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Devonport-Takapuna
Local Board
21 November
2017
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1 Welcome
Chairperson
Gillon, opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Member McKenzie
declared an interest in the Takapuna Charitable Trust funding application
(QR1802-209) under item 15 – Devonport-Takapuna Local Board –
Grants Applications for Quick Response Round Two.
4 Confirmation
of Minutes
5 Leave of Absence
There were no leaves
of absence.
6 Acknowledgements
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6.1
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Acknowledgement - Travelwise Awards
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Resolution number DT/2017/244
MOVED by Chairperson G Gillon, seconded by Member J O'Connor:
That the
Devonport-Takapuna Local Board:
a)
congratulates the following schools in
the local board area who have qualified for a Travelwise Award in 2017:
i) Gold recipients: Bayswater School, Campbells Bay School, Hauraki
School, Milford School (Auckland) and Sunnynook School;
ii) Silver recipients: Vauxhall School; and
iii) Bronze recipients: Wairau Intermediate.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Proposed land exchange at Hillary Crescent, Belmont and Northboro
Reserve.
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Richard Mann, Principal Policy Analyst – Parks and
Recreation Policy and Alina Wimmer, Manager
Development Programmes - Infrastructure and Environmental Services, were in
attendance to address the board regarding the proposed land exchange at
Hillary Crescent, Belmont and Northboro Reserve.
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Resolution number DT/2017/245
MOVED
by Chairperson G Gillon, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a)
recommends the Environment and Community Committee approve the proposed
land exchange at Northboro Reserve, Belmont with private land immediately adjacent
in Hillary Crescent.
b)
notes that the proposed land exchange will result in an overall
increase in reserve land (1708m2) available for the Belmont
community.
c)
notes that the proposed land exchange will create significant
improvements to access amenity (width, slope, surface and planting), reserve
amenity and visual relief through the development of a pocket park.
CARRIED
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13
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Adoption of a regional membership structure across Auckland
Council operated pools and leisure centres
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Garth Dawson, Leisure Business Manager – Parks,
Sports and Recreation was in attendance to address the board regarding
membership structure in Auckland Council operated pools and leisure centres
in the Devonport-Takapuna local board area.
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Resolution number DT/2017/246
MOVED
by Chairperson G Gillon, seconded by Member J McKenzie:
That the Devonport-Takapuna
Local Board:
a) endorses
the introduction of a regional membership structure across council operated
pools and leisure centres.
b) approves
revised membership prices for Takapuna Pool and Leisure Centre for the
2017/2018 financial year: Get Into It bronze membership, valued at $16.00 per
week, and Swim It or Gym It memberships at $14.00 per week.
CARRIED
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14
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Input to
the Review of Citizens Advice Bureaux services
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Sonette de Koster, Manager Citizens Advice Bureau North
Shore and Joan Lardner were in attendance to address the board regarding the
review of the Citizens Advice Bureaux services.
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Resolution number DT/2017/247
MOVED
by Chairperson G Gillon, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
a)
recommends option one: enhanced status quo to guide the future
provision of Citizens Advice Bureaux services across the Auckland region.
b)
requests Local Board Services staff organise quarterly meetings
with the Takapuna Citizens Advice Bureaux to improve and strengthen local
relationships.
c)
thanks Sonette de Koster, Manager Citizens Advice
Bureaux North Shore and Joan Lardner for their presentation and attendance.
CARRIED
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Secretarial note: Member McKenzie, noted an
interest in QR1802-209 Takapuna Rotary Charitable Trust, and did not speak nor
vote on this application.
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15
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Devonport-Takapuna
Local Board - Grants Applications for Quick Response Round Two
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Marion Davies, Community Grants Operations Manager and Samantha Arumugam, Environmental Grants Advisor –
Operations Commercial and Finance were in attendance to address the board
regarding the grants applications.
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Resolution number DT/2017/248
MOVED
by Chairperson G Gillon, seconded by Member J O'Connor:
That the Devonport-Takapuna
Local Board:
a) considers the applications listed in the table below and agree to
fund, part-fund or decline each application in this round:
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Application
number
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Organisation
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Project
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Amount
Agreed
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Notes
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QR1802-201
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Age
Concern North Shore Incorporated
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Towards
expenses for Club Gordon from 1 January 2018 to 31 December 2018.
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$1,500
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QR1802-202
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Waitemata
Golf Club Incorporated
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Towards
the cost of the contractor to poison the Wilding Phoenix Palms on the
Waitemata Golf course.
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$1,910
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QR1802-203
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The
Rose Garden Community Centre and Theatre Incorporated
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Towards
costs of the exterior playground fence at the Rose Garden Preschool.
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$2,000
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QR1802-204
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Forrest
Hill Milford United Football Club Incorporated
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Towards
costs to build seats in the changing rooms for football club.
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$1,902
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QR1802-208
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The
North Shore Theatre and Arts Trust
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Towards
the performance fees of the North Shore Choral, including the community
choir leader fees and to print songbooks for audience members to
sing-a-long to.
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$1,200
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QR1802-209
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Takapuna
Rotary Charitable Trust
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Towards
the establishment fee for the ‘Garden to Table’ programme and
to build a garden in the Belmont Intermediate School.
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$2,250
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Funding agreement requirement to
acknowledge the Devonport-Takapuna Local Board.
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QR1802-211
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Michael
King Writers Centre
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Towards
replacement of the information panels designed by a graphic designer,
printed, mounted and installed at the Writers Studio at the Michael King
Centre.
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$1,220
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QR1802-213
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Badminton
North Harbour Incorporated
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Towards
trophies and new shuttlecocks for the International Open Badminton
Tournament 2018.
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$500
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QR1802-214
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Claire
Dunning
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Towards
assistance with costume hire, set hire and rehearsal room for “The
Iliad”.
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$1,000
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QR1802-215
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Devonport
Business Association Incorporated
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Towards
wrapping paper, ribbon, pole banners and snow for the Devonport Village
Christmas.
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$2,000
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QR1802-216
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The
UpsideDowns Education Trust
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Towards
subsidising the cost of speech therapy for four families in the Devonport
area.
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$2,000
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QR1802-217
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The
Lake House Trust
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Towards
installation of art hanging systems and improvement of the exhibitions to
professional standards for the Becroft Gallery.
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$1,962
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QR1802-218
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Devonport
Peninsula Trust
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Towards
a contribution for the cost of arboriculture; hedging, removal of dead
branches, trimming and mulching.
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$0
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Deferred – to confirm that parks
maintenance is scheduled to address the issues raised.
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QR1802-221
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The
North Shore Theatre and Arts Trust
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Towards
the cost of marketing and facilitator fees for a health and safety workshop
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$600
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QR1802-222
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Helen
Fergusson
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Towards
Takapuna War Memorial Hall venue hire and instructor cost for the
“MBODY movement” health and wellbeing workshops held in January
2018.
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$586
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QR1802-224
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Youthline
Auckland Charitable Trust
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Towards
a contribution for the cost of facilitating two employment skills
workshops.
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$838
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LG1818-114
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One
Green Nut Limited
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Towards
initial set up and trial phase of four reverse vending machines
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$0
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Ineligible
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Total
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$21,468
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CARRIED
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16
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Auckland Transport monthly update - November 2017
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Marilyn Nicholls Elected Member Relationship Manger was in
attendance to address the board regarding the Auckland Transport November
update.
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MOVED
by Deputy Chairperson GW Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a)
receives the Auckland Transport November 2017 monthly update
report and thank Marilyn Nicholls, Elected Member Relationship Manager for
her presentation and attendance.
b)
requests Auckland Transport to progress as quick as possible the
provision of a pedestrian crossing across Forrest Hill and East Coast Roads,
with emphasis on how these new crossings can be installed to coincide with
the launch of the new North Shore Auckland Transport Metro services in June
2018 (CAS-516143).
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Member Sheehy moved an
amendment to the original recommendations a) and b) with the addition of c)
below:
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Resolution number DT/2017/249
MOVED by Member M Sheehy, seconded by
Chairperson G Gillon:
c) advises
Auckland Transport that the Devonport-Takapuna Local Board supports the Clarence
Street Local Board Transport capital fund project, and approves it’s
release for public consultation.
CARRIED
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The Chairperson put the
substantive motion.
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Resolution number DT/2017/250
MOVED by Chairperson G Gillon, seconded by
Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) receives
the Auckland Transport November 2017 monthly update report and thank
Marilyn Nicholls, Elected Member Relationship Manager for her presentation
and attendance.
b) requests
Auckland Transport to progress as quick as possible the provision of a
pedestrian crossing across Forrest Hill and East Coast Roads, with emphasis
on how these new crossings can be installed to coincide with the launch of
the new North Shore Auckland Transport Metro services in June 2018
(CAS-516143).
c) advises
Auckland Transport that the Devonport-Takapuna Local Board supports the
Clarence Street Local Board Transport capital fund project, and approves
it’s release for public consultation.
CARRIED
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Member J McKenzie left the meeting at
5.45 pm.
Member J McKenzie returned to the
meeting at 5.50 pm.
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17
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Auckland Council’s Quarterly Performance Report: Devonport-Takapuna
Local Board for quarter one, 1 July - 30 September 2017
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Tristan Coulson, Senior Local Board Advisor was in
attendance to address the board on the Quarterly Performance report for the
Devonport-Takapuna local board area.
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Resolution number DT/2017/251
MOVED
by Chairperson G Gillon, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
a) receives the quarterly performance report
quarter one, 1 July to 30 September 2017.
b) requests that staff provide an update at a
future Community Facilities workshop on the following work programme items:
i) Old
Barracks Castor Bay - repurpose for community space (ID 2304);
ii) renew
park structures 2017-18 (ID 2793);
iii) renew
park roading and car parks 2018 (ID 2797);
iv)
renew park play spaces 2018-2019 (ID 2796); and
v)
renew access ramp at Aramoana Reserve (ID 2313).
CARRIED
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18
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Amendment
of the Auckland Transport Election Signs Bylaw 2013 and its impact on local
parks
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Eric Perry, Relationship Manager was in attendance to
address the board in support of this item.
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Resolution number DT/2017/252
MOVED
by Deputy Chairperson GW Wood, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) notes
that, although the local board currently does not have any identified
locations for election signs on local parks and reserves as identified in
Auckland Transport’s List of Election Sign Sites, it does support in
principle the provision of a nine week time restriction for election signs on
local parks and reserves for the reasons identified in the agenda report.
b) requests
that Auckland Transport’s Traffic Control Committee provide a nine week
time restriction for election signs on road reserve to provide a consistency
for public sites across Auckland.
c) requests
that Auckland Transport’s Traffic Control Committee consider updating
their List of Election Sign Sites to reflect these time restrictions in
accordance with clause 6 of the Election Signs Bylaw 2013.
CARRIED
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Secretarial note: The board
acknowledged that the location of election signs within the Devonport-Takapuna
local board are will be reviewed at a later date.
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19
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Review of representation arrangements - process
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Eric Perry, Relationship Manager was in attendance to
address the board in support of this item.
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Resolution number DT/2017/253
MOVED
by Deputy Chairperson GW Wood, seconded by Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a)
supports the Governing Body position that the new governance
political working party develop the initial proposal and present it to local
boards and the Governing Body for comments before the Governing Body makes
the statutory resolution to release the Auckland Council’s initial
proposal for consultation.
b)
proposes that the local board receive and hear the local public
submissions and provide feedback to the new representation review working
party for consideration.
c)
requests that the Mayor call for expressions of interest from
all elected members to be on the new governance political working and further requests the Mayor and Deputy
Mayor together with the governing body and local board members
to the political working party.
CARRIED
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20
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Ward Councillors Update
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Councillor Darby was in attendance to
address the board on issues that he is currently involved in. a copy of this
report has been attached to the official minutes and can be viewed on
the Auckland Council website.
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Resolution number DT/2017/254
MOVED by Deputy Chairperson GW Wood, seconded by Member J
McKenzie:
That the Devonport-Takapuna Local Board:
a) receives
and thanks Councillor Chris Darby for his verbal and written update to the Devonport-Takapuna Local Board on
the activities of the governing body.
CARRIED
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Attachments
a Councillors Darby and Hills November report
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21
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Elected Members' reports
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Written reports from Chairperson Gillon
and Member Cohen were tabled. Member Cohen also tabled photographs in support
of his report. A copy of these reports have been attached to the official
minutes and can be viewed on the Auckland Council website.
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Resolution number DT/2017/255
MOVED by Chairperson G Gillon,
seconded by Deputy Chairperson GW Wood:
That the
Devonport-Takapuna Local Board:
a)
receives and thanks Chairperson Gillon
for his written report.
b)
notes its previous recommendations
regarding wharf extensions into the Waitemata Harbour.
c)
advises the Planning Committee and the
Mayor of the local board’s and the Devonport-Takapuna community’s
interest in this issue.
d)
requests that the local board continue
to be recognised as a party to any discussions relating to any proposed port
extensions, or extensions in relation to any America’s Cup Village
proposals.
e)
expresses concern at the rapid loss of
mature pohutakawa and other native trees from our coastline and request the
governing body investigate mechanisms where protection can be restored and
advise the local board accordingly.
CARRIED
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Member Cohen addressed the board in
support of his tabled report.
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Resolution number DT/2017/256
MOVED by Member M Cohen,
seconded by Member J McKenzie:
That the
Devonport-Takapuna Local Board:
f) receives
and thanks Member Cohen for his tabled report.
g) requests that those
individuals and organisations that have been involved in guiding the Fort
Takapuna barracks landscaping project be given an opportunity to input into
the landscaping project, and that any feedback received be presented to the
local board before any further work is done.
CARRIED
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Resolution number DT/2017/257
MOVED by Member M Cohen,
seconded by Member J McKenzie:
That the
Devonport-Takapuna Local Board:
h) expresses
its concern with the current state of maintenance and general untidiness of
Devonport’s Memorial Drive (Lake Road), and request staff to undertake
urgent maintenance (with particular focus on grass trimming and weed removal)
to address the situation.
i) requests
advice from relevant Auckland Transport staff as to the most appropriate
mechanism to prevent vehicles from being advertised for sale along Memorial
Drive (Lake Road).
CARRIED
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Deputy Chairperson Wood provided a verbal
report to the board.
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Resolution number DT/2017/258
MOVED by Chairperson G
Gillon, seconded by Member J McKenzie:
That the
Devonport-Takapuna Local Board:
j) receives
and thanks Deputy Chairperson Wood for his verbal report.
CARRIED
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Member O’Connor provided a verbal
report to the board.
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Resolution number DT/2017/259
MOVED by Chairperson G
Gillon, seconded by Member M Cohen:
That the
Devonport-Takapuna Local Board:
k) receives
and thanks Member O’Connor for her verbal report.
CARRIED
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Attachments
a Chairperson Gillon November 2017 report
b Member Cohen November 2017 report
c Member Cohen November 2017 report - pictures
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.03 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Devonport-Takapuna Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
