received for this site.
i) Ngāti
Tamaterā
No feedback was received for this site.
j) Waikato-Tainui
No feedback was received for this site,
however Waikato-Tainui has signalled an interest in all sites identified for
disposal and recommend development align with the Waikato-Tainui Environmental
Plan including consultation with marae. If approved for disposal, Panuku
will follow up on potential commercial opportunities.
k) Te
Rūnanga o Ngāti Whātua
No feedback was received regarding this
site.
l) Ngāti
Whatua o Kaipara
No feedback was received regarding this
site.
m) Ngāti
Whatua o Orakei
Ngāti Whatua o Orakei has confirmed
that they do not have any commercial or cultural interests.
n) Te
Kawerau a Maki
No feedback was received regarding this
site.
132 Green Lane East, Greenlane
23. 14
mana whenua iwi authorities were contacted regarding the potential sale of 132
Green Lane East, Greenlane. The following feedback was received.
a) Te
Runanga o Ngāti Whatua
No feedback received
for this site.
b) Ngāti
Whatua o Kaipara
No feedback received
for this site.
c) Ngāti
Whatua o Ōrakei
No feedback received
for this site.
d) Te
Kawerau Maki
No feedback received
for this site.
e) Ngāi
Tai Ki Tamaki
No feedback received for this site.
f) Ngāto
Tamaoho
No feedback received for this site.
g) Te
ākitai - Waiohua
No feedback received
for this site.
h) Ngāti
Te Ata – Waiohua
No feedback received
for this site.
i) Te
Ahiwaru
No feedback received
for this site.
j) Ngati
Paoa
No feedback received
for this site.
k) Ngaati
Whanaunga
Ngaati Whanaunga has
expressed commercial interest. If approved for disposal, Panuku will
follow up on potential commercial opportunities.
l) Ngati
Maru
No feedback received
for this site.
m) Ngati
Tamatera
No feedback received
for this site.
n) Waikato-Tainui
No feedback received
for this site.
Implementation
24. The
council-owned sites at 2A Stokes Road, Mt Eden and 132 Green Lane East,
Greenlane are likely to be subject to offer back obligations to the former
owners under section 40 of the Public Works Act 1981.
25. A survey will
be required if the subject rear parcel of 2A Stokes Road, Mt Eden is approved
for disposal, as it would have no legal road frontage. It is likely that
a title would only issued for the land on condition that it is amalgamated with
adjoining title/s. The adjoining land owner has registered interest in
purchasing this site, should it be approved for disposal.
26. AT will
uplift transport designation ID1629 for 132 Green Lane East, Greenlane if the
property is approved for disposal by the Finance and Performance Committee.
27. Following
receipt of the Albert-Eden Local Board’s resolutions, these sites will be
presented to the Finance and Performance Committee with a recommendation to
divest of them. If the Finance and Performance Committee approves the
proposed disposal of these sites, Panuku will seek to divest of these sites in
a manner which provides an optimal outcome and return to council.
28. The terms and
conditions of any disposal would be approved under appropriate financial delegation.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Images of 2A Stokes Road, Mt Eden
|
41
|
|
b⇩
|
Images of 132 Green Lane East, Greenlane
|
43
|
Signatories
|
Author
|
Anthony Lewis - Senior Advisor Portfolio Review
|
|
Authorisers
|
Letitia Edwards - Team Leader Portfolio Review, Panuku
Development Auckland
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Renewal of lease to Auckland Playcentres Association
Incorporated at Nicholson Park, 25 Poronui Street, Mt Eden
File No.: CP2017/22575
Purpose
1. To
approve a renewal of community lease to Auckland Playcentres Association
Incorporated at Nicholson Park, 25 Poronui Street, Mt Eden.
Executive
summary
2. Auckland
Playcentres Association Incorporated has a community lease with the legacy
Auckland City Council for a term of five years commencing 30 September 2004. The
lease contains two renewal terms of five years each; this is the second renewal
with a final expiry date of 29 September 2019.
3. Auckland
Council owns the building and improvements at Nicholson Park, 25 Poronui
Street, Mt Eden. The facilities are well used by the playcentre.
4. This
report recommends the renewal of community lease to Auckland Playcentres
Association Incorporated for the period 30 September 2014 until 29 September
2019.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) approve
a renewal of community lease to Auckland Playcentres Association Incorporated
commencing 30 September 2014 under the terms and conditions contained in the
existing community lease dated 6 September 2004 and renewed by the deed of
renewal dated 13 August 2009.
|
Comments
5. Auckland
Playcentres Association Incorporated (the playcentre) lease the land and
buildings used as a playcentre at Nicholson Park. The land is legally described
as Lot 1 DP 121336 comprising of 1279 metres more or less and contained in
Certificate of Title NA19A/1168 (cancelled). This land is held in fee simple by
Auckland Council subject to the Reserves Act 1977 as a classified local purpose
(site for a playcentre) reserve.
6. The
playcentre association was incorporated on 8 December 1949.
7. Auckland
Council owns the building and improvements at Nicholson Park, 25 Poronui
Street, Mt Eden.
8. A
site visit was undertaken on 12 May 2017 and established that the premises are
being well managed and maintained.
9. As
part of the renewal of lease process, a comprehensive application was submitted
by the playcentre, including audited accounts and membership details.
10. The
playcentre has 57 members and 21 part time volunteers.
11. The premises
are used Monday to Friday from 9:00 am until 12:00pm. The premises are also
used by SPACE (Supports Parents Alongside Children’s
Education) for their facilitated educational programmes for parents of
infants. These programmes are run three times a week between 12:30pm to 3:00pm
on site.
12. The premises
are also used on a Friday or Saturday evening for celebrations such as
Mataariki.
13. The financial
records provided by the playcentre indicate that the group is financially sound
and well managed.
Consideration
Local
board views and implications
14. The contents
of the report were discussed with the local board at a workshop on 18 October
2017 and they indicated their support for the renewal of lease to this group.
Māori
impact statement
15. The
activities of the playcentre are open to all Aucklanders and new members are
welcomed from all cultures, including Māori.
16. The playcentre has a reciprocal relationship with Auckland Normal
Intermediate School. The Kapa Haka group from the school comes to the
playcentre to share waiata and culture, and they in turn learn important
coaching and teaching skills to younger children.
Implementation
17. There are no
implementation issues.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Attachment A - Leased Area
|
47
|
Signatories
|
Author
|
Andrea Aranha - Community Lease Advisor - Coordination
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
|
|
Albert-Eden
Local Board
22 November
2017
|
|
Auckland Playcentres, 25 Poronui Street, Mt Eden
– Leased area outlined in red.
|
Albert-Eden Local
Board
22 November
2017
|
|
Renewal of Lease to Anderson Park Tennis Club
Incorporated at 1138A New North Road, Mt Albert
File No.: CP2017/22578
Purpose
1. To
approve a renewal of community lease to Anderson Park Tennis Club Incorporated
at 1138A New North Road, Mt Albert.
Executive
summary
2. Anderson
Park Tennis Club Incorporated has a lease from the legacy Auckland City Council
with an initial term of five years commencing on 1 October 2008. The lease
contains two renewal terms of five years each. Because the next renewal is
nearly due staff are recommending both the first and second renewals be
progressed together. The final expiry date is 30 September 2023.
3. The
council owns the building and improvements at Anderson Park. The tennis courts
are used once a week by the club and the rest of the week the courts are
available for use to the general public.
4. This
report recommends a renewal of lease to the Anderson Park Tennis Club
Incorporated for the period 1 October 2013 to 30 September 2018 and 1 October
2018 to 30 September 2023.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) approve
a renewal for the first and second renewal terms of the community lease to
Anderson Park Tennis Club Incorporated commencing 1 October 2013 to 30
September 2018 and 1 October 2018 to 30 September 2023 on the same terms and
conditions contained in the existing community lease signed and dated 16
September 2010.
|
Comments
5. Anderson
Park Tennis Club Incorporated lease the land that is legally described as Part Lot 5 Deeds Plan 1147 containing 2716 m2 and described
in certificate of title NA760/124 (cancelled) and held in fee simple by
Auckland Council under the Reserves Act 1977 as a classified recreation
reserve.
6. Anderson
Park Tennis Club was incorporated on 17 May 2006.
7. Auckland
Council owns the building and improvements at Anderson Park that is leased to
the Anderson Park Tennis Club.
8. A
site visit was undertaken 11 July 2017 to ensure the premises were being well
maintained.
9. The
club was historically a regular part of Auckland’s competitive interclub
competitions but are currently a smaller group of social members. The
membership is presently 21 members.
10. The club uses
the building and three tennis courts once a week from 9.30am to 12.30pm.
At all other times the tennis courts are available for use by the general
public.
Consideration
Local
board views and implications
11. The contents
of the report were discussed with the Board on 21 June 2017 at a workshop. The
Board indicated their support for the renewal of lease to the Anderson Tennis
Club.
Māori
impact statement
12. The Anderson
Park Tennis Club has an open membership and welcome new members from all
ethnicities.
Implementation
13. There are no
implementation issues.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Attachment A - Leased Area
|
51
|
Signatories
|
Author
|
Andrea Aranha - Community Lease Advisor - Coordination
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
|
|
Albert-Eden
Local Board
22 November
2017
|
|
ATTACHMENT A
Anderson Park
Tennis Club – Leased area outlined in red
|
Albert-Eden Local
Board
22 November
2017
|
|
Renewal and variation of lease to The UMMA Trust for
office space at Ferndale House, 830 New North Road, Mt Albert
File No.: CP2017/22571
Purpose
1. To
approve a renewal of community lease to The UMMA Trust (the trust) for office
space at Ferndale House, 830 New North Road, Mt Albert.
Executive
summary
2. The
UMMA Trust has a community lease with the legacy Auckland City Council for a
term of five years commencing on 1 October 2007. The lease contains two renewal
periods of five years each, one of which has been exercised. This is the second
renewal with final expiry on 30 September 2022. The lease issued to
the trust incorrectly recorded its name as UMMA Trust.
3. Auckland
Council owns the building known as Ferndale House located at 830 New North
Road, Mt Albert.
4. The
trust has submitted a comprehensive application in support of its request for a
renewal of community lease. The space is currently very well utilised.
5. This
report recommends a renewal and variation of community lease to The UMMA Trust
for the period 1 October 2017 to 30 September 2022.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) approve
a variation to the renewal of lease to correct the name from UMMA Trust to
The UMMA Trust
b) approve
a renewal of the community lease to The UMMA Trust commencing 1 October 2017
under the terms and conditions of the community lease dated 17 December
2008 and as renewed by the deed of renewal dated12 January 2015.
|
Comments
6. Ferndale
House is situated on Ferndale Reserve which is legally described as Part DP
2174 and Part Lots 3-4 DP 29193 containing 8385 m2 in certificate of title
NA982/52. The land is held in fee simple by Auckland Council as a classified
local purpose (community buildings) reserve. (Attachment A)
7. Auckland
Council owns Ferndale House and all the improvements.
8. The
UMMA Trust leases one room at Ferndale House and uses this space to manage and
coordinate the outreach programmes that they run in the local community. The
trust also provides settlement services to refugee women and children in the
community.
9. The
original lease issued to the trust incorrectly recorded its name as UMMA Trust.
10. The trust was
incorporated under The Charitable Trust Act as The UMMA Trust on 24 July 2003.
11. As part of
the renewal process, a comprehensive application was submitted by the group,
including financial accounts and membership details.
12. The group has
a membership of 4478. Inn 2016 6185 individuals participated in their community
programmes.
13. The office
space is well utilised by the group; the space is used all day during the week
as well as for two evenings per week. It is also used by a refugee parent group
on Sundays.
Consideration
Local
board views and implications
14. The contents
of the report were workshopped with the Board on 18 October 2017.The
trust’s activities are aligned to the Albert Eden Local Board Plan
outcomes of improving community and recreation facilities and providing strong
safe communities. (Attachment B).
Māori
impact statement
15. The services
provided by the group are primarily focused on settlement services for
refugees.
16. There are no
changes in use or operational activities being conducted on the land.
Implementation
17. There are no
implementation issues.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Attachment A - Ferndale Park Land Aerial
|
55
|
|
b⇩
|
Attachment B - UMMA Trust Community Outcomes Plan
|
57
|
Signatories
|
Author
|
Andrea Aranha - Community Lease Advisor - Coordination
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Renewal of Lease to New Zealand Nepal Society
Incorporated for office space at Ferndale House, 830 New North Road, Mt Albert
File No.: CP2017/22574
Purpose
1. To
approve a renewal of community lease to New Zealand Nepal Society Incorporated
(the society) for office space at Ferndale House, 830 New North Road, Mt
Albert.
Executive
summary
2. New
Zealand Nepal Society Incorporated has a community lease with the legacy
Auckland City Council for a term of five years commencing on 1 October 2007.
The lease contains two renewal periods of five years each one of which has been
exercised. This is the second renewal with final expiry on 30 September 2022.
3. Auckland
Council owns the building known as Ferndale House located at 830 New North
Road, Mt Albert.
4. The
society has submitted a comprehensive application in support of its request for
a renewal of community lease. The space is currently well utilised.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) approve
a renewal of the community lease to New Zealand Nepal Society commencing 1
October 2017 under the terms and conditions of the community lease
dated 10 December 2007 and as renewed by the deed of renewal dated 8 April
2015.
|
Comments
5. Ferndale
House is situated on Ferndale Reserve which is legally described as Part DP
2174 and Part Lots 3-4 DP 29193 contaiaing8385 m2 in certificate of
titleNA982/52. The land is held in fee simple by Auckland Council as a
classified local purpose (community buildings) reserve. (Attachment A)
6. Auckland
Council owns Ferndale House and all the improvements.
7. New
Zealand Nepal Society Incorporated leases one room at Ferndale House and uses
this space to manage their activities in the community.
8. The
primary activity of the society is to promote Nepali culture, traditions and
for their community members to harmonise in New Zealand society. They also
promote reciprocal relationships between Nepal and New Zealand through culture,
trade and tourism.
9. The
society was incorporated under the Incorporated Societies Act on the 23 July
1998.
10. As part of
the renewal process, a comprehensive application was submitted by the society.
11. The society
has a total membership of 450 members with 300 over the age of 25 and 150 under
the age of 25.
12. The society
has an understanding with the UMMA Trust the other occupant at Ferndale House;
The UMMA Trust makes use of their office space as required during periods of
non-use by the New Zealand Nepal Society.
13. A site visit
was undertaken on 25 October 2017 and established that the premises are being
well managed and maintained.
Consideration
Local
board views and implications
14. The contents
of the report were workshopped with the Board on 18 October 2017. The
group’s activities are aligned with the Auckland Plan priorities and the
Albert-Eden Local Board Plan outcomes of improving community and recreation
facilities, strengthening communities (Attachment B).
Māori
impact statement
15. There are no
changes in use or operational activities being conducted on the land.
Implementation
16. There are no
implementation issues.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Attachment A - Ferndale Park Land Aerial
|
61
|
|
b⇩
|
Attachment B - Community Outcomes Plan
|
63
|
Signatories
|
Author
|
Andrea Aranha - Community Lease Advisor - Coordination
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Input to the Review of Citizens Advice Bureaux
services
File No.: CP2017/24158
Purpose
1. To
seek local board feedback on the draft options for supporting
the future provision of Citizens Advice Bureaux services to Auckland’s
communities.
Executive
summary
2. Auckland
Council is reviewing Citizens Advice Bureaux services in Auckland following a
resolution by the Regional Strategy and Policy Committee in April 2016.
3. The
review will determine the appropriate level of Auckland Council support for
Citizens Advice Bureaux services from 2018/2019 onwards.
4. Thirty-one
Citizens Advice Bureaux operate in the Auckland region.
5. Auckland
Council fund Auckland Citizens Advice Bureaux Incorporated $1.839 million a
year which then distributes the funds to bureaux.
6. Local
boards have provided input to the review on the local relationships, services
and funding. Staff have developed draft options to address the issues and
opportunities raised.
The options are in the table below:
|
Option 1: Enhanced
status quo
|
Enhancements are a refined funding model, reporting improvements and strengthened
local relationships
|
|
Option 2: Locally
driven
|
Transfers responsibility for
existing budget to local boards
|
|
Option 3: Regional
service provision
|
Collective review of funding
levels and number and location of service sites
|
7. Staff
consider Option 3 to be the best option to achieve consistent regional service
delivery. If CABx and CABNZ do not agree with Option 3, then Option 1 provides
for greater consistency of service delivery than Option 2.
8. Staff
will incorporate feedback from local boards on the draft options in to the
review findings to be reported to the Environment and Community Committee in
early 2018.
|
Recommendation
That the Albert-Eden Local
Board:
a) provide
feedback on the draft options for supporting the future
provision of Citizens Advice Bureaux services to Auckland’s communities
by 1 December 2017.
|
Comments
Background
9. On
7 April 2016 the Regional Strategy and Policy Committee resolved to:
“seek information from staff
regarding a review of the service after consultation with
the 21 local boards on the issues raised
by the Māngere-Ōtāhuhu Local Board regarding Auckland Citizens
Advice Bureaux Incorporated (ACABx) funding, to achieve greater equity and
fairness, taking into consideration social issues in local communities across
Auckland.” (REG/2016/22)
10. The
review scope includes:
· alignment
to council policy, strategic priorities, local board plans and policies
· equitable
service provision – Aucklanders having access to the services they need
across the region, responding to growth and change in Auckland’s
communities
· equity
of funding for bureaux across Auckland – the basis for how funding is
distributed
· how
Auckland Council interacts and engages with bureaux across Auckland
· communicating
the impact and value of Citizens Advice Bureaux (CAB) services
· council’s
governance needs and role with regard to reporting and accountability.
11. Since
2013 Auckland Citizens Advice Bureaux Incorporated (ACABx), a board made up of representatives from across Auckland bureaux,
has been distributing the council funding to bureaux using a population-based funding model which replaced previous funding
arrangements by legacy councils.
12. ACABx
received $1.839 million for 2017/2018, which includes an annual inflation
provision. This expenditure is included in the Long-term Plan 2015-2025.
13. Some local boards provide funding to their local bureaux in addition
to the core funding allocated through ACABx. Local boards provide support
to CAB through accommodation as the majority of bureaux are located in council
facilities.
14. ACABx
distributes funds to local CAB so that communities are provided with access to
information, advice, referral and client advocacy services.
Current Auckland CAB services
and alignment with local board plans and council strategies
15. Currently
there are 31 Auckland CAB sites in 18 local board areas, with over 900 trained
volunteers fielding approximately 300,000 enquiries per annum; 75% of the
service is delivered face-to-face.
16. Support for
CAB services aligns with the following:
· local
board plan outcomes, such as connected communities, employment and housing
· Auckland
Plan (strategic direction one): to create a strong, inclusive and equitable
society that ensures opportunity for all Aucklanders
· Empowered
Communities Approach, where individuals, whānau and communities have the
power and ability to influence decisions.
17. The first annual
review of the Auckland Council-ACABx Strategic
Relationship Agreement (2016-2018) noted the following achievements and issues:
· agreed
relationship principles, established a governing group and secured CAB New
Zealand (CABNZ) involvement to support the relationship
· work
is still in progress to improve measurement and the CAB reporting model
· both
parties acknowledged that the current arrangements limit the collective ability
to achieve regional level change, including closure, rationalisation or new
sites and influencing local service provision
· currently
ACABx will not address the overall number and location of service sites
operated by member bureaux, which is based on legacy council models. They
will not consider opening new sites unless there is an increase in the overall
funding envelope. Based on current information shared by CAB it is difficult
to determine the value of the service in order for the council to review its
funding commitment.
The
review of CAB Services in Auckland
18. Local boards
provided input to the review during July and August 2017. A comprehensive
information pack was provided to resource and support their input. The full
summary of local board input is provided in Attachment A.
19. Feedback from
boards highlighted what is working well:
· Most boards consider the services are of high value to the
community.
· Leverage
of council funding as services are delivered by well trained, approachable,
multi-lingual and knowledgeable volunteers.
· Connecting
people with information and services otherwise out of reach,
especially for migrants, older people, international students and lower
socioeconomic groups.
20. The review
has identified a number of issues, including:
· Inequity
in funding of bureaux and service provision across the region – service
needs to be responsive to growth and community need.
· The
need for better connections between local boards and bureaux to support
improved two-way communication.
· The
need for bureau data and information on trends and emerging issues at regional
and site level.
· Future
service sustainability, including awareness of service and better outreach to
targeted groups that currently are under-represented as users (e.g. Māori,
some migrant groups, young people, rural communities).
21. Some local
boards have raised deprivation as a factor that should be taken into account in
allocating funding to bureaux. These boards consider that areas of high
deprivation should get more funding as there is increased and more complex
need. Further investigation is needed and staff are seeking evidence from CAB
on what they deliver and from which sites, and where their clients live before
deprivation can be considered within the funding model.
Draft
options for feedback
22. Three draft
options have been developed that respond to the issues
and opportunities raised by local boards and the review of the Strategic
Relationship Agreement.
Table 1: Review of CAB
services: Draft options
|
Option
|
Description
|
Pros
|
Cons
|
Implementation
|
|
Option 1: Enhanced status
quo
|
· Overall funding envelope unchanged
· Governing Body remains the decision maker for
funding
· Council has funding agreement with ACABx
· The funding agreement includes:
- A
review of the population-based funding model with up-to-date local board
population estimates, current CAB sites and exploring the use of deprivation
as a proxy for need
- Improved
reporting with consistent trend information at regional and site level
- A
local relationship framework developed to support strengthened and more
strategic relationships between local boards and bureaux
|
· Valued community service is maintained
· Continued contribution to regional strategies and
improved contribution to local board plan outcomes
· Updated funding model to include some aspects of
need, including population growth and potentially deprivation
· Improved reporting on the use and value of the
service regionally and locally (who is using the service, why and where)
· Community intelligence is shared to support local
decision making and advocacy
· Efficient bulk funding model because Governing Body
would allocate bulk funding to ACABx to distribute to the bureaux
|
· No change to the fixed funding envelope
· Does not address the overall number and location of
service sites or opening of new sites in high growth areas
· No strategic approach to the region’s service
needs
· Does not address that some local boards are
providing additional funding for bureau services from LDI budgets
· Does not address the CAB as a largely passive
service with limited resources to undertake outreach to vulnerable groups
that are currently underrepresented as users
· Does not address responsiveness of the service to
changing demographics and evolving community needs
|
· Could be implemented for 2018/2019 with a two-year
funding agreement (July 2018 - June 2020)
· This is the most achievable of the options
a)
|
|
Option 2: Locally driven
|
· CAB operates as a local service rather than a
regional service
· Governing Body transfers responsibility for existing
budget to local boards. Locally driven initiatives (LDI) budgets
adjusted accordingly
· It would be up to each local board to decide if
local bureaux are funded and to what level. From the bureaux perspective,
their funding agreement would be with Auckland Council instead of ACABx
· Local boards govern the relationship with bureaux
· The funding agreement includes:
- Meeting
local board priorities
- Improved
reporting and local relationship framework as under Option 1
b)
|
· Opportunity to strengthen alignment of bureaux
services with local board plan outcomes and with other local community
services
· Local boards and bureaux work together to respond to
growth and local changes
· Council funding of the service can be more
responsive to local need, e.g. seek rationalisation of bureau sites at a
local or cluster level, outreach to vulnerable groups that are currently
underrepresented as users
· Boards can direct funding to providers best placed
to serve the local community
· Improved reporting on the use and value of the
service regionally and locally (who is using the service, why and where)
· Community intelligence is shared to support local
decision making and advocacy
|
· The fixed funding envelope constrains the ability to
open new sites
· No strategic approach to the region’s service
needs
· Significantly higher administrative burden on
CAB which will need to seek local board support for funding
arrangements
· Would require increased dedicated resource from
council (Community Empowerment Unit) to administer multiple funding
agreements and accountability reports
c)
|
· Could be implemented for 2018/2019
· Funding could be ring fenced for the 2018/2019
during phased implementation
· From 2019-2021, local boards could fund on an annual
or multi-year basis and could also fund on a local board cluster basis
· This option is achievable but would require
significant change for bureaux and local boards
|
|
Option 3: Regional service provision
|
· Assessment undertaken to understand the value of the
service which would also determine the appropriate level of Auckland Council
support required
· This option requires active participation from CABNZ
and Auckland bureaux
· Regional Network Provision Framework developed by
council, CABNZ and bureaux that reviews the location of bureau sites across
the region to address service gaps and opportunities around accommodation
· Could also include potential for a single CAB entity
for whole of Auckland with a mandate to develop the service regionally
– requires major constitutional change for bureaux
|
· Comprehensive review of the CAB service going
forward and role for Auckland Council in supporting the service
· Only option that allows for a review of the level of
council funding for the service
· Strengthened contribution to regional strategies and
local board plan outcomes
· Only option that would be able to comprehensively
address the overall number and location of service sites, including new sites
· Strategic approach to the region’s service
needs and addresses responsiveness of local service delivery
|
· Requires significant commitment and change from a
volunteer-based organisation
· Relies on substantial council involvement and
increased dedicated resource
d)
|
· The new approach would be developed during 2018/19
and implemented in 2019/2020
· Enhanced status quo would apply in 2018/2019
· This option is the most difficult to achieve and
would require long term commitment from all parties and council resourcing to
implement
|
23. Overall
Option 3: Regional service provision provides the most likelihood of achieving
regional consistency of service delivery to meet changing community need and
for this reason staff consider this to be the best option. However, without the
agreement of the CABx and CABNZ Option 3 is not achievable. Discussions between
council staff, the ACABx board and CABNZ are still ongoing.
24. If Option 3
is not achievable Option 1: Enhanced status quo will provide for greater
consistency of service delivery than Option 2: Locally driven.
Consideration
Local
board views and implications
25. Local boards
have detailed knowledge of both local bureau delivery and of their local
communities’ needs. Boards have provided input to the review on their
relationship with the local bureau, services and funding, indicating that for
most boards there is good alignment of the CAB services with local board plan
outcomes.
26. Staff have
developed draft options that respond to the issues and opportunities raised by
local boards and are seeking feedback on these options.
27. Under Option
1 (Enhanced status quo) the funding model is reviewed and an improved local
relationship framework would be available to support reporting and discussions
between boards and bureaux. Under Option 2 (Locally driven), boards would take
on responsibility for funding local bureaux. Under Option 3 (Regional service
provision) a fuller assessment would be undertaken with board involvement to
determine a new approach for future CAB service provision across the region.
Māori
impact statement
28. For
2016/2017, Māori users of CAB services comprised between 2.5% of users in
the central Auckland/Waiheke cluster to 13.2% in south/east Auckland cluster
(Source: ACABx Accountability Report to Auckland Council July 2016-June
2017).
29. Options 2 and
3 are more likely to improve Māori engagement with CAB services as they
would support more responsive local service provision.
Implementation
30. Staff request
local boards provide feedback on the draft options by 1 December 2017.
Staff will incorporate this feedback in to the review findings which will be
reported to the Environment and Community Committee in early 2018.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Summary of local board input July - August 2017
|
73
|
Signatories
|
Authors
|
Carole Blacklock - Specialist Advisor - Partnering and
Social Investment, Community Empowerment Unit, Arts, Community a
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Auckland Council's Quarterly Performance Report:
Albert-Eden Local Board for quarter one, 1 July - 30 September 2017
File No.: CP2017/22590
Purpose
1. To
provide the Albert-Eden Local Board with an integrated quarterly performance
report for quarter one, 1 July to 30 September 2017.
Executive
summary
2. This
report includes financial performance, progress against local board key
performance indicators, progress against work programmes, key challenges the
local board should be aware of and any risks to delivery against the 2017/2018
work programme.
3. The
snapshot (attachment A), indicates performance against the agreed 2017/2018
work programmes is tracking positively.
4. All
operating departments with agreed work programmes have provided a quarterly
update against their work programme delivery (attachment B).
5. All
Arts, Community and Events, Libraries and Information, Infrastructure and
Environmental Services, Local Economic Development projects and the Albert-Eden
Transformation Programme are reported as ‘green’ status (on track)
and are progressing well.
6. The
following departments have reported a ‘red’ status (behind
delivery, significant risk)/’amber’ status (some risk or issues,
which are being managed):
· Four
Parks, Sport and Recreation projects
· Fifteen
Community Facilities: Build Maintain Renew projects
· Three
Community Facilities: Community Leases projects
7. The
overall financial performance for quarter one 2017/2018 is favourable compared
to the budget. There are some points for the board to note:
· Net
cost of service is 10 per cent above budget due to higher operating expenditure
in this quarter. Operating revenue has exceeded budget by 5 per cent due
to improved usage of community halls. Operating expenditure is 9 per cent above
budget primarily due to Rua facilities contract. Capital delivery for the first
quarter is 37 per cent of the budget. Attachment C contains further detailed
financial information.
8. The
key performance indicators show a trend of delivery that is meeting the
indicators, with the exceptions being in the areas of parks, sport and
recreation, and community services. These are explained further in detail in
the report and attachment D.
9. The local board has identified two new projects to be funded through
reallocation of 2017/2018 locally driven expenditure budget; $10,000 for a
mural at Eric Armishaw Reserve, Pt Chevalier, funded through the community
response fund, and $5,000 for a traffic flow monitoring project in the streets
surrounding Westfield St Lukes Shopping Centre funded through the community
engagement budget. An existing project, the Youth With Disabilities event, has
been cancelled and it is recommended that the budget of $4,000 be reallocated for
zoo passes for families with children with disabilities.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) Receive
the performance report for the financial quarter ending 30 September 2017
b) Agree
to the re-allocation of 2017/2018 locally driven initiative operating
expenditure budgets for use on the following projects:
i) $4,000
allocated under Albert-Eden Event Partnership Fund for the Youth With
Disabilities event be reallocated for zoo passes for families with children
with disabilities
ii) $5,000
reallocated from the community engagement budget to fund traffic flow
monitoring in the streets surrounding Westfield St Lukes shopping centre
iii) $10,000
reallocated from the community response fund to fund a mural on the toilet
block at Eric Armishaw Reserve, Pt Chevalier.
|
Comments
10. The
Albert-Eden Local Board has an approved 2017/2018 work programme for the
following operating departments:
· Arts,
Community and Events; approved on 7 June 2017
· Parks,
Sport and Recreation; approved on 7 June 2017
· Libraries
and Information; approved on 7 June 2017
· Community
Facilities: Build Maintain Renew; approved on 7 June 2017
· Community
Leases; approved on 7 June 2017
· Infrastructure
and Environmental Services; approved on 7 June 2017
· Local
Economic Development; approved on 28 June 2017
· Albert-Eden
Local Transformation Programme; approved by the Planning Committee on 1 August
2017.
11. The
Albert-Eden Local Board identified the following 2016/2017 projects that met
the criteria for deferral to the 2017/2018 financial year. The deferral of
these projects was approved by the Finance and Performance Committee on 1 June
2017:
· Sports
and recreation facility investigation fund $20,000
· Pa
Harakeke planting and maintenance at Walmer Reserve $16,000
· Maori
Cultural heritage study $10,000
· Greenwoods
Corner and Sandringham Town Centre transformation $50,000
· Identify
and design upgrades to community facilities $60,000
Key achievements for quarter one
12. The
Albert-Eden Local Board has the following key achievements to report from the
quarter one period:
· A
number of parks projects and renewals have been completed including Anderson
Park amenity lighting (2900), Ex Gold Club rooms – renew hot water
cylinder and toilet (2970), Ferndale House kitchen renewal (2973), Mt Albert
Library – HVAC replacement stage II (3106) and Sandringham Community
Centre – redesign & build backyard area (3183).
· Funding
agreements have been processed for Albert-Eden Schools Cultural Festival (274),
Brazilian Day Festival and Morningside-Crave Café Street Party (269).
External organisers have been contracted for Christmas at Potters Park (232)
and 150th Anniversary of Mt Albert (240) and programming is well underway.
Local Civic Events (255) delivered a Justice of the Peace Appreciation evening
on 31 July.
· Demand
for Children and Youth engagement (1154) and Preschool programming (1152) in
libraries continues to remain high. All three libraries ran a programme of
events for the July school holidays, including ‘What Lies Beneath’
at Mt Albert Library, an author talk for the book ‘Tunnels in our
Backyard’ at Pt Chevalier Library and ‘Science in Action’ at
Epsom Library. 128 preschool programmes were delivered to 6,279 participants
across the three libraries.
· On
1 August 2017 the Planning Committee approved the Albert-Eden Local Transformation
Programme (3363) as part of the work to be undertaken by Plans and Places
staff. This programme includes spatial planning for Greenwoods Corner, Pt
Chevalier and Sandringham town centres. Staff have workshopped the scope of
this work with the local board and are currently speaking with internal and
external stakeholders and groups.
· Planning
has begun on the 2018 Albert-Eden Business Awards (676). Staff have set up
monthly meetings with the contractor and will be bringing a project proposal to
the local board in quarter 2.
· Two
new Eco-neighbourhoods (147) formed in Sandringham and Kingsland, resulting in
a total of 13 groups now active. Groups have been undertaking activities such
as an electric vehicle workshop in Mt Albert, six working bees at Owairaka Park
with students from the local primary school and zero waste systems, plastic bag
awareness, fruit tree and vertical gardens developed by Sandringham Playgroup.
· Additional
regional budget has been allocated to expand the Epsom Rock Forest Landowner
Assistance Programme (64) to cover a greater number of properties than
originally anticipated.
Key project updates from the 2017/2018
work programme
13. The following
are progress updates against key projects identified in the Albert-Eden Local
Board Plan and/or Local Board Agreement:
· Mt
Albert town centre transformation (639) construction works are in progress.
Parking continues to be an issue during construction. Four weekly collaboration
meetings with the business community are on-going. The contractor is
collaborating with plans for a business development event mid-October to
promote businesses in Mt Albert.
· Chamberlain
Park development (2431). Priorities for the local park have been agreed and are
in consultation with the local board, Iwi, and other key stakeholders. Detailed
design for the local park works and draft design for the golf course relocation
works is completed. Engagement with golf club as a key stakeholder continues as
the design for the new relocated three holes is further detailed. Two review
meetings with the Design Reference Group were held in October to reach
agreement on golf-hole relocations. Preparation to finalise and undertake
lodgement of the resource consent is underway.
· Chamberlain
Park – install artificial fields and lights (2945). Further investigation
into sports field design and construction in the preferred location has
identified a cost increase as a result of having to import significant amounts
of fill due to underlying substrate. Next steps are to await the outcome of the
Long Term Plan decision to fund the realignment of the golf course and
construction of the sports fields.
· The
local board endorsed the upgrade of sports fields at Fowlds Park (2435) to
hybrid turf. A meeting has been held with user groups of Fowlds Park to discuss
the decision. Iwi have also been consulted with. This feedback has been
captured and is being used to help inform a concept design.
· The
local board approved five community leases. These are: Mt Eden Tennis Club Inc
at Nicholson Park, 25 Poronui Street, Mt Eden; Tennis Auckland Region Inc at
Nicholson Park, 25 Poronui Street, Mt Eden; Central Bowling Club Inc at 64a
Kiwitea Street, Sandringham; Combined Beneficiaries Union Inc for two offices
at Ferndale House, 830 New North Road; and The Gribblehirst Community Hub Trust
for the two bowling green spaces at Gribblehirst Park, 225 Sandringham Road.
· The
local board approved nine community grants totally $14,052 during Quick
Response Round 1. This included five community applications, three arts/music
applications and one sports application. A further $4,000 was allocated to an
early Local Grant Round 1 arts/music application.
· A
three year funding agreement has been confirmed with the Arts Broker Programme
(208). The Arts Brokers presented the ‘Albert-Eden Community Arts Brokers
Report July 2016-June 2017’, reviewing the activities undertaken last
financial year. The Arts Brokers have also workshopped the three year vision
for 2017-2020, and the work programme for delivery in the 2017/2018 financial
year.
Risks identified in the 2017/2018 work
programme
14. The following
are risks that have been identified by operating departments where the progress
and performance indicator has been set to ‘red’ –
significantly behind budget/time or achievement of outcomes/’amber’
status – some risk or issues, which are being managed.
RAG - Red
Parks, Sport and Recreation
· Sports
and recreation facility investigation fund (3333) and Pa Harakeke planting and
maintenance at Walmer reserve (3332) were not spent in 2016/2017 and were
carried forward.
Community Facilities: Build Maintain
Renew
· Watea
Reserve – install additional furniture (2586). This project was merged
with Watea Reserve development stage 4 pathway and furniture (3256), and the
line will be deleted prior to quarter two reporting.
· Fowlds
Park Action Plan – improve pedestrian safety and signage (2980). This
project did not progress due to the pending sports field consent decision.
· Mt
Eden War Memorial Hall – relay basement parquet floor and renew
stormwater system (3108). The project is on hold due to seepage of rainwater
through the floor. However, floor polishing work for the entrance lobby has
been completed.
· Albert-Eden
– identify and design upgrades to community facilities (2520). This is a
confirmed duplicate of Albert-Eden upgrade of community facilities (2460), and
the line will be deleted prior to quarter two reporting.
RAG – Amber
Parks, Sport and Recreation
· Mt
Albert Leisure Centre and Mt Albert Aquatic Centre (1047). Mt Albert Aquatics
Centre visitor numbers are down this quarter due to the boiler being out of
action. This has now been repaired.
· Waterview
Reserves: Developing improvements to parks (SH16/20) (783). Heron Park final
drainage works have not been completed due to wet conditions. Works are
anticipated to be completed in quarter two.
Community Facilities: Build Maintain
Renew
· Fowlds
Park – install toilet (2978). This project did not progress due to the
pending sports field consent decision. An alternative location outside of the
sports field area was found for the toilet but it was cost prohibitive due to
drainage and fall issues. A revised location was communicated to the sports club
and community group.
· Potters
Parks – develop learn to ride area (2449). Delays with procurement to
secure contract.
· Chamberlain
Park development (2431). Two review meetings with the Design Reference Group
will be held in October to reach agreement on golf hole relocations. Plan to
finalise preparation and undertake lodgement of the resource consent
· Coyle
Park path and development (2432). Potential budget top-up required once the
tendering phase is completed.
· Gribblehirst
Park bowling green – investigate reuse (2438). At the time of writing the
work programme update, the expression of interest process for a lease of the
greens had been completed. This lease has since been agreed during quarter 1,
as per comments under paragraph 13.
· Nicholson
Park upgrade – Stage 2 (toilet), stage 3 & 4 (2447). Delay with stage
two works due to consents and the change in location.
· Phyllis
Reserve – development stage 2 (2830) and Phyllis Reserve –
earthworks to level cap and topsoil on field 3 (2451). The capping work has
been placed on hold due to bad weather. The sportsfield work will commence when
the capping work has been completed.
· Fowlds
Park – renew fitness equipment and signage (2979) and Fowlds Park –
renew general assets (2434). Physical works have been delayed due to resource
consent. Works were expected to commence in late September but this has now
been delayed further due to high contaminants found during soil testing.
Resource consent has been lodged and physical works will commence as soon as
consent has been approved.
Community Facilities: Community Leases
· Akarana
Dog Obedience Association Inc –newal lease (1481) and The Metro Mt Albert
Sports Club Inc (1492). Approval of new leases is on hold due to the
developments at Phyllis Reserve. These leases are on a month by month roll
over.
· The
Scout Association of NZ – Balmoral Scout Group (1493). Council staff have
not been able to secure a meeting with the new National Property Manager. This
leased will be progressed in the next quarter.
Financial performance
15. Revenue is 9
per cent above the budget at $421,000.
16. In Asset
Based Services (ABS Opex) expenditure is above the budget by 15 per cent.
This is mainly due to Rua facilities contract where scheduled and response
maintenance is ahead of budget. This is the first set of accounts for this
project and it is expected that it will take at least a full year to collect
stable and more predictable costings for budgets for the Long Term Plan.
17. Capital spend
this quarter is mainly for Mt Albert Town Centre renewals, asset renewals in
parks and coastal assets and locally driven initiatives capital projects. The
wet weather continues to delay some capital work.
Key performance indicators
18. The local
board agreements include level of service statements and associated performance
measures to guide and monitor the delivery of local services. This report
provides information on the performance measure outlook for Albert-Eden Local
Board’s measures, showing how we are tracking after the first quarter of
financial year 2017/2018.
19. The year-end
outlook is that 40 per cent of measures will not achieve target.
20. Currently all
performance measures are being reviewed as part of the development of the
2018-2028 Long Term Plan.
21. For the first
and second quarter we will be providing the year-end outlook based on the
results of 2016/17 or for any changes to the outlook based on results
available. In the third quarter we will be in a better position to accurately
project the year-end outlook for all measures. This is because the frequency of
most measures is annual as data is collected through surveys.
22. The key
performance measures which have not been achieved are:
· Percentage
of residents who visited a local park or reserve in last 12 months
· Percentage
of residents satisfied with the provision (quality, location and distribution)
of sports fields
· Percentage
of funding/grant applicants satisfied with information, assistance and advice
provided
· Percentage
of Aucklanders that feel connected to their neighbourhood and local community
· Percentage
of Aucklanders that feel their local town centre is safe (day)
· Facility
Utilisation - utilisation at peak times and off-peak times for council managed
community centres and venues for hire (off peak)
· Number
of visitors to community centres and venues for hire
Budget re-allocation
23. The Youth
with Disabilities event included in the 2017/2018 work programme under
Albert-Eden Event Partnership Fund (269) cannot be delivered due to limited
capacity of partnering organisations and insufficient budget. The local board
has workshopped this project with staff and given direction that the funds
should still be used to benefit families with children with disabilities, in
the form of Auckland Zoo passes.
24. The
local board has identified the need to undertake traffic flow monitoring in St
Lukes Road in order to provide a baseline for understanding the impact on local
traffic flows and congestion of the expansion of the Westfield St Lukes
Shopping Centre. This monitoring will occur in the same week as monitoring
which was undertaken from 14 December to 20 December 2015, and provides a
measure following the opening of the Waterview Tunnel. The cost of this project
is up to $5,000.
25. The
local board has identified a new project to be funded: a mural on the toilet
block at Eric Armishaw Reserve in Pt Chevalier. The local board has recently
funded the upgrade of the playground and a path at the park. A boardwalk
linking the park to Waterview was completed in October this year. The toilet
block mural offers the opportunity for art to be incorporated in the park, and
the Albert-Eden Arts Brokers will work with a local artist to deliver this
project. The cost of this project is $10,000.
Consideration
Local
board views and implications
26. This report
informs the Albert-Eden Local Board of the performance for the quarter ending
30 September 2017.
Māori
impact statement
27. The
Board’s work programme contains a number of projects which provide direct
outcomes for Māori, such as:
· Creating
a Māori Identity (1144). An assessment of the status and background to
current park and facility names in the local board area is currently being
undertaken and mana whenua are providing direction on the methodology for
Māori naming. An update will be provided at workshops in quarter
two.
· Increase
diverse community participation: responsive programming for identified
community (567). A series of guided walks/Hikoi on Maungawhau, led by Mana
Whenua (Ngāti Whātua O Ōrākei), to explore the cultural
significance of the Maunga was completed in quarter one. An evaluation of
participant feedback will be completed in quarter two.
· Local
Māori Responsiveness Action Plan (719). Staff working across several local
board areas have formed a network to map mana whenua and mataawaka networks and
relationships to see where duplication can be avoided and collaboration
enhanced. This work will guide the development of approaches in quarter three
and four.
· Celebrating
Te Ao Māori and strengthening responsiveness to Māori (1158). Mt
Albert library celebrated Te Wiki o te Reo Māori by introducing the
concept of Tī Rākau and Mahi Whai (Māori string games) to
primary schools. They also ran preschool Te Reo Storytime, Rhymetime sessions
and incorporated clay craft to make Māori āhua. Mt Albert library
also initiated a relationship with Te Kura Kaupapa Māori o Ngā
Maungarongo. Library staff at Mt Albert were also introduced to Tī
Rākau and learnt basic Te Reo to meet Our Promise to Auckland - Whakatipu
i te Reo Māori. Epsom Library held Māori Language Week Storytime,
Rhymetime and Wriggle and Rhyme programming.
28. The Board,
through its work programme responds and delivers upon council’s Māori
Responsiveness Framework through the following actions:
· fostering
and building strong relationships with mana whenua and matawaaka by ensuring
their views are considered prior to making decisions on local projects.
· collaborating
with co-governance entities, such as the Tupuna Maunga Authority for the
protection and enhancement of the three maunga in the local board area.
· embedding
mana whenua customary practices within the development of local projects (e.g.
blessings at doing sod-turnings).
Implementation
29. The Local
Board will receive the next performance update following the end of quarter 2,
December 2017.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Work programme snapshot
|
141
|
|
b⇩
|
Work programme update
|
143
|
|
c⇩
|
Financial performance
|
173
|
|
d⇩
|
Key performance indicators
|
181
|
Signatories
|
Author
|
Emma Reed - Local Board Advisor Albert-Eden
|
|
Authoriser
|
Robyn Allpress – Acting Relationship Manager
– Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Urgent Decision - Amendment of the Auckland Transport
Election Signs Bylaw 2013 and its impact on local parks
File No.: CP2017/24438
Purpose
1. To
formally report to the Albert-Eden Local Board an urgent decision report signed
by the Chairperson, Deputy Chairperson and Acting Relationship Manager.
Executive
summary
2. Local Board Services Department staff produced a report titled
‘Amendment of the Auckland Transport Election
Signs Bylaw 2013 and its impact on local parks’, outlining the
background, existing issues and recommendations to the board.
3. The report was workshopped by the board on Wednesday, 8 November 2017.
4. The case for an urgent decision is made due to the need for all
local board resolutions / decisions to be provided to Auckland Transport by
Thursday, 16 November 2017. The Albert-Eden Local Board’s next
business meeting is scheduled for Wednesday, 22 November 2017.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) Receives
the Urgent Decision document and the accompanying ‘Amendment of the
Auckland Transport Election Signs Bylaw 2013 and its impact on local
parks’ report.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Albert-Eden Local Board urgent decision document and
report
|
185
|
Signatories
|
Author
|
Michael Mendoza - Democracy Advisor
|
|
Authoriser
|
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Governance Forward Work Calendar
File No.: CP2017/24149
E
Purpose
1. To
provide the Albert-Eden Local Board with its updated governance forward work
calendar which is a schedule of items that will come before the board at
business meetings and workshops over the next 12 months.
|
Recommendation/s
That the Albert-Eden Local
Board:
a) Notes
the Albert-Eden Local Board Governance Forward Work Calendar.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Albert-Eden Local Board Governance Foward Work
Calendar - November 2017
|
197
|
Signatories
|
Author
|
Michael Mendoza - Democracy Advisor
|
|
Authoriser
|
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
Governing Body Members' update
File No.:
CP2017/24150
Executive Summary
An opportunity is provided for Governing Body Members to update the
Board on Governing Body issues they have been involved with since the last
meeting.
|
Recommendations
a) That Standing Order 3.9.14 be
amended to allow Governing Body Members Cathy Casey and Christine Fletcher to
have speaking rights.
b) That
Governing Body Members' verbal updates be received.
|
Attachments
There are no
attachments for this report.
Signatories
|
Author
|
Michael Mendoza - Democracy Advisor
|
|
Authoriser
|
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
Chairperson's Report
File No.:
CP2017/24151
Executive Summary
The Chairperson
will update the Board on projects, meetings and other initiatives relevant to
the Board’s interests.
|
Recommendation
That the
Albert-Eden Local Board:
a) Receives
the Chairperson’s report.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Chairperson's report - November 2017
|
207
|
Signatories
|
Author
|
Michael Mendoza - Democracy Advisor
|
|
Authoriser
|
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
Board Members' Reports
File No.:
CP2017/24152
Executive Summary
An opportunity is provided for members to update the Board on
projects/issues they have been involved with since the last meeting.
(Note: This is an information item and if the Board wishes any
action to be taken under this item, a written report must be provided for
inclusion on the agenda).
|
Recommendation
That the
Albert-Eden Local Board:
a) Receives
the Board Member Reports for November 2017.
|
Attachments
There are no attachments for this report.
Signatories
|
Author
|
Michael Mendoza - Democracy Advisor
|
|
Authoriser
|
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
Albert-Eden Local Board Workshop Notes
File No.:
CP2017/24153
Executive Summary
Attached are copies of the Albert-Eden Local Board workshop notes
taken during workshops held on 18 October and 1, 7 and 8 November 2017.
|
Recommendation
That the Albert-Eden Local Board:
a) Receives
the workshop notes for the workshops held on 18
October and 1, 7 and 8 November 2017.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Albert-Eden Local Board - 18 October
2017
|
215
|
|
b⇩
|
Albert-Eden Local Board - 1 November
2017
|
217
|
|
c⇩ 
|
Albert-Eden Local Board - 7 November
2017
|
219
|
|
d⇩
|
Albert-Eden Local Board - 8 November
2017
|
221
|
Signatories
|
Author
|
Michael Mendoza - Democracy Advisor
|
|
Authoriser
|
Robyn Allpress – Acting Relationship Manager -
Albert-Eden
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November 2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden Local
Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
|
Albert-Eden
Local Board
22 November
2017
|
|
ATTACHMENTS
Item 9.1 Attachment a Age Concern
Auckland letter to the board Page 227
|
Albert-Eden
Local Board
22 November
2017
|
|
